Checklist On Election Day 2013 2013 04 11 2 PDF

PARISH PASTORAL COUNCIL FOR RESPONSIBLE VOTING
Rm. 211 / 223, Pius XII Catholic Center, 1175 U.N. Avenue, Manila, Philippines
Tels: +632 524 2855; 536 5819 Fax: +632 528 0149
Email: ppcrv91@yahoo.com Website: ppcrv.org
POLL-WATCHER'S CHECKLIST ON ELECTION DAY

Date:
District/Mun./City /Province:
Barangay:
Precinct Nos.:
Clustered Precinct. No.:
Item
No.
1.1
Control Number:
Arch/Diocese:
Parish:
Voting Center:
No. of Registered Voters:
PLEASE CHECK OR ANSWER BLANKS AS THEY OCCUR OR BECOME AVAILABLE.

LEGEND: *Call Attention of BEI Chairman
1.3
*** List names and address
Propaganda or Campaign Materials within 50 meters of polling place/voting center?:

Board of Election Inspectors (BEI):
1.2
** File a protest if the BEI Chairman refuses to comply
Yes ____ No _____
Time start to arrive:
Time all are present:
Name of Chairman:
Poll Clerk:
Third Member:
No. of Support Staff:
Poster indicating the Clustered Precinct Numbers posted?
Yes ____ No _____
PCVL posted by page near or at the door of the polling place?
Yes ____ No _____
PCVL and EDCVL duly certified by the Election Registration Board?
1.4
Yes ____ No _____
Package of Ballots sealed?
Yes ____ No _____
No. of Ballots as indicated in the package?
_______________
Ballot ID / Clustered Pct Nos. Match?
Yes ____ No _____
Have Book of Voters ?
Yes ____ No _____
No of Ballot Secrecy Folders:
No. of Thumbprint Takers:
No. of: Bottles Indelible Ink:
No. of Marking Pens:
PCOS Box Sealed? Yes ____ No ______
Serial No. of seal of PCOS box the same as recorded in Minutes of Testing & Sealing?
Are the following inside the PCOS box?

2.1
2.2
2.3
Yes ____ No _____
PCOS machine:
Yes ____ No _____
Serial No. match Serial No. in checklist?
Yes ____ No _____
Envelope containing spare iButton:
Yes ____ No _____
PCOS power cord:
Yes ____ No _____
Twelve rolls of Thermal paper
Yes ____ No _____
Three PINs for the BEI, distributed?
Yes ____ No _____
BGAN/Modem, If any
Yes ____ No _____
Two copies of the Minutes of Testing and Sealing:
Yes ____ No _____
Re-zeroing PIN remains in the PCOS box?
Yes ____ No _____
"Poll Worker" & "Administrator" slots sealed?
Yes ____ No _____
Any difficulty in connecting the power adaptor and the battery to the PCOS AC and DC power ports?
Yes ____ No _____
Did the PCOS print the Initialization Report showing ZERO (0) vote for each candidate?
Yes ____ No _____
What are the first four (4) digits and the last four (4) digits of the Hash Code as it appears on the Initialization Report?
Yes ____ No
No __*__
_____
Was the Initialization Report detached and signed by the BEI and all watchers present and placed in Envelope A18-A?
Time Voting Started:
3.1
If not 7:00 A.M., why?
* Poll-Watcher should vote first
Are voters' identified by BEI through photo and specimen signature in the EDCVL?
Yes ____ No _____
Are the names of the identified voters distinctly announced by the BEI? (Time to challenge voter)
Yes ____ No _____
Tally of registered voters not in the EDCVL?
Yes ____ No _____
Tally of voters whose names were used by somebody else:
Did the BEI check the fingernails of the voters for ink stains?
Yes ____ No _____
Were the voters required to sign the EDCVL?
Did the Chairman sign the top right corner of the ballots before delivery to the voter?
3.2
Yes ____ No _____
Checklist of contents:
Yes ____ No _____

