Professional Documents
Culture Documents
ESB Networks Contractor Safety Regulations
ESB Networks Contractor Safety Regulations
Prepared by:
Date:
Issued By:
Date:
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DISCLAIMER:- THE CONTRACTOR ACKNOWLEDGES AND AGREES THAT:- (1) THE IMPLEMENTATION AND
COMPLIANCE BY THE CONTRACTOR OF THESE PROCEDURES IN NO WAY REDUCES, LIMITS AND/OR OVERALL
RESTRICTS THE CONTRACTORS LIABILITY TO THE EMPLOYER UNDER THE TERMS OF THE CONTRACT; AND (2)
THESE PROCEDURES SHALL BE READ TOGETHER WITH ALL THE OTHER DOCUMENTS WHICH FORM THE
CONTRACT AS SUPPLEMENTAL THERETO AND IN THE EVENT OF A CONFLICT BETWEEN THESE PROCEDURES
AND THE TERMS OF THE CONTRACT, THEN THE TERMS OF THE CONTRACT SHALL PREVAIL.
1.0
Introduction __________________________________________________________ 6
1.1
Document Layout_________________________________________________________ 6
1.2
Scope ___________________________________________________________________ 6
1.3
2.0
Definitions __________________________________________________________ 8
3.0
3.1
3.2
3.3
3.4
4.0
Control of Safety______________________________________________________ 11
4.1
4.2
4.3
4.4
4.5
4.6
4.7
4.8
5.0
5.1
5.1.1
5.1.2
5.1.3
5.1.4
5.1.5
5.1.6
5.1.7
5.1.8
5.2
5.3
6.0
6.1
6.2
6.3
Safety Documentation_____________________________________________________ 21
7.0
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1.2
1.3
1.4
2.2
Live Working____________________________________________________________ 40
3.0
3.1
Appendix 6: Non-exhaustive guidelines for compiling the Health & Safety Plan _______ 48
Appendix 7 Poling, Civil Works, Cable Pulling, Minor LV works, Fault Assistance ____ 50
1.0
1.1
Introduction______________________________________________________________ 50
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Introduction______________________________________________________________ 59
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1.0 Introduction
1.1
Document Layout
This procedure covers all contractors working for ESBN. It is primarily
intended to cover roles, responsibilities and key compliance issues for ESBN
and contractors who carry out construction work. It does however include
provision for the small number of contractors whose work is not covered by
the various construction regulations.
Contractors vary from very small to very large business, and cover a range of
different types of risk. In the interest of consistency it is necessary to have one
governing document throughout ESBN. However it is not intended to be
unnecessarily difficult for smaller companies to comply
Core and common issues are treated in the main text, and the various
appendices deal with the various types of work carried out.
In some cases ESBI are involved as PSDP and consultant, these are usually
large station projects
Major Electrical works (including line and station works)
Major Civil works (including green field station build and brown field,
live station refurbishment)
Most of the procedure is common to both works areas and is covered in the
body of the procedure. Procedural issues which are specific to either work
area are covered in their respective appendices as follows:
Major Electrical and Line Works: Appendix 5
Major Civil Works: Appendix 6
For ease of reference these appendices are laid out with the same section
numbering and headings as the main document.
Note that for projects with combined civil & electrical works, both appendices
will apply.
Appendices 7 to 11 deal with work programs carried out by smaller contractors
1.2 Scope
This procedure provides information on the basic control measures that the
Employer has put in place to ensure safety standards are complied with by
Contractors working on the Employers behalf. It also details the safe working
practices that shall be required of Contractors and their personnel.
Contractors shall be expected at all times to pay the utmost attention to
managing safety in the daily activities of executing the Works. While this
procedure outlines the Employers approach to Contractor safety, the
Contractor is ultimately responsible for implementing the requirements of
these procedures. In addition, the Contractor is responsible for taking all
further precautions as he deems necessary to ensure the safety of his/her
staff, agents, sub-contractors and members of the public where relevant.
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In addition, the Contractor is responsible for complying with all relevant and
applicable safety legislation.
The Contractor is encouraged to implement best practice in relation to safety
management and practices. In the interest of continually improving safety the
Employer and Contractor shall endeavour to share knowledge of work
methods and safety management techniques. It is desirable that the
contractor use a recognised and appropriate safety management system,
such as OHSAS, SMP 20 etc.
A flow diagram shown over leaf outlines the process of assuring safety in
contracting Network construction activities.
