Prepare by

TRAN DUY HUNG

[FPT
BOOKS
PROJECT]
PROJECT MANAGEMENT

PUBLISHING

FPT BOOKS PUBLISHING PROJECT

TABLE OF CONTENT
I.

INTRODUCTION........................................................................................2

II.

ANALYZES...............................................................................................2

1. TASK 3.1 PROJECT PLAN.......................................................................................2

2. TASK 3.2 APPLY PROJECT SCHEDULING, ESTIMATING AND COST CONTROL
TECHNIQUES................................................................................................................ 5
A.

PROJECT BUDGET (COST)....................................................................5

B.

PROJECT SCHEDULE..........................................................................10

PROJECT GANTT CHART.....................................................................................11

PROJECT CRITICAL PATH.....................................................................................13
3. TASK 3.3 ANALYSE THE METHODS USED TO MEASURE PROJECT
PERFORMANCE.........................................................................................15
4. TASK 3.4 EXPLAIN PROJECT CHANGE CONTROL PROCEDURES EVALUATE
THE COMPLETED PROJECT..........................................................................18
III. CONCLUSION.........................................................................................20

BIBLIOGRAPHY............................................................................................ 21

Project Management For Business Assignment 2

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FPT BOOKS PUBLISHING PROJECT

I.

INTRODUCTION.

With a view to meet the soaring demand for learning and studying of
teachers and students nowaday, FPT publishing department has design a project
to bring out some new kinds of book and the report folow is specific plan.

II.
ANALYZES.
1. TASK 3.1 PROJECT PLAN.
Project objectives
A few years ago, FPT book is one of the market leaders in they field along
with FPT; however they is fast being left behind in the race of Vietnam book
market markets. With a view to creates and offer for customers a quality product
at a reasonable price to estimate to dominate and control market, FPT publishing
department has design a project to bring out some new kinds of book.
Project objectives is creates a form for FPT to focus to removed exceeded
their budgets, or have not properly met customer demand in the past. In detail,
The successful implementation of this project is expected to reduce total cost
overruns and schedule delays by 50%.
Besides, it will help for FPT department establishing program priorities,
allocating resources in a more efficient manner to get better service for Vietnam
customer.
Budget
With the purpose to provide a project cost estimate with all known details to
develop as accurate an estimate as possible, an an estimate is building:
Project cost is 35.305$
FPT education agree to invest for this project about 25,305$
FPT publishing need to borrow from the bank 10,000$ with interest rate is
5% per years (125$/ 3 months).
As a result, total cost of project is: 35.305 + 125 = 35,430$
Deliverables (Scope, specification)
FPT books publishing project is intended to produce 5 college textbooks.
There are many different between these book and other college textbooks
before.
First is about quality, FPT department will creates quality products by
purchase and translate for all international best sellers. Second is about prices,
although the quality is higher, price just is reasonable for Vietnam market.

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FPT BOOKS PUBLISHING PROJECT

The deliverable will be carried out by two periods:

Deliverable 1 (week 7 of project) First Print: Tested books by internal

circulation on FPT student.
Deliverable 2 (from week 9 to week 12 of project) Second print: print for
external circulation and sale on the market (The complete of books by
Adjust content based on FPT student feedback and quality tests).

Milesstones and timescales

There are some important times in FPT publishing project:
Initiate and plan Project (Here is time for manager to Gain approvals from FPT
group. If FPT group say no, project will be fail).
Translate and Design content (If any task in these time is fail, all active Can
not proceed).
These will be a very difficult time for all concerned. Because it not only impacted
for quality but it also decided the price of book. Project manager need to focus
on these time to ensure for possibility of project.
Resources
With purpose to exploring and using the human resources properly, FTP
publishing department will using they staffs for project.
Beacause they are qualified manpower and speciality staffs; besides, by this
way labor cost and fixed cost will be reduce.
Key stakeholders
Here is a list of people involved in FPT publishing project:
Sponsors: FPT group and FPT education.
Project team: project manager, accounting department, Sale team,
marketing team, Translators, Designer team and Review tearm.
Client: 198 book, arena education, Hanoi University of Science and
Technology, Hanoi university, Minh tri bookstore, nguyen van cu
bookstore,
Acceptance criteria
Here is nice criteria for projects to be considered successful which must be
met for the project to be considered complete and accepted by management
(conditions for acceptance):
1. properly met customer demands.
2. Meet all deliverables within scheduled time and budget tolerances.
3. Not being schedule delays in next project.

