1.

INTRODUCTION
1.1 INTRODUCTION TO PROJECT:

Franchisee Management System consists of list of records about the management of

the details of the students and the issues going on and also about some books and all. This
is a web-based application. The project has four modules namely- Administrator
Component, Councilor Component, Academic Component, Accountant Component.
According to the Modules the Distributor and Sub Distributors can manage and do their
activities in easy manner.
As the modern organizations are automated and computers are working as per
the instructions, it becomes essential for the coordination of human beings, commodity
and computers in a modern organization. This information helps the distributors to
purchase or sale the products very efficiently.
The administrators and all the others can communicate with the system through
this project, thus facilitating effective implementation and monitoring of various activities
of the distributor of a supermarket.
MODULES DISCRIPTION:
1) Admin Module :
Admin can view all the records of the Institute. And also able to view
department wise record.
2) Councilor Module :
Councilor manages all the enquiries of the students. He follow up the
students. He also provides the prospectus, notes, books to the students.
3) Academic Module :
In Academic module Faculties, Project Guide and Students/Interns
record is maintain.
4) Accountant Module: Accountant maintain all the information about transaction.
And also able to generate transactions.
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ORGANIZATION PROFILE
HCL Infosystem ltd. is a full service web design company providing online
solutions for companies or individuals interested in outsourcing their web design and
development needs. HCL Learning Ltd. is a 100% owned subsidiary of HCL Infosystems Ltd. HCL Learning covers the entire spectrum of education and training requirements
across schools, colleges, individuals and enterprises.
We specialize in providing unique and efficient web design for your site, one that
will attract customers, generate sales and become a marketing asset to your business. We
believe that a well designed and frequently updated website can offer you the best return
for your investment. We provide you a wide variety of web services for personal and
business use with 24/7 support through support tickets and live chat support.
HCL Infosystem ltd provides web services which helps small, medium and large
business to make its web presence very effective which reflects exactly as needed. Our
services are not just for the business its for all which needs web presence. Pricing of our
services and support is unmatchable even very small scale business can also afford to
have its own website and various services. HCL Info system ltd. has great bonding to its
staff as well as its client who are the real treasure.
Career Development Centre:
HCL Career Development Centre (CDC) is the training arm of HCL Learning Ltd.
It offers a complete spectrum of quality training programs on software, hardware,
networking, industrial /project training and various other new-age courses as per the
trends & demands of the industry.
Individuals:
Training programmes delivered through a network of 50+/CDC centers spread across the
country. CDC centres have state-of-the-art infrastructure and expert faculties who groom
students for the corporate world by imparting training in specific technologies and have
cumulatively trained more than 2[Mn+] students.
Engineering Colleges & Polytechnics:
Through our Campus Training and Institutional Alliance programme, we deliver targeted
training programmes within college premises for a batch of students. At successful
completion of the training, all students get HCL certificates. This programme not only
help students learn technologies and groom themselves from the Industry Experts but it
also helps college in positioning itself better for prospective campus recruiters.

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Corporate Trainings:
HCL CDC is proud to have been associated with governmental bodies in a number of
social and skill enhancement projects. Through active collaboration with the industry, we
have the capability to deliver enterprise IT training solutions fully customized to the
requirements of our clients. Our trainers are multi-certified in IT and other technologies
and have many years of rich experience in delivering instructor-led sessions to
government and public-sector employees.
At CDC we believe that the students should be given a hand on experience and thus all
our courses are a blend of Theoretical and practical implementation .HCL CDC also
offers global certifications in association with leading organizations worldwide.
Course curriculum has been designed in a manner to increase the employability factor of
the students. Under the aegis of HCL and strong associations within the industry CDC is
able to provide better placement opportunities to the students.

SERVICES:
Website Designing : Static, Dynamic, Flash, Corporate & Custom Web Design.
Web Development : CMS, E-commerce, .NET & PHP Web Development.
Web Hosting :

Shared & Reseller Hosting, DNS and Dedicated Server.