This is a generic contract management procedure which covers safety
regulations for contractors working on ESB Networks. Where specific safety
regulations differ for particular contract types, such requirements are detailed
in the attached appendices e.g. Appendix 5 addresses specific requirements
for substation civil work projects on sites where ESB or the contractor may act
as Project Supervisor Construction Stage (PSCS).
Future revisions will be prepared by the Contracting Safety Manager,
ESBN and approved by the Safety, Quality and Environment Manager,
ESBN.
All requests for changes must be made through these channels
Prequalification
Tender
Evaluation
All Tenderers must have completed a prequalification questionnaire which requests a copy of
the Contractors safety statement, requests
information on accident statistics, safe-pass
adherence and PSDP/PSCS experience etc
This information is used to estimate his capability to
construct the project in accordance with legislative
and ESB Safety requirements and if appropriate, to
assess the competence of the Contractor to
undertake the role of PSDP or PSCS
This stage includes tendering and post tender
meetings
Request & review safety statement from Contractor
Request & review Contractors proposed Site
management team
Request & review Contractors method statements
(tender stage)
Review Contractors safety management experience
Tenderers will be asked to confirm their
competence to act as PSDP/PSCS and will be
asked to elaborate on their safety management
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Contract Awarded
Start-up Phase
Working On-site
Reporting
2.0 Definitions
In these Contract Management Procedures, words and expressions shall have
the meanings and interpretation assigned to them in the Contract together with
the definitions which are included in the Special Conditions of the Contract
and the Foreword.
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3.0
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document where used will form part of the construction stage of the Health &
Safety Plan.
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insist on the removal from the Works of any individual found to be in breach of
these procedures.
In addition, the Employers remedies in this clause shall be read without
prejudice to his/her remedies under the Contract.
Providing completed safety reports on the 7th day of each Month. This
Safety Report (Appendix 2) will include:
a list of all safety audits completed during the previous month
a complete staff list including training records for all staff on site during
the Previous Month
a complete list of all Accidents, Incidents and near misses which
occurred on site during the Previous Month
a report outlining feedback from staff on site-related safety issues
The safety of all persons affected by the Contractor's own activities and/or
his/her employees, agents and subcontractors
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Please Note: that it takes up to two weeks from the Application to the
Induction, which itself takes half a day. The Contractor must allow for this time
in his works programme.
Note: that there are alternative induction requirements for Contractors
completing civil works on green field sub-stations sites, see Appendix 5
for details.
The Contractor will regard Safe Pass training and ESB induction training as
the minimum induction training necessary. Based on the Contractors Safety
Statement and completed risk assessment the Contractor will determine the
need for additional, site or work specific safety induction. The completion of
such additional safety training is the responsibility of the PSCS.
ESB induction training does not relieve the Contractor from his responsibilities
to provide adequate safety induction training for his staff, sub-contractors and
visitors to his site.
Throughout the Contract period, the PSCS shall ensure that regular (at a
minimum weekly) safety briefings, i.e. Toolbox Talks, are given as refreshers
and to take account of any changes in circumstances whatsoever affecting the
execution of the Works. This is in addition to the completion of the daily JSSP.
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detail the particular risks that are likely to be encountered in the execution
of the Contract
The Method Statement shall include a step by step explanation of how the
work is to be done, especially in relation to the health and safety aspects, both
for those who are to carry out the Works and others who may be affected by
the Works. If possible it shall follow a recognised code of practice where
available, or be otherwise proven in a similar work situation. Method
Statements shall be signed off and approved by the Contractor or by a
competent person acting on behalf of the Contractor.
All Method Statements must be accompanied by risk assessments and must
be checked against the Method Statement Check sheet (Appendix 1). A
completed check sheet should accompany each Method Statement
All staff on site must be conversant with the relevant Method Statements and
must have reviewed, signed and dated the method statement prior to
completing the work. All works undertaken must be carried out as outlined in
the Method Statements.
5.1.3 Safety Officer
The Contractor shall appoint a Competent Person as Safety Officer in
accordance with the Safety, Health and Welfare at Work (Construction)
Regulations SI 504 of 2006 (and as amended from time to time) where more
than 20 persons are employed on one site (either directly or as subcontractors) or where more than 30 persons are employed on multiple sites
within the one project, where the works that they are to carry out are deemed
construction work.
The appointed Person must be knowledgeable about the works being
undertaken.
5.1.4 Competence and Fitness for Work
The Contractor shall ensure that all of his/her personnel, agents and subcontractors shall be trained, competent and fit to perform the duties assigned
to them. They shall be informed by the Contractor of all relevant hazards and
given instruction in corresponding safe methods of working including but not
limited to the correct use of personal protective equipment. This requirement
for competence and fitness is the responsibility of the Contractor.
