COMMUNITY OPERATING PLAN

Complete parts A-D before the presentation/event, and then parts E

implementation. Use this outline as a guide for developing all programs and
presentations. The questions in each section are designed to help you in the
development process. You must answer all of the questions listed, but if you
feel there is other important information please include that as well.
A. PROJECT INFO:
Event: Senior Passport

Topic: Making Goals that Stick

Event Date: April 14

Room 1&2

Location: CMC/DHK North Conference

Intern Name(s): Emily and Rebekah

Team Leader: Rebekah

Preceptor: Whitney

Person responsible for writing the COP: Rebekah

B. NEEDS ASSESSMENT:
1. Identify site contact- Whitney
2. Identify population
a) Gender- mixed
b) Age- >60
c) Education level- mixed
d) Number of participants: 15-20 (participants RSVP)
3. How was topic determined (Did you speak with anyone about the group? Did
you get to observe the setting and participants beforehand? If so, describe the
participants and any other pertinent information (i.e. if in a classroom, observe
classroom management techniques).
-

Topic was assigned

a) Other programs recently presented unknown
b) What the audience knows

From previous interns: tend to know what is popular in the media/ diets
c) What the audience wants to know - what is relevant unknown
d) Evaluate health literacy - and other cultural issues: varied health literacy;
cultural issues unknown
4. Setting - tour of facility
a) Room size and set up (diagram)
cop template 14-15

page 1

-Large conference room with ample chairs and tables. We decided for
this presentation to set up two tables in the center of the room and place chairs
around the table to allow participants to take notes and fill out their handout
with a writing surface.
b) Presentation resources
-

Ppt projector, easel, whiteboard

Availability of food prep area: No

AV resources - space available for visual

teaching aids (ppt)

5. Day of week/ time of day for presentation
Thursday 3:30-5:00pm
6. Duration: 1.5 hours
a) Attention span- varied 10-60 minutes
b) Conflict with other activities for population- senior passport meal
7. Marketing potential - whose responsibility: CMC/DHK
8. Budget: $10?
a) Will there be a charge- no
b) Funds to cover supplies- possibly
c) Cost of marketing- marketed online/ no cost
9. Best way/time to reach site contact for future plans:
Whitney via email during the work day
10. Write a community group focused PES statement based on your assessment.
Self-monitoring deficit related to inability to meet lifestyle/health goals as
evidenced by need for group counseling concerning problem solving and goal
setting.

C. RESEARCH AND PLANNING (how, who, and when the process of your
work):

o
o

1. Meeting Dates

Dates scheduled for planning and who will attend.

March 28, 2016 @ 4pm
April 11, 2016 @ 4pm

7 day meeting - April 4, 2016 at 12pm

Rebekah, Emily, and Whitney

cop template 14-15

Evaluation meeting scheduled for:

page 2

(Usually held directly after presentation but may be scheduled for

later).
Directly following presentation
2. Based on the results of the needs assessment, what did you do
to prepare?
a. Large visual aids for vision impaired, practice speaking clearly and taking time to
move through information
b. Multiple activity and brainstorming breaks to assess audience grasp of information
and improve engagement
c. Include repetition to help in the formation of short-term memory
d. Lead program as guided discussion to evoke personal input and promote individual
change
3. How did you go about the development process? Who was
involved?
a. The prompt was given to Emily and I
b. We determined key themes we wanted to adress to meet the topic
c. We decided on a organizational flow and structure
d. Ppt and handouts were made
4. What resources did you use? Why did you choose them and how
did you find them? Relate back to your assessment section.
-

Internet search of goal setting, creating habits, and senior education

a. https://www.youtube.com/watch?v=OnFVFfAImEg
b. https://www.youtube.com/watch?v=wQLHwSphu-M
c. https://www.youtube.com/watch?v=H2G3nxr1nvY
d. http://www.huffingtonpost.com/michele-willens/aging-setting-narrowergoals_b_1605808.html
e. Nutrition Counseling Textbook