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FPT BOOKS PUBLISHING PROJECT

4.
5.
6.
7.
8.
9.

Not being exceeded budget in next project.

Reduce by at least 50% of project schedule delays
Reduce by at least 50% of project exceeded budget
Improving allocation ability of human resources project
Improve the effectiveness of company
get better products and services for Vietnam customer.

Constraints
With the puposes to predicted for limitations that the project will be faces;
besides, ensure that all stakeholders understand the limitations within which the
project must be completed, a list of project constraints is constructed:
Funding:
FPT publishing project can being losses when they borrow from the bank
10,000$ with interest rate is 5% per years. Beisdes, the labor costs is too
high. As a result, books price can not be reasonable for customer like what
they had promise.
Solution: FPT publishing department should reduce they labor cost from
10$/staff a day to 5$/staff a day. Besides, get a better interest rate by the
way is borrow from staff family members.
Resources:
FTP publishing will using they department staffs for project who are too busy
with other project. It can be reason to get project schedule delays over 50%.
Solution: FPT publishing department should get a relax working
environment for they staff. Moreover, they need to built more motivation
strategics to keep they staffs in effective at work.
Communication plan
With a viewto Produce a consensus and
Communication plan had been building:

COMMUNICAT
ION
TIME
Week 1
Week 2
Week 3
Week 6,7

MEDIUM

FREQUE
NCE

AUDIENCE

OBJECTIVE OF
COMMUNICATION

Face to
Face
conferenc
e
Face to
Face
Face to
Face

Once

Manager and
accouter
Manager and
accouter
Manager and
accounter
Designer,
translator and
reviewer team

Gain approvals of
budget.
Finalize Project Plan
and Gain Approvals
purchase the
copyright
Review quality of
designs and
translate

Once
Twie
Weekly

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actively among the staff, a

FPT BOOKS PUBLISHING PROJECT

Week 8,9

Face to
Face

Weekly

Designer
translator and
reviewer team

Week 9

Face to
Face

Once

Marketer and
saler team

Week 12

conferen
ce

Once

All of project
team and
stakeholders
(Client, Project
team, Sponsors)

Adjust content based

on FPT student
feedback and quality
tests.
Decided for
marketing and sale
strategy
Review - evaluate
Project and
Celebrate

2. TASK 3.2 APPLY PROJECT SCHEDULING, ESTIMATING AND COST

CONTROL TECHNIQUES.
A. PROJECT BUDGET (COST)
What is project butget
The project budget illustrates all list of costs required to complete project
tasks, it is included: staff labor, materials procurement, ongoing operating costs,
By the ways is creates a detailed estimate of cost can help for managerment
to controll and evaluate in the project execution phase.
cost approaches.
There are two main approaches manager can take when creating a budget
Top-down approach (senior Management decide that how much in total the
project should cost) and Bottom-up approach (based on the lowest-level work
packages and rolled up to arrive at the total project cost).
In FPT pulishing project, manager has using
Bottom-up approach
because this project just have some basic tearm that they can give a neccesary
cost of for project. Besides, by the complex tasks of project, total cost will be
accuracy.
Method to estimate cost
There are five methods to estimate cost for project:

Expert Judgment: hire expert to calculate the total cost. The advantages
of this method is the accurate of result but it is exorbitant and slower.
Supplier Bid Analysis: Compares bids from different suppliers to arrive at
a cost estimate for the project.
Analogous Estimating: Estimate by data of company records. The
advantages of this method is very fast, less costly, and provides a quick
result but it is less accurate.
Three-Point Estimating: three estimates are determined and then their
average is taken. The advantages of this method is to reduce the
uncertainties and risks in estimating assumptions

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FPT BOOKS PUBLISHING PROJECT

Parametric Estimating: using the historical information along with

statistical data to estimate.
(PM Study Circle, 2014).