1.2 Necessity of Work:

This application software is used to automate the transactions between the head
office and the franchisees. The software must also provide real-time communication
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between two franchisees or the controlling office over Internet. This software will be
used both at the controlling office and the franchisee centers. The software will cover
Enrollment, Course fee collection, Course fee Remittances, Material allotment, Report
generation and Chatting. The software has to register new enrollments, accept the course
fee collection details such as receipt number, amount, date of receipt etc and store those
details at the head office's centralized database. The application is required to maintain
franchisee details such as business partner details, courses allowed to run, agreement
validity etc
1.3 Theme of Work :
After analyzing the requirements of the task to be performed, the next step is to
analyze the problem and understand its context. The first activity in the phase is studying
the existing system and other is to understand the requirements and domain of the new
system. Both the activities are equally important, but the first activity serves as a basis of
giving the functional specifications and then successful design of the proposed system.
Understanding the properties and requirements of a new system is more difficult and
requires creative thinking and understanding of existing running system is also difficult,
improper understanding of present system can lead diversion from solution.
The model that is basically being followed is the WATER FALL MODEL, which
states that the phases are organized in a linear order. First of all the feasibility study is
done. Once that part is over the requirement analysis and project planning begins. If
system exists one and modification and addition of new module is needed, analysis of
present system can be used as basic model.
The design starts after the requirement analysis is complete and the coding begins
after the design is complete. Once the programming is completed, the testing is done. In
this model the sequence of activities performed in a software development project are:

Requirement Analysis

Project Planning

System design

Detail design

Coding

Unit testing

System integration & testing

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Here the linear ordering of these activities is critical. End of the phase and the
output of one phase is the input of other phase. The output of each phase is to be
consistent with the overall requirement of the system. Some of the qualities of spiral
model are also incorporated like after the people concerned with the project review
completion of each of the phase the work done.
WATER FALL MODEL was being chosen because all requirements were known before
hand and the objective of our software development is the computerization/automation of
an already existing manual working system.
1.4 Organization of Report:
The Franchisee Management System allows the facilities for head office
to conducts meetings of several Institute managers to share their views about their
performances. So we should integrate educational institutions having a network of
offices/Institutes onto a single platform, irrespective of geographical boundaries to
facilitate easy monitoring and reporting to one nodal head and to allow the
communication of different Institute managers through Internet.
The product will facilitate:

Retrieval and access of data is easy.

Paper work is drastically reduced.
Optimum Results can be achieved.
Duplication of work is avoided.

2. LITERATURE SURVEY
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2.1 Existing System

An educational institute which is having several franchises throughout the city
finds it difficult to communicate between one another and with the head office. It
results in delay of taking decisions regarding meetings, issuing of material,
payment of fee, etc.
DISADVANTAGES:
The following are the disadvantages of the existing system

It is difficult to maintain important information in books.

More manual hours need to generate required reports.

It is tedious to manage historical data which needs much space to keep all the
previous years ledgers, books etc.

2.2 Proposed System

The FRANCHISEE MANAGEMENT SYSTEM is a software application

which avoids more manual hours that need to spend in record keeping and generating
reports. Maintaining of franchisee details is complex in manual system in terms of
agreements, royalty and activities. This all have to be maintained in ledgers or books.
Franchise Co-coordinators needs to visit each franchisee for small information also.
So that communication between franchise and Franchise Co-ordinate is difficult.

LIMITATIONS:
The franchisee faces many difficulties in the existing system. To overcome this problem
we are using proposed system. The software must also provide real-time communication
between two franchisees or the controlling office over Internet.

2.3 Technical Feasibility

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The technical issue usually raised during the feasibility stage of the investigation
includes the following:

Does the necessary technology exist to do what is suggested?

Do the proposed equipments have the technical capacity to hold the data required to
use the new system?

Will the proposed system provide adequate response to inquiries, regardless of the
number or location of users?

Can the system be upgraded if developed?

Are there technical guarantees of accuracy, reliability, ease of access and data
security?
Earlier no system existed to cater to the needs of Franchisee Management

System. The current system developed is technically feasible. It is a web based user
interface for audit workflow at Career Development Centre. Thus it provides an easy
access to the users. The databases purpose is to create, establish and maintain a workflow
among various entities in order to facilitate all concerned users in their various capacities
or roles. Permission to the users would be granted based on the roles specified. Therefore,
it provides the technical guarantee of accuracy, reliability and security. The software and
hard requirements for the development of this project are not many and are already
available as free as open source. The work for the project is done with the current
equipment and existing software technology. Necessary bandwidth exists for providing a
fast feedback to the users irrespective of the number of users using the system.
2.4 Economic Feasibility
A system can be developed technically and that will be used if installed must still be a
good investment for the organization. In the economic feasibility, the development cost in
creating the system is evaluated against the ultimate benefit derived from the new
systems. Financial benefits must equal or exceed the costs.
The system is economically feasible. It does not require any addition hardware or
software. Since the interface for this system is developed using the existing resources and
technologies available free as open source, there is nominal expenditure and economical
feasibility for certain.

3.

