Date:

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FUNCTIONAL REQUIREMENT SPECIFICATION

Process No.

Effective Date:

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Document No.

PM/145

FRS/QA-SAP-PM/145/01

SIGNATURES / RESPONSIBILITY FOR INITIAL APPROVAL

Prepared
By:

Department:

Chandra
Bhushan Nirala

Optimal

Revised By:
Md. Motasim
Bin Kamal
Md. Anowar
Hossain
Emily Millat

Approved by:
Dr. Md. Zahurul
Hossain

Authorised by:
Imtiaz Ahmed
Khilji

Department:
Engineering

Position

Signature

MM
Consultant

Position

Date

Signature

Date

Signature

Date

Signature

Manager

Quality
Assurance

Sr.
Executive
Sr.
Executive

Department:

Position

Quality
Assurance

Sr.
Manager

Department:

Position

Quality
Operations

General
Manager

Engineering

Date

SERVICE ENTRY SHEET

Document No.

Document Type
Functional Requirement Specification

FRS/QA-SAP-PM/145/01

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Table of Content

Introduction 3
1.1

Process Description........................................................................................................... 3

1.2

Terms and Definitions.........................................................................................................3

Realisation of User Requirements4

Appendices 7

Change History

SERVICE ENTRY SHEET

Document No.
FRS/QA-SAP-PM/145/01

Document Type
Functional Requirement Specification

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Introduction

1.1

Process Description

Service entry sheet is the process of recording the acquired services performed by the external service
provider with reference to a purchase order.
This can be applicable for both planned and unplanned services:

Planned services
It can be adopted directly in the service entry sheet

Unplanned services
These are not precisely described, quantified, or priced until the work actually done is entered.

This document describes the activities (system parameterization, development etc.) that are necessary to set
up the SAP ERP system in a way that the User Requirements for the process PM / 145 are fulfilled.

1.2

Terms and Definitions

FRS

Functional Requirement Specification

SES

Service Entry Sheet

PO

Purchase Order

SERVICE ENTRY SHEET

Document No.

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Functional Requirement Specification

FRS/QA-SAP-PM/145/01

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2 Realisation of User Requirements

ID

Realized Realization Statement

by 1)
S

Service entry sheet is created with reference to a purchase order through T

code- ml81n.

Create, change and display of service entry sheet can be done with Tcode
Ml81n.

REQ-PM/145-003

It is possible to search processed purchase orders while creating SES.

REQ-PM/145-004

The system will check whether unplanned services at the time of creating
service entry sheet are within the limit set maintained at purchase order item
level.

REQ-PM/145-005

It is possible to maintain conditions in the service entry sheet through Ml81n.

REQ-PM/145-006

We can enter short text description in the service entry sheet.

REQ-PM/145-007

It is possible to maintain the service specification within a purchase order or

service entry sheet

REQ-PM/145-008

SOP

REQ-PM/145-001
REQ-PM/145-002

As per business requirement the service entry sheet control can be ensured by

Document reference
(Configuration Document or
Detailed Design Specification)

SERVICE ENTRY SHEET

Document No.

Document Type
Functional Requirement Specification

FRS/QA-SAP-PM/145/01

ID

Realized Realization Statement

by 1)
standard operating procedure without sap workflow .

REQ-PM/145-009

If the value in the entry sheet is exceeded, the system will issue a warning
message.

REQ-PM/145-010

While creating service entry sheet in the transaction Me8ln the system will
determine the account assignement as per cost center mentioned at the time of
creating purchase order or input the cost center at the time of creating SES.

REQ-PM/145-011

S/C

DAT-PM/145-001

We can track the changes in the SES through the Transaction code ML81n

DAT-PM/145-002

OUT-PM/145-001

We can upload the Service Master data from the legacy system by transaction
LSMW.
Monthly completed SES unit wise/plant wise using Tcode ML84

OUT-PM/145-002

Service Entry Sheet printout as per SAP standard format.

AUT-PM/145-001

Service Entry sheet must not be released without approval from maintenance
manager

Service providers Invoice cannot be entered or processed until service entry

sheet is completed and approved.

The same will be assigned to respective manager

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Document reference
(Configuration Document or
Detailed Design Specification)

SERVICE ENTRY SHEET

Document No.

Document Type
Functional Requirement Specification

FRS/QA-SAP-PM/145/01

ID

Realized Realization Statement

by 1)

AUT-PM/145-002

The authorization role will be created to control create and display service
confirmation data in the SES.
The same will be assigned to respective users.

Requirement is covered by SAP standard

Requirement can be covered by system parameterization (customizing)

Requirement can be covered by customer-specific development

Requirement can be covered by authorization management

SOP Requirement cannot be covered by the system. Therefore a SOP is needed

M

Requirement can be covered by master data maintenance

Requirement will not be realized

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Document reference
(Configuration Document or
Detailed Design Specification)

SERVICE ENTRY SHEET

Document No.

Document Type
Functional Requirement Specification

FRS/QA-SAP-PM/145/01

Appendices
Nil

Change History

DATE
28 May 11

REVISION
01

DESCRIPTION OF CHANGE
Original Document

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