CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL
Staff Report
SR 2016-1181
September 13, 2016
Consent Agenda
TO:

Honorable Mayor and City Council Members

SUBMITTED BY:

Rob Culver, Public Works Superintendent

Rob Mullane, AICP, Public Works Director

APPROVED BY:

Chip Rerig, City Administrator

SUBJECT:

Award a Construction Contract to Monterey Peninsula Engineering for the FY 2016-17

Streets and Roads Project in a Total Amount Not to Exceed $792,276

RECOMMENDATION
1. Adopt the resolution authorizing the City Administrator to execute an Agreement with Monterey Peninsula
Engineering for the FY 2016-17 Streets and Roads Project in an amount not to exceed $792,276 (includes
base bid plus three bid additives), authorizing the City Administrator to execute change orders totaling up
to ten percent (10%) of the project bid, or an amount not to exceed $79,228, as project contingency; and
approving a budget adjustment of $152,577.
2. Adopt the resolution authoring the City Administrator to execute a Professional Services Agreement PWDNEI-16ST-103-16-17 with Neill Engineers for design and project management services for an amount not
to exceed $95,073
BACKGROUND / SUMMARY
The Fiscal Year (FY) 2016-17 available budget included funding for capital projects pertaining to streets in the
total amount of $814,000. Selection of streets was made based on recommendations from the Pavement
Management Program Update prepared by Nichols Consulting Engineers dated November 2013. The final
decision for the FY 2016-17 Streets and Roads Project was made by the City Engineer and Public Works
Superintendent based on a visual field review. A memorandum summarizing the street segment selection
process is included as Attachment 5.
The FY 2016-17 Streets and Roads Project includes street reconstruction, asphalt overlays and other
miscellaneous road improvements (manhole adjustments, reconstruction of rolled berms and striping) for six
street segments:
1. Santa Rita Street between Ocean Avenue and Mountain View Avenue
2. Eighth Avenue between Junipero Avenue and Mountain View Avenue
3. Crespi Avenue, Flanders Way and Vizcaino
4. Forest Road between Ocean Avenue and Seventh Avenue
5. Thirteenth Avenue between Scenic Road and Camino Real Street
6. San Antonio Avenue between Santa Lucia Avenue and Eleventh Avenue
In addition, several bid additives were included for the following segments:
1. Santa Fe Street from Eighth Avenue to south end
2. Mission Street between Sixth Avenue and Ocean Avenue
3. Fifth Avenue between Junipero Avenue and Mission Street

165

Associated storm drainage improvements along Forest Road and San Antonio Street are also included in the
project. These improvements consist of replacing old corrugated metal pipe with new plastic pipe.
FISCAL IMPACT
Monterey Peninsula Engineering is the lowest responsible bidder for the FY 2016-17 Streets and Roads
Project with a bid amount of $792,276, which includes the bid additives. Other project components include
engineering costs for developing plans and specification, construction management assistance and a
construction contingency as shown in Table 1.
Table 1-Project Budget and Costs
Project Costs
Construction- Bid
Construction Contingency (10%)
Design and Project Management (12%)
Total Costs
Funding Sources
Streets and Roads
Augmentation (carry-over funds)
Total Funding

Amount
$792,276
$79,228
$95,073
$966,577
$814,000
$152,577
$966,577

The use of project contingency on previous streets projects did not occur, resulting in surplus funds being
available to fund the 2016-17 Streets project budget shortfall of $152,577. The attached resolution authorizes
a budget transfer from the General Fund Capital Improvements account to this project.
In addition to the total bid amount, other project costs include construction contingency, engineering design,
project and construction management. Utilizing the engineer of record for project and construction
management provides staffing assistance for the scoping of the project, developing plans and specifications,
helps address any questions regarding plans and specifications that may arise during construction; reconciles
quantities used and work performed as per the specification before invoices are approved; and provides other
field assistance to oversee the project. Therefore, an agreement with Neill Engineers for design and project
management services in the amount not to exceed $95,073, or 12% of the construction bid, is recommended.
In addition, it is recommended that a 10% project construction contingency be included as part of the project
cost, or $79,228. The project contingency is a set-aside for any unforeseen issues that may arise during
construction. Any change order work requires approval by the City Engineer, the Public Works Director and the
City Administrator.
Alternatives
Staff is recommending full funding of the project including the three identified bid additives (refer to Attachment
1). The cost of each bid additive and associated street segments are noted in the Tabulation of Bids included
as Attachment 2. As an alternative to the staff recommendation, the City Council could opt to omit one or more
of the bid additives. This would result in less street segments being resurfaced; however, the amount of
augmented funding would be reduced. Should the City Council decide to omit bid additives, specific direction
on which additive(s) to remove should be provided, and staff be directed to revise accordingly the resolutions
for this project.
Streets Project for the bid amount
PRIOR CITY COUNCIL ACTION
Council included funding for streets as part of the Fiscal Year 2016-17 budget adopted on June 15, 2016
(Resolution 2016-040);

166

ATTACHMENTS
($ 102,300)
1. Engineering Recommendation Letter
2. Tabulation of Bids
3. Resolution Authorizing Agreement with MPE
4. Resolution Authorizing Agreement with Neill Engineers
5. Selection of Streets Memorandum

167

NEILL ENGINEERS Corp.

