1

Introduction
Computerization is a control system that manages processes in industrial
workplace. It reduced human errors and processing time, thus it can boost
productivity and resulted into high quality of product produce. In Information
System,

computerization

is

concerned

about

interrelating

different

but

interdependent transactions. This can result in a system with well-integrated

processes that can perform much faster and more accurate than a manual
system.

Enrollment is the process of entering and verifying data of student to

register on particular school. Different interrelated processes build up enrollment
procedures called Enrollment System. Enrollment Systems are used particularly
in recording and retrieving student's information. Tracking students information is
also one feature of Enrollment Systems, in which the school can trace the
standing of a student. Verifying payments was also added to update or browse
student's billings.

Online Enrollment System is a good example of a computer generated

process. This can lessen the workload and provides accurate information needed
of the school. As a result, it will benefit not only the student but the administration
as a whole.

2
Online Enrollment System is very essential in a school. In the case of
Quirino High School, it is composed of a manual system. Directress used manual
system in recording and retrieving students information. She also has
information about students payment. In fact, she does all the record keeping just
by using ball pen and columnar sheet. On the other hand, Registrar Department
also used manual system as a way of recording and retrieving student
information. Another department is Accounting Office that administers students
payment manually.

Above our observation, human interventions will highly involve in this type
of system. As a result, this may involve errors and redundancy of data resulting
troubles in organization.

CHAPTER I

PROJECT CONTEXT

Quirino High School was established in year 1955 and was started as an
annex of Quezon City High School with the Head Teacher named Mrs. Sofia
Javier, together with 4 mentors and with an enrolment of 200 students. The
school was become independent in year 1958 with Mrs. Monicacia Dela Cruz as
acting Principal, together with 20 Faculty members and 883 students.

The annex of Quirino High School now the Jose P. Laurel School in
Project 4 was created to cope with the marked increase of 2895 students in year
1965. The Officer in charge was Mrs. Eladia M. Yabut with 68 teachers. By the
year 1971, the newly appointed Head Teacher in charge was Mrs. Consuelo D.
Sison. It was the period of growth and expansion- improvement of the school.
Also she introduced the 3 day scheme program which focused on the maximum
use of time and academic. In year 1983 Mrs. Virginia Medel took over Mrs.
Sison position. In this year there were eight classroom constructed and won as
outstanding school paper and advisers too.
Mrs. Estinellie C. Chingcuanco took over as the principal and replaced by
Dr. Soledad Dilao, the General Education Supervison in Matehematics and was
awarded in yerar 1991 as Ulirang Guro . In 1993, general Education Supervisor
in Research Dr. Teresita N. Turlabeacame became the Officed In-Charge. In her

4
time the school got the Third Place in the Search for the Cleanest and Most
Beautiful School. Quirino High School became the pioneer for SPED Secondary
level during the time. Dr. Ballesteros was replaced by Dr. Coazon D. Fontillas
who manage the school for 1 year and 6 months. The Head Teacher in Filipino
Mrs. Nora Espiritu took over the position when Dr. Fontillas retired.

In year 2000 month of February Ms. Milagrosa A. Sn Juan was welcomed as the
new Principal IV. During her term two computer laboratories was donated. She
together with the staff created the new Mission and Vision of the school. Quality
improvement of the QHS. Also she worked on the provision of a computer for
each department and to further enriched info-tech through the Coke-Ed Venture
Fit-Ed Program, first ever at QHS.

Year 2000 Dr. Consolation C. Montanon

became as the outlook, stage plans for accomplishments and project. The
complete facilitation of the Full House. December 2006 Norma Malicdem Arao
established rapport among the students, mentors, personnels and to the other
employee of QHS. She prioritizes the needs of the students.
In year 2009 Dr. Alejandro Refemente took over the position of Norma M.
Arao. He I is primarily the principal of Culiet High School. In Year 2011, Dr
Alejandro Refamente replaced by Dr. Levita U. Romeo became the IV principal
of QHS and former principal of New Era High School. She retired last May year
2011. Year 2012 , Congressman Jorge Bolif , Councilor Allan Reyes, Gian carlo
and Jaime Borres , Captain Caloy, Dr. Levita U. Ramos, P.T.A officers, teachers

5
students and Priest from St. Joseph Shrine attended the newly blessed Multi
purpose covered court of Quirino High School.

PURPOSE AND DESCRIPTION

The purpose and description of the study is stated below. It discusses all
about the purpose of the system and its description as well:

Problem Identification
This research attempted to identify the problem of manual enrollment
system in Quirino High School.
Base on the interview and survey result the researcher indentified that on
the manual system that the school is presently using, information and records
were not kept accordingly that causes lost of important papers and documents,
hard to search and retrieve that causes misplace and no assurance of safety
keeping.
Another problem identified is when the entries of form in the students
master lists are not updated, where some are complaining when records are
incorrect if someone needs the documents. Some lists of classes were not
produced immediately upon the start of the school year, thats why it consumes
hour or days to know what the students section.
The researcher also found out that generating subject every student is on
other side of department building that take time to walk that cause the process

6
slow, the increase also of the student population is one of the main problem
during enrollment process.

