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Draft - Memo Circular - PNP Accreditation On Logistics Providers As of August 2 2016
Draft - Memo Circular - PNP Accreditation On Logistics Providers As of August 2 2016
Draft - Memo Circular - PNP Accreditation On Logistics Providers As of August 2 2016
4. PURPOSE:
This MC sets forth the guidelines and procedures to be implemented by the
Philippine National Police (PNP) in the accreditation of all logistics providers, brokers,
forwarders, and truckers, as well as and manufacturers, dealers and purchasers which
that have company-owned vehicles engaged in the land transportation and movement
of controlled chemicals using truck lorries, tractor head loading container vans, closed
vans and similar other vehicles subject for accreditation.
5. RATIONALE:
In a series of correspondences with the Chief, PNP and SILG, controlled
chemicals and allied industry stakeholders escalated their issues and concerns on how
best to streamline prevailing regulatory procedures and thus encourage trade
facilitation. These correspondences triggered a series of consultative meetings which
culminated on December 9, 2015 at the Star Officers Lounge, National Headquarters
Building, Camp Crame, Quezon City, which was presided by the Secretary of the
Interior and Local Government who announced the creation of a Technical Working
Group (TWG) on Controlled Chemicals to address the issues and concerns of the
industry stakeholders. In subsequent meetings, this TWG was subdivided into three
Sub-Technical Working Groups (STWGs) and one of these STWGs is the Sub-Technical
Working Group on the Accreditation of Logistics Providers composed of the
representatives of various national government agencies, officers of various stakeholder
organizations of controlled chemicals and other allied industries. The Sub-TWG
conducted several meetings and came up with their final output containing the
guidelines, parameters and terms of reference governing the accreditation of logistics
providers.
6. DEFINITION OF TERMS:
For the purpose of this MC, the following operational terms are defined:
a. Accreditation refers to the process of evaluation, validation and
registration of entity with the PNP, authorizing them to provide logistics
service for the transportation and movement of controlled chemicals using
truck lorries, tractor head loading container vans, closed vans and similar
other vehicles subject for accreditation.
b. Accreditation Certificate refers to the document issued to qualified
entities authorizing them to provide logistics service for the land
transportation and movement of controlled chemicals using truck lorries,
tractor head loading container vans, closed vans and similar other
vehicles subject for accreditation.
c. Accredited Entity refers to logistics providers, brokers, forwarders, and
truckers, as well as and manufacturers, dealers and purchasers which that
have company-owned vehicles engaged in the transportation and
movement of controlled chemicals. using truck lorries, tractor head loading
container vans, closed vans and similar other vehicles which have been
duly accredited by the PNP;
d. Automation refers to the process of integration of a form into a Portable
Document Format (PDF) that is automatically routed to the correct
recipients, or the ability to deploy an information technology or
telecommunications service by using pre-dened procedures that are
carried out electronically reducing human intervention to a minimum.
1) Within one month after the approval of this MC, a PNP Accreditation
Board shall be created pursuant to paragraph 8 of this MC.
2) Only logistics providers, brokers, forwarders, and truckers as well as
and manufacturers, dealers and purchasers which that have companyowned vehicles for the movement and transportation of low-risk
controlled chemicals shall be accredited by the board upon compliance
of the requirements set forth in paragraph 9 of this MC.
3) Pending the FEO Nationwide Automation Accreditation service and if
there will be no entity that will avail of the PNP Accreditation, one police
security escort shall be required for every movement and transportation
of high-risk controlled chemicals.
b. 2nd Phase: Procurement/Acquisition Planning of the FEO Nationwide
Automation
1) Within six months after the approval of this MC, the FEO shall prepare
the scope of works and the budgetary requirement for the nationwide
automation with the objective of monitoring the land transportation and
movement of controlled chemicals through PNP accredited logistics
providers, brokers, forwarders, and truckers as well as and
manufacturers, dealers and purchasers which that have companyowned vehicles.
2) The Directorate for Comptrollership (DC) shall provide funds for the
aforementioned project.
c. 3rd Phase: Procurement/Acquisition Proceedings and Implementation of
the FEO Nationwide Automation
d. 4th Phase: Mandatory accreditation of all logistics providers, brokers,
forwarders, and truckers as well as and manufacturers, dealers and
purchasers which that have company-owned vehicles for transportation of
low-risk and high-risk controlled chemicals pursuant to paragraph 9 of this
MC.
8. PNP ACCREDITATION BOARD
The following sets forth the guidelines and procedures to be considered in the
accreditation of logistics providers, brokers, forwarders, and truckers as well as and
manufacturers, dealers and purchasers which that have company-owned vehicles
engaged in the land transportation and movement of controlled chemicals using truck
lorries, tractor head loading container vans, closed vans and similar other vehicles
subject for accreditation:
a. To carry out the purpose of this MC, the PNP Accreditation Board
(PNPAB) shall be created to be composed of the following members:
Deputy Director, Civil Security Group (CSG)
Assistant Chief, Firearms and Explosives Office
(FEO)
Chief, Information and Technology Division (ITD),
CSG
Chief, Operations Management Division (OMD),
CSG
- Chairman
- Vice-Chairman
- Member
- Member
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- Member
- Head Secretariat
- Member
- Member
- Member
- Recorder
b. The PNP Accreditation Board shall have the following functions and
responsibilities:
1) Evaluate all applications and recommend for the accreditation of
logistics providers, brokers, forwarders, and truckers as well as and
manufacturers, dealers and purchasers which that have companyowned vehicles to the approving authority.
