Construction Administration Officer

Must have experience within the construction industry

Belmont Location
Excellent remuneration and working environment
We are seeking an outgoing and motivated person with a can do attitude to fill
the above position. To be considered for this role you will need to demonstrate:
Minimum of 3 years administration experience within the construction industry
is a must
Fast, accurate typing & data entry skills
Intermediate MS Office skills
Strong commitment to providing a high standard of customer service
Ability to multitask
Well developed verbal and written skills
Ability to exercise a high degree of initiative and professionalism
A current unencumbered drivers licence
Previous applicants need not apply.
Written applications should be forwarded to:
Human Resources Manager,
Pindan Pty Ltd, PO Box 93, Belmont 6984
Email jobs@pindan.com.au.

CONSTRUCTION ADMINISTRATION OFFICER

DEPARTMENT: Construction

POSITION TITLE: Construction Administration Officer

POSITION TITLE THIS POSITION REPORTS TO: Director of Constructions

DIRECT REPORTS: No supervisory duties

POSITION SUMMARY:
Contribute to the provision of quality services by providing administrative support
for the Company in a professional and efficient manner which reflects and
enhances the Companys business objectives.
ESSENTIAL QUALIFICATIONS, EXPERIENCE, COMPETENCIES:
Qualifications:

Certificate III in business

Advanced Microsoft Office skills

Experience:

Minimum of 3 years administration experience within the construction

industry
Demonstrated experience of using Microsoft Office applications

Competencies (knowledge, skills and behaviours):

Strong administration skills organised, thorough, systems orientated

with meticulous attention to detail
Excellent levels of computer literacy and touch-typing skills
Ability to use Microsoft Office including Word, PowerPoint and Excel
Ability to create a positive impression with a professional, courteous and
expedient manner
Proactive, punctual and reliable

Well presented and good at dealing with stakeholders/clients

Ability to communicate at all levels
Professional verbal and written communication skills

MAIN ACTIVITIES OF THIS POSITION:

Activities
Principal

Description of activities and responsibilities

Accountabilities

Answer

telephone

enquiries

in

an

efficient,

friendly and professional manner

Maintain

familiarity

with

the

Company

and

projects being undertaken so an enquiry can be

directed to the most appropriate member of staff
promptly

Manage the administration and maintenance of

company

records

databases

accurately

and

efficiently

File and archive information that ensures easy

retrieval of information

Assist with basic reports by undertaking basic

analysis and research

Type up information as requested accurately and

efficiently

Maintain confidentiality and exercise discretion in

relation to all matters and information concerning
the Company and clients

Ordering

all

site

consumables,

maintaining

spreadsheet for consumables

Distribution of weather reports

Supporting the Contract Manager in assisting with

letters of Contracts for Site Agreements

Supporting

all

Site

Managers,

Construction

Managers and Contract Administrators

Typing of Construction Minutes

Training of Site and Head Office personnel for

Construction

Maintaining the registers for all training for

Construction

Issuing of site specific OHS Safety Management

Plans for all Sites/Site Managers Site Files

Preparing site signage and OHS requirements for

site supervisors

Organizing all site requirements for construction

projects

Assisting the Safety Officers

Purchasing of safety equipment

Fleet vehicle servicing, car signage and insurance

claims/maintaining spreadsheet for fleet

Commissioning
construction sites

KEY RELATIONSHIPS:

and

Decommissioning

of

Personnel
(internal and
external)

Purpose & frequency

Employees

Daily - to accept work and clarify requirements

External clients

Daily

Suppliers

As required - to order supplies such as stationery