D. DEVELOPMENT (what the outcome of your planning and

development):
1. Measurable Learning Objectives:
a. By the end of the presentation, participants will be able to identify a SMART goal for
themselves
b. Will plan at least one way of addressing barriers to reaching their goals

cop template 14-15

page 3

2. Outline of presentation:
Describe all components of the program or material, and the team member
responsible for them. Include descriptions of the content, learning activities,
food activities, visuals, education materials and evaluation
methods/materials. (May attach as separate document.)
- See attached
3. Describe how your presentation addresses different learning styles:

Auditory: lesson (lecture)

Visual: ppt, worksheet

Kinesthetic: filling out worksheet, individual opportunity to

engage in note taking

List ways that you included multiple intelligences in your

planning.
a. Encourage self-assessment for intrapersonal intelligence
b. Try using pair and share activities for interpersonal intelligence
c. Use visuals for spatial intelligence
d. Address problem solving issues for logical-mathematical intelligence
4. Explain how your planned evaluation method will show whether your learning
objectives were met.
a. Throughout the program, the audience will use a worksheet to answer questions
concerning formulating their SMART goal, and problem-solving barriers to change
b. We will ask if anyone wants to share as we address each of these topics
5. What challenges did you encounter in the development process?
a. The major challenges we noticed were planning (esp since Emily is in her
Foodservice rotation)
b. We addressed these challenges by delegating tasks and negotiating schedules

Complete sections E after the presentation/event is complete.

E. IMPLEMENTATION and EVALUATION:

1. For a program or presentation, describe objectively what happened the day of the
presentation, using examples. Include any last minute changes to the planned
setting, audience, number of participants.
a. Rebekah and I arrived at 3:00 pm. We set the room up into a round-table
configuration. We only had 2 people show up to the presentation. Because of the

cop template 14-15

page 4

small number, we gave the presentation sitting down with the group, to make it
more conversational. We kept the flow of the presentation as the outline indicates,
but added additional points for feedback and sharing by the audience to fill the full
1.5 hours.
2. Did the presentation go as planned? Reflect on what went well?
a. We had a much smaller group than we had anticipated. For this reason we had to
change the way we presented the information to be more conversational. Although
not planned, I think the small group size increased the presentations effectiveness.
3. How did the audience react to the presentation? Summarize and comment on
preceptor feedback.
a. The audience was very participatory and willing to share their previous experiences
and goals for the future. Feedback from Whitney indicated that it felt like a group
support session, which I believe is appropriate given the topic for this presentation.
Whitneys constructive comments were to develop our ice breaker activities further,
and to have a more formal evaluation tool, which we will strive for in our second
presentation with this group.
4. How well did the audience grasp your objectives?
a. I think the audience had clear understanding of our objectives and focused their
participation during the session on meeting those objectives. From the audience
feedback evaluation it seemed that they felt the information was relevant and
important to them. They mentioned they really liked the slow walk through of the
step-by-step goal setting process.
5. What would you do differently/the same the next time - or what would you change if
you had more time? How effective do you feel your program/material was for the
target audience?
a. I think encouraging discussion is very effective, particularly with this age group. We
will continue to encourage group discussion in future presentations. The difficult
aspect of including a lot of time for discussion, is estimating the length of the
presentation. It may be beneficial to have additional activity or discussion questions
to use as a tool for filling excess time at the end of the presentation.
6. Recommendations for future Interns:
a. Plan for low participation rates (consider this chance if you want to do a food
activity especially)
b. Plan in a break time for participants to stretch or use the restroom
7. Financial Report:

Cost of Development: (Includes: labor for preparing the

project, food cost for testing the food activity; please note that labor costs
include hours worked by ALL team members)

cop template 14-15

page 5

Labor ($25/hour): $812.50

Food:N/A

Cost of Presenting: (Includes: labor, food, flip charts ($28),

see following link for cost of copies
http://www.keene.edu/mailsvs/printfees.cfm, and other supplies)
Labor ($25/hour): $75
Copies: $1.68
Food: N/A
Other supplies and costs: N/A

Overall costs: $889.18

Within one week of the presentation, provide internship preceptor with a completed
COP, Presentation Evaluation form, Handout(s), a Team Leader Report, and PDE if
completed by an outside supervisor. (PDE required for sites with 2 presentations or
>32 hours). Attach a copy of the materials, PowerPoint, and any handouts/resources
used for the presentation.

cop template 14-15

page 6