All Contractor staff should have completed a manual handling course.
5.1.5 Safe Place of Work
The Contractor shall provide a safe place of work for their staff, their
subcontractors and for all site visitors and shall take full responsibility for the
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adequacy, stability and safety of all Site operations and safe methods of
construction for all construction activities arising out of the Works.
The Contractor must comply with all procedures as mandated by the
Employer.
5.1.6 Personal Protective Equipment
It shall be the responsibility of the Contractor at his/her sole cost to ensure that
all the requisite items of personal protective equipment (PPE), necessary for
the various working conditions pertaining to the Works, are available and used
correctly by his/her staff and the staff of his/her sub-contractors. Such items of
PPE shall comply with all relevant and applicable standards. Unless otherwise
agreed with the Employers Project Manager, this shall include, as a minimum,
safety helmet, safety footwear (with ankle support), high visibility vest, and as
appropriate, overalls, eye & ear protectors, and gloves. The following are
examples of appropriate use of PPE and these examples are not exhaustive:
Safety helmets, safety footwear and high visibility vests shall be worn at all
times for all construction activities by all contractors staff & visitors
Eye protectors (e.g. visors, goggles and safety glasses) shall be correctly
used for all work activities and situations that could otherwise cause
serious eye injury (e.g. welding, grinding, when using chainsaws)
Ear protectors shall be used as appropriate to comply with the Safety,
Health and Welfare at Work (General Application) Regulations 2007, Part
5 Physical Agents, Chapter 1, Control of Noise at work and amendment
key notations 2007
Suitable means of fall arrest shall be used where it is possible to fall from a
height
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Use of Cranes, Concrete Pumps and plant of other extendible arms: All
works using machinery that has the potential to reach into live equipment or
expose to live equipment must be controlled. Works with such equipment
must be pre-planned in consultation with ESB. This written plan, which
must be agreed by ESB, will be task specific and shall outline the
necessary control measures which must be adhered to in order to minimise
the risks including roping off, banksmen, permits, switchouts, where the
machine can go, limits on swing and ESIA etc
out below.
reports as
and assist
carry out.
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Reporting procedures vary slightly for civil works sites, and some other
contract types. These are outlined in the Appendices. In general, the
following procedures for reporting are required:
ACCIDENTS:
Lost Time Injuries or Possible Lost Time Injuries:
All Lost Time Injuries or Possible Lost Time Injuries must be reported,
immediately, by the Project Manager to the relevant Senior Manager, ESB
Networks, employers project manager and Safety Supervisor ( NB names can
vary ), Major Contractor Safety. Within 24hrs an initial report in writing must be
submitted to the EPM with a copy to Major Contractor Safety (e-mail:
cpsafety@esb.ie). A PD1040 form must be completed and returned to Major
Contractor Safety, followed by the full investigation report within 14 days to the
Project Leader with a copy to Major Contractor Safety.
Minor Injuries:
All minor injuries must be reported, immediately, by the Project Manager to the
EPM This verbal report must be followed up in writing, within 24hrs, to the EPM
with a copy to Major Contractor Safety (e-mail: cpsafety@esb.ie). A PD1040
form must be completed and returned to Major Contractor Safety, followed by
the full investigation report within 7 days to the EPM with a copy to Major
Contractor Safety.
Road Traffic Accidents (Including Bumps and Tips):
All Road Traffic Accidents must be reported, immediately, by the Project
Manager to the EPM and followed up in writing within 24hrs to EPM with a copy
to Major Contractor Safety (e-mail: cpsafety@esb.ie). An RTA report must be
completed and returned to Major Contractor Safety, followed by the full
investigation report within 5 days to the EPM with a copy to Major Contractor
Safety.
INCIDENTS:
Live Poling:
All Live Poling incidents must be reported, immediately, to the relevant Senior
Manager, ESB Networks, relevant System Controller, EPM and Safety
Supervisor, Major Contractor Safety. This verbal report must be followed up in
writing within 24hrs to the EPM with a copy to Major Contractor Safety (e-mail:
cpsafety@esb.ie). A full investigation report must be forwarded within 7 days to
the EPM with a copy to Major Contractor Safety.
Polarity:
Any Polarity incidents (including those errors picked up on verification test) must
be reported, immediately, to the relevant Senior Manager, ESB Networks, EPM,
System Controller and Safety Supervisor, Major Contractor Safety. This verbal
report must be followed up in writing within 24hrs and by a full investigation
report within 7 days with copies to Major Contractor Safety (e-mail:
cpsafety@esb.ie).
