NOTICE OF GENERAL ASSEMBLY

Dear Stewards of Holy Anargyroi:

In accordance with our Parish By-Laws, and the Archdiocesan Uniform Parish Regulations, we
invite you to attend a regular Parish Assembly of all pledging stewards of our Parish on Sunday,
April 17th, 2016, immediately following the Divine Liturgy.
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AGENDA
OPENING PRAYER:
CALL FOR QUORUM:
ELECTION OF ASSEMBLY CHAIR:
ELECTION OF ASSEMBLY SECRETARY:
MINUTES OF LAST MEETING (minutes attached)
AUDIT COMMITTEE 2015- Amy Franqueira, Johnny Mangouras, Daniela Meier
TREASURERS 2015 YEAR-TO-DATE FINANCIAL REPORT
a) Designated funds overview
b) March 2016 year to date Budget vs. Actual
c) Balance Sheet Summary
ELECTION OF PARISH COUNCIL ELECTION COMMITTEE (3)
APPOINT/CONFIRM BOARD/COMMITTEE ASSIGNMENTS
a) Audit Committee: Amy Franqueira, Johnny Mangouras, Daniela Meier(2015)
b) Philoptochos: Kris Brekke (Chair), Loredana Jerghiuta (Treasurer)
c) Youth Programs: Halina Woroncow, Mike Brekke, Loredana Jerghiuta
d) Outreach & Stewardship: John Maragos (Chair), Halina Woroncow, Ari Kolas, Johnny
Mangouras, and Andy Franqueira
e) Saint Philothei: Calli Kelly
f) Philoxenia House Exec: Don Jenkins, Johnny Mangouras, Jacob Petersen, & Aaron Biedermann
g) Fesitval Committee: Johnny Mangouras and Ari Kolas
h) Building Committee: Tim Kelly (Chair)
PASTORAL THOUGHTS
MINISTRY UPDATES
a) Philoptochos: Kris Brekke (summary attached)
b) Youth Programs: Halina Woroncow (summary attached)
c) Outreach & Stewardship: John Maragos
d) Saint Philothei: Calli Kelly (summary attached)
e) Philoxenia House: Don Jenkins/Johnny Mangouras (summary attached)
f) Fesitval Committee: Johnny Mangouras and Ari Kolas
g) Building Committee: Tim Kelly
OLD BUSINESS None
NEW BUSINESS
CLOSING PRAYER
ADJOURN

All parishioners are welcome to attend and participate in the discussions. However, only members in
good spiritual and financial standing are permitted to make motions and participate in the voting. (Article
VI, Sections 1, 2 Uniform Parish Regulations)
Faithfully yours, Rev. Fr. Mark Muoz, Proistamenos

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Parish Assembly Minutes - General Meeting

Sunday November 22, 2015
Parish Council Present:

Parish Council Absent:

Fr. Mark Munoz, Tim Kelly, Erline Holman, Aaron Biedermann, Don
Jenkins, Robert Lytle, Angie Rustad, Jacob Peterson, Halina Woroncow,
Ben Johnson
None

CALL FOR QUORUM: A quorum was called and meeting convened. 38 of 129 members present =
29%.
OPENING PRAYER: Father Mark opened the Assembly with prayer @ 12:07 PM.
ELECTION OF ASSEMBLY CHAIR: Council President Aaron Biedermann opened the meeting.
Johnny Mangouras (second by Tim Kelly) nominated Ray Ostfeld to preside over the Assembly.
Approved by CONSENSUS
SELECTION OF ASSEMBLY SECRETARY: Bob Lytle, Parish Council Secretary, was selected to be
the Assembly secretary.
MINUTES OF LAST MEETING:
The minutes from the Parish Assembly meeting of April 19, 2015 were read and APPROVED by
CONSENSUS with one change noted: Andy Franqueira should be added to Outreach Committee
membership.
TREASURERS 2015 YEAR-TO-DATE FINANCIAL REPORT The following points were
presented:
1. The deposit of the $2.6M gift for the new buildings into the general fund distorts the report
because it was not a budgeted item for 2015.
2. The $20,000 gift from Gus Chafoulias (returned to the church from the purchase of the kitchen
equipment from the Fish Shop closing) was unexpected income.
3. The $21,000 insurance check for the damage to the old fellowship hall was unexpected income.
4. The designated funds report showed a general fund balance of $54,081.

