Professional Documents
Culture Documents
160000MT White Sugar Cane Tender On Edition 2
160000MT White Sugar Cane Tender On Edition 2
June 2016
ADDIS ABABA
Page
Page
Page
Page
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S. No
1
2
3
4
5
6
Specifications
Parameters
Polarization OZ Minimum
Moisture % by mass
Sulphur dioxide mg/kg
(Maximum)
Insoluble matter, % by mass
(Maximum)
Color in ICUMSA unit
Cane sugar, free flowing medium
grain size
99.7
0.01 0.06
20
0.01
150
0.7-1mm
0.04 max
(Maximum)
Reducing sugars, % by mass
(Maximum)
Crop Year
0.04
2014/2015 2015/2016
25. PACKING
25.1. The packing shall be in new sound 50 KG net polyethylene lined polypropylene bags
of brown/white color with Bag marks stating "Name of the Product, Origin,
Production Date, Expiry, Net Weight, and name of producer"
25.2. The minimum tare weight of each bag shall be 160gms.
25.3. The Seller shall supply in each shipment 3% empty bags similar to original bags
supplied free of charge.
26.
ADDITIONAL REQUIREMENTS
26.1. Bags sample from the same source of sugar origin with proper labeling "Name of the
Product, Origin, Production Date, Expiry, Net Weight, and name of producer shall
be presented during the opening of the bid. Sticker is not acceptable.
Bidding Procedures Prepared by Marketing
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D. PREPARTATION OF BIDS
27. The completed set of the tender documents shall be in separate Financial and
Technical submission and must be enclosed in a sealed envelope or package clearly
endorsed with title on the indent and identified as being the Financial and Technical
submission; and be addressed as specified on Item 2.
E. LANGUAGE OF BIDS
28. Tenders and all documents and correspondence relating to tenders shall be written in the
English language.
F. BID FORM
29. The bidder shall complete the Bid Form and the appropriate related forms furnished in
the Bidding Documents, indicating for the goods to be supplied, a brief description of the
goods their country of origin, quantity and prices.
G. BID PRICE
30. The price of the goods quoted shall be in three options:- payment at irrevocable L/C at
site, on deferred payment letter of credit for 12months and on deferred payment letter of
credit for 18months after shipment dates, FOB Stowed and CFR Free out Djibouti, freight
and Loading Port Visit expenses for two persons throughout the loading operation should
be quoted separately in monetary value . Failure not to submit Port visit cost in USD
shall lead to rejection of the bid. The cost of loading port visits should be covered by the
seller. The cost of loading port visits is not part of sugar cost. In case, if it is not used by
the buyer, shall be transferred to the buyers account.
31. Where the Ethiopian Shipping Lines calls or agrees at the place of loading, sea freight
should be by the Ethiopian Shipping Lines.
Page
BID BOND
33. Bids must be accompanied by bid security amounting USD 30,000 or equivalent in
Ethiopian Birr at the prevailing exchange rate in the form of CPO, or Bank Guarantee
from Commercial Bank of Ethiopia. The bid bond shall be payable on first written demand
by SC.
34. The bid bond must be submitted together with the offer or should arrive or hand deliver
to Marketing office, Room no 413 on or before tender closing hour.
35. Bid Bond shall be forfeited if a successful bidder fails to sign a contract and/or furnish a
10% performance bond.
36. The validity date of the Bid Bond shall not be less than 45 days from the date of the
opening of the tender. Offer accompanied with bid bond of less validity date shall be
automatically rejected as non responsive.
37. Any bid not accompanied by a substantially responsive bid bond shall be rejected as non
responsive.
38. The bid bond of unsuccessful bidders shall be returned as promptly as possible upon the
successful bidders signing a contract and submitting PB.
39. The bid bond of the successful bidder shall be returned as promptly as possible once the
successful bidder has signed the contract and furnished the required performance bond.
I.
MANUFACTURERS CERTIFICATE
40. Bidders should provide Manufacturers Certificate and Authorization for confirming
source, specification and quality of the product to be supplied.