Cable Dig-Ins/Line Drops:
All Dig-Ins/Line Drops must report, immediately, to the relevant System
Controller, EPM and Safety Supervisor, Major Contractor Safety. This verbal
report must be followed up in writing to the EPM with a copy to Major Contractor
Safety (e-mail; cpsafety@esb.ie) within 24hrs. A full investigation report,
including copy of the HSA report (IR3), must be forwarded to the EPM, copy to
Major Contractor Safety within 7 days.
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Other Incidents:
All other incidents must be verbally reported to the EPM and the Safety
Supervisor, Major Contractor Safety and followed up with an initial report in
writing within 24hrs.
Dangerous Occurrences:
All Dangerous Occurrences must be reported to the EPM, the Safety
Supervisor, Major Contractor Safety and the HSA. A full investigation report,
including copy of the HSA report (IR3), must be forwarded to the EPM, copy to
Major Contractor Safety (e-mail; cpsafety@esb.ie) within 7 days
Near Misses:
All Near Misses must be reported to the EPM, as soon as is practically
possible. Class 1 classified near misses must have a report forwarded to the
EPM & Major Contractor Safety (cpsafety@esb.ie) within 7 days.
For details of reporting requirements for other incidents please refer to Appendix 4
attached to this procedure.
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Frequency
Prepared by
Format
Distribution
Contractors Safety
Statement and Health &
Safety Plan
Start-up phase
only, or following a
substantial change
Contractors
Pro forma
Employers Project
Manager
Contractors
Pro forma
Employers Project
Manager
Personnel List
Contractors
Pro forma
Employers Project
Manager
Checklists:
Safety Statement
Method Statement
PSCS
Start-up phase
only, or following a
substantial change
Contractors
Project
Manager PSCS
Contractors
Project
Manager
Contractors
Project
Manager
Contractors
Project
Manager
PSCS
Employers
Pro forma
Employers Project
Manager
Monthly
Employers
Pro forma
Employers Project
Manager
Safety Audits
Minimum weekly
Contractors
Project
Manager
Contractors
Project
Manager
Employers
Pro forma
JSSP
Daily
PSCS
Within 24 hours of
occurrence and
Immediate verbal
notice of LTIs or
Serious injury
Contractors
Project
Manager
Contractors
Pro forma
Contractors
Pro forma
Employers Project
Manager
Site Attendees
Employers Project
Manager
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1 Safety Documentation
[A] Have Safety Statements been submitted for the Contractor and all sub-contractors?
[b] Is the Safety Statement(s) relevant to the work being carried out and the hazards involved?
[c] Have method statements been received for all activities involving particular risks?
[d] Have the names of all sub-contractors been entered onto a Contract document?
[e] Has a list of all personnel (including those employed by sub-contractors) proposed for the work
been supplied by the contractor prior to work commencement?
[
[
[
[
[
]
]
]
]
]
[
[
]
]
4 Safety, Health and Welfare at Work (Construction) Regulations 2006 [SI No. 504 of 2006]
[a] Is the work construction work, as defined in SI No. 504 of 2006?
Yes [ ] No [ ]
[b] If yes, is the Contractors Representative acting as the Project Supervisor
Yes [ ] No [ ]
Construction Process?
[c] If construction work and if more that 20 persons are under the control of the
Yes [ ] No [ ]
Contractor, has a Safety Officer been appointed by the Contractor?
I confirm that the information I have provided above is accurate:
I acknowledge the receipt of the
Phone No.
Phone No.
Date:
Date:
(Name of Contractor)
Time:
Time:
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Contractor
Name
Project
Surname
First Name
Category
Injury Cause
Description
Fatal?
Yes_
No _
Yes_
No _
Yes_
No _
Where?______________
_________________________________________________
___________________________
PPE Code?___________
___________
Body Part
____________________
Activity
____________________
Injured persons
activity at time
of accident
Yes__ No __
_______________
Accident Location
______________
Yes__ No __
Accident
Type
___________
________________________________________________________________
Accident Cause:
Description
_________________________________________________
____________________________
Date__________
Time
______________
_______________
Location Type
___________
Medium
___________
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Photo/Sketch
Absences
Cease Work Date
Witnesses
Category
Surname
First Name
Phone
Address
Signed
___________________________
To
___________________________
Date__________________________
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Contractor
Safety Statement Checklist
Project Group
NPM or CPM
Project
Project Number
FMIS Number
Date
Contractor
Revision No
Note: A safety statement is a programme, in writing, for safeguarding the health and safety of
employees while they work. It represents an employer's commitment to the health and safety of its
employees, and should state how their health and safety will be ensured. It should state the
resources that are felt necessary for maintaining and reviewing health and safety laws and
standards.
