VISHWA INFRASTRUCTURES AND SERVICES PVT.LTD.

Corporate -HR

Local Conveyance Policy

1.0 Objective

Conveyance reimbursement is meant to reimburse employees using their own vehicle

for official purposes.

The underlying principle of this policy is that the employee is not put under any
inconvenience / incurs any cost while using his / her own vehicle for official purposes.

To lay down certain guidelines, limits and procedures to regulate such reimbursement

2.0 Eligibility & Coverage:

All regular employees of Vishwa who are not getting the fixed fuel allowance.

3.0 Process owner (s):

HOD

Respective Local HR departments

Accounts department

4.0 Policy & Procedure:

Employees using their own vehicles for official work (like visiting clients, Government
Officials, Local Purchase etc.) on regular basis are entitled to claim conveyance
reimbursement (for fuel and associated expenses).

Attending to Office / Site from residence and vice versa will not be treated as official
trip

In case if, employee has to attend official duty directly from residence, prior approval
from reporting authority has to be obtained, and the same has to be mentioned in log
book for verification purpose.

Reimbursement will be done as per the below chart

Four Wheeler Per K.M
Two Wheeler Per K.M

Description

Amount in Rs
Amount in Rs
Only for Grade G1 & Above

Total

2.00

Petrol

CNG / LPG / DIESEL

6.00

4.00

VISHWA INFRASTRUCTURES AND SERVICES PVT.LTD.

Corporate -HR

Local Conveyance Policy

Reimbursement of Local Conveyance will be done on monthly basis at corporate office

(CO) for all projects coming under CO and Regional Office for all projects coming under
Regional Office (RO).

The above amount can be claimed for official work within city limits and extended
suburbs only.

Where employees are required to travel beyond 8 hours, the policy under domestic travel
policy will apply.

Expenses incurred on official conveyance should be claimed in the prescribed format

giving detailed justification.

In case the format (Log Book) is not properly filled, the above said claim will get rejected
form the reporting authority.

Type of vehicle used by the individual, its mileage and its registration number also to be
mentioned while claiming the amount. The reimbursement would be made accordingly
on mileage _______ whichever is lower.

Respective reporting authority has to take the responsibility for approving such claims
and getting it reimbursed to his staff for such claims from CO / RO.