SHERMAN W. LOW, R.C.E.
GARY W. WHITE, L.S.

SUBDMSIONS, LAND PLANNING,

WATER SUPPLY, SANITATION,
SURVEYING, AIRPORTS
MUNICIPALITIES

CLAYTON B. NEILL, JR., R.C.E.

GILBERT M. NEILL, R.C.E.

CONSULTING ENGINEERS
MISSION and FIFTH-BOX LL
CARMEL, CALIFORNIA 93921

(831) 624-2110
FAX: (831) 624-3693

September 2, 2016
Mr. Chip Rerig
City Administrator
City of Carmel
PO Box CC
Carmel, CA 93921
Re: FY 2016/2017 Street Projects
Dear Mr. Rerig,
Bids were opened for the FY 2016/2017 Street Projects, for the rehabilitation of various
City streets, on Thursday, September 1, 2016. Four bids were received listed in ascending order
as follows:
Base
Bid Additives
Sch#7
Sch#8
Sch #9
Contractor
Bid
$76,825
$38,140
$36,240
$641 ,071
Monterey Peninsula Engineering
Granite Construction Company
$815,984
$88,706
$51,900
$44,500
Anderson Pacific Engineering
$854,577
$84,570
$43,765
$35,940
$907,869
$99,625
$47,636
Eruthworks Paving Contractors
$50,707
Engineer's Estimate

$662,728

$64,810

$35,375

$30,420

The bids were reviewed for mathematical accuracy and other proposal requirements.
All bid proposals were in order and considered responsive. The Tabulation of Bids with more
detailed information is enclosed.
We recommend that the contract be awarded to the low bidder, Monterey Peninsula
Engineering for the base bid plus any or all of the three bid additives, subject to available
funding.
Very truly yours,

;:4~~AJ~
Sherman W . Low
City Engineer
cc: Rob Mullane

168

TABULATION OF BIDS

Owno" CITY OF CARMEL-BY-THE-sEA

Project:

...
#

Description

Quantity

Unit

ENGINEER'S
ESTIMATE
Price
1 Amount

IMONTEREY PENINSULA
1

ENGINEERING
Amount
Price

Bid Opening: Thursday, September 1, 2016

ANDERSON PACIFIC
EARTHWORKS PAVING
ENGINEERING
CONTRACTORS
Price
Amount
Price
Amount

GRANITE
CONSTRUCTION CO.
Price
Amount

BASE BIDS

1. SANTA RITA STREET between Ocean Ave. & Mountain VIew

1.1 Reconstruct Pavement with 6" Cl. 2 AB, 2W AC
13,000
1.2 Restore/Raise AC Rolled Berm
490
1.3 Adjust Manhole
2
1.4 Adjust Water Valve Cover
. 3
1.5 Adjust Sanitary Sewer Cleanout
1
1.6 Place Decomposed Granite Baserock backing
5

$7.00 $91,000.00
-$11.00 ~5, 390.00 ,
$900.00 $1,800.00,
ssoO.OOr -s1 ,5oo.oo

S.F.
L.F.
Each
Each
Each
Tons

s5oo. oo ~---'--$5oo.oo

$200.00 1-$1,000.00
- $101,190.00

#1 SUB-TOTAL:

$12.00 $15,000.00
$8,000.00 $8,000.00
$140.00 $52,500.00
$11.00 $5,500.00
$900.00 $1,800.00
$500.00 $2,000.00
$500.00
$500.00
$200.0r
$1 .000.00
$100.00
$100.00
$225.00
$225.00
$86,625.00

S.F.
l.S.
Tons
L.F.
Each
Each
Each
Tons
Each
Each

-~-

#2 SUB-TOTAL:

--

--- --- - - ------ ---WO: 8405

----

-1---

$4.75 $61,750.00
$10.00 $4,900.00
$900.00: $1,800.00

$500.00
$500.00
$750.00

$1,500.! 1
$500.00
i3,750.00
$74,200.00

$7.71 1$100,230.00
$12.001 $5,880.ool
$2,000.00 $4,000.00
$1 ,000.001 $3,000.00
$1 ,000.00 $1,000.00
$300.00 1 ~1,500. 00
$115,610.00

$7.00 $91 ,000.00

$7.00 $3,430.00
$850.00 $1 ,700.00
$450.001-$1,350.00
$600.00
$600.00
$75.00
$375.00
$98,455.00

$8.40 $109,200.00
$19.50 $9,555.00
$1,160.00 $2,320.00
$586.00 $1 ,758.00.
$614.00
$614.00i
$924.00 ~4.20.00
$128,067.00

