RELIEF

INCLUSION MONITORING REPORT

WASH District Bannu
1. Project Information
1.1.

Project Name

1.2.
1.3.
1.4.
1.5.
1.6.
1.7.
1.8.
1.9.
1.10.

Sector
Implementing Agency
Target area
Project start date
Project end date
Reporting Date
Report prepared by
Technical reviewed by
Reporting Organization

RELIEF (Responding to the emerging as well as long-term needs of the

Temporary Displaced People (TDPs) and returnees, in Khyber
Pakhtunkhwa (KP) and Federally Administrated Tribal Areas FATA)
Protection
PREPARED Pakistan
District Bannu
1st August 2015
31st July 2019
20-06-2016
Mujeeb ur Rehman Inclusion and Accountability Officer
Muhammad Jahangir Project Coordinator Inclusion
HelpAge International

2. Background Information
2.1.

Introduction

RELIEF is a UK Government (DFID) funded four year project which is responding

to the emerging as well as long-term needs of the Temporary Displaced People
(TDPs) and returnees, in Khyber Pakhtunkhwa (KP) and Federally Administrated
Tribal Areas (FATA) respectively. It is being implemented by a consortium of three
international NGOs; led by International Rescue Committee (IRC) in partnership
with ACTED and HelpAge International. In addition to that local implementing
partners of RELIEF are Tameer-e-Khalq Foundation (TKF) and Human Resource
Development Society (HRDS). Initially the project is being implemented in
Peshawar, Kohat and Bannu.
In the consortium HelpAge is acting as a technical partner to ensure the integration
of inclusion principles and practices throughout the programme design and
implementation. HelpAge ensuring that inclusion principles are integrated in the
RELIEF interventions in a culturally appropriate way.HelpAge organized range of
trainings on ageing, disability and inclusion minimum standards, technical
guidelines for all RELIEF staff and reviewing all programme documents, SOPs and
manuals to ensure inclusion principles are effectively mainstreamed throughout
the intervention. HelpAge also monitoring the field activities, provide feedback as
well as technical support to the partners for implementation of inclusion guidelines
and standards.

2.2.

HelpAge role in
RELIEF

To monitor the field activities, HelpAge developed inclusion monitoring and

accountability checklist for each sector and shared with all the staff. This report will
explain the output of inclusion monitoring and accountability check list to measure
the inclusiveness achieved so far, gaps identified and actions taken to integrate
the inclusion principals in protection interventions in District Peshawar.
The overall role of HelpAge international is to ensure the integration of inclusion
principles and practices throughout the RELIEF programme implementation.

RELIEF Inclusion Monitoring Report WASH District Bannu

Following are the key responsibilities of HelpAge International to ensure inclusion

2.3.

RELIEF Inclusion
Activities

2.4.
2.5.

2.6.

Objectives of
inclusion
monitoring report
Methodology

Major Achievements
of inclusion in
WASH
2

HelpAge is acting as a technical partner to ensure the integration of inclusion

principles and practices throughout the programme design and
implementation.
HelpAge also ensuring that inclusion principles are integrated in the
interventions in a culturally appropriate way.
HelpAge offering training on Age, disability and Inclusion, Minimum standards
age and disability for inclusion in humanitarian action
HelpAge will review all programme documents, SOPs and manuals to ensure
inclusion principles are effectively mainstreamed throughout the intervention.
HelpAge will also monitor field activities, provide feedback as well as technical
support to the partners for implementation of inclusion guidelines and
standards.
Integration of all project activities through community protection committees
(CPCs) through inclusive approach
Review all programme documents, tools, SOPs and manuals to ensure
inclusion principles are effectively mainstreamed throughout the intervention
Capacity building trainings on age, disability and inclusion minimum standards
for RELIEF Staff, transforming social protection centres into age friendly and
vulnerability specific, psychosocial support specific for older people and people
with disabilities
Inclusion Monitoring in the field, feedback and on job coaching
Provision of specialized services physiotherapy support and mobility
aids/Assistive devices
Transformation of protective spaces into age, disability friendly and safe
spaces for all
ADTF coordination at provincial level to promote inclusion of age and disability
at coordination level
Provision of transport to key services to beneficiaries in need of Protection
support, with limited mobility
Transportation Support to persons with disabilities and older people to their
area of origin on return

This report has been developed from the output of the following inclusion
monitoring activities completed in the field.
Inclusion monitoring in the field and updated Inclusion monitoring and
accountability Checklist
Project activities documents reviewed
Onsite observations
Discussion with field staff
Sharing feedback in Meetings
Self-assessment during inclusion Trainings
Feedback from implementers
Feedback and recommendation through emails.
Interviews from Beneficiaries
Evidence Collection sheet

RELIEF Inclusion Monitoring Report WASH District Bannu

3. Summary of inclusion inputs, Achievements, Challenges and Recommendations

Inclusion inputs,
achievements
3.1.