Yes
1
Resources
Time and budgets
Risk Assessment
RAs for relevant hazards
No
N/A
Notes
Note: The most critical and essential element of a Safety Statement is Risk Assessment. It is
required that all relevant hazards are identified, a risk assessment carried out on those
hazards, and appropriate controls with persons responsible nominated.
All Risk Assessments must be in writing, and must be prepared in consultation with
workers.
Reasons for Inadequate Safety Statement
Prepared by Contractor/PSCS
Signed
Reviewed by NPM
Date
Signed
Date
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NPM or CPM
Project
Project Number
Location
Prepared by
FMIS Number
Date
Contractor
Revision No
Yes
Description of Activity
Date of Activity
Location of Works
Identify Resources
Hazard Identification
Risk Assessments
Any Constraints/Assumptions
10
11
References
12
No
N/A
Notes
If relevant.
Prepared by Contractor/PSCS
Signed
Reviewed by NPM
Date
Signed
Date
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PSCS
Safety Management Checklist
Project Group
NPM or CPM
Project
Project Number
Location
Prepared by
FMIS Number
Date
Contractor
Revision No
Yes
1
2
A
HSA Notification
Has the AF2 form been forwarded to the HSA?
A
B
4
A
B
Staff Records
B
6
A
B
7
A
8
A
B
9
A
B
No
N/A
Notes
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PSCS
Safety Management Checklist
Yes
10
A
B
C
D
11
A
B
C
D
E
F
12
A
B
13
A
B
14
C
D
15
Emergency Procedures
B
C
D
E
Note
N/A
No
16
Safety File
Prepared by Contractor/PSCS
Signed
Reviewed by NPM
Date
Signed
Date
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NPM or CPM
Project
Project Number
Location
Prepared by
FMIS Number
Date
Contractor
Revision No
Note: The safety file is a record of information for the end user, which focuses on safety and
health. The information it contains will alert those who are responsible for the structure and
services in it of the significant safety and health risks that will need to be addressed during
subsequent maintenance, repair and other construction work. The client must keep the file
available for inspection by persons involved in any subsequent construction work on the
structure.
Yes
No
N/A
Notes
Signed
Date
Prepared by Contractor/PSCS
Signed
Reviewed by NPM
Date
Signed
Date
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SAFETY
Month :
Telephone :
Contractor :
PERFORMANCE REPORT
CONTRACTOR
Fax :
Project Name :
Email :
Project Category:
Completed by :
When you have completed this report please forward to your ESB Project Leader and to cpsafety@esb.ie
This report must be received in support of your payment application prior to the 7th of each month.
0
0
0
0
0
0
AUDIT DEVIATIONS SUMMARY (Contractor Audits Only) : Please insert number of deviations for this month
Electrical Deviations
Work Methods
Working at Heights
Tools / Machinery
0
0
Crew Initials
Auditor Name(s)
0
0
Site Organisation
Civil Works
0
0
Audit
Type
Audit ID No.'s
Findings
Status
Closure Date
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Duration
Which project?:
NRP
Date of request:
HV LINES
STATIONS
No.
First Name
Last Name
Category
ESB ID
No.
C/V
Attached
(Y/N)
Photo
Attached
(Y/N)
Letter of
Clearance
attached [Y/N]
CIVIL
Climbsafe Assessment
Required (Y/N)
(Previous climbing
experience necessary)
Interpreter
required [Y/N]
Date induction
completed
Further information
1
2
3
4
5
6
7
8
9
10
11
13
14
15
16
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ESB 2011
PERSONAL DETAILS:
First Name:
Last Name:
Address:
Date of Birth:
Telephone:
Nationality:
Category:
Safepass No:
Expiry Date:
CSCS No: (where relevant)
Expiry Date:
Fitter
General Operative
Linesman
Painter
Planner
Plasterer
Scaffolder
Steelfixer
Storeman
Welder
Other - give details:
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ESB 2011
CONTRACTING PARTNERS
SAFETY INDUCTION APPLICATION FORM
EMPLOYMENT DETAILS
If you have previously worked with a contractor for ESB Networks, Contracting Partners, please state:
Name of previous contractor:
From:(date)
To:(date)
ESB ID No:
NB LETTER OF CLEARANCE MUST BE ATTACHED IF YOU HAVE PREVIOUSLY WORKED WITH A
CONTRACTOR ON BEHALF OF ESB NETWORKS, CONTRACTING PARTNERS.