$15.00 $18,750.00
$17.00 $21 ,250.00
$8,500.00 $8,500.00 $6,500.00 $6,500.00
$150.00 $56,250.00
$215.00 $80,625.00
$12.00 $6,000.00 1
$7.00 $3,500.00
$2,000.00 $4,000.00
$850.00 $1 ,700.00
$1 ,000.00 $4,000.00
$450.00 $1 ,800.00
$1 ,000.00 $1 ,000.00
$450.00
$450.00
$75.00
$375.00
$300.00 $1,500.00
$300.00
$300.00
$330.00
$330.00
$200.00
$200.0QI
$220.00
$220.00
$100,500.00 1
$116,750.00

$20.50 $25,625.~
$9,300.00 $9,300.00
$169.00 $63,375.00
$19.00 $9,500.00
$1 ,160.00 $2,320.00

2. 8th AVENUE between Junlpero Ave. & Mountain VIew

2.1 Patch Pavement for failed area/tree roots damage 1 1,250
2.2 Conform Grind
1
2.3 Place 2W thick Asphalt Concrete Overlay
375
2.4 Restore/Raise AC Rolled Berm
500
2.5 Raise Manhole
2
- 4
2.6 Raise Water Valve Cover
- 1
2.7 Raise Gas Valve Cover
2.8 Place Decomposed Granite Baserock backing - - 5
1
2.9 Layout & Apply Stop Bar
2.10 Layout & Apply "Stop" Legend
1

I
I

Engineer: NEILL ENGINEERS CORP., Carmel, CA

FY 2016/2017 Street Projects

II
I
I
I
I
I

I
I

$12.00 $15,000.00
$7,500.00 $7,500.00
$133.00 $49~875.00
$10.00 $5,000.00
$900.00 $1,800.00
$500.00 $2,000.00
$500.00
$500.00
$750.00 $3,750.00!
$330.00
$330.00
$220.00
$220.00
$85,975.00
I
I

--

I
I

l
I
I
I
I

- -

--

~00~2,300
$586.00

$586.00
$924.00
$80.00
$250.00

$4,620.00
$80.00
$250.00
$118,000.00

I
r

II

I
I
I
I

-~

---

--

I
I
Page 1 of 5

169

TABULATION OF BIDS

Own;er: CITY OF CARMEL-BY-THE-SEA

Project: FY 2016/2017 Street Projects

Bid Opening: Thursday, September 1, 2016

MONTEREY PENINSULA ---=
G-=RA
~N
'""I:T=
: E ----AN
=--=o=-=E=-=R'""'s"'-"
o..,..,
N:-::P::-'=ACIFIC EARTHWORK-:-::S:-:P=-A
-=-=v
-=1::-:c
NG
~
ENGINEERING
CONSTRUCTION CO.
ENGINEERING
CONTRACTORS
Price
Amount
Price
Amount
Price
Amount
Price
AmOUrit

ENGINEER'S
ESTIMATE
-_-_-_-_-- ; a
~
ua=-=n-::-tity
;::-,-1'U7n:-::;it-~P~n:ce
:-::-=-=.::....;..:.: Amount
I

Description

Engineer: NEILL ENGINEERS CORP., Carmel, CA

BASE BIDS (continued)

3.1
3.2
3.3
3.4
3.5
3.6
3.7
3.8
3.9
3.10
3.11

==:

3. CRESPI, FLANDERS & VIZCAINO

Patch Pavement for failed area/tree roots damage
Conform Grind
~
Place 2" thick Asphalt Concrete Overlay
Restore/RaiseAC Rolled Berm
_ _
Regrade & Repave AC Drainage Channel
_
Raise Manhole
Raise Water Valve Cover
Raise Water Meter Box
Raise Sanitary Sewer Cleanout
Layout & Apply Stop Bar
Place Decomposed Granite Baserock backing

3,550
1
500
1,450
20
2
9
1
1
2
10

S.F.
LS.
Tons
L.F.
L.F.
Each
Each
Each
Each
Each
Tons

$10.00
$10,000.00
$135.00
$10.00
$35.00
$900.00
$500.00
$450.00
$500.00
$100.00
$180.00

#3SUB-TOTAL:

$35,500.00
$10,000.00
$67,500.00
$14,500.00
$700.00
$1,800.00
$4,500.00
$450.00
$500.00
$200.00
$1.800.00
$137,450.00

$8.~

$28,~~ t-:;.

$8.00
$15, 000.~~ f-~15,000. 00 $14,000.00
$125.00 $62,50~~ f-- $145.00
$10.00 $14,~~ ___!11.00
$50.00
$1 ,00_~ ,_ _!160.00
$900.00
$1 ,800.00
$2,000.00
$500.00
$4,500.00
$1:00o'1 l0
$500.00
$500.00 f- $1 ,000.00
$500.00
$500.00
$1 ,000.00
$330.00
$660.00
$300.00
$750.00
$7,500.00
$300.00
$136,860.00