TREASURERS 2016 BUDGET REPORT

1. Stewardship contributions budgeted at $224,000 to balance the budget
2. Expenses for conferences will increase because of national conferences in 2016
3. Utilities and janitorial services will increase because of the new buildings.
4. Salary increases are incremental
5. Archdiocese contribution will go down
6. Festival income (Winterfest, Greek Fest, and Thursdays on First) will be held flat.
ACTION: MOTION made by Angie Rustad (second by Nick Maragos) to approve the 2016 budget.
Discussion: Ari Kolas commented that the budget will be skewed by having construction income ($2.6M)
in 2015 and most of the expenses in 2016. Jacob Peterson responded that the expenses could be moved to
the balance sheet to fix that problem. Father Mark said that a special assembly would be called to review
and verify the construction financials upon completion. John Maragos commented that he was skeptical
about reaching the stewardship goal for 2015 of $182,000 when we were only at $139,000 at the end of
October.

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ACTION: Johnny Mangouras made a motion (second by Don Jenkins) to amend the 2016 budget to
remove line item 44202 (Abraham and Sarah) from the 2016 budget.. Discussion: This item implies a
cash contribution to the Philoxenia Houses. The church already contributes in tangible and intangible
ways. Motion to amend APRROVED by Voice Vote
ACTION: Johnny Mangouras made a motion (second by Ari Kolas) to amend the 2016 budget to add a
$10,000 line item (revenue and expense) for the National Shrine and St. Nicholas Greek Orthodox Church
being constructed at the 9/11 Ground Zero site in New York City. Discussion: Father Mark explained that
St. Nicholas Greek Orthodox Church was the only religious structure destroyed when the World Trade
towers collapsed on 9/11/2001. Permission has been given to rebuild the church along with a national
shrine. Johnny Mangouras commented that all parishes are being asked to contribute $10,000. The real
expense would be $5,000 because of a $5,000 matching challenge from a donor.
ACTION: Motion to amend failed on a show of hands vote.
ACTION: Original Motion to approve the 2016 budget APPROVED by Voice Vote
Pastoral Thoughts:
Father commented on how many times our parish received positive mentions at the recent Clergy-Laity
conference. He thanked all those in attendance for their efforts and contributions in behalf of the parish.
2013 Audit Report ACTION: Ben Johnson made a motion (second by Halina Woroncow) to
approve the report. APPROVED by voice vote.
2014 Audit Report Amy Franqueria, audit committee chair, commented that no major issues were
uncovered in the audit. Some minor items were noted along with a few suggestions for improvement.
ACTION: Don Jenkins made a motion (second by Johnny Mangouras) to approve the report.
APPROVED by voice vote.
2015 AUDIT COMMITTEE ELECTION: Johnny Mangouras nominated Mike Brekke but Mike
declined. Father Mark nominated Daniela Meier. ACTION: Daniela Meier approved by voice vote.
2016 PARISH COUNCIL ELECTION: Four individuals have been nominated for three open positions
on the Parish Council. Candidates are Amy Franqueira, John Maragos, Renee Steggerda, and Halina
Woroncow. Election will be held on December 6 after Liturgy.
MINISTRIES
Festival Johnny Mangouras
o Thanked Denise Mangouras and Erline Holman for their leadership
o Had the biggest Sunday sales in the history of the fest.
o Sold a record number of gyros
o Financials are not quite final profit was approximately $40,000.
Youth Halina Woroncow
o Anxiously waiting completion of new facility
o Holding two classes will be down to one after Nov. 23.
o Engaged in multiple service projects.
Philoptochos Kris Brekke
o September Sunday School Luncheon and passed tray for Holy Cross
o October
Soap fundraising - $540
Held Memorial Service for past members
Passed a tray for Patriarch Bartholomew
o Have been asked to contribute to the St. Nicholas shrine in New York City.

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Philoxenia Johnny Mangouras

o Approximately $32,000 income and $24,000 in expense so far this year.
o Expecting a $15,000 contribution from the Hellenic League.
o Expecting a grant from the Kulis Foundation for planning and fundraising for the new
Philoxenia Village.
Stewardship John Maragos
o Stewardship drive will continue for one more Sunday
o Johnny Mangouras noted that each parishioner received a basil plant after liturgy to
remind them to nurture the parish. He also commented that our example has made
better stewards of other people.
Building Committee Tim Kelly gave the following update on the construction project:
o Project finish date is now March 10.
o Construction project is on budget.
o Audio-visual enhancements are not covered by the approved budget.