7
Description of the Existing System

The existing enrollment system of Quirino High School uses the typical
way of enrollment process. The process of the enrollment system begins if a
student wants to enroll. He or she must present all legal and needed
requirements such as FORM 136/Class Card for first year and Class Card with
Clearance for second year and third year level. Having completed the
requirements, the enrollee needs to get their subjects corresponding with the
year level at the section building, after getting the subject the enrollee will register
to the registrar for filling up the students record that will use in student profile.

Having completed the requirements, the enrollee must proceed to the

cashier office to pay the initial payment or the tuition fee and miscellaneous fee
upon enrollment. After paying the amount, enrollee will go to the principals office
for the admission slip. This is how the existing enrollment system works.

8
Description of Proposed System

The purpose of this research aims to develop an Online Enrollment

System design for the benefits of enrollees and for the administrator staff of the
school and to help the Quirino High School to having that fast and accurate
enrollment system flow.

This project is online enrolment system for students. It retrieves and

collects details of students with enrollment assessment process that produce
detailed reports. It may also be use as local and online assessment of the
students. The System is design to retrieve and track the data in a faster, easier
and safe way by storing file data of the student enrollees inside a database which
will lessen the effort of school staff. These details here could be seen in a second
without having to worry that the single data lost. It has also functionality that can
access through internet that makes students easily view and provide information.

The new Online Enrollment System will have own login page for the
student to view their profile with their school assessment and also advertise the
school. And also the administrative login page to secure and manage the
assessment form, student profile and detailed reports.

OBJECTIVES

The objectives of the study titled Online Enrollment System for Quirino
High School are the following:

1. To provide the solution with their problem on Manual Enrollment

System that could make the enrollment fast, easier and safe each
enrollment process. Safety store all the records, information, and
data of the new and old students.
2. To assist the students and staff who are suffering the time
consuming, slow, inaccurate and manual enrollment system.
3. To propose an Online Enrollment System that customize and suit
the needs of Quirino High School that will Lessen the workload and
paper works of the employees and to improve the system and
procedure of the enrolment process

10

SCOPE AND LIMITATIONS

The Online Enrollment system concentrates gathered enrollment data

from students which contains and indicates the fees, subjects and student
records like basic information, contacts and address. This will serve as a
registration form document done through online and offline computerized form
that can be allow student and staff access and view easily. It will provide
enrollment history every transaction for every student that will be manages in an
easy way without having to worry that the single data lost. The Online Enrollment
System is carried out to design an efficient and effective system when it comes to
speed, reliability and accuracy reports.
The system produce only the generate Fees slip that to be physically
presented upon manual payment. Also the schedule of the students is not
included since it will provided after the enrollment process done. The accounting
report is also limit including the invoice receipt and other payment form.

11
SIGNIFICANCE OF THE STUDY

The population of the students is getting higher every yr. This study helped
the school to process the enrolment in an easy method. Benefit of the following

Admin Staff and Registrar

It will be easier for the admin staff to process the enrollee. The system
lessens the enrollment time, minimize the errors and redundancy. System will
provide reports in retrieving records, information of the students.

Student
Well organized way without the hassles of waiting long hours just to fill up
forms. It can do it in the comforts of your residence, with a reduction of the long
waiting line and crowd volume, plus you got more time to choose, decide on the
schedules.

Proponents
The proponents would also recipient of the study. It will help the
proponents gain and apply their understanding. It will help to improve their skills
and work during the study.

Future Researcher

12
For the future researcher, this study could help and use as their guide or
as reference for online enrolment system.

13

CHAPTER II
RELATED LITERATURE AND STUDIES

This chapter consists of information from studies and literature, both local
and foreign .These is based on dissertation both published and unpublished or
just a manuscript came from the other sources. It contains collections related
articles, thoughts, views and ideas done by other researchers and developers. It
gives knowledge to formulate the main problem. It guides the researcher to
create ideas or conceptual frame work research design, procedures, process,
analyzing and implementing the data. By this, the researcher will have his own
picture of comparative analysis. As a result, the proponents conducted a
research on the facts related to the system that might be supportive to its
improvement of the schools or universities.

Local Literature
According to the Department of Information Technology of Olivarez
College and other team. A new automated enrollment system was anticipated
and approved by the administrator., according to the source the enrollment
system will automatically get the students information, will easily access and
hassle-free enrollment, this is for student exclusive of any pending back subject
whereas for students with pending back subject, they should meet the selected
person for assessment.

14
According to Engr. Hediki Hashimoto a Japanese volunteer headed the
creation and conceptualization of the system. The Automated Enrollment System
of Samar State University aims for an accurate, user friendly, efficient system that
can help both the student and personnel for fast data processing of enrollment.
The information technology faculty from the College of Engineering and Arts and
Sciences assisted him. The system that is web based uses PHP programming
language with data stored in My SQL is run through the intranet of SSU.A dry-run
for this automated enrolment was done last summer and the first semester of this
school year. Offices affected with the automation were the registrar, cashier,
accounting, and the Colleges of Education, Engineering, Arts and Sciences,
Industrial Technology, Nursing and Graduate Studies. Feedbacks from the
students were formulated when the first semester started. Over 75 % of them say
that the automation process of enrollment was better compared with the old
system. With the good result of the dry run the automated enrolment system will
be finally implemented this 2ndsemester.In this study, they have used PHP as for
their programming language and they store data using My SQL. As for the
proponents they will use VB.net for their data base and Visual Basic 6.0 for their
programming language. And another difference is that they are only automated
and the system only runs through the intranet of the university. This means that
they cant access the records using the Internet and outside the school.
The only similarities that the proponents have encountered here is that the
university formulated a powerful database that will hold huge number of data and

15
can retrieve and track student transactions. This is one of the goals of the
proposed system that the proponents will be developing.