$28,400.00
$15.00 $53,250.00
$18.50 $65,675.00
$14,000.00 $13,500.00 $13,500.00 $18,631 .00J_ $18,631.00
$72,500.00
$210.00 $105,000.00
$161 .00 $80,500.00
$17,400.00
$7.00 $10,150.00
$13.00 $18,850.00
$3,200.00
$50.00 . $1 ,000.001
$63.00
$1,260.00
$4,000.00
$850.00
$1,700.00
$1 ,160.00
$2,320.00
$9,000.00
$450.00
$4,050.00
$586.00
$5,274.00
$1 ,000.00
$750.00
$750.00
$993.00
$993.00
$1 ,000.00
$600.00
$600.00
$614.00
$614.00
$600.00
$330.00
$660.00
$80.00
$160.00
$3.000.00
$75.00
$750.00
$1 ,028.00 $10280]0
$154,100.00
1$191,410.00
$204,557.00

- - - - - - - - -- - - ' -

4. FOREST ROAD between Ocean Ave. & 7th Ave.

4.1
4.2
4.3
4.4
4.5
4.6
4.7
4.8
4.9
4.10
4.11

Remove & Replace 12" CMP w/15" PVC SO

Construct 15" PVC Storm Drain
Construct 2'x3' Catch Basin
Patch Pavement for failed area/tree roots damage
Conform Grind
Place 2Yz" thick Asphalt Concrete Overlay
Restore/RaiseACRoiled Berm
Raise Manhole
~
RaiseWaterValveCover
c~Raise Sanitary Cleanout
Raise Gas Valve Cover
~yout & Apply Stop Bar
1~
4.13 Layout & Apply "Stop Legend
4-:14 PlaCeDecomposed Granite Baserock backing
#4 SUB-TOTAL:

~84:-

80
40
1
250
1
290
350
6

LF.
L.F.
Each
S.F.
L.S.
Tons
L.F.
Each

$160.00
$155.00
$5,500.00
$16.00
$7,500.00
$145.00
$11 .00
$900.00

$12,800.00
$6,200.00
$5,500.00
$4,000.00
$7,500.00
$42,050.00
$3,850.00
$5,400.00

11

Eooh

$500.00

$5; 500.00

2
1
3
3

Each
Each
Each
Tons

$500.00
$500.00
$100.00
$225.00
$180.00

$1 ,_29o.oo t
$500.00
$300.00
$675.00
$1.800.00
$97,075.00

1 0~ns

--

f--

$175.00
$190.00
$6,000.00
$15.00
$9,300.00
$126.00
$13.00
$900.00

$14,000.00
$7,600.00
$6,000.00
$3,750.00
$9,300:00
$36,540.00
$4,550.00
$5,400.00

$500.0Q,__!5,500.00

$250.00
$250.00 ,
$6,000.00
$15.00
$8,500.00
$150.00
$12.00
$2,000.00

$20,000:00 ~ s=22
= 0,-;;.o=o t-! $17,600.00
$10,000.00
S210.00
$8,400.00
$6,0o0:00
$5,500.00
$5,-500.00
$3,750.00
$19.00
$4,750.00
$8,500.00
$6,500.00
$6,500.00
$43,500.00
$2-fSJj() $62,350.00
$4,200.00
$7.00
$2,450.00
$12,000.00
$850.00
$5,100.00

$1 ,000.00 $11 ,000.00

$500.0..2.L_$1 ,000.00
$1 ,000.00 . $2,000.0Q..__
$500.00
$500.00
$1 ,000.00
$1 ,000.00
$330.00
$990.0~L
$300.00
$900.00
$220.oot
$660.00
$200.00
$600.00
1
$75o.ooi $7.500.00
$300.00
$3.000.00
$103,290.00
$126,450.00

$450.00

$4,950.00

$600.00
$450.00
$330.00
$220.00
$75.00'

$1 ,200.00
$450.00
$990.00
$660.00
$750.00
$121 ,650.00

$244.50
$246.00
$5,330.00
$26.00
$9,318.00
$156.00
$18.00
$1 ,160.00

$19,560.00
$9,840.00
$5,330.00
$6,500.00
$9,318.00
$45,240.00
$6,300.00
$6,960.00

$586.0(

$6,446.00

$615.00 _ $1 ,230.00
$586.00
$586.00
$80.00
$240.00
$250.00
$750.00
$612.001 $6.120.00!
$124,420.001

-- - - - -

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Page2of5 1

170

18

TABULATION OF BIDS

Ownoc CITY OF CARMEL-BY-THE-SEA

Project: FY 2016/2017 Street Projects
I

- - J

# I
Quantity Unit
Description
BASE BIDS (continued)
5. 13TH AVENUE between Scenic Road & Carmelo St.
5.1 Patch Pavement for failed area/tree roots damage
500
S.F.
5.2 Conform Grind
1
L.S.
5.3 Place 2" thick Asphalt Concrete Overlay
370
Tons
- 330
5.4 Restore/Raise AC Rolled Berm
L.F.
f-g:s Raise Manhole
4
Each
5.6 Raise Water Valve Cover
5
Each
5.7 Raise Gas Valve Cover
1
Each
5.8 Raise Sanitary Sewer Cleanout
1
Each
- -5.9 Layout & Apply Stop Bar
5
Each
5.10 Layout & Aeply "Stop" Leg~
1
Each
. 1- 118
5.11 Layout & ~pply Double Yellow Centerline
L.F.
5.12 Place Decomposed Granite Baserock backing
5
Tons
1#5 SUB-TOTAL:

:=-

6. SAN ANTONIO AVENUE between Santa Lucia & 11th Ave.

6.1 Remove & Replace 15" CMP w/15" PVC SO
172 " L.F.
L.F.
6.2 Remove & Replace 15" RCP w/18" PVC SO
40
Each
6.3 Reconstruct SO outlet endwall structure
2
6.4 Patch Pavement for failed area/tree roots damage
S.F.
1,900
6.5 Conform Grind
1
L.S.
6.6 Place 2%" thick Asphalt Concrete Overlay
530
Tons
L.F.
7 Restore/Raise AC Rolled Berm
870
1-6 .8 Raise Manhole - - 7
Each
Raise Water Valve Cover
Each
4
6.10 Layout & Ape_ly Stop Bars
~Each
6.11 Layout & Apply "25" Speed Limit Legend
1
Each
-1- 15
Tons
6.12 Place Decomposed Granite Baserock backing

$150.00 $25,800.0-0 $175.00

$7,000.00
$2,500.00
$5,000.00
$12.00 $22,800.00
$9,000.00
$9,000.00
$135.00 $71 ,550.00
$10.00
$8,700.00
$900.00
$6,300.00
$500.001 $2,000.00
$100.00
$500.00
$150.00
$150.00

I-s.
f-s:9

$17;~12
625.00
$161 ,425.00

#8 SUB-TOTAL:

WO: 8405

- -

GRANITE
CONSTRUCTION CO.
Price
Amount

$15.00
$7,500.00
$15.001 $7,500.00
$14.001 $7,000.00 1
$8,000.00
$8,000.00
$9,300.00
$9,300.00 '--$8,500.00 . $8,500.00
$140.00 $51,800.00
$121 .00 $44,770.00
$150.00 $55,500.00
$3,960.00
$11 .00
$3,630.00
$14.00-t-c$4,620.00
$12.00
$8,000.00
$900.00
$3,600.00 l-$9oo.oo
$3,6oo.oo
$2,000.00
$5,000.00
$500.00
$2,500.00
$500.001= $2,500.00 1-!1 ,000.00
$500.00 1 - $500.00
$500.00
$1,000.00
$1,000.00
$500.00
$500.00
$500.00
$500.00
$500.00
$1,000.00
$1,000.00
$100.00
$500.00 1- $330.00 - $1,650.00
$300.00
$1 ,500.00
$225. o o - $225.601- s22o.oo
s22o.oo
$200.00
$200.00
$708.oo
$2.00
$236.00
$8.00
$944.00
$6.00
1
$750.00
$200.00
~1,000.00
~3,70.00
$300.00
~1,500.00 .
$78,963.00
$79,146.00
$94,604.00

BASE BID GRAND TOTAL:

MONTEREY PENINSULAJ
ENGINEERING
Price
Amount I

Bid Opening: Thursday, September 1, 2016

ANDERSON PACIFIC
EARTHWORKS PAVING
ENGINEERING
CONTRACTORS
Amount
Price
Amount
Price

--

ENGINEER'S
ESTIMATE
Price
Amount

Engineer: NEILL ENGINEERS CORP., Carmel, CA

$662,728.00

$18.00, $9,000.00
$25.50 $12,750.00
$6,500.00 $12,422.00 $12.422.00
$6,500.00
$163.00 $60,310.00
$210.00 $77,700.00
$2,310.00
$21 .00
$6,930.00
$7.00
$850.00
$3,400.00
$1,160.00
$4,640.00
$450.00
$2,250.001
$586.00
$2,930.00
$450.00
s45o.oo
$586.00
$586.00
$600.00
$600.00
$615.00
$615.00
$330.00 . $1,650.00 1
$80.00
$400.00
$220.00 1
$220.00
$250.00
$250.00
$1 ,062.00
$413.00
$9.00
$3.50
$5. 140.00
$1,028.00
$75.001- illi.QQ
$105,517.00
$107,386.00

----

$170.00 $29,240.00
$290.00 $49,880.00
$205.00 $35,260.00
$200.00
$8,000.00
$300.00 $12,000.00
$265.00 $10,600.00
$1 ,500.00
$3,000.00
$3,200.00 ' $6,400.00
$2,200.00
$4,400.00
$11 .00 $20,900.00
$15.00 $28,500.00
$18.00 $34,200.00
$7,500.00
$7, 500.00
$8,500.00
$8,500.00 $13,500.00 $13,500.00
$124.00 $65,720.00...-- $160.00 1 $84,800.00
$200.00 $106,000.00
$11 .00
$9,570.00
$12.00 $10,440.00
$7.00
$6,090.00
$850.00
$5,950.00
$900.00
$6,300.00 - $2,000.00 $14,000.00
$500.00
$2,000.00
$1 ,000.00
$4,000.00,
$450.00
$1 ,800.00
$330.00
$1 ,650.00
$300.00
$1 ,500.00
$330.00 . $1,650.00
$220.00 1 - $220.00
$200.00
$200.00
$220.00
$220.00
$300.00
F,QQ.OO
$75.00 1 ~ 1, 12.Q0
$500-.QQ
~4,500.00 1
$224,72o.oo '
$220,795.00
$161 ,600.:.QQ

---

$641,071.00
**LOW BID**

$815,984.00

I $854,577.00t

$207.00
$338.00
$4,452.00
$20.00
$18,632.00
$156.00
$12.00
$1,160.00
$586.00
$80.00
$195.00
$440.00

$35,604.00
$13,520.00
$8,904.00
$38,000.00
$18,632.00
$82,680.0 0
$10,440.00
$8, 120.00
$2,344.00
$400.00
$195.00
~6,600.0Q

$225,439.00
$907,8691>0
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~-~"'

Project:

...