SYSTEM DEVELOPMENT

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3.1 Software Requirements:

1. Operating System : Windows 7/8/8.1

2. Database Server: Microsoft SQL Server-2008, R2
3. Client: Microsoft Internet Explorer
4. Tools: Microsoft Visual Studio .Net-2010
5. User Interface: .Net with Ajax, JQuery
6. Code Behind: C#.Net

3.2 Hardware Requirements:

1. Processor: Intel Pentium or More

2. RAM: 512 MB RAM
3. Hard Disk: PC with 20GB

GUIS

In the flexibility of the uses the interface has been developed a graphics concept in mind,
associated through a browser interface. The GUIS at the top level have been categorized
as
1) Administrative user interface
2) The operational or generic user interface
The administrative user interface concentrates on the consistent information that is
practically, part of the organizational activities and which needs proper authentication for
the data collection. The interfaces help the administrations with all the transactional states
like Data insertion, Data deletion and Date updating along with the extensive data search
capabilities.

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The operational or generic user interface helps the users upon the system in
transactions through the existing data and required services. The operational user
interface also helps the ordinary users in managing their own information in a customized
manner as per the assisted flexibilities.
Number of Modules
The system after careful analysis has been identified to be presented with the following
modules:

The modules involved are:

1) Admin Module :
Admin can view all the records of the Institute and also able to view
department wise record.
Role of Administrator:
Login
Manage Councilor
Manage Academic
Manage Accountant
Manage Student
Reports
2) Councilor Module :
Councilor manages all the enquiries of the students. He follows up the
students. He also provides the prospectus, notes, books to the students.

Role of Councilor:
Login
Transactions

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 Add, Edit, Delete, Up Grade Student Details

Add, Edit, Delete, Enquiry, Details
Follow-up
Registration- new student
Create Report-centre course, collection report, course fee, enquiry details.

3) Academic Module :
In Academic module Faculties, Project Guide and Students/Interns record is
maintain.

Role of Academic:
Courseware Report-courseware pending, material issue report
Placement- placement eligibility Report
Trainer- registration, report, transfer, updating
Transaction-report upload, student update
Batch Transaction-creation, launch, linkage, transfer
Report-attendance, batch report, course, monthly attendance
My Role:
Certificate- Certificate Request, Certificate Request Entry Form
(SAP Code Based ) , Certificate Status, Evolution File Upload.
Feedback- Action Pending Report, Action Taken Report, Centre Feedback
Remark, Feedback Summary, Student Feedback Report, My Status, Feedback by
student.
Tech Link- Download TOC, PPT Download, Product Policy, Session Plan, TOC.

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3) Accountant Module :
Accountant maintains all the information about transaction and also able to
generate transactions.
Role of Accountant:
Courseware Report-courseware pending, dispatch report, material issue report,
student detail, prospectus status report
Transaction-cheque bounce, collection, refund, register transfer student, student
dropout, upgrade student registration
Inventory-material issue, material receipt, payment adjust, payment entry,
prospectus issue, purchase order
Reports- centre course, cheque bounce report, collection report, collection report
print, deposit report, payment ledger, prospectus collection report, refund booking
report, registration pending report, registration report, student detail, student
dropout report, student payment pending, student payment pending report

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LIST OF FIGURES
Use Case Diagram:

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Franchisee Management System DFDs

0th Level DFD:

Data Storage

Administrato
r

System

Accountant

Data Storage

Councilor

Data Storage

Academic

Data Storage

Administrator:
1st Level DFD:

Login
Master

Open
Form

Login
Details

Councilor
Master

Manage
Councilor

Validate Details

Franchisee Management System

Academic
Master

Manage
Student

Data
Storage

Accountant
Master

Manage
Accountan
t

Generate
Report

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Logout

2nd Level DFD:

Logou
t

Manage
Councill
or

Display
Councilor
Details
Details

Councilor
Master

Accept
Councilor
Registration

Councilor
Master

Display
Councilor
Operation

Councilor
Operation
Master

3rd Level DFD:

Manage
Course

Verificatio
n Data

Course
Lecture

Course
Lecture

Course
Lecture

Assignment
s

Examinatio
n Paper

Exam Paper
Franchisee Management System

Verifies
Data

Notices

Course
Lecture
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Councilor:
1st Level:
Councilor
Master

Open
Form

Material
Master

Login Master

Y
Enter
Login
Details

Upload
Files/Material

Manage
Personal
Data

Validation

Verification

Verification

Validation

New
User
Signup
Manag
e
Mails

Mail Master

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Accountant:

Open
Form

Login Master

Prospect
Master

Registration
Master

Prospect
Issue

Enter
Login
Details

Student Master

Verification

Cash Master

Registratio
n

Cash
Manager

Student Master

Student Master

Validation

Logout

Transfer
Data to
Manage

Transfer Data
to Manage

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1st Level Academic:

Login Master

Student
Master

Open
Form

Manage
Profile
Enter
Login
Details

Verification

Assignment
s

Assignments

Course
Master

View
Course
Material

New
User
Signup

Manage
Mails

Mail Master

Validation

Examination

chatting

Examination

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2nd Level:

Verifies Data

Verifies
Data
Manage
Mails

Inbox

Address
Book

Insert
Outbox

Compose
Mails
Mail Master

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E-R Diagram:
User
Name

Passwor
d

Manage
s

Manager

Name

Passwor
d

User Id

Date
Of
Joinin
g

Councilor

Addres
s

Name

Manag
es

Addres
s

Contro
ls

Cash
Transactio
n

Address

Contact

User
Id

Name
Student

Accountant
Contac
t
Passwor
d

Addre
ss

Mail
Id

Name

Course
Detail

Name

Duratio
n
Id

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Sequence Diagram: Login

User

Home

Login

Registration

Database

Admin
User Name
Councilor

Password
Verify

Academic

Valid
Accountant
User Name
Password

If not registered
Verify
Valid
Submit
Valid

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Sequence Diagram: Administrator

Councilor
Master

Login

Academic
Master

Accountant
Master

Search

Database

Validate
Details

Save

Validate Details

Save

Validate Details

Save

Check
Retrieve
Request

Check
Show

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Sequence Diagram: Councilor

Manage
Personal
Data

Login Details

Upload
Files/Materials

Search all
details

Manage Mails

Database

Edit
Save
Search, Read
Details
Edit
Save
Retrieve
Edit
Save
Retrieve
Search
Check
Show
Search
Check
Show

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Sequence Diagram: Accountant

Prospectus
Issue

Login Details

Registration

Cash
Manager

Search all
details

Database

Edit
Save
Search, Read
Details
Edit
Save
Retrieve
Edit
Save
Retrieve
Search
Check
Show
Search
Check
Show

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4.

PERFORMANCE ANALYSIS

Screen Shots
Certificate Request:

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Certificate Request Table Definition:

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Certificate Request Table Data:

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Certificate Status:

Certificate Status Table Data:

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Certificate Request:

Certificate Request Table Data:

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Feedback by Student:

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Franchisee Management System

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Feedback by Student Table Definition:

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Feedback by Student Table Data:

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Action Pending Report:

Action Pending Report Table Definition:

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Action Pending Report Table Data:

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Action Taken Report:

Action Taken Report Data:

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My Status:

My Status Table Definition:

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My Status Table Data:

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5. CONCLUSION
System analysis and design for business is the process of studying a business
solution to see how it operates and whether improvement is needed-tasks carried out by
systems analyst. Before development of any project can be pursued, a system study is
concluded to learn the details of the current business solution. Information gathered
through the study forms the basis for creating alternative design strategies.
On the whole it was a wonderful experience to work in this project. In this project
I have got opportunity to get conceptual and practical knowledge of Software developing.

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REFERENCES:
The following books were referred during the analysis and execution phase of the
project

MICROSOFT .NET WITH C# Book Provided by HCL

ASP.NET 4.5 , Black Book
Beginning of ASP.NET 3.5

FOR .NET INSTALLATION

www.support.mircosoft.com

FOR DEPLOYMENT AND PACKING ON SERVER

www.developer.com
www.15seconds.com

FOR SQL
www.msdn.microsoft.com

FOR ASP.NET
www.msdn.microsoft.com/net/quickstart/aspplus/default.com
www.asp.net
www.fmexpense.com/quickstart/aspplus/default.com
www.asptoday.com
www.aspfree.com
www.4guysfromrolla.com/index.aspx

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ACKNOWLEDGMENT

My express thanks and gratitude and thanks to Almighty God, my parents and
other family members and friends without whose uncontained support, I could not have
made this career in IT.

I wish to place on my record my deep sense of gratitude to my project guide,

Miss. Rupali Sonavane, HCL Infosystem Ltd, Pune for her constant motivation and
valuable help through the project work. Express my gratitude to Prof. G R. Agarwal
Professor of MGMs Jawaharlal Nehru College of Engineering for his valuable
suggestions and advices throughout the MCA course. I also extend my thanks to other
Faculties for their Cooperation during my Course.

Finally I would like to thank my Friends for their cooperation to complete this
project.

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