With a view to make accuracy for total cost; besides, reduce the
disadvantages and make use for the advantages of each method, FPT publishing
department will using combination of four method are Analogous Estimating,
Parametric Estimating, Supplier Bid Analysis and Expert Judgment:
Parametric Estimating will be using to evaluate and estimate for:
Print cost
Because the price of papers which are using to print are change day by
day. The change of Vietnam dong are responsibility for this fluctuation of
papers price.
Lets analyzis vietnam dong price in 2014 as a telling example:

(ANZ reseach, 2015)

ust only in last three month of 2014, vietnammese money price is reduce
of 5% from 21.458 vietnam dong/USD to 22.547 vietnam dong/USD (ANZ
reseach, 2015). No sooner do vietnam dong being devalued, the price of
papers is increasing too.
In this project, the price of print is lower than the price in 2014 from
0,8$/250 papers to 0,5$/250 papers that FPT just need to pay for 0.5$ for
a books. As a result, FPT need to pay 500$/ 1,000 books for they first
print and 2,500$/5,000 books in they second print.
Analogous Estimating will be using to evaluate and estimate for:
Translate cost
This cost are different with market price because FPT is a VIP customer of
translaters that they can get lower price.

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FPT BOOKS PUBLISHING PROJECT

To estimate Translate cost and make a review cost for project, the
author has obtained secondary data from FPT publishing records.
There are two recent contracts of FPT publishing department:

Though on the data of company records and the synthesize and analyze,
author have a final decided for translate cost is:
550$ for a book translate (over 350 papers)
And 275$ for translate of foundation and document online of
each book.
Supplier Bid Analysis will be using to evaluate and estimate for:
purchase the copyright cost
because the price of copyright can change according to the market
situation and always decided by the saller.
Experts (Expert Judgment) will evaluate and estimate for:

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FPT BOOKS PUBLISHING PROJECT

Labor costs and other allowances: Expert can ensure for staff living
cost and they satisfaction.
Company office costs: There is a difficul for company to estimate for the
office costs, experts will helps to make fair of cost for all department in
company.
Book prices: Because not only book prices shall be determined on the
cost of project but its also need to being reasonable with the market
prices,The experts are persons who will evaluate the market survey result
and give a better final price.
FPT publishing project resources and cost breakdown structure.
Here's a summary of FPT publishing project tasks:

Wee
k1

Week
2

Week
3

Wee
k4

Week
5

Week
Week Week 10 &
Week 7
6
8
9
11

Revie
w
First
Purchas
Marketi qualit
Books
Print
Initiat Plan
e the
ngand
y of
Transl
and
e
project copyrig
Books design
ate
internal
ht
Design s and
transl circulati
on
ate

Week
12

Test Secon Sale

Close
and
d
on
the
Adjus Print
the
Project
t
marke
t

The resources and cost breakdown structure following will give a clearer
view for project staffing and budget (cost):
RESOURCES AND COST BREAKDOWN STRUCTURE
Staffing
WBS

1 Initiate Project

Budget

Plan
Start
Date

Plan
End
Date

du
rat
io
ns

Staf

Labor
cost
(Includi
ng
other
allowan
ce)

Fixed
cost

total
cost

01/01/1
6

01/05/1
6

2 staf

160$

160$

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FPT BOOKS PUBLISHING PROJECT

Identify manager
Define kinds of book
Define publish scope
Prepare for budget
Gain approvals

01/01/16
01/01/16
01/02/16
01/01/16
01/04/16

01/01/16
01/02/16
01/02/16
01/03/16
01/05/16

1
2
1
4
2

manager
Manager
manager
Acounter
Manager

20$
40$
20$
40$
40$

2 Plan Project

01/06/1
6

01/12/1
6

6 staf

250$

Develop
Work
Breakdown Structure
Develop Project Staffing
Plan
Develop
Project
Schedule
Develop Project Budget

01/06/16

01/08/16

Manager

60$

60$

01/09/16

01/11/16

manager

60$

60$

01/11/16

01/11/16

manager

20$

20$

01/09/16

01/11/16

30$

30$

Develop Communication
Plan

01/09/16

01/10/16

40$

40$

Develop
Quality
Management Plan

01/09/16

01/09/16

20$

20$

Finalize Project Plan and

Gain Approvals

01/12/16

01/12/16

account
er
2
markete
rs
2
reviewer
s
manager

20$

20$

3
Execute
Control Project

01/14/1
6

01/23/1
6

49

32

5,000$

26,875$

31,875$

purchase the copyright

01/14/16

01/19/16

180$

20,000$/
5 books

20,180$

Hire translaters

01/20/16

01/20/16

Translate books

01/21/16

02/03/16

14

cover

01/21/16

01/27/16

Direct marketing and

internet
marketing
strategies
Design book content
and chapter layout

01/28/16

03/02/16

35

01/28/16

02/03/16

Translate for foundation

and document online

01/28/16

02/03/16

Review
quality
content of translates.