2) Inform/notify the party through the Secretariat the decision of the
approving authority.
3) Recommend to the Chief, PNP or his authorized representative the
revocation of accreditation or imposition of penalty against accredited
entity who violates the provision of this MC.
c. Quorum
A majority of the total Board composition shall constitute a quorum
for the transaction of business, provided that the presence of the
Chairman or Vice-Chairman shall be required is a must.
d. Board meetings.
1) The Board shall meet/convene twice a month or as frequently as
necessary to perform its duties.
2) The Chairman or, Vice Chairman, shall preside at all meetings of the
Board. The decision of at least a majority of those present at a in the
meeting at which there is a quorum shall be valid and binding as an act
of the Board: Provided, however, That the Chairman or, in his absence,
the Vice-Chairman, shall vote only in case of a tie.
3) All minutes of the meetings and other records, documents,
data/information shall be prepared, updated, maintained and kept by
the Board Secretariat.
e. The Secretariat (EMD, FEO) shall have the following functions and
responsibilities:
1) Receive all applications for accreditation and evaluate the
completeness, authenticity and validity of the documentary
requirements as required under this MC;
2) Immediately endorse to the PAB the applications for accreditation for
deliberation;
3) Provide administrative support to the Board;
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based
on
the
SURCHARGE/PENALTY
10% of the approved fee
20% of the approved fee
30% of the approved fee
40% of the approved fee
50% of the approved fee
100% of the approved fee
Cause for revocation/
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cancellation of accreditation
g. Accreditation Certificate shall be issued only upon compliance with all the
requirements including the payment of the prescribed fees.
h. Applications for accreditation shall be in the name of and shall be
represented by the owner, in case of sole proprietorships or partnerships,
or, in case of corporations, by the president or any corporate officer or
member of the Board empowered through a Secretarys Certificate.
The applicant may duly authorize a representative to process the
application through a Special Power of Attorney (SPA) stating that he/she
had been authorized for the purpose of processing the application for
accreditation.
i. Requirements for Accreditation: The following documentary requirements
in original or authenticated copies shall be submitted to the Board
Secretariat:
a) For New Application:
i)
Notarized Accomplished Application Form;
ii) Personal Data Sheet (PDS) and NBI Clearance of the
applicant;
iii) Audited Financial Statements for the last three years (for new
companies Interim Balance Sheet);
iv) For local corporation/partnership: Certificate of Registration of
the firm with the Securities and Exchange Commission (SEC)
to include its machine validated Articles of Incorporation and
General Information Sheet (GIS);
For foreign multi-corporation: SEC Registration to do business
in the Philippines;
For Single Proprietorship: Certificate of Registration with the
Department of Trade and Industry (DTI);
v) Business Permit/PEZA Certificate of Registration-Business to
Operate;
vi) Notarized Accountability Statement (e.g. Spill response)
vii) Properly labeled pictures (8x10 in size) of garage printed in
photo paper;
viii) List of Vehicles / Trucks certified and signed by the company's
official to include the following documents:
(1) Copy of Franchise/Decision from LTFRB;
(2) Certified True Copy of OR/CR of Vehicles (must be
updated and under the name of the applicant or any
binding instrument);
(3) Photograph of vehicle (front, back and side view); and
(4) Global Positioning System (GPS) Tracking Device
linked to the FEO automation.
ix) Equipage inside the vehicle/truck:
(1) Two fire extinguisher per vehicle;
(2) One Extra Drum for holding spillage/Appropriate spill
response equipment;
(3) Personal Protective Equipments; and
(4) Suitable Communications System.
x) For authorized representative: Special Power of Attorney
(SPA) stating that he/she has been authorized by the applicant
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AND
TRANSPORTATION
OF
All accredited entities must observe the following guidelines in the movement
and transportation of controlled chemicals:
a. Safety Measures.
1) All packages, boxes and/or container of controlled chemicals should
follow the Globally Harmonized System (GHS) labeling requirements of
chemicals.
2) Vehicle which is used for transporting controlled chemicals should
have adequate capacity for the job and be in good condition generally.
3) Congested traffic should be avoided and no unnecessary stops should
be made. Stopping at any garages, repair shops and populated areas
when carrying controlled chemicals should be avoided.
4) Stops should be made only when necessary and refueling en route
should be avoided however whenever possible and if refueling is
inevitable it should be done with the motor engine stopped and brakes
set.
b. Security Measures
1) For High-Risk Controlled Chemicals:
a) Unloading/Delivery of chemicals shall be done in the presence of the
accompanying police security escort pending operationalization of
the PNP accredited logistics service provider/broker/ forwarder/
trucker.
b) An inventory shall be made and signed by the consignee and
witnessed by the accompanying police security escort. A copy of the
inventory shall be furnished to each of the witnesses.
2) For Low-Risk Controlled Chemicals:
a) Unloading/Delivery shall be done in the presence of the responsible
personnel of the storage facility and of the PNP accredited entity.
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Penalty
50% of the approved accreditation fee
100% of the approved accreditation fee
Revocation of Accreditation
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