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Admissions ERP To Be Process
Admissions ERP To Be Process
Introduction
The following document takes forward the work of previous teams who
performed planning of TAPMI Admissions ERP. This document defines the
As-Is Process that is existing currently in the system of TAPMI Manipal
Admissions process. As-Is Process defining the current system without
ERP implementation is flow-charted. Following that a To-Be Process is
defined with respect to the idea of an ERP implementation in the
admissions department. GAPS have been identified with respect to the
current idea of ERP implementation after comparing it with the selected
ERP vendors product- Ecole CampusLabs ERPs Admissions Module.
Re-engineering the process was not advised as the current process is
almost in alignment with the current ERP module. The GAPS identified
were not of substantial manual work and can be managed with simple
tools like Mail Merge and Excel.
Project Scope:
The process of advertising the admissions process of TAPMI, Manipal in
various communication channels wasnt considered in-scope of the ERP
implementation.
Location scope:
TAPMI Manipal campus
Business scope:
Designing the admissions for PGDM, BKFS and HCM programs are in the
scope of this implementation. Admissions for distance learning program
are not handled by this Admission department and thus, are not included
in the implementation.
AS-IS Process:
--------------------------------------------------------------TO BE Process:
Application Form Management
Initial step in admissions is floating the registration form in the TAPMI
official website. This is done manually and the backend of the form is
mapped to the Application Form Management Module.
The entries are then collected and are consolidated in the ERP. This list
can be viewed from front end with all relevant details.
In addition, payment confirmation of application fees can we viewed
through this module.
This will need customising the current ERP layout of Ecole as there is a
payment status function is only available in Student Admission module.
This needs to customised to view the application fees status
After the deadline, the final list is obtained and can be viewed through the
front end of the Application Form Management ERP system