Employment History
(other than with Contractor for ESB Networks, Contracting Partners)
Employer Name:
Type of work:
From:(date)
To:(date)
Employer Name:
Type of work:
From:(date)
To:(date)
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Polarity:
Line Drops:
Other
Incidents:
All incidents must be verbally reported to the EPM and the Project
Leader Safety Services and followed up with an initial report in
writing within 24hrs
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Site entrance*
Site Access Rd*
Site huts delivery and placing*
Erect site fence and gates*
Stripping topsoil, mounding, removal off site*
Foundation Works*
Construction of bases*
Ducting/Drainage/Utility Services*
Delivery and placing of pre-fab. electrical plant modules
Piling including Sheet Piles
Excavation & installation of earth grids
Erection of scaffolding
Construction of and internal roads
Pouring of in-situ walls & columns
Pouring of in-situ concrete slabs
Steelwork erection
Erection of masonry
Erection of prefabricated elements including precast wall panels, precast stairs
and slabs
Roofing including erection of roof trusses
Compound stoning
Fencing and gates
Raised access floor
Demolition works
External rendering
Internal painting
Guttering
Installation of steel doors and frames
Safe use of generator
Roof finishes
Ceiling slabbing
Construction of transformer (Trafo) bunds
Erection of lighting standards
Erecting steelwork for 38kV, 110kV, 220kV, 275kV & 400kV plinths
Landscaping
Document No.
NO
INCIDENT
OCCURS
Is anyone
injured?
YES
NO
Is it a Dangerous
Occurrence as
outlined in the
instructions to the
HSA IR3 Form?
(Ref:www.hsa.ie)
CONTRACTOR
YES
Refer to
Flowchart 2
DANGEROUS OCCURRENCE
CONTRACTOR
Contact ESBI Site
Engineer/Site
Inspector
immediately.
Complete IR3 and
submit to HSA.
Copy to ESBI Site
Engineer / Site
Inspector.
Carry out
Dangerous
Occurrence
Investigation within
one week.
ESBI
ESBI Site Engineer /
Site Inspector to
forward completed
IR3 to ESB
Networks Project
Manager.
Follow-up on D.O
Investigation before
next progress
meeting.
BF-PPT-001-001-005
NEAR-MISS
ESBI
ESBI Site
Engineer / Site
Inspector to
forward NearMiss details to
ESB Networks
Project Manager
immediately on
receipt.
26/11/2008 09:03
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ESB 2011
Document No.
ACCIDENT /
INJURY
OCCURS
NO
MINOR ACCIDENT
CONTRACTOR
ESB
INTERNATIONAL
Verbally report
immediately to ESBI
Site Engineer / Site
Inspector.
Submit written
report within 3
working days
ESB INTERNATIONAL
CONTRACTOR
ESBI Head of
Engineering to contact
ESB HV Project Manager
North; John Tuohy on
087-2235025 or HV
Project Manager South;
Paschal Buckley on 0872442034.
Once received, Initial
Report, Form PD 1040
and accident
investigation report to be
passed on to ESB
Networks Project
Manager & HV Project
Manager immediately.
Carry out ESBI accident
investigation, if
appropriate, and issue
report to ESB Networks
Project Manager.
BF-PPT-001-001-005
HSA REPORTABLE
ACCIDENT
Employer (or PSCS if
operative is self employed
or member of public)
must report accident
details to HSA on form IR1
downloadable from
www.hsa.ie or Tel: 1890
289 389 for copy of form.
YES
Is operative unable
to perform their
normal work for
more than 3
consecutive days
(incl. Saturday &
Sunday), not
including the day of
the accident?
26/11/2008 09:19
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1.1
HV/MV/LV poling
Civil works(excluding work in substations)
Cable pulling
Minor LV works(such as installation/replacement/removal of aerials, services
and meters, service alterations etc)
Civil works associated with fault attendance
Introduction
ESB Networks engages a wide range of contractors in the cause of its business.
