Attendance

School Name: Enter school name

This Grade Book is For: Child's name
Year: August 2011
- May 2012
Classes:
1 Enter subjects in this column
2
3
4
5
6
7
8
9
10
Credits: 1.0

Grade and Attendance Excel File by Donna Young of http://donnayoung.org

GPA: 3

present

sick

vacation

other

Average

Letter

GPA

89.9

Calendar
August 2011
Sun Mon Tue Wed Thu Fri Sat
1
2
3
4
5
6

September 2011
Sun Mon Tue Wed Thu Fri Sat
1
2
3

October 2011
Sun Mon Tue Wed Thu

10

11

12

13

10

14

15

16

17

18

19

20

11

12

13

14

15

16

17

10

11

12

13

14

15

21

22

23

24

25

26

27

18

19

20

21

22

23

24

16

17

18

19

20

21

22

28

29

30

31

25

26

27

28

29

30

23

24

25

26

27

28

29

30

31

Fri

Sat
1

November 2011
Sun Mon Tue Wed Thu Fri Sat
1
2
3
4
5

December 2011
Sun Mon Tue Wed Thu Fri Sat
1
2
3

January 2012
Sun Mon Tue Wed Thu Fri Sat
1
2
3
4
5
6
7

10

11

12

10

10

11

12

13

14

13

14

15

16

17

18

19

11

12

13

14

15

16

17

15

16

17

18

19

20

21

20

21

22

23

24

25

26

18

19

20

21

22

23

24

22

23

24

25

26

27

28

27

28

29

30

25

26

27

28

29

30

31

29

30

31

February 2012
Sun Mon Tue Wed Thu Fri Sat
1
2
3
4

March 2012
Sun Mon Tue Wed Thu Fri Sat
1
2
3

April 2012
Sun Mon Tue Wed Thu Fri Sat
1
2
3
4
5
6
7

10

11

10

10

11

12

13

14

12

13

14

15

16

17

18

11

12

13

14

15

16

17

15

16

17

18

19

20

21

19

20

21

22

23

24

25

18

19

20

21

22

23

24

22

23

24

25

26

27

28

26

27

28

29

25

26

27

28

29

30

31

29

30

Sat
2

July 2012
Sun Mon Tue Wed Thu Fri Sat
1
2
3
4
5
6
7

May 2012
Sun Mon Tue Wed Thu Fri Sat
1
2
3
4
5

June 2012
Sun Mon Tue Wed Thu

10

11

12

10

11

12

13

14

13

14

15

16

17

18

19

10

11

12

13

14

15

16

15

16

17

18

19

20

21

20

21

22

23

24

25

26

17

18

19

20

21

22

23

22

23

24

25

26

27

28

27

28

29

30

31

24

25

26

27

28

29

30

29

30

31

Fri

Child's name
Subject: Enter subjects in this
Daily Written Work or Oral Work
89.4

66

Year: Aug-11 through May-12

Tests
Comments
98

90

88

89

80

1st

99

Sem.

98

90

2nd
Sem.

25%

75%

(Daily Work Weight)

(Tests Weight)

Final Grade:

90

Comments:
Comments can be typed here, delete this. :)

Optional: Credit(s): 1.0

QP: 3.0

donnayoung.org

Current Averages per column

Daily Tests
86.7 91.0
Quarterly Averages
1st
2nd
3rd
4th
90.2 90.3

1st
92.9

2nd
85.4

6-Week Terms
3rd
4th
5th
98.3

6st

Child's name
Subject: 0
Daily Written Work or Oral Work

Year: Aug-11 through May-12

Tests
Comments

1st
Sem.

2nd
Sem.

25%

75%

(Daily Work Weight)

(Tests Weight)

Final Grade:
Comments:
Comments can be typed here, delete this. :)

Optional: Credit(s):

QP:

donnayoung.org

Current Averages per column

Daily

Tests

Quarterly Averages
1st
2nd
3rd
4th

1st

2nd

6-Week Terms
3rd
4th
5th

6st

Child's name
Subject: 0
Daily Written Work or Oral Work

Year: Aug-11 through May-12

Tests
Comments

1st
Sem.

2nd
Sem.