# I

TABULATION OF BIDS

CITY OF CARMEL-BY-THE-SEA
FY 2016/2017 Street Projects

Description

BID ADDITIVES
7. SANTA FE STREET from 8th Ave. to south end
7.1 Patch Pavement for failed area/tree roots damage
7.2 Reconstruct Pavement with 6" Cl. 2 AB, 2W' AC
7.3 Conform Grind
7.4 Place 2" thick Asphalt Concrete Overlay
7.5 Restore/Raise AC Rolled Berm
7.6 Raise Water Valve Cover
7.7 Raise Sanitary Sewer Cleanout
7.8 Raise Water Meter Box
7.9 Place Decomposed Granite Baserock backing

I Quantity!

Unit

1,250
1,500
1
145
510
2
1
1
5

S.F.
S.F.
L.S.
Tons
L.F.
Each
Each
Each
Tons

#7 TOTAL:

ENGINEER'S
ESTIMATE
Price
Amount

MONTEREY PENINSULA
ENGINEERING
Price
Amount

$12.00 $15,000.00
$8.00 $12,000.00
$7,500.00 $7,500.00
$150.00 $21 ,750.00
$11 .00 $5,610.00
$500.00 $1 ,000.00
$500.00
$500.00
$450.00
$450.00
$200.00 ~1,000.00
$64,810.00

$12.00
$14.00
$7,500.00 1
$155.00
$10.00
$500.00
$500.00
$500.00
$750.00

Engineer: NEILL ENGINEERS CORP., Carmel, CA

GRANITE
CONSTRUCTION CO.
Price
Amount

$15,000.00
$21,000.00
$7,500.00
$22,475.00
$5,100.00
$1,000.00
$500.00
$500.00

$15.00 $18,750.00
$15.00 $22,500.00
$8,500.00 $8,500.00
$160.00 $23,200.00
$15.60 $7,956.00
$1,500.00 $3,000.00
$T,500.00 $1 ,500.00
$1,500.00 $1 ,500.00
$360.00 i1,aoo.oo
$88,706.00

~3,750.00

$76,825.00

Bid Opening: Thursday, September 1, 2016

ANDERSON PACIFIC
EARTHWORKS PAVING
ENGINEERING
CONTRACTORS
Price
Price
I Amount
Amount

$17.00 $21 ,250.00

$12.00 $18,000.00
$6,500.00 $6,500.00
$225.00 $32,625.00
$7.00 $3,570.00
$450.00
$900.00
$600.00
$600.00
$750.00
$750.00
$75.00
$375.00
$84,570.00

8. MISSION STREET between 6th Ave. & Ocean Ave.

8.1 Patch Pavement for failed area/tree roots damage
6.2 Conform Grind
8.3 Place 21-'2" thick Asphalt Concrete Overlay
8.4 Raise Manhole
8.5 Raise Water Valve Cover
8.6 Raise Gas Valve Box
8.7 Layout & Apply Stop Bars
8.8 Layout & Apply "Stop" Legend
8.9 Layout & Apply Crosswalk
8.10 Layout & Restore Parking Tees
#8TOTAL:

I
600
1
115
1
3
1
2
1
1
12

$20.00 $25,000.00
$14.50 $21,750.00
$9,315.00 $9,315.00
$186.00 $26,970.00
$17.00 $8,67o.oo'
$586.00 $1 '172.00
$615.00
$615.001
$993.00
$993.00
$1,028.00 ~5. 140.00
I $99,625.00

S.F.
L.S.
Tons
Each
Each
Each
Each
Each
Each
Each

$14.00 $8,400.00
$14.00
$5,000.00 $5,000.00 $5,500.00 .
$150.00 $17,250.00
$170.00 1
$900.00
$900.00
$900.00
$500.00 $1,500.00
$5oo.oo 1
$1 ,000.00 $1,000.00
$500.00
$100.00
$200.00
$330.00
$225.00
$225.00
$220.00 j
$300.00
$300:00 1 $550.00
$50.00
$600.00
$30.00
$35,375.00
I
I

$8,400.00
$5,500.00 .
$19,550.00[
$900.00
$1 :Soo.ooi
$500.00 1
$66o.oor
$220.00~

$550.00
$360.00
$38,140.00

I
$15.00 $9,000.00
$8,500.00 $8,500.00
$160.00 $18,400.00
$2,500.00 $2,500.00
$1,500.00 $4,500.00
$1 ,500.00 $1 ,500.00
$4oo.oo
$800.00
$400.00
$400.00
$1,500.00 $1 ,500.00
$400.00 ~4,800. 00
$51,900.00