Technical capacity, knowledge and skills ofWASH Team on Inclusion

Design & Tailored Project activities, services and facilities to ensure Inclusion

3.4.

3.3.

Feedback and Recommendations

Inclusive Data Collection for age and disability differences analysis

3.2.

Challenges

Inclusion Monitoring and feedback

4. WASH intervention wise inclusion monitoring Progress and feedback

4.1.

Activity B.1.1: Shortlisting of beneficiaries for Hygiene Kit through pre-defined Criteria
Number of OP and PWDs received hygiene kit with hygiene session.
Number of OP and PWDs reported that the specific WASH needs addressed

Quantitative &qualitative
Indicators for inclusion

Gaps identified to meet

Inclusion minimum standards

Corrective measures/Actions
Taken

Implementer feedback

additional/adaptedservices (for example, provision of additional itemssuch as

a commode or hygiene materials, diaper for adult).
Out of 720 cases for the short-listing of the beneficiaries for Hygiene Kits all
the 204 OPs and 107 PWDs have been identified. The documents reviewed
by the inclusion team found that these formats were not showing inclusion.
The age, disability and disability type and levels were not mentioned in the
format.
The interviews of the majority of the OPs and PWDs were reflective of the
fact that they were unaware of the importance of the hygiene Kits.
Inclusion team discussed with the HRDSF team about the documentation.
HRDSF team was asked by the inclusion team to revise their tools for
gathering information and include the factors of age, disability, types and
level of disability.

Sex, age and disability information of the participants were added to

the attendance sheet. All the staff trained on sex, age and disability
desegregated data collection in all types of assessments, reports and
attendance sheets through which inclusion of age and disability can
be monitored and improved
At the very onset of the HelpAge activities the it was noted that the
participants attendance sheet was not inclusion friendly because of the fact
that it was not reflecting the age, and disability related information. After the
HelpAge conducted the training the HRDSF staff realized the shortcoming of
the formats and agreed to modify the formats accordingly. HRDSF, with the
assistance of the HelpAge team revised all the protection tools used for other
project activities. The HRDSF team was quite confident that these tools and
formats would be approved by the Head office, which may further help in
harmonizing and standardizing the tools in future.

RELIEF Inclusion Monitoring Report WASH District Bannu

Progress

Feedback and
Recommendations

4.2.

Activity 1.2: Post Distribution Monitoring

Quantitative
&qualitative
Indicators for
inclusion
Gaps identified to
meet Inclusion
minimum standards
Corrective
measures/Actions
Taken
Implementer feedback
Progress
Feedback and
Recommendations

4.3.

Number or % of OP and PWDs consulted for post distribution monitoring

Number or % of OP and PWDs consulted for post distribution reported that their
specific needs recognized and distribution was accessible for them

Activity 1.3: Formation/reactivation of Community Organizations (COs)

Quantitative
&qualitative
Indicators for
inclusion
Gaps identified to
meet Inclusion
minimum standards
Corrective
measures/Actions
Taken
Implementer feedback
Progress
Feedback and
Recommendations

4.4.

The HRDSF staff is using all the changed tools in the field.
100 percent of the OPs and PWDs have been provided with the hygiene kits.
The HRDSF staff is now more sensitized and they are striving to include the
PWDs and OPs in all types of the activities, especially community
mobilization meetings.
Especial efforts should be made to make sure that the Older People and
People with Disabilities are participating and involving in consultation in all
types of the protection and mobilization activities.
All the partners should use the similar tools once they are approved after the
revision by the lead organization. And these tools should be harmonized and
centralized at the Head Office of the lead organization,

Number or % of OP and PWDs are members of community organization

Number of OP and PWDs have voices in decision making and playing effective role in
Cos

Activity 1.4: Establishment of Water Management Committees (WMCs)

Number or % of OP and PWDs are members of Water Management Committees

Quantitative
&qualitative
Indicators for
inclusion

Gaps identified to
meet Inclusion
minimum standards
Corrective

(WMCs)
Number or %of OP and PWDs have voices in decision making and playing effective
role in WMCs

RELIEF Inclusion Monitoring Report WASH District Bannu

measures/Actions
Taken
Implementer feedback
Progress
Feedback and
Recommendations

4.5.