The size and scope of each activity presents unique challenges to ESBN and its
contractors. While CMP 13 gives the general framework this appendix is intended to
clarify the specific requirements for the above types of contractors in light of the
following:
Each individual contractor typically has less than 20 employees
Each contractor may have a number of contracts covering different ESB areas
Typical job sites are small, and as a result does not involve site offices
Each contractor may carry out work for a number of different ESB managers
This may cause confusion in understanding who exactly is the Employers Project
Manager
Poling contractors may or may not carry out HV as well as MV/LV pole delivery,
erection and retirement
1.2 Clarifications
CMP 13 applies except where amended below
Section 4.1 Employers Project Manager (EPM). This will typically be the Technical
Services Manager for the ESB Division in which the contractor has his registered
office. This will be specified in the appointment process. While the contractor will
deal with
a number of ESB Supervisors (Person Issuing Work or PIW) on
commercial matters, all written safety communication will be through the EPM.
Section 5.1 It is desirable that the contractor operates a recognised safety system
such as SMP 20
Issue work and check that it has been completed in line with the contract
Ensure good value, prompt service delivery ,safety and quality
Ensure prompt processing of invoices and monthly reports
Ensure correct data capture(Geodart, ARA etc)
Liaise locally with the contractor
Carry out Safety audits as required by the EPM
Notify the EPM of any local safety issues and concerns arising
Only use approved contractors
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Road Traffic
Accidents,
Including Bumps
and Tips:
Dangerous
Occurrences:
Minor Injuries:
Near Misses:
Cable Dig In
Live Poling:
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Timber cutting
Bunding
Fire extinguishers
Weed killing
Fencing
Fire extinguishers
Other miscellaneous station work which may arise
2.0 Introduction
ESB Networks engages a wide range of contractors in the cause of its business.
The size and scope of each activity presents unique challenges to ESBN and its
contractors. While CMP 13 gives the general framework this appendix is intended to
clarify the specific requirements for the above types of contractors in light of the
following:
3.0 Clarifications
CMP 13 applies except where amended below
Section 4.1 Employers Project Manager (EPM). This will be a designated ESB
Project Leader for the particular contract type. This will be specified in the
appointment process. While the contractor will deal with
a number of ESB
Supervisors (Person Issuing Work or PIW) on commercial matters, all written safety
communication will be through the EPM.
Section 5.1 It is desirable that the contractor operates a recognised safety system
such as SMP 20
Chair a mobilization meeting to confirm contact details for the EPM, PIW and
System Controller relevant to each contract
Chair a regular safety review with each Contractor and the relevant PIWs
Issue relevant briefing information
Co ordinate requests for inductions
Maintain a Client file for each contractor to cover exchanges of safety information
Ensure that documentation issued is the relevant and approved national issue
Ensure that regular ESB audits of contractor safety are carried out each year
In turn the contractor will
Carry out at least one staff site audit per working week
Audit each member of his staff at least once every month
Carry out at least one quality audit every two working weeks
Provide the monthly report listed in the contract, including all necessary invoices,
safety , and quality data by the 7th of the month
Attend the regular safety reviews listed above
Attend safety workshops with other contractors, as required by ESB Networks
Keep up to date records of staff approvals and training and vet new employees to
ensure that they have not come to the attention of ESBN in their previous
employment
Is responsible for requesting induction in a timely manner
Ensure employees have current and valid ID, are competent and have been
inducted
Ensure that lifting equipment ,tools and transport is fit for purpose and that
certification is up to date and available for inspection
Prepare and update relevant method statements, safety statement and health
and safety plans and to record such changes in an amendment log
Comply with legal duties of PSCS when appointed to this role
Consult his staff regularly on safety matters
Issue work and check that it has been completed in line with the contract
Ensure good value, prompt service delivery ,safety and quality
Ensure prompt processing of invoices and monthly reports
Ensure correct data capture(Geodart, ARA etc)
Liaise locally with the contractor
Carry out Safety audits as required by the EPM
Notify the EPM of any local safety issues and concerns arising
Only use approved contractors
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Road Traffic
Accidents,
Including Bumps
and Tips:
Dangerous
Occurrences:
Minor Injuries:
Near Misses:
Cable Dig In
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2.0 Introduction
ESB Networks engages a wide range of contractors in the cause of its business.
The size and scope of each activity presents unique challenges to ESBN and its
contractors. While CMP 13 gives the general framework this appendix is intended to
clarify the specific requirements for the above types of contractors in light of the
following:
Each individual contractor has a small number of employees
Work is intermittent in nature, and can include network operation of an ESB
controller who is remote from the location
Due to the limited boat links ESBN representatives may rarely be present
Weather conditions may result in the island being isolated for prolonged periods
of time
Typical job sites are small, and as a result does not involve site offices
This may cause confusion in understanding who exactly is the Employers Project
Manager, and the relationship with the contractor
Some contractors may carry out a range of these duties
3.0 Clarifications
CMP 13 applies except where amended below
Section 4.1 Employers Project Manager (EPM). This will typically be the Technical
Services Manager for the ESB Division in which the contractor has his registered
office. This will be specified in the appointment process. While the contractor will
deal with
a number of ESB Supervisors (Person Issuing Work or PIW) on
commercial matters, all written safety communication will be through the EPM.