$18.00 $10,800.00
$3,500.00 $3,500.00
$215.00 $24,725.00
$850.00
$850.00
$450.00 $1,350.00
$450.00
$450.00
$330.00
$660.00
$220.00
$220.00
$550.00
$550.00
$55.00
$660.00
$43,765.00

$21.50 $12,900.00
$9,315.00 $9,315.00
$210.00 $24,150.00
$1 ,132.00 $1 ' 132.00
$586.00 $1 ,758.00
$586.00
$586.00
$80.00
$160.00
$250.00
$250.00
$96.00
$96.00
$30.00
$360.00
$50,707.00
I
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172

~-~;

TABULATION OF BIDS

CITY OF CARMEL-BY-THE-SEA
FY 2016/2017 Street Projects

--

Description
I Quantity I Unit
BID ADDITIVES (continued)
9. 5TH AVENUE between Junipero Ave. & Mission St.
9.1 Patch Pavement for failed area/tree roots damage
480
S.F.
9.2 Conform Grind
1
L.S.
9.3 Place 2Y." thick Asphalt Concrete Overlay
80
Tons
210
9.4 Restore/Raise AC Rolled Berm
L.F.
5
Each
9.5 Raise Water Valve Cover
9.6 Layout & Apply Stop Bars
2
Each
4- Each
9.7 Layout & Apply Parking Tees

# I

$15.00
$5,000.00 1
$160.001
$12.00 1
$500.00
$100.00
$50.00

#9TO~

MONTEREY PENINSULA ~
ENGINEERING
Price
Amount

ENGINEER'S
ESTIMATE
Price
1 Amount

$15.00 $7,200.00
$6,400.00 $6,400.00
$200.00 . $16,000.00
$16.00 1 $3,360.00
$500.00 $2,500.00
$330.00
$660.00
$30.00 .
$120.00
$36,240.00

$7,200.00
$5,000.00
$12,800.00
$2,520.00
$2,500.00
$200.00
$200.00
$30,420.00

'

Engineer: NEILL ENGINEERS CORP., Carmel, CA

GRANITE
CONSTRUCTION CO.
Price
Amount

Bid Opening: Thursday, September 1, 2016

ANDERSON PACIFIC
EARTHWORKS PAVING
ENGINEERING
CONTRACTORS
Price
Amount
Price
I Amount

$15.00 $7,200.00
$8,500.00 $8,500.00
$160.00 $12,800.00
$30.00 $6,300.00
$1 ,500.00 $7,500.00
$300.00
$600.00
$400.00
~1 ,600.00
$44,500.00

$18.00 $8,640.00
$26.00 $12,480.00
$3,500.00 $3,500.00 $9,316.00 $9,316.00
$240.00 $19 ,200.00
$233.00 $18,640.00
$7.00 $1 ,470.00 1
$19.00 $3,990.00
$450.00 $2,250.00
$586.00 $2,930.00
$330.00
$660.00
$80.00
$160.00
$55.00
$220.00,
$30.00
$120.00
$35,940.00
$47,636.00

~-

- -

"

- ~

--

- - ---- --

--

~-

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f--

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I--

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-f---

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173

CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL
RESOLUTION NO. 2016 - ___
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA
AUTHORIZING THE CITY ADMINISTRATOR TO EXECUTE AN AGREEMENT WITH
MONTEREY PENINSULA ENGINEERING FOR THE FY 2016-17 STREETS AND ROADS
PROJECT FOR AN AMOUNT NOT TO EXCEED $792,276, INCLUDING A PROJECT
CONTINGENCY OF $79,228 AND APPROVING A BUDGET ADJUSTMENT OF $152,777
WHEREAS, Nichols Consulting Engineers completed an update to the Citys Pavement
Management Program in 2013 and recommends the City expend at least $814,000 a year on
paving projects over fifteen years to achieve an overall Pavement Condition Index of Good;
and
WHEREAS, the City Council has adopted a FY 2016-17 Capital Improvement Plan for
Streets and Roads Project, with a total budgeted amount of $814,000; and
WHEREAS, the City published the notice inviting bids for the FY 2016-17 Streets and
Roads Project in the Carmel Pine Cone on August 19 and 26, 2016, in accordance with
Municipal Code Section 3.12.450; and
WHEREAS, the City Clerk opened four bids for this project on September 1, 2016, in
accordance with Municipal Code Section 3.12.470, and Monterey Peninsula Engineering was
determined to be the lowest responsible bidder with a bid of $641,071; and
WHEREAS, the project cost, including the base bid of $641,071, bid additives of $151,205,
a project contingency of ten percent ($79,228), and engineering costs for design and construction
management of twelve percent ($95,073), totals $966,577 and leaves a potential funding shortfall
of $152,577 within the streets project account; and
WHEREAS, funding from the General Fund Capital Improvements should be transferred
to the 2016-2017 Streets Project and Carmel Municipal Code Section 3.06.030 requires transfers
of appropriations in regards to capital items or projects to be approved by City Council; and
WHEREAS, the City wishes to award the construction contract to Monterey Peninsula
Engineering in the amount of $792,276 and Carmel Municipal Code Section 3.12.420 require
contracts of $25,000 or more to be approved by Council resolution.
NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF
CARMEL-BY-THE-SEA DOES:
1. Authorize the City Administrator to execute an agreement with Monterey Peninsula
Engineering for the FY 2016-17 Streets and Roads Project in an amount not to exceed
$792,276.
2. Authorize the City Administrator to execute change orders totaling up to ten percent
(10%) of the project bid, or an amount not to exceed $79,228, as project contingency.
3. Authorize a budget adjustment to transfer an amount not to exceed $152,577 from
Account 13-24048 to 13-76901.