According to the group of IT of FEU, online automated to system is very

efficient and easy to manage during enrolment system. The System is
established and assured to work as Stand-alone application, LAN-Based or
Internet-based with numerous loading capabilities by means of single installation
only. If storing of information data is the most important goal of school, it works
competently over and over the internet involving and users at the same time.
The goal of the school is to improve the enrolment process and to lessen the
errors during enrolment process.

According to Jeremiah T. Sta Cruz their developer

of Saint John

Academy Dinalupihan, Bataan, online enrolment system will be planned for the
utilize of staff to facilitate them to create information required by different people
in a fastest and easiest way. Computer is commonly used by all corporation and
organization and one of this is Online Enrollment System. Online enrolment
System serves as a very important part of a school for effortless and wellsituated way of enrolling.

According to Bacala, Mariel Reao, Esmeralda Mr. Paulino Gatpandan.

The Online Enrolment System was proposed in substitute of the Manual

16
Enrolment System of the organization for it to have an structured flow of
transaction and competent of work especially to the administrators of Cavite
Maritime Institute. It helps to retrieve and track all the necessary information from
the students. It helps handle all the records of the students. Thus, for the
administrator and other authorized personnel should be able to lessen their
workloads and errors.

Ebenezer Montessori Christian School, Inc. The study aims provide a

system that will serve their Registrar accurately and with efficiency in matters
related to their enrollment. Objective of Information Technology is to help
humanity from doing loads of work over time. By having computerized system,
the cost during enrollment will be cut down and much effort will be reduced.
The project involves a series of studies that covers all the requirements of
creating a computerized enrollment system

Liceo de Cagayan University. The study meant at creating a system that

would give a further opportunity for enrolling and that would give back for the
schools be short of manpower and time-consuming system. The database of the
system is the db Enrollment. It has several tables and stores information such as
students academic records, secretarys files and records, class schedules, prerequisites, subjects, curricula and other essential data needed in the system. The
proposed system caters freshmen and transferees that contain some information
just like: subject evaluation, viewing of curriculum,

and update profile. The

17
system helps the management to lessens the enrollment time and work load as
well, and minimizes errors and redundancy.

According to Jefels (2010), Information and Communication Technology

(ICT) is important in primary education because it enables kids to search for the
information they need and to organize what they have found. As children
progress through the school system, they become increasingly responsible for
their own learning. Many believe that ICT needs to be better integrated into
curriculums so all schools produce computer literate, independent learners.
ICT is a global phenomenon, and children who are computer literate at an
early stage of their lives might deal better with the modern world. A sound
knowledge of ICT makes it much easier for children to find and organize
information. An Office for Standards in Education funded study (2009) that took
place between 2005 and 2008 identified good practices in the teaching of ICT.
Although the ICT curriculum was sometimes poorly balanced, its use contributed
to children doing better in some subject areas. The study also found that the
primary school children spent as much time on computers as the curriculum
allowed. Primary school children who do well in ICT spend a lot of time going
over the same ground rather than progressing. The Ofsted study (2009) found
that in more than half the primary schools they visited, children did well in ICT.
However, earlier work found that in more than half the primary schools they
visited, children did well in ICT. However, earlier work found that children did

18
better in schools where the computing resources were good, but had lower levels
of achievement when resources were fewer.

According to the study of the group of Abrogar (2009), one major factor in
growth in information and communication technology (ICT) is what industry
insiders call "peopleware" - or the human component of the industry. Peopleware
has become a classic on building effective development teams. More than
hardware and software, peopleware completes the equation, which spells the
success of ICT and ICT enabled enterprises in the country. Peopleware is a term
used to refer to one of the three core aspects of computer technology, the other
two being hardware and software. Peopleware can refer to anything that has to
do with the role of people in the development or use of computer software and
hardware systems, including such issues as developer productivity, teamwork,
group dynamics, the psychology of programming, project management,
organizational factors, human interface design, and human-machine-interaction.

According to a student info system (SIS) online enrolment system for

education establishments helps to manage student data. Student information
systems of De La Salle University is the first one that I have heard using an
Online Enrollment system .It provide capabilities for entering student test and
managing many other student-related data needs in a school, college or
university. Also known as student information management system (SIMS, SIM),

19
student records system (SRS), student management system (SMS), campus
management system (CMS) or school management system (SMS).

According to Carel W. Villanueva of Metropolitan Computer Times, a wellknown architect; and contractor Gilbert Yugave stated their opinions about the
importance of computer: substantial man-hours are saved, errors are lessened
and productivity is increased by 60%.

According to UNO-R Bacolod, AIMS enchances their enrollment system.

The Academic Information Management System or AIMS has enhanced the
enrollment system and academic record keeping of the University of Negros
Occidental Recoletos in Bacolod City. AIMS have greatly improved the schools
information technology infrastructure. UNO-R students ad their parents can view
the academic records online while enrollment procedures has been reduced to
only 30 minutes or so with corresponding accounts due within 5 days. School
notices and announcements may be read online.