Yes ____ No _____
Did the BEI Chairman show that the ballot is not torn, is clean and instructed the voters on how to fill up the ballot properly?
Yes ____ No _____
Are ballots inserted in a Ballot Secrecy Folder?
Yes ____ No _____
Yes ____ No _____
Were voters provided with a Marking Pen?
Only authorized persons are inside the polling place?
Yes ____ No _____
If not, why?
3.3
Was the Ballot Secrecy Folder used in feeding the ballots to the PCOS machine?
Yes ____ No _____
Did the PCOS display CONGRATULATIONS, YOUR VOTE HAS BEEN REGISTERED?
Yes ____ No _____
Did the BEI apply indelible ink in the right forefinger nail or any other nail of the voter?
Yes ____
No _____
Indelible Ink OK?
Did the voter return the Ballot Secrecy Folder and the Marking Pen to the BEI?
4.1
4.2
Yes ____ No _____
Tally of ballots rejected with AMBIGOUS MARK message:
Tally of AMBIGOUS ballots accepted after fully shading the ovals and re-feed 4 times:
Tally of ballots rejected with MISREAD BALLOT message:
Tally of MISREAD ballots accepted after it was re-fed in four different orientations:
Tally of rejected ballots with INVALID BALLOT message:
Tally of INVALID ballots accepted after it was re-fed in four different orientations:
Tally of ballots completely rejected by the PCOS:
Rejected ballots returned to the BEI Chairman?
Rejected ballots marked Rejected at the back, signed by BEI and placed inside envelope A15?
4.3
Yes ____ No _____
Did the PCOS fail to scan?
Yes ____
No _____
What action was taken by the BEI to correct this system breakdown?
Yes ____ No _____

Yes ____ No _____
Initial of PollWatcher
Item
No.
5.1

Names of voters waiting to vote at 7:00 p.m listed by poll clerk?
Yes ____
Time last ballot cast:
Quantity of unused ballots:
No _____
How many? __________

No. of voters who voted:
Percent voter turnout (No. of voters who voted divided by total No. of registered voters):
Unused ballots torn in half lengthwise?
Yes ____ No _____
One half placed in Envelop A15 for the Election Officer, the other half also in Envelope A15 for the ballot box?
Yes ____ No _____
Item
No.
5.2

At the end of voting, did the BEI Chairman press the CLOSE VOTING option in the display?
Yes ____ No _____
Did the PCOS print the 8 copies for the National Positions?
Yes ____ No _____
Did PCOS then print the 8 copies for the Local Positions?
Yes ____ No _____
In case a PCOS failed to count the votes or transmit/print the results, did the Operator announce the error
5.3
and undertake the necessary corrective measures?
Yes ____ No _____
Were the Technical Support personnel assigned to the Voting Center called in for assistance?
Yes ____ No _____
Did the BEI Chairman detach the 8 copies of the ERs, have the members affix their signatures and thumb marks
5.4
5.5
6.1
6.2
6.3
6.4
and ask the watchers present to affix their signatures on the ERs?
Yes ____ No _____
Was each copy of the ER placed inside their corresponding envelopes and sealed with a paper seal?
Yes ____ No _____
Did the BEI Chairman give the 3rd copy of the National ER and the 5th copy of the Local ER to the PPCRV Poll-Watcher?
Yes ____ No _____
Did the BEI Chairman publicly announce the total number of votes received by each candidate?
Yes ____ No _____
Did the Poll Clerk announce the posting of a copy of the ER both for National and Local Positions
within the premises of the polling place/voting center which shall remain posted for 48 hours?
Yes ____ No _____
Are the posted ERs sufficiently lighted and accessible to the public?
Yes ____ No _____
Was there any difficulty in detecting the MODEM/BGAN and connecting the TRANSMISSION CABLE to the PCOS?
Yes ____ No _____
Time the election reports were transmitted to:
M/CBOC _______
Central Server _______
KBP/Parties/Citizens Arm_______
There was a failure of transmission to:
M/CBOC
Central Server
KBP/Parties/ Citizens Arm
Yes ____ No _____
Was the IT-certified member of the BEI able to re-transmit the results to the target servers?
Yes ____ No _____
If transmission failed after three attempts, was the Technical Support Personnel called in?
Yes ____ No _____
After disconnection of transmission medium, did the PCOS print one (1) copy of Transmission Report?
Yes ____ No _____
After printing the Transmission Report, was the thermal printer paper roll replaced and did the PCOS
print the 22 copies for the National Positions?
Yes ____ No _____
After printing the 22 copies for National Positions, did the PCOS print the 22 copies for the Local Positions?
Yes ____ No _____
After the 22 copies for Local Positions, did the PCOS print two (2) copies of the Statistical Report.?(One copy for PPCRV)
Yes ____ No _____
After the Statistical Report, did the PCOS print (1) copy of the Audit Log Report?
Yes ____ No _____
Were the Statistical Report, Transmission Report and Audit Log Report placed in Envelope A18A?
Yes ____ No _____
Did the members of the BEI affix their signatures and thumb marks on the 22 printed ERs and ask the watchers
6.5
present to affix their signatures thereon?
Yes ____ No _____
Were the ERs individually folded and each sealed with serially numbered paper seals and placed in envelope A17-TS?
Yes ____ No _____
Was each envelope sealed?
Yes ____ No _____
Did the BEI Chairman give the 27th copy of both the National ER & Local ER and a copy of the Statistical Report to the PPCRV Poll-Watcher?
Yes ____ No _____
Did the BEI Chairman distribute the rest of the ERs accordingly?
Yes ____ No _____
Did the BEI create a BACK-UP of files and WRITE PROTECT RESULTS?
7.1
Did the BEI place the following in the Ballot Box?
Yes ____ No _____
Copy of ERs:
Yes ____No _____
Copy of Minutes
Yes ____ No _____
Half of torn unused ballot:
Yes ____No _____
Rejected ballots:
Yes ____ No _____
After placing the above inside the ballot box, did the BEI Chairman close the ballot box with a plastic seal?
Yes ____ No _____
Was the Main Memory Card removed from the POLL WORKER slot of the PCOS and placed inside the envelope, sealed and labeled
7.2
7.3
TRANSMITTED or NOT TRANSMITTED to show whether the results were transmitted or not?
Yes ____ No _____
Does the back-up memory card remain locked in the ADMINISTRATOR slot of the PCOS?
Yes ____ No _____
Is the polling place subject to RMA?
Yes ____ No _____
PCOS turned over to the Logistics Provider in the Voting Center?
Yes ____ No _____
Time ballot box left Voting Center for delivery to the city/municipal treasurer:
7.4
Time PPCRV copies of ERs & Statistical Report submitted to the Voting Center Chairman / Voters' Assiatance Desk:
*Call Attention of BEI Chairman