02/04/16

02/10/16

Manager
&
account
er
Account
er
4
translate
rs
2
Designer
s
2
Marketer
s
2
Designer
s
4
Translate
rs
2
rewiers

140$

140$

First print (print for

internal circulation on

02/11/16

02/11/16

5
salers

50$

50$

Design
page

binding/

and

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Mr. Tran

20$
40$
20$
40$
40$
0

10$

10$
2,250$/5
books

140$

700$

250$

2,250$

140$

500$

140$

1,200$

140$

1,125$/5
books

1,125$

FPT BOOKS PUBLISHING PROJECT

FPT university)
review quality of paper

02/12/16

02/12/16

on

02/13/16

02/17/16

Adjust content based on

FPT student feedback
and quality tests.

02/18/16

02/24/16

Announce availability of
book

02/25/16

03/02/16

Second print: print for

external circulation on
the market.
Sale on the market

02/25/16

03/02/16

03/03/16

03/16/16

4 Close the Project

03/17/1
6
03/17/16

03/23/16

Internal circulation
FPT student

Review and evaluate

Project results
Celebrate
Total

2
Reviewe
rs
1
saler

20$

2
Designer
s&2
reviewer
s
2
Marketer
s
5
Salers

280$

280$

140$

140$

14

20
Sales

2,800$

03/23/1
6
03/22/16

32 staf

120$

120$

03/23/16

2
Reviewe
rs
All staff

0$

500$

500$

84

32

5530$

27,375$

32,905$

50$

350$

20$

500$/
1,000
books

2,500$/5
,000
books

550$

2,850$

2,800$
500$

620$
120$

About project cost

Direct cost
Manager will be pay for 20$ per day.
Other staffs will be pay for 10$ per day.
FPT will hiring 4 translaters with the fixed costs are: 2,250$ for 5 books
translate and 1,125$ for 5 foundation and document online Translate.
Indirect cost
The experts has concluded that FPT publishing depart need to pay 2,400$
(200$ per week) for the Faculty of technology of this project includes
building and equipment, office supplies, machinery, and transportation
(10% of FPT office final cost).
In addition,Travels cost and the other allowances are inside of staff
salaries (labor costs).
Final cost

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FPT BOOKS PUBLISHING PROJECT

Final cost = Direct cost + Indirect cost = 32,905 + 2,400 = 35.305$
About project staffing plan.
The duration has been variously estimated between 1 day and 42 days.
There is a free day between the week of planning and the week of Execute
and Control Project (01/13/2016) because here is a off-day to project start,
besides it can helps for all team to get a ready.
With greatly increased workloads, the number of staff and team will be
increasing week by week and reach a hight of 32 staffs in the final week.
Although other team has their different role and duties in project, they also
connect, Consulted and support for other team.
B. PROJECT SCHEDULE
What is schedule.
The project schedule is a specifies deadlines for tasks of the project. It is
the tool that communicates what work needs to be performed, which resources
of the organization will perform the work and the timeframes in which that work
needs to be performed. The project schedule should reflect all of the work
associated with delivering the project on time (project inside, 2011).
controll and evaluate methods.
There are two better method (tools) to controll and evaluate for a project
schedule: Gantt Chart and critical path
PROJECT GANTT CHART
Project gantt chart is a project management menthod that buiding by the
bar charts which provide an easy way to visually see a projects schedule.
The most advantages of this tool is bestow manager an easy to access
project, building an efficient organization of task, establish timeframes. Besides,
Gantt charts are visual, and give an excellent way to instantly see and
comprehend all of the different elements in once place, thus bringing thoughts
and ideas together. Beyond that the visuals provide users with an easy to see
chart of what needs to be done next. Furthermore, it is easy to see start and end
date, these dependencies and schedule around all task (Technology Advice for
Small Businesses, 2013).
In brief, not only provided manager with an general view for scheduce but they
also tracking and estimate for the progress of project.
In this project, Gantt charts are really being the best solution because here
is a small project. The last table about staffing and budget (resources and cost
breakdown structure) has show an overview of project, now, the folowing
chart will give you a clearer view:

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FPT BOOKS PUBLISHING PROJECT

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FPT BOOKS PUBLISHING PROJECT

The project will be starts in the beginning of january 2016 and ends at the
end of March. In general, this project dendegoes various steps aroud 12 weeks
with the support of human power and also equipment.
The plans of the various tasks of activity are fulfilled in a harmonious way. In
detail, All most task are connect dependence on the other task. Besides, the
publishing plan will be implemented in three phases, each phase and task will be
support from seniors and peers.
With greatly increased workloads, the number of staf and team will be
increasing too. For example, in the first three week just need only the presence
of management and accounting but the folloing weeks witnesses the presence
of all team.
Like quantity of staffs, the duration keeps increasing with the greatly
increased of workloads. The duration are increasing day by day with a highest is
35 days of direct and internet marketing, followed by 14 days of translates and
14 days of books sale.
Interestingly, there are four tasks need to doing at the same time of week six: translate books, Direct marketing and internet marketing
strategies, Design content - chapter layout and translate for foundation
and documentation online.
In comment
The plan was carried out to 50% (6 weeks) of time but the schedule just
make up below 42%. Manager need to put strigger discipline on translate
and design team (specially is translate team) to ensure for project
schedule and also push up the process of implementing the project.
PROJECT CRITICAL PATH
The critical path methods (CPM) is a network diagram of the project
that shows which activities follow which other ones.
The advantages of this method is find out all possible paths of the project.
Critical Path Analysis is a very useful tool for Project Managers. These path may
helps manager to known that what they need to get better control to ensure for
project schedule. And hence, It helps them to focus on the key activities of a
project and how they all fit together (business cases tudies, 2014).

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FPT BOOKS PUBLISHING PROJECT

The following table provide a general view for steep by steep of FPT
project schedule:

Activity

Description

Week
Initiate project
1

Required
Predeces
sor
(None)

4 and 5

7
A

Purchase the
copyright
Hire translaters
Books Translate

5,6,7,8,9

G
5

A
Plan project

Duration

7
B
14
C

Design: binding, cover

page, poster and banner.
Direct and online
marketing
Design - layout book
content.
translate foundation document online.
Review quality of
designs and quality
content of translates.

7
C
35
E
7
E
7

D, G

I
7

First Print for Internal

circulation.
Review quality of
paper.
Internal circulation on
FPT university.
Adjust content base on
FPT student feedback and
quality tests result.

7
I

8
9

10 and 11

Announce availability of
book

Second Print
Sale on the market

7
J
14
K, F

Close the Project

12

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7
L

FPT BOOKS PUBLISHING PROJECT

The table has been showing each activity in FPT publishing project. With the
scheduled completion time is 12 weeks, manager can know that which other
activities must be done before it starts, and how long the activity takes. Though
on the table, a critical part is create:
H
5

D
1

2
1

B
3

I
7
7

J
9

10

G
E

11

12

ABCDHIJKLM: 84 days
ABCEGHIJKLM: 84 days
ABCEFLM: 84 days
This diagram shows the three possible paths of the project are:
ABCDHIJKLM ABCEGHIJKLM and ABCEFLM. General speaking, there are
different between other path in the number of task.
However, interestingly that although experience different tasks with the
number of tasks is also difference, all path have the same length about 84
days.
As concequently, there are three Critical Path (ABCDHIJKLM
ABCEGHIJKLM and ABCEFLM). It means all task of project is stroger
relationship that they always connect and support by other tasks; Besides, it
means scheduce is very closely that staffs need to work continuously in
project.
About solution:
Because there are three Critical Path, FPT have to be done all task on time or
else the whole project will take longer.
About work perfomance, work for a long time will created significant
pressure on staffs. In this case, motivation being the most effective way. With a
view to makes the staff more productive, company must reward the creativity
and energy of them (motivation theories, 2013). Not only ussing extrinsic
motivation theory by reward money, he also building surprise for emotion and
inspiration of employee by self-esteem, self-actualization; Besides, creates
interesting work environments by change culture that reduce code of conduct;
moreover is using non-monetary reward such as encouragement, chance to
promotion to motivate they staffs.