OLD BUSINESS None

NEW BUSINESS
Our Parish will Host the Metropolis Basketball Tournament in February 2017.
John Maragos recommended that the Parish Council review the income and expenses for the
Philoxenia Ministry.
ADJOURN 1:00 PM

Designated Funds- Mar 2016

Savings
Jan 2016 Beg Balance:
Add Income:
Subtract Expense:
Mar 2016 End Balance:

$
$
$
$

Checking
Jan 2016 Beg Balance:
Add Income:
Subtract Expense:
Mar 2016 End Balance:

$
$
$
$

Legacy
49,666
49,666
Pampori
-

Building Fund Icon Fund

$ 1,446,793 $ 688
$ 218,056 $
$ 1,066,410 $
$ 598,439 $ 688
St. Philothei
$
717
$
1,047
$
543
$
1,221

Bank Balance vs Restrictions

Checking
Savings
Bank Balances:
$
14,045 $ 690,034
Restricted Funds:
$
5,331 $ 648,793
Surplus/(Deficit):
$
8,714 $
41,241
Total Surplus/(Deficit): $

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49,955

GOYA
$ 780
$
$
$ 780

TOTAL
$ 1,497,147
$ 218,056 includes direct equity contributions
$ 1,066,410 includes asset additions
$ 648,793
Kereakos
$ 3,330
$ $ $ 3,330

$
$
$
$

TOTAL
4,827
1,047
543
5,331

Budget vs Actual
Jan - Mar 16

Budget

$ Over Budget % of Budget

Ordinary Incom e/Expense

Incom e
31000 Stew ardship

47,915.63

57,000.00

-9,084.37

84.06%

5,795.67

3,000.00

2,795.67

193.19%

38000 Restricted Contributio

17,268.03

19,600.06

-2,332.03

88.1%

39000 Miscellaneous Incom e

0.00

437.53

-437.53

0.0%

70,979.33

80,037.59

-9,058.26

88.68%

5,458.02

5,856.37

-398.35

93.2%

37000 Fundraiser Incom e

Total Incom e
Expense
41000 Adm inistrative
42000 Building Expenses

6,981.03

15,747.47

-8,766.44

44.33%

43000 Salaries and Benefits

34,337.25

34,433.81

-96.56

99.72%

44000 Stew ardship Expense

7,340.68

8,125.03

-784.35

90.35%

47000 Fundraiser Expenses

2,685.36

625.03

2,060.33

429.64%

48000 Restricted Expenses

7,145.13

24,812.53

-17,667.40

28.8%

63,947.47

89,600.24

-25,652.77

71.37%

7,031.86

-9,562.65

16,594.51

-73.54%

Total Expense
Net Ordinary Incom e
Other Incom e/Expense
Other Incom e
50000 All Other Incom e
58000 Philoxenia Incom e
Total Other Incom e

302.76

137.53

165.23

220.14%

22,801.07

9,000.00

13,801.07

253.35%

23,103.83

9,137.53

13,966.30

252.85%

26,655.04

9,000.09

17,654.95

296.16%

26,655.04

9,000.09

17,654.95

296.16%

Other Expense
68000 Philoxenia Expenses
Total Other Expense
Net Other Incom e
Net Incom e

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-3,551.21

137.44

-3,688.65

-2,583.83%

3,480.65

-9,425.21

12,905.86

-36.93%

Balance Sheet Summary

Apr 6, 16

Apr 6, 15

$ Change

% Change

ASSETS
Current Assets
Checking/Savings
10000 Cash Accounts
Total Checking/Savings
Total Current Assets

764,826.50

303,170.28

461,656.22

152.28%

764,826.50

303,170.28

461,656.22

152.28%

764,826.50

303,170.28

461,656.22

152.28%

4,975,162.15 3,365,444.75

1,609,717.40

47.83%

4,975,162.15 3,365,444.75

1,609,717.40

47.83%

5,739,988.65 3,668,615.03

2,071,373.62

56.46%

Fixed Assets
11000 Church Assets
Total Fixed Assets
TOTAL ASSETS
LIABILITIES & EQUITY
Liabilities
Current Liabilities
Other Current Liabilities
21000 Current Liabilities