Number or %of OP and PWDs members of CO and WMCs received training

Number or %of OP and PWDs have access to accessible water point and collect water
by themselves

Activity 2.2: Water Supply Schemes Plans)

Quantitative
&qualitative
Indicators for
inclusion

Gaps identified to
meet Inclusion
minimum standards
Corrective
measures/Actions
Taken
Implementer feedback
Progress
Feedback and
Recommendations

4.7.

Activity 2.1: Capacity building for COs and WMCs

Quantitative
&qualitative
Indicators for
inclusion
Gaps identified to
meet Inclusion
minimum standards
Corrective
measures/Actions
Taken
Implementer feedback
Progress
Feedback and
Recommendations

4.6.

Estimated number or %of older people and PWDs benefited from water supply
schemes.
Numberor % of OP and PWDs have access to accessible water point and collect water
by themselves

Activity 2.3: Water tank distribution

Quantitative
&qualitative
Indicators for
inclusion
Gaps identified to
meet Inclusion
minimum standards
Corrective
measures/Actions
Taken
Implementer feedback
Progress
Feedback and
Recommendations

Number or %of OP and PWDs receive water tank.

Number or %of OP and PWDs have access to water tank

RELIEF Inclusion Monitoring Report WASH District Bannu

4.8.

Activity 2.4: Hygiene Promotion session

Quantitative
&qualitative
Indicators for
inclusion
Gaps identified to
meet Inclusion
minimum standards
Corrective
measures/Actions
Taken
Implementer feedback
Progress
Feedback and
Recommendations

Number or %of older people and PWDs received Hygiene Promotion session.
Number or %of OP and PWDs have knowledge on hygiene practices and health risks

4.9.

Activity 3.1: Construction of accessible water points

Quantitative
Estimated number or %of older people and PWDs collectiong water by self from
&qualitative
Indicators for
inclusion

Gaps identified to
meet Inclusion
minimum standards
Corrective
measures/Actions
Taken
Implementer feedback
Progress
Feedback and
Recommendations

accessible water point.

Number or %of OP and PWDs reported that the accessible water point are constructed
according to their need

4.10. Activity 3.2: Establishment of payment of Cash For Work Grant mechanism for WASH needs
Quantitative
&qualitative
Indicators for
inclusion
Gaps identified to
meet Inclusion
minimum standards
Corrective
measures/Actions
Taken
Implementer feedback
Progress
Feedback and
Recommendations

Numberor % of Older people and PWDs directly received the cash for work.
Numberor % of OP and PWDs involve in cash for work through modifying/adopting
work

4.11. Activity 4.1: Latrines construction

Quantitative
&qualitative
Indicators for
inclusion
Gaps identified to

Numberor % of Older people and PWDs provided with latrine in their house.
Number or %of OP and PWDs have independent access and use of latrine facilities,
ensure door width, ramp and handrail

RELIEF Inclusion Monitoring Report WASH District Bannu

meet Inclusion
minimum standards
Corrective
measures/Actions
Taken
Implementer feedback
Progress
Feedback and
Recommendations

4.12. Activity 4.2: Post Distribution Monitoring

Quantitative
&qualitative
Indicators for
inclusion
Gaps identified to
meet Inclusion
minimum standards
Corrective
measures/Actions
Taken
Implementer feedback
Progress
Feedback and
Recommendations

Numberor % of Older people and PWDs consulted for post distribution.

Numberor % of OP and PWDs have using latrine independently

4.13. Activity 5.1: Water Filters Distribution

Quantitative
&qualitative
Indicators for
inclusion
Gaps identified to
meet Inclusion
minimum standards
Corrective
measures/Actions
Taken
Implementer feedback
Progress
Feedback and
Recommendations

Numberor % of older people and PWDs receive water filter.

Numberor % of OP and PWDs have awareness about importance and use of water
filter

5.

Annex 01: Updated Inclusion Monitoring and Accountability

Checklist WASH

6.

Annex 03: Training Reports with Recommendations,

Guidelines
7

RELIEF Inclusion Monitoring Report WASH District Bannu

No

Document Name

File
st

Training Report 1 Inclusion training on inclusion technical

guidelines
Report Transformation of Social Protection Centres into age
friendly and Vulnerability specific
Transformation of community protection centres into age and
disability friendly and inclusive safe spaces for all
Guidelines safe spaces for all
Inclusion Technical guidelines Protection, WASH and
livelihood
Training report technical guidelines

01
02
03

04
05

RELIEF Inclusion Monitoring Report WASH District Bannu