According to Far Eastern University, they decided to automate the

enrollment system in two phases: (1) the development of a system for enrollment
and students records for Phase 1 and; (2) the integration of the students
financial records. They reviewed organizational structures, assigned people to
support groups and asked faculty advisers and staff for training.

20
The local literature stated above is related to each other because with the
usage of computer they can save time and errors were lessened because of less
paperworks. The systems were done with the help of computer that has
database and the ability store records among students who uses enrollment
systems.

Foreign Literature
The on-line student enrollment system enables students to enroll into their
subjects prior to the commencement of their semesters. This enrollment system
not only allows international students to enroll through internet without traveling
to the campus but also incorporates the business rules. These business rules
cover a wide range of regulations and policy such as subject pre-requisite,
students payment status, course coordinators decision and the correspondence
of students seniority to the intended enrolling subjects. Besides business rules,
the system also incorporates various notification mechanisms like Short
Messaging Service (SMS)and E-mail. XML is used to store business rules and
this allows the portability

system interface to wider range of devices such as

Personal Device Assistant (PDA). The interface auto-detects the users device
either PC/laptop or much smaller screen device such as PDA. In short, the
enrolment system backend engine runs based on the business rules and frontend engine runs to provide high satisfaction user experience. With the business
and user interface, the system is able to run the workflow of the student

21
enrolment from the online enrolment form to approval workflow cycle running in
parallel with the notification capability.

According to Ford Apache is a powerful web server designed with a

modular architecture to be both efficient and portable. It is extremely flexible,
offering the ability for a sing server to support multiple websites as virtual hosts
and to act as web proxy. Apache includes standard modules for caching, to
supports SSL/TLS connections, various authentication and authorization
mechanisms, and filtering system. There are many add-on modules that extend
Apaches functionality providing features, such as templating engines, embedded
interpreters for many scripting languages, and HTTP interfaces to systems such
as the Subversion control system.
This packet reference summarizes Apaches command-line option and the
configuration directives for the modules in the standard distribution. It covers
Apache version 2.2.9, but most information is applicable to any version of
Apache 2. For comprehensive information, the scale of which is beyond the
scope of a small guide such as this, the Apache documentation website should
be your next point of referral.
Apache is normally run as a system daemon or service, with a parent
process or thread supervising a number of child processes or threads that
perform the request processing. A part from certain core feature, most
functionality is implemented by modules, which may be either statically linked
into the server dynamically loaded on startup.

22
Operating systems vary in how they implement features such as
networking and multiprocessing. Apache version 2.0 introduced Multi Processing
Modules (MPMs) to provide networking and scheduling models tailored to
particular operating system and usage patterns. MPMs use the native features of
the operating system and provide scheduling using processes, threads, or a mix
of the two. Apache uses only a single MPM at any time, and it must be statically
compiled into the server

According to Pouncey I., York R.. Cascading Style Sheets (CSS) is a

language designed for describing the appearance of documents written in a
markup language such as HTML. With CSS you can control the color the text,
the style of fonts, the spacing between paragraphs, how columns are sized and
laid out, what background images or colors are used, and a variety of other visual
effects. One of the major benefits is that the same CSS can be used by more
than one page, meaning that the style of an entire website can be adjusted
without having to change page individually.
The most common use for CSS is to style web pages, and in combination
with HTML or XHTML (which is used to describe content) and JavaScript (which
is used to add interactivity to a site). CSS is a very powerful tool. In the early
days of the Web, nine different proposals were made to the World Wide Web
Consortium, the main standards organization for the Web which is more
commonly known as the W3C, for a style sheet language to help separate the

23
visual appearance of a document from its content. In 1994, Cascading HTML
Style Sheets was proposed by Hakon Wium Lie, now CTO of Opera Software,
but at the time he was working at CERN with Tim Berners-Lee and Robert
Cailliau, the two men invented the World Wide Web. CHSS become CSS
because CSS can be applied to more than just HTML, and in December 1996 the
CSS level 1 Recommendation was published.
Since then, there more CSS specifications have been published by the W3C.
CSS2 became a recommendation in 1998, with CSS 2.1 and CSS 3 currently
existing as candidate recommendations.
Although CSS 3 is still under development, CSS 2.1 is likely to become a
fully fledged recommendation in the near future and is well supported by all
modern browsers. By using CSS for the presentation of a document, you can
substantially reduce the amount of time you spend composing not only a single
document but an entire website. As youll discover, CSS is much more versatile
than the styling mechanisms provided by HTML alone. The versatility of CSS,
when harnessed effectively, can reduce the amount of hard disk space that a
website occupies, as well as the amount of bandwidth required to transmit that
website from the server to the browser.

According to Holzner S., et al, (2009). jQuery is an open-source

JavaScript kit for building Web applications so dynamic they jump off the page.
Filled with special controls like calendars and the folders, and special effects like
wipes and fade-ins, jQuery is gaining popularity rapidly.