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FPT BOOKS PUBLISHING PROJECT

However, manager also need to put trigger discipline on they staffs by the
way is required them to buildt a Careful planning and even put the financial
penalties for being late. As a result, project will be smoothly which led to cost
and time savings later on. Besides, it nay helps for manager to drive project
staffs to reach a clearly defined, state and work effectively (Goal setting
motivation theory, 2002). Furthermore, they can also start to take care for overal
five level of Maslow Hierarchy (Maslow, 1943).
In addition, project manager should Creating the plan enabled the expert to
identify improvements to ensure the project finished on time.
3. TASK 3.3 ANALYSE THE METHODS USED TO MEASURE PROJECT
PERFORMANCE.
Earned Value Management (EVM) helps project managers to measure
project performance. It is a systematic project management process used to find
variances in projects based on the comparison of worked performed and work
planned to determine if cost and schedule performance is as planned. It is
therefore considered a Performance Management approach (Project smart,
2015).
there are some basic elements of EVM method:

Budgeted Cost of Work Scheduled (BCWS): The amount costs, expressed

in Pounds (or hours) of work to be performed as per the schedule plan.
Actual Cost of Work Performed (ACWP): The sum of all costs (in Pounds)
actually accrued for a task to date.
Budgeted Cost of Work Performed (BCWP): The amount expressed in
Pounds (or hours) on the actual worked performed.
Budget at Completion (BAC): Total cost of the project.
(Tutorial Spoint, 2014)

After six-week carried out project, manager decided to make a project

appraisal to evaluate progress and estimate cost and budget change
management plan. the following table is the result:

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FPT BOOKS PUBLISHING PROJECT

Analyzis
Budgeted Cost of Work Scheduled (BCWS) is 24,865$
Budgeted Cost of Work Performed on the actual worked performed(BCWP) is
24,923$; however, FPT publishing has pay their Actual Cost of Work Performed
(ACWP) is 25,285$, increase 362$.
(CV) Cost Variance = BCWP ACWP = -362 < 0 (project is over budget).
(SV) Schedule Variance = BCWP BCWS = -490 < 0 (project scheduce was very
slowly).
No sooner do the appraisal is finished than an investigation about the
reason of progress delays had been making:
1. About translate:
The reason for the behind of schedule:
Low experienced staffs
There is not enough translator to Keep this task on schedule. As a result,
translate foundation - document online was being delay too.
Howerver, because these cost are fixed cost, so, although progress is
behind schedule, this cost will be unchange.
Solution:
There are two option for FPT to improve translate speed and reduce
demages cost:
Option 1:
Create a new deadline for translator, and put the financial penalties for
being late.
(dont have any allowance inside)
Option 2:
Hire other translator team.
(Old translators are person who pay for these costs)
In each option: If they dont follow, FPT can suit translater because they
break the contract.
2. About Design - layout book content and Review quality of designs and
quality content of translates:
The reason for the behind of schedule:

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FPT BOOKS PUBLISHING PROJECT

Due to the fact that design and review team need to using translate
content to design, layout and review, design book content and review
quality are delay too.
Solution:
Improve for translate speed.
3. About Direct and online marketing:
The reason for the over of budget:
highly experienced staffs.
marketing team see a signs effective of marketing that they has actively
promoted marketing active.
Solution:
Because here just is small project with only 5 books published; besides FPT
publishing department has borrow from the bank 10,000$, so FPT need to
get a limitted cost for their marketing stretegies to ensure for other project
cost.
In conclusion, Although (SV) Schedule Variance being very slowly With 4 out of
9 tasks are behind schedule, project Estimate to Complete budget (ETC) just
increase 720$ from 25,585$ ( BAC - Total cost of the project) to 26,005$ (EAC Estimate at Completion). It is nearly perfect for a project budget but FPT
publishing need to Improve for their speed to avoid demages.
TASK 3.4 EXPLAIN PROJECT CHANGE CONTROL PROCEDURES EVALUATE
THE COMPLETED PROJECT.
What is project change management plan
In the project execution phase, there can be a number of project
management problems and even is changes. change management plan is
built to manage and control for these change. It is a detailed description of the
projects scope, budget, schedule, and plans to manage quality, risk, issues, and
change.
FPT publishing project change management plan
With a view to control the effect of changes during the execute and control
stage, thereby avoiding overruns in cost and schedule, a
project change
management plan has been building:
Element