THE ELECTION WAS:
GENERALLY PEACEFUL:
GENERALLY HONEST:
GENERALLY ORDERLY:
PPCRV POLL-WATCHERS ON DUTY

1
Name of Ballot Box Escort:
PWs Initial
( ) YES ( ) NO
( ) YES ( ) NO
( ) YES ( ) NO
Time In
Time Out
Time In
Time Out
Time In
Time Out
Item
No.

Submitted by: _________________________ Time & Date _____________
Poll-Watcher
Received by: ______________________________ Time & Date: _______________
Voting Center Chairman
Time & Date this Report was entered into the database by the Arch/Dioecesan Unit: ___________________
Encoded by: ______________________

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PARISH PASTORAL COUNCIL FOR RESPONSIBLE VOTING

POLL-WATCHER'S CHECKLIST ON ELECTION DAY

PLEASE CHECK OR ANSWER BLANKS AS THEY OCCUR OR BECOME AVAILABLE.

*** List names and address

Propaganda or Campaign Materials within 50 meters of polling place/voting center?:

** File a protest if the BEI Chairman refuses to comply

Yes ____ No _____

Time start to arrive:

Time all are present:

No. of Support Staff:

Poster indicating the Clustered Precinct Numbers posted?

Yes ____ No _____

PCVL posted by page near or at the door of the polling place?

Yes ____ No _____

PCVL and EDCVL duly certified by the Election Registration Board?

Yes ____ No _____

Package of Ballots sealed?

Yes ____ No _____

No. of Ballots as indicated in the package?

Ballot ID / Clustered Pct Nos. Match?

Yes ____ No _____

Have Book of Voters ?

Yes ____ No _____

No of Ballot Secrecy Folders:

No. of Thumbprint Takers:

No. of: Bottles Indelible Ink:

No. of Marking Pens:

PCOS Box Sealed? Yes ____ No ______

Are the following inside the PCOS box?

Yes ____ No _____

Yes ____ No _____

Serial No. match Serial No. in checklist?

Yes ____ No _____

Envelope containing spare iButton:

Yes ____ No _____

PCOS power cord:

Yes ____ No _____

Twelve rolls of Thermal paper

Yes ____ No _____

Three PINs for the BEI, distributed?

Yes ____ No _____

Yes ____ No _____

Two copies of the Minutes of Testing and Sealing:

Yes ____ No _____

Re-zeroing PIN remains in the PCOS box?

Yes ____ No _____

"Poll Worker" & "Administrator" slots sealed?

Yes ____ No _____

Yes ____ No _____

Yes ____ No _____

If not 7:00 A.M., why?

* Poll-Watcher should vote first

Yes ____ No _____

Yes ____ No _____

Tally of registered voters not in the EDCVL?

Yes ____ No _____

Tally of voters whose names were used by somebody else:

Yes No _

Yes No _

Yes No _

Yes No _

Yes No _

Yes No _

Yes No _

PCOS Box Sealed? Yes No __

Yes No _

Yes No _

Yes No _

Yes No _

Yes No _

Yes No _

Yes No _

Yes No _

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