24
Perhaps most important, jQuery gives you excellent support for Ajax
applications. Ajax is what allows you to access a Web server from a browser
without a page refresh-that is, theres no blinking, no flicker when you download
data behind the scenes with Ajax; you just download the data and then you can
display it in a Web page using dynamic HTML techniques. No fuss no muss- and
the end result is an application that looks more like a desktop application that a
Web application.
With Ajax, the user can do something in a browser page, and the result of
their action appears instantly, updated immediately in the browser window,
without affecting the other contents of the window.
jQuery an open-source JavaScript kit for building web application so
dynamic, they jump off the page. Filled with special controls like calendars and
tab folders, and special effect like wipes and fade-in, jQuery is gaining popularity
rapidly. Specialized in letting you select element in a page and it does better than
any wrapped sets of elements at the same time.
jQuery is a JavaScript library full of tools ready to be used which means
that its prewritten JavaScript, ready for you to put to work in your own Web
pages. In this book, you get a guided tour of what makes jQuery so popular.
jQuery specializes in letting you select elements in a page, and it does
that well than any other JavaScript library. Youll see how to create wrapped sets
of elements in jQuery, so you can handle multiple elements at the same time.
Youll also see how to manipulate wrapped sets of elements by changing their
appearance, style, visibility, and even their HTML.

25
jQuery also comes packed with super-power-full utility functions, such as
functions that let you determine which browser the user has and what its
capabilities are. jQuery provides many utility functions and youll get a look at the
best ones in this book.
jQuery is known for its visual effects, which include slick-looking wipes, in
which a sheet of color wipes over an element, and fades, in which an element
and its background fade from view.

According to King T. Reese MySQL is open in every sense of the term. Its
SQL dialect uses ANSIS SQL2 as its foundation. The database engine runs on
countless platforms, including Windows 2000, Mac OS X, Linux, FreeBSD, and
Solaris. If no binary is available for your platform, you have access to the source
to compile to that platform.
MySQL has an API for just about any programming language. Specifically,
you can write database applications those applications that access MySQL in C,
C++, Eiffel, Java, Perl, PHP, Python, and Tcl.
MySQL supports several different character sets, including ISO-8859-1,
Big5, and Shift-JIS. It also supports sorting for different character sets and can
be customized easily. Error message can be provided in different languages as
well.
MySQL compares well with other free database engines. It blows them
away, however in terms of performance. In fact, mSQL does not compare with
MySQL on any level. InstantDB compares reasonably on a feature level, but

26
MySQL is still much faster. PostgreSQL has some cool SQL3 features, but it
carries the bloat of commercial database engines. If you are looking at low-cost
database engines and are using advanced SQL3 features, you probably want
PostgresSQL.
Like many applications, MySQL has a test suite that verifies that a newly
compiled system does indeed support all the features it is supposed to support
without breaking. The MySQL team calls it test suite crash-me because one of
its features is to try to crash MySQL.
Somewhere along the way, someone noticed that crash-me was a
portable program. Not only could it work on different operating systems, but you
could use it to test different database engines. Since that discovery, crash-me
has evolved from a simple test suite into a comparison program. The tests
encompass all of standard SQL as well as extensions offered by many servers.
In addition, the program tests the reliability of the server under stress. A complete
test run gives a through picture of the capabilities of the database engine being
tested.
MySQL is a relational database management system. It includes not only
a server process to manage databases, but also tools for accessing the database
and building application against that database.
The Structured Query Language (SQL) is used to read and write to
MySQL databases. Using SQL, you can search for, enter, modify, or delete data.
SQL is the most fundamental tool you will need for your interactions with MySQL.

27
Even if you are using some application or graphical user interface to access the
database, somewhere under the hood that application is generating SQL.
SQL is a sort of natural language. In other words, an SQL statement
should read at least on the surface like a sentence of English text. This
approach has both benefits and drawbacks, but the end result is a language
unlike traditional programming languages such as C, Java, or Perl.

According to Holzner , PHP stand for PHP Hypertext Preprocessor, but

it is also known around the world for its original name, Personal Home Page. Its
the server side programming language thats taken the web world by storm - PHP
is far and away the most popular programming language for use on Web servers.
Thats the idea behind PHP: being able to do some easy programming on the
Web server, creating everything from online database to guest books, from
customer schedulers to chat rooms, from file uploading tools to shopping carts.
Its all possible with PHP.
Where did PHP come from? PHP users are sometimes started to learn
that PHP has been around for quite some time; it was created by Rasmus
Lerdorf in 1994 (Rasmus wanted a way of logging who was looking at his online
resume). PHP got such a good reputation that by 1995 it was available for use by
other people, and the PHP revolution was underway.
PHP at that time was called Personal Home Page, or Personal Home
Page Tools. At that time, as you might expect, PHP was very simple, and could

28
be used to create Web page hit counters, guest books, and the like. The 1995
version of PHP was called PHP/FI Version 2.
In time, Rasmus added support for interfacing with Mini SQL (mSQL), and
PHP/FI started growing at an astonishing rate as more people contributed code
to it. There was a real need for an easy Web server programming language then,
and the number of PHP pages just kept growing. In 1996, PHP/FI was already
being used by about 15,000 Web page. In 1997, that number grew to more than
50,000.
Today, PHP is everywhere you look on the Web, with an estimated 100
million PHP pages (its hard to get accurate statistics-if you do a search on
Google for PHP, for example, you get an astounding estimated 2,7400,00,000
hits). PHP is still true to its original name: Personal Home Page, because it gives
you the easiest way to make you Web pages come alive on the server. But PHP
has also become a very professional language, suitable for top-notch sites.

