Validations And Substitutions In SAP FICO Validation While entering a transaction into FI, system will validate the combination that is entered and If Its matches with the requirement that Is defined in validation rule SAP will allow you to post the transaction or else It will show an error message that the combination of entry Is not allowed. If this type of error occurs then either you have to change the combination that you entered or you need to change the validation rule. 1 Code for Validaton: 0626 For Example: Suppose you have defined a validation to check a particular cost center for a particular cost element while entering a FI posting. System will not allow you to post any other cast center with that particular cost element. Only the cost center defined with the cost element will be allowed to post. Substitution SAP wil substitute the entered value with the value that has been defined in SAP to substitute. Suppose you have defined to use one particular cost center for a cost element In @ substitution rule and you entered a transaction in FI with some other cost center for those cost elements defined in substitution rule then system will replace the entered cost center with the cost center that Is present in the substitution rule. T Code for Substitution: OBBH ‘Three call points provided in validation and substitution of SAP Fi: 1. Validation at document header level: through this validation can be used at the header level of a document entry. 2. Document line Item: this 1s mostly used in any company. At this point validation Is used for the line Items that we record in SAP FI module. 3. Complete document: Here you can set a validation for the whole document. Example Of Validation During document entry only a valid combination of general ledger account and cost center needs to be entered. If this set as a validation rule for a company code then system will not allow any other combination of cost center with the General ledger account. Examples Of Subs! Suppose management has decided that, for a particular combination of general ledger account and cost center, a specific profit center should be picked up. When you configure this requirement in SAP FICO, you specify to substitute the profit center for the combination of General ledger account and cost center. When you enter any transaction wil ‘that parucular General ledger account and cost center, system will automatcally subsutute the profit center you mentioned in the substitution rule. If any profit center has been picked up from cost center master then that gets substituted with this substitution rule.