Schedule

Quality

staffs

Determine
the types

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FPT BOOKS PUBLISHING PROJECT

of changes
to be
tracked

Estimate
the
probability
and volume
of change
to project
deliverable
s

Define
change
manageme
nt roles,
responsibili
ties, and
competenci
es

monitoring
, and
reporting
requiremen
ts
and
Define

Probability
change:
90%

of

Because any task and

any factor can impact
to schedule of project.
Many expert has claim
that the percentages of
a project to meet the
deadline just is 10%.

The responsible:
Both of manager and
they staff who make
the mistake will be
responsible for this
mistake.
The influence:
As the pressures of the
job increased, all team
will be impacted. As a
result, company will be
losing productivity and
effectiveness.

The delays of a team is

contributor to shorten
of the schedule, it
mean all staff need to
spend more time and
effort.
Besides,

Probability
change:
50%

Because
the
quality of books is
not only decided
by
quality
of
paper but it also
creates by design
and translate of
content Which is
uncontrol factors.

Probability
change:
90%

of

Because FTP publishing

using they department
staffs for this project
who are too busy with
other
project.
The
change of staffs in
project is unavoidable.

The
responsible:
Designers,
translators
and
manager will be
responsible
for
this mistake.
The influence:
Customers
are
person
who
is
most impact by
this
change.
Followed by FPT
department
because
project
will be fail and
they will losses of
money.

The responsible:
Manager
will
be
responsible for this
mistake because they
are
person
who
decided
for
project
staffs.
The influence:
Productivity
and
effectiveness reduced
is the first impact to
FPT
publishing
department. Besides,
the pressures of the
job
increased
will
impact to all staff. As a
concequence, it can
impact to quality of
books.

The minimize of
quality mean the
develop of project
cost for sale and
marketing.
And
hence,
the
number of sale

The unstable of staff

will direct impact to the
quality
and
even
deadline of project. FPT
publishing department
need to priorities and
focus on motivation

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of

FPT BOOKS PUBLISHING PROJECT

priority
categories
to be used

Evaluation
of change
impacts

Establish
guidelines
for
integrating
changes
into project
documents

III.

because
of
the
pressures of the job
increased,
company
need to hire more staff
to do the same task.
Thus, project cost will
be reduce.
FPT
publishing
department need to
priorities and focus to
control they number
of staf and project
cost

Chage of scheduce has

some negative impact
on company budget
and even emotion of
staff and their effective
at work.

The delays of a team is

contributor to shorten
of the schedule. About
personal
time,
it
mean all staff need to
spend more time and
effort.
Besides,
because
of
the
pressures of the job
increased,
company
need to hire more
staf to do the same
task. Thus, project
cost will be increasing.

and marketer will

be increasing too
and project cost
will be uncontrol.
FPT
publishing
department need
to priorities and
focus to control
for they quality
of staf.

for they staffs. Besides

is ensure for quality
of books.

Chage of quality
has
some
negative impact
on
Customers
profit
and
company
incomes.

Any chage of staff has

negative
effect
to
quality of product and
even the relationship
between project staffs.

The lower quality

is catalyst for the
develop of project
cost for sale and
marketing.
And
hence,
the
number of sale
and
marketer
will be increasing
too and project
cost
will
be
uncontrol.

The unstable of staff

will direct impact to the
quality
and
even
deadline of project.
About personal time,
staff need
to spend
more time and effort to
do delays task of
another
staffs.
Company even need to
hire more staf to do
it.
Project cost will be
increasing too.

CONCLUSION.

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By the way is using combination of most effective manager method such
as gantt chart and critical part, the report clear illustrates project cost and
schedule of FTP publishing project. First, project chapter has give an general view
for face of contract. Besides, Cost breakdown structure outline has built for
manager to form an general overview of thing about project cost of all task to
organizing and managing project. Manager can make sure for the quantity and
quality of staff that needed to use on the project. moreover, by using Earned
Value Management method, managemer can measure for project performance.
In addition, author has give comment for each task of report for manager to get
better decided and also make real duties and responsibilities of all department
and team for each project from demages.

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