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OBM 247 Tutorial c5
OBM 247 Tutorial c5
TUTORIAL CHAPTER 5
Define
Chronologic filling-
Geographic filling-
List
Chronologic filling
primary
secondary
Geograhic filling
Country name
State name
City name
rozimeng/Aug2016
Correspondence name
geographic filling
Advantages
a) Easily to identify location all correspondence
b) Evaluate business activities
c) Easy for addition, deletion, decision, and rearrangement
Disadvantages
a) more time to spend in preparing index
b) User have to search in various index to locate the file
c) Large space are required to maintain the file
d) Special guidelines are required to handle the file storage
numeric filling
Advantages
a) Record can be arrange accurately
b) Extension files and expending records can be done easily by added
new number file
c) Cross reference are not filed in the numbered file
Disadvantages
a) A misfile and failure to retrieve can be happen if mis-keyed digit enter
b) Retrieval document used 2 steps process that known as indirect
systems
c) Congestion occurs when several records are used at the same time
with the alphabetic index to locate records
middle digit filling
Advantages
rozimeng/Aug2016
rozimeng/Aug2016