Professional Documents
Culture Documents
Board Meeting Minutes July 2016
Board Meeting Minutes July 2016
Per Marion Jenkins, the most hits on our Facebook page are the articles labeled From the
Director. She asked Sandra to include a summary of information such as the books available for
the required reading in schools.
Earl Hyers said that employment computer usage is currently down. Ft. Rucker is hosting a
job fair to be held at Carroll High School tomorrow.
Regarding finances, Sandra Holmes said that the market is up for the time being and our
money is o.k. for now. The General Fund needs to be closely monitored for funding of our
payroll. Mr. Hyers mentioned that Elaine Land has been out with health problems for a long
while and most likely will be unable to return to work. Her duties have been divided between
two employees and Sandra is working on hiring her replacement.
Imogene Mixson asked what the policy would be to send a gift to Elaine from the Board and
recommended that a plant be purchased to send to her. On motion of Marie Black, seconded by
Imogene Mixon, it was agreed that a potted plant is to be purchased and sent to Elaine with the
cost to be paid by the Board members. The amount is not to exceed $50.00 total. All voted in
favor.
Regarding donations, Imogene Mixson stated the importance of knowing where your
individual donations are coming from and that they are not necessarily permanent in nature. The
loss of a major benefactor could be devastating to our budget. We will need to begin to increase
our donations by individuals, families and other sources in the near future and begin contacting
individuals who would be willing to contribute to the library. The library must have more private
support. It has been suggested that a committee be formed to identify and talk with people
regarding this.
Earl Hyers noted that the Rotary Club has not made their annual appropriation to the library,
yet. Also, he requested that in the Library Update Report under Amazon Sales, the total amount
in the account be labeled Amazon Account Balance, since part of the total sales has been spent.
Sandra Holmes said that the Budget has been approved. Letters stating our status and future
needs are being prepared for the Ozark City Council and the Dale County Commission. Dr.
Mixson said that it is very important how we tell our story. Everything we do at the library needs
additional funding, including employee pay raises. A list of library services is being included.
Sandra also said that our copy machine is worn out and needs replacing. We own this
machine, so it can still be used by employees. She has received bids for the lease/purchase of a
new machine and recommends that the Canon bid in the amount of $3,996 be accepted. On
motion of Imogene Mixson, seconded by Marion Jenkins, the Board approved the acceptance of
the bid and to purchase a new copy machine from Canon Solutions, Inc.
Sandra also said that there is a problem with a compressor in the East Wing of the library.
One of the units needs a replacement compressor. Three bids have been received as follows:
$2,700 from Hagler Heat & Cooling; $2,100 from Dew South Air Conditioning & Heating; and,
$1,947 from Woodalls Heating & Cooling. After discussion, Marie Black moved to accept the
bid of Dew South in the amount of $2,100. Motion seconded by Imogene Mixson, all voted in
favor.
Sandra Holmes asked Marie to tell about her recent award and recognition. She was awarded
the Local Government Honorary Award at the 2016 Alabama Senior Citizens Hall of Fame
Awards Ceremony held last Sunday in Montgomery. The award was for her work as Mayor of
Ariton and with Senior Citizens. She was presented the award by John McMillan.
Earl Hyers led a discussion of the final report of the LibraryMax consulting firm which
includes their analysis and recommendations. If approved, a final copy will be printed and the
Consultants will meet with the local government officials to present their findings. Sandra
Holmes noted that the book theft protection included in the original report from the architects
had been omitted. She also asked how the statement that the re-use of an existing building can
be more cost effective had been validated. Earl Hyers said that the Consultants had visited the
old WalMart site and discussed renovating it with the architects who drew up the renovations
plans, J. Michael Lee & Associates. Their cost estimate for renovating the WalMart building is
$1.9 million dollars. Mr. Hyers said that rehabilitating an existing building would be approx.
one-half the cost of building a new building.
Another item discussed at length was under the heading Library and Technology. It appears
to state a list of things being planned for our library including a Print on Demand service. It was
requested by the Board members that it be changed to say that this is a list of things available to
libraries so there will not be any confusion over future library services.
On motion of Imogene Mixson, seconded by Beverly Raley, the final report of the
LibraryMax consulting group was approved with the correction to The Library and Technology
heading on page 11 so that it will read that these items are available to, not being planned for,
libraries. All voted in favor.
Earl Hyers gave an overview of the upcoming Dialogues on the Experience of War. He and
Lou Hennies recently attended a three-day workshop at Auburn University. This is being funded
by a grant from the National Endowment of the Humanities. Of 99 applications received,
Alabama was No. 1 of 17 approved. Mark Wilson of Auburn University is in charge of this.
This will be a discussion dialogue between war veterans, and we hope to include a broad
spectrum of veterans from different areas of service. In September, October and November of
this year, programs will be presented on World War I. Participants will be given 2 books and a
movie that will be the topic of discussion. In January, February and March of 2017, Lou Hennies
will head the discussions on the Vietnam war. Two books and a movie will also be handed out
ahead of time for discussion. To date, three veterans have committed to the dialogue group.
Sandra will ensure that our public address system is working properly. Questions about the
publics involvement and recording the dialogues are yet to be answered.
The meeting was adjourned. The next meeting will be held on August 17, 2016.
Respectfully submitted by __________________________
Approved by Secretary ____________________________