10%

90%

(Daily Work Weight)

(Tests Weight)

Final Grade:
Comments:
Comments can be typed here, delete this. :)

Optional: Credit(s):

QP:

donnayoung.org

Current Averages per column

Daily

Tests

Quarterly Averages
1st
2nd
3rd
4th

1st

2nd

6-Week Terms
3rd
4th
5th

6st

Child's name
Subject: 0
Daily Written Work or Oral Work

Year: Aug-11 through May-12

Tests
Comments

1st
Sem.

2nd
Sem.

60%

40%

(Daily Work Weight)

(Tests Weight)

Final Grade:
Comments:
Comments can be typed here, delete this. :)

Optional: Credit(s):

QP:

donnayoung.org

Current Averages per column

Daily

Tests

Quarterly Averages
1st
2nd
3rd
4th

1st

2nd

6-Week Terms
3rd
4th
5th

6st

Child's name
Subject:
Daily Written Work or Oral Work

Year: Aug-11 through May-12

Tests
Comments

1st
Sem.

2nd
Sem.

25%

75%

(Daily Work Weight)

(Tests Weight)

Final Grade:
Comments:
Comments can be typed here, delete this. :)

Optional: Credit(s):

QP:

donnayoung.org

Current Averages per column

Daily

Tests

Quarterly Averages
1st
2nd
3rd
4th

1st

2nd

6-Week Terms
3rd
4th
5th

6st

Child's name
Subject:
Daily Written Work or Oral Work

Year: Aug-11 through May-12

Tests
Comments

1st
Sem.

2nd
Sem.

20%

80%

(Daily Work Weight)

(Tests Weight)

Final Grade:
Comments:
Comments can be typed here, delete this. :)

Optional: Credit(s):

QP:

donnayoung.org

Current Averages per column

Daily

Tests

Quarterly Averages
1st
2nd
3rd
4th

1st

2nd

6-Week Terms
3rd
4th
5th

6st

Child's name
Subject:
Daily Written Work or Oral Work

Year: Aug-11 through May-12

Tests
Comments

1st
Sem.

2nd
Sem.

25%

75%

(Daily Work Weight)

(Tests Weight)

Final Grade:
Comments:
Comments can be typed here, delete this. :)

Optional: Credit(s):

QP:

donnayoung.org

Current Averages per column

Daily

Tests

Quarterly Averages
1st
2nd
3rd
4th

1st

2nd

6-Week Terms
3rd
4th
5th

6st

Child's name
Subject:
Daily Written Work or Oral Work

Year: Aug-11 through May-12

Tests
Comments

1st
Sem.

2nd
Sem.

20%

80%

(Daily Work Weight)

(Tests Weight)

Final Grade:
Comments:
Comments can be typed here, delete this. :)

Optional: Credit(s):

QP:

donnayoung.org

Current Averages per column

Daily

Tests

Quarterly Averages
1st
2nd
3rd
4th

1st

6-Week Terms
2nd
3rd
4th
5th

6st

Child's name
Subject:
Daily Written Work or Oral Work

Year: Aug-11 through May-12

Tests
Comments

1st
Sem.

2nd
Sem.

20%

80%

(Daily Work Weight)

(Tests Weight)

Final Grade:
Comments:
Comments can be typed here, delete this. :)

Optional: Credit(s):

QP:

donnayoung.org

Current Averages per column

Daily

Tests

Quarterly Averages
1st
2nd
3rd
4th

1st

6-Week Terms
2nd
3rd
4th
5th

6st

Child's name
Subject:
Daily Written Work or Oral Work

Year: Aug-11 through May-12

Tests
Comments

1st
Sem.

2nd
Sem.

20%

80%

(Daily Work Weight)

(Tests Weight)

Final Grade:
Comments:
Comments can be typed here, delete this. :)

Optional: Credit(s):

QP:

donnayoung.org

Current Averages per column

Daily

Tests

Quarterly Averages
1st
2nd
3rd
4th

1st

6-Week Terms
2nd
3rd
4th
5th

6st

Enter school name

Always check print preview before printing any pages in Excel!!!
Delete this and type something meaningful, or cover with an image such as a school
mascot, or leave it blank.

