Document Types and Number Range Objects in New GL

Document Types and Number Range Objects in New GL

Purpose
The purpose of this document is to outline the customizing for document types and number range objects in New GL.

Overview
This document goes through the customizing steps for document types and number range objects in new GL.

Document Types and Number Range Objects in New GL

The menu path for customizing document types and number range objects in new GL is as follows

Document types in Entry View

The field for the document number is BELNR

The document types in the entry view are defined in transaction OBA7 (Table T003). The menu path via IMG for same is Financial
Accounting (New) -> Financial Accounting Global Settings (New) -> Document -> Document Types -> Define Document Types for Entry
View
The number range is assigned to the document type.
The number range object is RF_BELEG
*Recommendation In OBA7 document types should be assigned to the number ranges 01-90.

The IMG activity documentation on Define Document types for Entry View states the following:
Define Document Types for Entry View
Use
In this activity, you define your document types. Document types are used to differentiate the business transactions and to manage how
document are stored. This documentation describes the special procedure for setting up document types for New General Ledger Accounting.
For general information about defining document types, see Define Document Types.
Activities
If you only work with one ledger (the leading ledger), proceed as follows: In this activity, define for all postings the
document types for the documents in the entry view. Also assign a number range to the document types.
For example:
Document Type SA, G/L Account Document, Number Range 01
Document Type SB, G/L Account Posting, Number Range 12
If you work with a leading ledger and with non-leading ledgers, proceed as follows: Since the majority of postings has the same effect in
all ledgers, define in this IMG activity the document types for the entry view for postings that affect all ledgers. Also assign a number
range to the document types.
Example:
Document Type SA, G/L Account Document, Number Range 01
Document Type SB, G/L Account Posting, Number Range 12
In the case of postings that do not have the same effect on all ledger, proceed as follows:
Postings only for the leading ledger:
Define a separate document type for these postings. Assign a unique number range to this document type.
Example:
Document Type SX, Closing Postings, Number Range 90
Postings for non-leading ledgers:
You make these settings under Define Document Types for Entry View in a Ledger.
Note
By segregating the ledger-related postings (here, the leading ledger) in a separate number range, you ensure the contiguous assignment of
document numbers at the ledger level for each number range.

Document Types for Entry View in a Ledger

The field for the document number is BELNR
For ledger specific postings document types for the entry view of a non-leading ledger.
The customizing view is V_FAGL_BELNR_LD The menu path via IMG for same is Financial Accounting (New) -> Financial Accounting
Global Settings (New) -> Ledgers -> Document -> Document Types -> Define Document Types for Entry View in a Ledger
The number range is assigned to the combination of Ledger and Document type (RLDNR + BLART).
The number range object is RF_BELEG
*Recommendation: In the view V_FAGL_BELNR_LD document types should be assigned to the number ranges 91-95.
The IMG activity documentation on Define Document types for Entry View in a Ledger states the following:
Define Document Types for Entry View in a Ledger
Use
Here, you make the settings specifying the document type for postings to non-leading ledgers.
Under Define Document Types for Entry View, you make the document type settings for postings in the entry view that effect all ledger
s and for postings to the leading ledger.
Requirements
You work with a leading ledger and with non-leading ledgers.

Activities
To define document types for postings to non-leading ledgers, proceed as follows: Set up a separate document type for these postings.
Assign a unique number range to this document type for each ledger.
Example:
Document Type SX, Closing Postings, Ledger L2, Number Range 91
Document Type SX, Closing Postings, Ledger L3, Number Range 92
Note
By segregating the ledger-related postings (here, for the non-leading ledgers) in a separate number range, you ensure the contiguous
assignment of document numbers at the ledger level for each number range.
Within a ledger group, the representative ledger determines the document types and number ranges applied. For this reason, you cannot
perform this IMG activity for a ledger group.
If you use a ledger group to make account assignments for postings, it is only possible to verify that document numbers are assigned
contiguously at the ledger level for the representative ledger.

Define Document Types for General Ledger View

The field is DOCNR (table FAGLFLEXA, or another customer own New-GL line item table)
The customizing view is V_FAGL_DOCNR_LD
This only has to be maintained, if the non-leading ledgers contain different fiscal year variants as the one assigned to the leading ledger.
The number range object is FAGL_DOCNR
*Recommendation: In the view V_FAGL_BELNR_LD document types should be assigned to the number ranges 91-95.

The IMG activity Documentation on Define Document Types for General Ledger View states the following:
Define Document Types for General Ledger View
Use
In this IMG activity, you define for non-leading ledgers the document types for the documents in the General Ledger view. At the same time,
you assign for each document type a number range to be applied in the assignment of document numbers:
You do not need to make these settings for your leading ledger because, in the case of this ledger, the document number in the entry
view always corresponds to the document number in the general ledger view.
You only have to make these settings for any non-leading ledgers that have a fiscal year variant that differs in at least one company code
from the fiscal year variant of the leading ledger in this company code. In this case, the document number in the entry view does not corr
espond to the document number in the general ledger view and you have to define a separate document type with document number
assignment for the general ledger view.
For all non-leading ledgers that, in the company code to which the postings are made, have a fiscal year variant corresponding to the
fiscal year variant of the leading ledger in this company code, the document number in the entry view always corresponds to the
document number in the general ledger view.
Note
The need to define a document type for documents in the general ledger view depends only on whether the fiscal year variant of the non-leading
ledger in the company code (to which the postings are made) differs from the fiscal year variant of the leading ledger in this company code. On
the other hand, document type definition iindependent of which the type of ledger group to which postings are made, that is, regardless of
Whether postings are made without a ledger group
Whether postings are made to a ledger group with a leading ledger as the representative ledger
Whether postings are made to a ledger group with a non-leading ledger as the representative ledger

Number Ranges
Number Ranges in Entry View
The customizing for the number ranges for Documents in Entry View is: SPRO -> Financial Accounting (New) -> Financial Accounting Global
Settings (New) -> Document -> Number Ranges -> Documents in Entry View -> Define Document Number Ranges for Entry View (Transaction
FBN1)

Number Ranges for Documents in General Ledger View

The customizing for the number ranges for Documents in General Ledger View is: SPRO -> Financial Accounting (New) -> Financial Accounting
Global Settings (New) -> Document -> Number Ranges -> Documents in General Ledger View -> Define Document Number Ranges for General
Ledger View (Transaction FAGL_DOCNR)

*The number ranges do not have to follow the recommendations as mentioned above. But it is very important that the number ranges used in in
OBA7 are not used in V_FAGL_BELNR_LD.
In case number ranges of FAGL_DOCNR and RF_BELEG are not defined distinctively there would be short dumps expected as the system could
try to update FAGLDOCNR once with a document number of number range object FAGL_DOCNR and once again with a number range derived
of number range object RF_BELEG.

Related Documents:
Document Type
Document Number Assignment
Number Range in Financial Accounting

Related SAP Notes/KBAs

SAP Note 1234302 - Continuous document number allctn in the new general ledger
Sap Note 1828201 - Missing document numbers for accounting documents