According to Delisle M. PhpMyAdmin is an open source web interface

that handles the administration of MySQL. It can perform various tasks such as
creating, modifying, or deleting databases, tables, columns, or rows. It can also
execute SQL statements or manage users and their permission. When it comes
to exploiting PhpMyAdmin to its full potential, even experienced developers and
system administrators search for tutorials to accomplish their tasks.
PhpMyAdmin is a web application written in PHP; it contains XHTML,
CSS, and JavaScript client code. This application provides a complete web

29
interface for administering MySQL database, and is widely recognized as the
leading application in this field.
Being open source since its birth, it has enjoyed support from numerous
developers and translators worldwide. The project is currently hosted at
SourceForge.net and developed using their facilities by the PhpMyAdmin team.
Host providers everywhere are showing their trust in PhpMyAdmin by installing it
on their servers. The popular cPanel (a website control application) contains
PhpMyAdmin. In addition, we can install our own copy of PhpMyAdmin on our
web server as long as our providers server satisfies with the minimum
requirements.
The goal of PhpMyAdmin is to offer a complete web-based management
of MySQL servers and data, and to keep us with MySQL and web standards
evolution. While the product is always evolving, it supports all standard
operations along with extra features.
PhpMyAdmin offers features that cover basic MySQL database and table
operations. It also has an internal system that maintains metadata supports
advanced feature. Finally, system administrators can manage users and
privileges from PhpMyAdmin. It is important to note that PhpMyAdmins choice of
available operations depends on the rights the user has on a specific MySQL
server.

Indias higher education system is the third largest in the world. The most
significant governing organization at tertiary level is the University Grants
Commission. Which enforces its principles, advises the government, and lend a

30
hand to organize between the centre and the state? Official recognition for higher
learning is overseen by 12 independent institutions recognized by the University
Grants Commission. As of 2009, India has 2 central university 215 state
universities,

100

deemeduniversities, 5 institutions established and carrying

out under the state act, and 13 institutes which are of national importance. Other
institutions include 16000 colleges, including 1800 exclusive womens colleges,
functioning under these universities and organizations.

Long Beach City College Switches Online Enrollment System Kopf, David. Southern
California community college Long Beach City College has using with a new Cognos-based
enrollment management system that was planned by Irvine, Californian based professional
services firm e2e Analytix .Prior to installing the new system. The school has two main
campuses and numerous satellites that maintain nine schools and 34 departments, handled
its enrollment via manual spreadsheets. There is no reporting, continuity, or ordinary practices,
and with extensive error corrections, the schools enrollment institute budgeting and
scheduling took up to three months to collect, support, and put into action.
School tapped e2e Analytix, which specializes in higher education, to propose a online
enrollment management system. Enrollment management was a exclusive relevance
according to Dan Galuppo, Director of professional services, but the consequence delivers
data collection, consolidation, work flow, and calculations to help LBCC enrollment staff make
faster, accessible and more conversant decisions.

31
According to the Dean of LBCC Ms. Linda Umbdenstock, the new system
provides flexible and useful model development and the solution significantly reduced
the quantity of time to process, combine and apply forecasts. It provided real-time service
cost and cost scheduling per semester.

According to Support, Mr. Kerian Greenaway According to Support, Mr. Kerian

Greenaway Coordinator of Admission the system . Edith Cowan University (ECU) at this time
there are more than 5, 000 new enrolling students, which has been made easier with online
enrolment system. This has permitted ECU to considerably re-design its business procedures.
The system is known as the Edith Cowan University Web Enrolment System, and replaces
usual firm copy enrolment. offers proximity and usefulness of course enrolment via the
Internet.
In terms of enrolment, the student has time to manage of enrolling in a week period,
which allows for any little problems in the system, if the student not able to get online. ECU
also formerly faced difficulties with organization student enrolment management, as staffs
were disseminated across numerous locations, so there was a desire for enhanced entre
and organizing of student information. International students enjoy easy enrolment process
with enhanced time efficiency.

According to Robert John G.and Riceo, Vincent Joel T. of Veritas Parochial School
Pascual enrollment system is developed to help both the old and new students ,to enroll in a
more well-organized way with no waiting long hours just to fill up forms, that most of the time
become redundant, or to wait in line and pay your fees . It is with the Enrollment System for

32
VPS that this new method of enrollment may be achieved. This new variety of system offers
the student with new options for enrolling. Just by logging on to their website the student may
generate his new account for the existing year he is to be enrolled in. All the student has to do
is to fill up certain forms that do not take more than a few minutes to finish. Then the account
will be saved and stored in the school database for upcoming references of the student.

According to Whitten, Bently, Ho, they stated their reason on Why does
computerization help? Saying computer amplifies the potential of the information system by
increasing efficiency, reducing errors, and increasing effectiveness.

According to James A. OBrien, There are many kinds of information system in the
real world. All of them use hardware, software, network, and people resources to transform
data resources into information products. Some are simple manual information systems
where people use simple things such as pencil and paper, or even machines such as
calculators and typewritters.

Todays technology is influenced by computers. Everywhere you go and everything

you do can be manipulated through computer transactions. Other fields incorporated
computers in their processes, computerization. As Alcuaz said, The advent of computer and
technical automation has drastically change the appearance of todays offices. But with the
computer technology growing rapidly, the changes continue everyday in offices around the
world.

33
The use of computer technology is continuously evolving because technology doesnt
stop unless human kind is satisfied. Based on the foreign literature, computers are very helpful
tool. Nowadays they can make work easier and efficient.