Grade and Attendance Report

Student: Child's name
Address:
City:

State:

Zip:

Telephone:
Grade Level:

Aug-2011 - May-2012
(school year)

Subject
Enter subjects in this column

Sem. 1
Grade

Final
Grade

90

Sem 1

Days Present:

Sem. 2
Grade

Credits
(High School)

1.0

Sem. 2

Signature (sem. 1)

Total

1.0
(Total Credits)

date

Signature (sem. 2)

date

Attendance of: Child's name

Month and Year

August 2011
September 2011
October 2011
November 2011
December 2011
January 2012
February 2012
March 2012
April 2012
May 2012
June 2012
July 2012

Days
Days Sick
Present

0
0
0
0
0
0
0
0
0
0
0
0

0
0
0
0
0
0
0
0
0
0
0
0

Vacation:
Sick:
0

Present:

Days
Vacation

Days
Other

0
0
0
0
0
0
0
0
0
0
0
0

0
0
0
0
0
0
0
0
0
0
0
0

Other:
0

The Grades and Attendance workbook has been very popular among the visitors at this website. I created
the grade book for my own use after creating many others that proved to be either over done or under done.
Because of the many requests for the password, most of this workbook is no longer password protected. It
was originally protected because it is very easy to delete the coding that makes this workbook work thus
rendering the grade book useless unless repaired. Please don't ask me to repair your grade book if you mess
it up. So please be very careful with the grade book if you decide to unprotect the individual pages. I
recommend protecting the sheets again once you have made the necessary changes that you need to make.
This file was updated to include two more subjects, 6 more rows to make 36 weeks, optional high school
credits, optional qp, and optional gpa and it was updated to include a weighted grade column.
Donna Young
http://donnayoung.org

Adding Child's Name, Subjects, and optional School Name:

Fill in the white spaces on the Information page. The information entered will be carried over to the other
parts of this grade book. If you need to make a change somewhere in this workbook, choose Tools >
Protection > Unprotect Sheet. Sample grades and attendance have been added to grade book. When you
begin to use the grade book, delete all sample data. You can delete any subject cells that you do not need to
use without harming the grade book. Adding more is more complex, but it is possible to do.

Attendance:
Go to the Calendar page of the workbook. Follow instructions there. Do not try to write on the blocks with the
dates. Those blocks contain the code that makes the calendar work. The Attendance page and the
Information page will show the output from the Calendar.

Entering Grades:
Go to one of the numerical pages (ex: 1, 2 ,3, 4, 5, 6, 7, 8) in the workbook. Each of the numerical pages
will be for the subject which you specified on the Information page. Add the grades which are associated
with that subject on that numerical page.. (Math grades on the Math page). The grade average will display on
the bottom of the numerical pages and on the Information page. Do not try to put the grades into the
Information page.

Weighted Grades:
This is something I find necessary so I included it in this workbook. Weighing the grades gives more
importance to some grades than others. Test scores typically have a much higher importance than daily work
scores. You can change the grade weight by changing the RED 30% and 70% to something else. The two of
them MUST equal 100%.
If you do not want to use the weighted grades.. change daily to 100% and tests to 0% and place one number,
any number, in the test column.

Print-Attendance:
The attendance counter on the Print sheet is coded to a standard 5-month first semester and a 5-month
second semester. The code is linked to the Attendance sheet. If you school year-round, then this will not
work for you and you will need to change the code.
Code for a 6-month 1st semester.. On the Print sheet, enter this code in cell: D25
=SUM(Attendance!C4:C9)
Code for the remaining 6-months of the calendar year.. On the Print sheet, enter this code in cell: E25
=IF(SUM(Attendance!C10:C15)=0,"",SUM(Attendance!C10:C15))

Suggestions:
I have but three:
1. Add the student's photo to the Information page.
2. Backup the file every time you use it. It is small enough to fit on a floppy disk.
3. To change protection of sheets: Tools > Protection > Protect Sheet or Unprotect Sheet.
4. Email me if you have questions that are not answered here or on the Grades and Attendance webpage.

Grades and Attendance webpage:

http://donnayoung.org/forms/planners/exgrade_attend.htm

Image shows where to add grades for certain blocks of times.

Average

70

72

74

77

80

83

86

88

92

94

94

99

Letter

D-

D+

C-

C+

B-

B+

A-

A+

GPA 0.00 0.67 1.00 1.33 1.67 2.00 2.33 2.67 3.00 3.33 3.67 4.00 4.00

What you see above is one example of a grade scale. It is the one which I use. If this
grade scale does not match your grade scale, change the numbers.

Just a spare worksheet

Just a spare worksheet