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Parliamentary Procedure
Parliamentary Procedure
Session: a series of meetings, held in close succession and for any length of
time (Convention or Congress)
KINDS OF MEETINGS
200
5
195
3
192
97
Questioning a Quorum:
- If there is doubt in the existence of quorum, any member present may
request the Chair to determine the quorum
Call to Order
Invocation (Optional)
Roll Call (Optional)
Reading and consideration of the minutes of the previous meeting.
Reports of the Standing Committees
Reports of the Special Committees
Unfinished business
New Business
Announcements (optional)
Adjournment
Call to Order: A meeting is called to order by the Presiding Officer who, after rapping
the gavel, announces: The meeting will please come to order.
Reading of the Previous Minutes:
- It cannot be dispensed.
- It may be postponed or deferred of by a majority vote.
- It must be corrected, if necessary.
- It must be disposed, if necessary. (Are there any corrections?) (There being no
corrections, the minutes stand approved as read)
Reports of the Committees: These are reports that are being rendered for the
information of the members on matters of general interest or for any action they
may desire to take therein.
Unfinished Business:
- Matters which have been left pending at the adjournment of a previous
meeting.
- It is the duty of the Presiding Officer to inform the body by announcing it.
New Business: The matters to be discussed on the meeting. The Chairman will say
The table is now open for new business.
Announcements: any information or advertisement before the meeting will be
adjourned.
Adjournment:
- A motion to adjourn meeting must be raised by any member, which must be
subsequently seconded by another member present.
- It must be announce by the Chairman after such motion and its supporting
motion were raised.
If the time of the adjournment has been previously fixed, the time may be set
aside for an earlier or later adjournment through a motion for
reconsideration.
DEBATE/DISCUSSION
4. Tie Vote
5. Unanimous Vote
Breaking and Creating a Tie: Rules of the Presiding Officer
Rule No. 1: When the vote is, say, 12 to 12, resulting in the loss of the motion, he
may vote in the affirmative but not in the negative.
Rule No. 2: When the vote is 13 for the affirmative and 12 for the negative, he may
vote in the negative to create a tie to defeat the motion.
METHODS OF VOTING:
- By voice
- Show of Hands
- Rising
- Roll Call
- General Consent
- By ballot
- Absentee: by mail or proxy
- Cumulative: applicable when there are 2 or more offices to be filled, in which
case each voter is allowed as many votes as there are candidates to be
elected.
MOTIONS
MOTION: a formal proposal that the assembly either to adopt a certain view or take
a certain action on a question pending before it; generally, made in oral.
General Rule: Every motion must be voted upon.
RESOLUTION: a main motion in written form. It is an expression of sentiment of
deliberative assembly.
3 CATEGORIES OF MOTIONS
(on the basis of debatability)
a. Undebatable Motion
b. Motions allowing limited debate.
c. Motions allowing full debate.
Motions allowing Full Debate:
a. Motion to Amend
b. Main Motion
c. Motion To Appeal
d. Motion to Postpone Indefinitely
e. Motion to Reconsider
f. Motion to Rescind
DECORUM: courtesy in speech and propriety in actions.
- During the debate or while any member is speaking, NO ONE should be
allowed to roam around the hall or pass between the Chair and Speaker.
d.
e.
f.
g.
h.
To
To
To
To
To
rescind
adopt a report
amend
adjourn
create special order
Subsidiary Motions:
- Designed to either Modify, Dispose of temporarily or permanently a main
motion that pending before the assembly.
- It takes precedence over all other motion.
1.
2.
3.
4.
5.
6.
7.
To
To
To
To
To
To
To
Privilege Motions:
- Designed to meet the urgent needs of the assembly and are entitled to the
highest precedence.
1.
2.
3.
4.
5.
Note:
Incidental Motions:
- Have no fixed rank but they take precedence over other types of motions.
- Cannot be amended
1. To Suspend the Rules
2. To withdraw or modify a motion
3. To object to the consideration of a question
4. To raise a point of order
5. To raise a parliamentary inquiry
6. To raise a point of information
7. To appeal from the decision of the Chair
8. To call for the division of the assembly
9. To ask for the division of the question
10.To read papers
11.Motions relating to nominations
12.Motions relating to voting
Progress of Motions
Order of Precedence:
- PRIVILEGE MOTIONS
- SUBSIDIARY MOTIONS
- MAIN MOTIONS
Note: INCIDENTAL MOTIONS have no individual or collective ranking and have no
order of precedence among themselves. They arise only incidentally out of the
pending question.