Section 5.1 It is desirable that the contractor operates a recognised safety system
such as SMP 20
Issue work and check that it has been completed in line with the contract
Ensure good value, prompt service delivery ,safety and quality
Ensure prompt processing of invoices and monthly reports
Ensure correct data capture(Geodart, ARA etc)
Liaise locally with the contractor
Carry out Safety audits as required by the EPM
Notify the EPM of any local safety issues and concerns arising
Only use approved contractors
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Road Traffic
Accidents,
Including Bumps
and Tips:
Dangerous
Occurrences:
Minor Injuries:
Near Misses:
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2.0
Introduction
ESB Networks engages a wide range of contractors in the cause of its business.
The size and scope of each activity presents unique challenges to ESBN and its
contractors. While CMP 13 gives the general framework this appendix is intended to
clarify the specific requirements for the above types of contractors in light of the
following:
3.0 Clarifications
CMP 13 applies except where amended below
Section 4.1 Employers Project Manager (EPM). This will typically be the Technical
Services Manager for the ESB Division in which the contractor has his registered
office. This will be specified in the appointment process. While the contractor will
deal with
a number of ESB Supervisors (Person Issuing Work or PIW) on
commercial matters, all written safety communication will be through the EPM.
Section 5.1 It is desirable that the contractor operates a recognised safety system
such as SMP 20
3.1
Issue work and check that it has been completed in line with the contract
Ensure good value, prompt service delivery ,safety and quality
Ensure prompt processing of invoices and monthly reports
Ensure correct data capture(Geodart, ARA etc)
Liaise locally with the contractor
Carry out Safety audits as required by the EPM
Notify the EPM of any local safety issues and concerns arising
Only use approved contractors
Road Traffic
Accidents,
Including Bumps
and Tips:
Dangerous
Occurrences:
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Minor Injuries:
Near Misses:
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2.0 Introduction
ESB Networks engages a wide range of contractors in the cause of its business.
The size and scope of each activity presents unique challenges to ESBN and its
contractors. While CMP13 gives the general framework this appendix is intended to
clarify the specific requirements for the above types of contractors in light of the
following:
Each individual contractor typically has less than 20 staff working for ESB
Contracts are managed centrally and will cover all locations
3.0 Clarifications
Employers Project Manager (EPM). This will be the manager of the specific contract
and will be clearly identified in the appointment process. While the contractor will
deal with a number of ESB Supervisors on commercial matters, all written Health &
Safety communication will be through this Manager.
Re Section 5.1 of CMP 13 It is desirable that the contractor operates a recognised
safety system
Issue work and check that it has been completed in line with the contract
Ensure good value, prompt service delivery, safety and quality
Ensure prompt processing of invoices and monthly reports
Ensure correct data capture
Liaise locally with the contractor
Carry out safety audits as required by the EPM
Notify the EPM of any local safety issues and concerns arising
Only use approved contractors
Road Traffic
Accidents,
Including Bumps
and Tips:
Dangerous
Occurrences:
Minor Injuries:
Near Misses:
Environmental
Incidents:
Oil spills etc may occur as a result of a near miss or accident. The
Environmental Management section of ESB has procedures to be
followed in these instances. Such instances must be verbally
reported immediately by the contractor to the EPM, and the PIW.
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Audits
Audits
Actual
2011
Target
Year
To-Date
**
**
Audits
Closed
Number of
deliveries
LTIs
Year To-Date
Contractor
Near Misses
Year To-Date
J.Bloggs
Total
**
To-date
Activity at time
Details
Date of
Incident
Comments
LTI 1.
To-date
Activity at time
Details
Date of
Incident
Comments
MA 1.
MA 2
To-date
Activity at time
Details
Date of
Incident
Comments
NM 1
NM2
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Month :
Project :
Contractor :
Completed by :
Insert the relevant dates against all staff and subcontractors. Highlight staff that were audited this month by setting their "Name" Cells to Green pattern.
Enter details of all Leavers and/or Joiners separately at the end
Position
Name
Safepass Card
Number
Safepass Expiry
Date
Driving Licence
ExpiryDate
Forklift Licence
Expiry Date
Truck Mounted
Crane Licence
Expiry Date
CSCS Date
Manual Handling
Date
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