1,709.22

1,380.32

328.90

23.83%

1,709.22

1,380.32

328.90

23.83%

1,709.22

1,380.32

328.90

23.83%

394,161.78

426,939.90

-32,778.12

-7.68%

394,161.78

426,939.90

-32,778.12

-7.68%

395,871.00

428,320.22

-32,449.22

-7.58%

29000 Unrestricted Net Assets

2,233,488.97 2,991,814.50

-758,325.53

-25.35%

29001 Net Assets for Building

3,110,512.10

230,300.00

2,880,212.10

1,250.64%

116.58

18,180.31

-18,063.73

-99.36%

5,344,117.65 3,240,294.81

2,103,822.84

64.93%

5,739,988.65 3,668,615.03

2,071,373.62

56.46%

Total Other Current Liabilitie

Total Current Liabilities
Long Term Liabilities
22000 Long Term Liabilities
Total Long Term Liabilities
Total Liabilities
Equity

Net Incom e
Total Equity
TOTAL LIABILITIES & EQUITY

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Philoptochos Highlights and Upcoming Events

January
We passed our annual Vasilopita tray. All proceeds went to Saint Basils Academy.
Philoptochos and the Goya had a shared event at the Ronald McDonald House, painting with
the children
Social Services - $350.00 Cancer & Other Major Illnesses - $250.00
February
Autism Assistance Fun and Saint Photios Shrine
March
Philoptochos prepared and served the Cheese fare luncheon, all proceeds are donated to the
Holy Cross School of Theology. We sent a record amount this year.
Support a mission Priest
Orthodox Christian Mission Center
April

May

April 24th Philoptochos will be serving Palm Sunday Luncheon after Liturgy, collecting
funds for our ongoing ministry needs.
IOCC
Sisterhood of Saint Basil

Philoptochos will have a Walk a thon raising funds for St. Nichols Shrine on the 21st
Fashion Show supporting the ministries of Philoptchos on May 7th

Kris Brekke,
President of Philoptochos
Philoptochos - Saint Mary Magdalene Ministry
The Saint Mary Magdalene Ministry is a support and bereavement ministry within our Philoptochos
Society. The roles of the Magdalene Team members change with the growing times and needs of our
parish. Currently, we are available to provide emotional support to those who are in need of it and
also those who have a loved one who is dying or has died. We are also available to visit Philoxenia
House patients, hospital patients; nursing home or home bound parishioners all by request of the
family. Recently the Magda-lene Ministry team received a donation, from Erline and Brad Holman,
of Orthodox prayer books for us to give out to those who want one. We are very thankful for this
generous donation which greatly benefits those who receive one of the books.
In the upcoming months we hope to add monthly teas in the hall for parishioners to gather during the
weekday for fellowship. We hope that our ministry will help people connect with one another and
especially not feel alone in life.
If you are interested in making a donation towards or volunteering within the Magdalene Ministry;
please see Kris Brekke, Philoptochos President. Thank you.