LOCAL STUDIES
Bagahay, Edalie G. et.al on their study: A proposed enrollment system and records
management system for B.U. College Registrar, developed enrollment system and records
management system of Bicol University Registrar Office. The objective of the study is to
design on effective and efficient computer based system that will provide an increase in quality
of service to the clientele. Problems are lack of equipment, delay in the submission of grades
and data errors produced of manual system.
Bacala, Mariel et..al Online enrollment system for Cavite Maritime Institute
Dasmarias, Cavite, stated that the online Enrollment system was proposed in replacement
of the Manual Enrollment System of the institution to have an organized flow of transaction
and an ease of work especially to the administrators of Cavite Maritime Institute.
In the study of Paao, Aileen P. et.al, National Training Program Computer-Based
Information System of Aquinas University of Legazpi, aimed to provide a more effective
information system and more accurate and efficient process of doing the system and
procedures of NSTP. The researchers of the stidy used the software development life cycle
and employed an input-process-output theory and the open system theory.

34
Aldou, Irene G. Management Information System for the Department of Tourism
Regional Office No. 5, created a system that replaced manual system to computerized
information system.
Man continuously searches for improvement regarding on the way of life. Through the
advancement in Science and Technology, computers were introduced which set forth a new
generation in technology and computers.
FOREIGN STUDIES
Patrick, H.H online student enrollment system, Swinburne University of Technology,
Sarawak Campus Malaysia. This study aims to allow student Administrators to make different
queries, notification mechanism, minimize human errors and service oriented satisfaction
among students.
Governor Andres Pascual College, a software development and IT service firm
implemented its catalyst integrated web platform to provide content management, transaction
processing, marketing, and interactive community function to the two rice schools. This study
allows the user to know the contecnt management, transaction processing, marketing, and
interactive community functions of a software development.
A Management Information System (MIS) is a system or process that provides the
information necessary to manage an organization effectively. MIS and the information it
generates are generally considered essential components of prudent and reasonable
business decisions.
The importance of maintaining a consistent approach to the development, use, and
review of MIS systems within the institution must be an ongoing concern to both bank
management and OCC examiners. MIS should have a clearly defined framework of

35
guidelines, policies or practices, standards, and procedures for the organization. These should
be followed throughout the institution in the development, maintenance, and use of all MIS.
The only similarities that the proponents have encountered here is that they use a very
powerful database that will hold a very large number of data and can keep track of the
students records and transactions. This is one of the goals of the proposed system that the
proponents will be developing.

DEFINITION OF TERMS
The following terms were conceptually and operationally defined as shown in Table 1.

TERMS
Administrator

CONCEPTUAL
OPERATIONAL
Is a high level function that is The administrator is one of
responsible
management

for

overall the important aspects of the

of

data system. The administrator

resources in an organization, presides or manages the flow

including
corporate-wide
Database

maintaining of resources or information in

definitions the system.

and standards.
Is consists of an organized It

is

used

collection of data for one or data/records

to
like

store
student

more uses, typically in digital records, students information

form. One way of classifying and any data that needs to
databases involves the type be stored.
of their contents, for example:

36
bibliographic, document-text,
Cashier

statistical.
Is an occupation focused on Is

Enrollment

the handling of cash money. payments of the students.

The act of enrolling; It is used by the school
registration.

Registrar

responsible

respective

for

for

the

enrolling

students.
A registrar is an official keeper Is responsible for enrollment
of records or a place where of the student and adding or
records are kept. It may also updating student information.
be a trade name or a term in

Student

software design.
A person engages in a study. It is the one who will use the
One who attends a school, or proposed system to view
who seeks knowledge from his/her profile.
professional teachers or from
books.

Notes:
1. Advancing Information Technology Research. (2011) Philippine E-journal vol 2.
2. News college of Olivarez Campus, 2010
3. Engr. Hediki Hashimo. "Samar state daily journal 2010"
4. "Far Eastern University Department Of Communication, 2011"

37
5. Proposed system for Saint John Academy Dinalupihan, Bataan, (2012, 01). High
School Enrollment

System.

6. Proposed system for Cavite Maritime Institute (2010) Automated Online Enrollment
System.
7. Proposed system for Ebenezer Montessori Christian School (2011) Automated Online
Enrollment

System.

8. Jefels (2010), Information and Communication Technology (ICT) of Liceo de Cagayan

University
9. Student info system (SIS) De La Salle University.
10. Ford, Andrew (n. d.). For programmer and administrator. Apache, 2
11. York Richard (2009) Beginning CSS: Cascading Style Sheets for Web Design (Wrox
Programmer to Programmer)
12. Steven Holzner (2009). XML: A Beginner's Guide: Go Beyond the Basics with Ajax,
XHTML, XPath 2.0, XSLT 2.0 and XQuery (Beginner's Guides (McGraw-Hill)
13. Reese G. Yarger R.J. King T.(2010)MANAGING & USING MYSQL2nd edition
14. Steven Holzner (2009). PHP: The Complete Reference
15. Delisle M.. Mastering PHP My Admin 2 8 for Effective MySQL Management (2008)
16. Sanders, William (2012). Larger Cover.Learning PHP Design Pattern
17. Illinois Virtual High School Inquiry, (2010).
18. Carel W. Villanueva, Metropolitan Computer Times, Philippines, Copyright
19. http://www.uno-r.edu.ph/, University of Negros Occidental - Recoletos
20. http://www.feu.edu.ph/, Far Eastern University