174

PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BYTHE-SEA this 13th day of September, 2016, by the following roll call vote:
AYES:

COUNCIL MEMBERS:

NOES:

COUNCIL MEMBERS:

ABSENT:

COUNCIL MEMBERS

SIGNED:

_______________________
Steve Dallas, Mayor

ATTEST:

Ashlee Wright
City Clerk

175

CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL
RESOLUTION NO. 2016 - ____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA
AUTHORIZING THE CITY ADMINISTRATOR TO EXECUTE A PROFESSIONAL SERVICES
CONSULTING AGREEMENT WITH NEILL ENGINEERS CORP. FOR ENGINEERING
SERVICES FOR STREETS AND STORM DRAIN IMPROVEMENTS FOR AN AMOUNT NOT
TO EXCEED $95,073
WHEREAS, Neill Engineers provides engineering services for the City; and
WHEREAS, the City Council has adopted a FY 2016-17 Capital Improvement Program,
which includes FY 2016-17 Streets and Roads Project, with a total approved budget amount of
$814,000; and
WHEREAS, Engineering and Project Management Services rendered by Neill Engineers
for street improvements and any forthcoming storm drain improvements will be over $25,000
and therefore needs approval by Council resolution.

NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF

CARMEL-BY-THE-SEA DOES:
1. Authorize the City Administrator to Execute a Professional Services Consulting
Agreement with Neill Engineers for Engineering and Project Management Services for
FY 2016-17 Streets and Storm Drain Improvements in an amount not to exceed
$95,073.

PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA

this 13th day of September, 2016, by the following roll call vote:
AYES:

COUNCIL MEMBERS:

NOES:

COUNCIL MEMBERS:

ABSENT:

COUNCIL MEMBERS

SIGNED:

_______________________
Steve Dallas, Mayor

ATTEST:

Ashlee Wright
City Clerk

176

....

MEMORANDUM

To:

Rob Mullane, Public Works Director

City of Carmel-by-the-Sea

From:

Sherman W. Low, City Engineer n .

Neill Engineers Corp.
~

Date:

August 19, 2016

JL__

Re: Selection of Streets

FY 2016/2017 Street Projects
As in prior years, the Pavement Management Program Update prepared by Nichols Consulting
Engineers dated November 2013 was used as a guideline for the annual street selection
scenarios.
It should be recognized that the list of streets identified in their report is for "budgeting and
planning purposes only, it does not represent a final list of streets needed to be worked on. Final
decision for street selection will be based on field review by City Staff'.
Rob Culver and I drove the streets throughout the City and made a visual evaluation of their
conditions. The streets selected for the FY 2016/2017 Street Projects is based on our field
review.
The streets proposed for the FY 2016/2017 Street Projects are:
Santa Rita between Ocean & Mountain View;
gth Avenue between Junipero & Mountain View;
Crespi, Flanders & Vizcaino;
Forest Road between Ocean & 7111 ;
13 1h Avenue between Scenic & Carmela;
San Antonio A venue between Santa Lucia & 11 111 ;
Santa Fe Street from 81h to south end;
Mission Street between 6' & Ocean;
5m Avenue between Junipero & Mission
These streets were considered to be in the poorest condition category, in terms of pavement
distress. These streets have significant failed alligatored areas due to poor subgrade and/or tree
root damage, potholes, depressions, tree root uplifts, numerous patch areas, and moderate to
severe block cracking due to aging. The condition of Santa Rita is such that it needs to be
completely reconstructed.
Our street rehabilitation and maintenance program is aimed to prevent street pavements from
reaching the reconstruction stage.

I OF 2

177

Another factor in the street selection is the need for storm drain replacement/improvements
associated with Forest Road and San Antonio Avenue. There are old rusted-out corrugated metal
pipes at several locations which need to be replaced. The storm drainage improvements would
be performed in conjunction with the street rehabilitation work, and improve pre-existing
drainage problem areas.
There were other streets that we considered, but due to the need for additional planning
considerations, significant costs, or anticipated work by utility companies or private
development, we felt these streets should be deferred for future projects. Some of these streets
include Junipero Ave., from Third to Ocean; Rio Rd., from Santa Lucia to the S. City Limits;
Ocean Ave., from Junipero to San Antonio; San Antonio, from Ocean to 41h; and Scenic Road.

2 OF 2

178