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Youth Report Update

The motto for our school year has been: flexibility! Thank you all for your understanding. As we
waited for the construction of our new educational wing to be completed, we scaled back our
catechetical offerings this past fall and winter to two classes combining multiple grade levels:
Grades 1-5 were taught by Kathy Lytle and Loredana Jerghiuta; Grades 6-12 were taught by
Mike Brekke and Halina Woroncow. In March, we were able to expand to four classes as we
welcomed back Erline Holman to teach our Preschool to Kindergarten group, and spread out the
elementary grades into two classrooms. It is hard to believe that there are just a few classes left
before our Graduation celebration on May 22.
Despite the contracted school year, our youth have enjoyed regular JOY and GOYA Faith Nights
where a topic of the faith may be explored in greater depth with the guidance of Father Mark.
Thanks to Mike Brekke for making it possible for one of those JOY Faith Nights to take place at
the RAC.
GOYA has continued to meet in fellowship on a regular basis, and enjoyed their annual Lenten
Lock-In where they participated as readers in the Salutations service, shared a potluck Lenten
meal, had confession, made 10 pans of prosphoro, and found ways to enjoy each others
company into the late hours of the night. Or should we say - morning!
Many thanks to Amy Franquiera for leading us through the Oratorical Festival on Orthodoxy
Sunday, where our students were encouraged to explore a topic pertinent to our faith, then
express their thoughts in an oral presentation. Everyone in attendance learned something from
these young people!
Service projects continue to be a priority in our youth program. We have run food drives,
volunteered at an urban soup kitchen, done highway clean-ups. We sent off emergency hygiene
kits to the IOCC for use in war-torn areas of the world. We went Christmas caroling at the
hospital. We partnered with Philoptochos to offer a craft night at Ronald McDonald House. We
have helped to move into our new facilities, and will help in all ways possible this summer to
make our Festival a success. Please also note the Channel One food bin that has recently been
relocated to the walkway to our new hall and help us donate regularly.
Next September, we will plan to organize our students into more optimal age and grade
groupings to take best advantage of our new space. We will need your help to staff those
classrooms. Please consider volunteering to teach one of our grade levels, and talk to Father
Mark or one of your Youth Team regarding your interest. With us everything should be
secondary compared to our concern with children, and their upbringing in the instruction and
teaching of the Lord, says St. John Chrysostom. Please consider joining our ministry.
Wishing you many blessings as we await our Saviors glorious Resurrection!
Your Youth Team
Loredana Jerghiuta, Mike Brekke, Halina Woroncow

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Saint Philothei Project Report

The Saint Philothei Project is a ministry run by parishioners who gather together once a month
(every third Thursday) to prepare the weekend meals (breakfast lunch and dinner) for the women
and children at the Rochester Womens Shelter. It is in its 6th year of operation and continues to
be an important ministry where the church gives to the community at large. Currently, of all the
churches in Rochester, ours and one other are the one only ones who pro-vide these weekend
meals on a monthly basis. The Womens Shelter counts on us to help them in this way. The
ministry cost $200 a month to stay in operation. Funding is the most challenging area for us. We
really need parishioners to commit to providing financial assis-tance to us. Currently the
Philoptochos Society is our biggest financial support. We hope to find interested parishioners to
sponsor one month per year at $200.
Last year from June 2015 until March 2016; the ministry (and the church) were without a
kitchen. Zumbro Lutheran Church opened their doors for The Saint Philothei Project to meet in
their kitchen so we could keep the ministry alive. They provided the space, kitchen ware,
appliance and volunteers. We are very thankful for their generosity.
If you are interested in volunteering in or donating to the Saint Philothei Project; please see Calli
Kelly. Thank you.
Philoxenia House Ministry Update
Philoxenia House ministry is alive and well. The current leadership team membership and roles
are as follows: Reverend Father Mark Munoz is the Philoxenia House Spiritual Advisor &
Proistamenos of Holy Anargyroi; Donald Jenkins is the Executive Director (Parish Council
Appointed) ; Aaron Biedermann provides Leadership and Oversight(Parish Council President
Position); Johnny Mangouras (Archon Kastrinsios Chicago Metropolis) is the Fundraising Chair
and Spokesperson for the Philoxenia House and; Jacob Peterson is in charge of Financials
(Residing Parish Council Treasurer).
Most recently, we have worked closely with and brought onto the executive leadership team, Mr.
John C. Ackerman as the Director of Development, Marketing & Public Relations. This is parttime role with an initial term of 6 months with the likely option to extend. The continuation of
this role looks promising based on the initial networking and results that have been identified in a
relatively short span of time.
We are working closely with the Kulis Foundation, seeking grant funding to put an Architectural
Design together, a national marketing plan and campaign for a 20-100 unit Philoxenia Village.
Mr. Ackerman is assisting with this campaign including presentations, and direct follow up to
individuals/corporations that have shown an interest in becoming contributors.
2016 Goals, Expectations and Action Plan of local executive board include:
Establish an Advisory Board of directors. (complete)
National Advisory Board, to be assembled with support of the Kulis foundation subsequent
to development of architectural schematic drawings and initial marketing campaign (ongoing)
Kick off a national capital fund raising campaign, to be unveiled at the National Clergy Laity
conference in July 2016. Six to ten national speaking engagements are targeted (underway)
Continue with operational fund raising for the operational expenses including interior and
grounds maintenance, repairs, supplies, and mortgage of the current guest homes. This is
essential to maintain a high standard of the Executive Board for the hospitality and safety for
our guests of diverse backgrounds and expectations. (ongoing)

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