38
21. Jeffrey L. Whitten, Lounnie O. Bently, Thomas I. M. Ho, System Analysis and Design
Methods, Times Mirror/Mosby.
22. James A. OBrein, Introduction to Information Systems, The McGraw-Hill Companies,
Inc., Copyright 1975, 1978, 1982, 1985, 1988, 1991, 1994 and 1997.
23. Manuel Alcuaz Jr., Strategies System Metropolitan Computer Times, October 30,
1998
24. Bagahay, Edalie G. et..al A PROPOSED ENROLLMENT SYUSTEM AND
RECORDS MANAGEMENT SYSTEM FOR B.U COLLEGE REGISTRAR. THESIS
ABSTRACT, March 2001
25. Paao, Aileen P. et..al NATIONAL SERVICE TRAINING PROGRAM COMPUTERBASED INFORMATION SYSTEM OF AQUINAS UNIVERSITY OF LEGAZPI,
March, 2002
26. Aldou, Irene G. MANAGEMENT INFORMATION SYSTEM FOR THE
DEPARTMENT OF TOURISM REGIONAL OFFICE NO.5

CHAPTER III
TECHINCAL BACKGROUND

39
This chapter presents the flow of enrolment system. The comparison of
the existing and proposed system, it contains diagram to show the step by step
process of the system.
NARRATIVE EXPLANATION OF THE EXISTING SYSTEM
The current set up of the school has been using forms that are to be filled
up by the enrolled students so that the school can have a record of the students
transactions for the whole year. But as the population of the school grows, the
existing system is no longer well-organized and suitable to accommodate both
the school services and the quantity of the students. The management at this
time seeks an improved way that would help them handle the enrolment
enhanced, more efficient, and more convenient for them and for the students
also.

Context Diagram of Existing System

In context diagram of existing system explains that the new student must
fill up the registration form that contains personal information such as Surname,
First Name, Middle name, Address and contact number. After filling the slip,
student need to present the form 136/ card.

40

Cashier

Payment

Old and New

Student

Official Receipt

Registration
Form
Payment
Student
Information

Registration
Form

Registrar

Registered
Form

Manual Enrollment
System

Official
Receipt
Admission
Slip

Student
Information
Registered
Form

Admission
Slip

Principal

Old and New

Student

41
Diagram of Existing System
The student will process to the section building to and choose the subjects
for the whole semester. The next step will be on the Accounting office to pay the
initial payment for the semester. Receipt will be released; automatically the
student is now officially enrolled. The receipt will be presented to the registrar to
get the schedule for the whole semester. Registration form is presented on the
first day of classes.

Entry Relationship of existing System

Entry relationship explains the connections of the enrollee to the
admission office, accounting and registrar office. The student follows the step by
step process of the existing enrollment system. From the admission office which
is for assessment process, to the accounting office for fees up to the registration
office for the schedule of the student for whole semester.

NARRATIVE EXPLANATION OF PROPOSED SYSTEM

The Automated Online System is design to retrieve and track the data in
a faster, easier and safe way by storing file data of the student enrollees inside
a database which will lessen the effort of school staff. These details here could
be seen in a second without having to worry that the single data lost. It has also
functionality that can access through internet that makes students easily view
and provide information.

42
Payment
Old/New Student
Student record
Student information

Official
Receipt

1
Add New and old
Student
D1

Registrar

Verified Student
Student Master List Record

Pay Fees
Official
Receipt

Student record

Student information

D2

Update student
Record

Official
Copy of O.R.Receipt

Official Receipt

4
Old/New
Student

Admission Slip

Insurance of
Admission Slip
Admission Slip

Principal

Cashier

43
Context Diagram of Proposed System
The Online Enrollment system concentrates gathered enrollment data
from students which contains and indicates the fees, subjects and student
records like basic information, contacts and address. This will serve as a
registration form document done through online and offline computerized form
that can be allow student and staff access and view easily. It will provide
enrollment history every transaction for every student that will be manages in an
easy way without having to worry that the single data lost.

Diagram of the Proposed System

The Online Enrollment System is carried out to design an efficient and
effective system when it comes to speed, reliability and accuracy reports. The
system produce only the generate Fees slip that to be physically presented upon
manual payment. Also the schedule of the students is not included since it will
provided after the enrollment process done. The accounting report is also limit
including the invoice receipt and other payment form.

Relationship of the Proposed System

The proposed system enables the students to have an access to the
enrollment system in their own homes or where the internet is accessible. The
proposed system facilitates and stores all the records and data transactions, and
other activities of the students regarding the enrollment. The system generated

44
the necessary reports needed by the faculty and the students like the Certificate
of Registration.
The Student Information Sheet, Registration Form, Advising Slip, and Assessment Slip
are going to be obtainable online where it could be submitted in the same manner.

45

Cahier

Payment

Official Receipt

Enrolled

Old and New

Student

Registration
Payment

Online Enrollment
System

Official
Receipt
Admission
Slip

Reports

Student
Information

Administrator

Old and New

Student

46

Payment
Old/New
Student
Student record
Student information

Official
Receipt

1
Login/Register

3
D1

Fees and Payment

Generated Fee Slip

Old/New
Student

Assessment updates

Main Database

Verified Student
Record

Payment

2
Cashier

Assessment

Update Assessment

Reports
Administrato
r

47