J. BID PRESENTATION
41. Bidders shall quote their prices in USD separately for FOB Stowed, Freight, and CFR
Free out Djibouti port and load port visit cost on three options, payment by an irrevocable
Letter of Credit at site, Deferral Payment Letter of Credit for 12months and Deferral
Payment Letter of Credit for 18months after shipment dates. Offers without three price
options and breakdowns FOB Stowed, Freight, and CFR Free out Djibouti port and load
port visit cost shall be rejected as non responsive.
42. Price quoted shall be valid for 6 working days i.e. Monday Monday from the date of the
opening of the tender, price validity for fewer days shall be automatically rejected.
43. Bidders should follow the format for bid presentation attached herewith when submitting
their offers
K. Deadline for Submission of Bids
44. Bids must be received by the Buyer at the address specified on the date specified in the
invitation to bid.
Bidding Procedures Prepared by Marketing
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L. Late Bids
46. Any bid received by the Buyer after the deadline for submission of bids prescribed by the
Buyer will be Rejected and/or returned to the Bidder.
M. BID OPENING AND EVALUATION
47. Opening of Bids by the Buyer
47.1. The Buyer will open the bids in the presence of bidders/ representatives who choose
to attend at the conference hall. The bidders or their representatives who avail
themselves during this ceremony shall sign and register evidencing their
attendance.
47.2. Upon the final opening of Tenders, the Buyer shall announce the Bidders names, bid
prices, modifications and such other details as the Buyer, at its discretion.
47.3. The Buyer will prepare minutes of the bid opening.
N.
CLARIFICATION OF BIDS
48. To assist in the examination, evaluation and comparison of bids the Buyer may, at its
discretion, ask the Bidder for a clarification of its bid. The request for clarification and no
change in the price or substance of the bid shall be sought, offered or permitted.
O. Conversion to Single Currency
49. To facilitate evaluation and comparison, the Buyer will convert all bid prices expressed
in the amounts in various currencies in which bid price is payable, to the local currency of
the Buyers country at the selling exchange rate established by the National Bank or any
other commercial bank in the Buyers country, for similar transactions, on closing date of
the bid.
P. Rejection Points:
.
a) Bid bond of less than 45 days of validity date shall be automatically rejected as non
responsive.
b) Any bid not accompanied by a substantially responsive bid bond shall be rejected as non
responsive.
c) Any bid received by the Buyer after the deadline for submission of bids will be rejected
d) Price validity dates for less than 6 working days i.e. Monday Monday from the date of the
opening of the tender is rejected.
e) A bid submitted with and adjustable price quotation will be treated as non-responsive
f) Price offer exclusive of LC at sight, Deferral options for 12 months and 18months with
break downs of FOB, Freight, C&F and load port visiting cost in monetary value is
rejected.
Bidding Procedures Prepared by Marketing
Page
S. No
1
2
3
4
5
6
7
8
Specifications
Polarization OZ Minimum
Moisture % by mass
Sulphur dioxide mg/kg (Maximum)
Insoluble matter, % by mass (Maximum)
Color in ICUMSA unit
Cane sugar, free flowing medium grain size
Conductivity ash, % by mass (Maximum)
Reducing sugars, % by mass (Maximum)
Crop Year
Parameters
99.7
0.01 0.06
20
0.01
150
0.7-1mm
0.04 max
0.04
2014/2015 2015/2016
Q.
50. The Corporation shall examine the bid to confirm that all terms and conditions specified
in the bidding document have been accepted by the bidder without any material deviation
or reservation.
51. The following method of evaluation will be adopted:
a) Responsiveness to technical Specification: the offered goods shall be responsive to
specifications and standards defined in the technical specification.
b) The Bidder shall indicate the name, the address and the capacity of his agency or
his official representative in the Buyers Country, related to the offered goods.
c) Bidders must furnish schedule for the shipment and estimated arrival date at
Djibouti.
Bidding Procedures Prepared by Marketing
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R..
52. Among the total number of bidders, only those who are considered to be technically best
ranked (with a minimum of 70%) are called for the financial opening again evaluated for
their financial offer. The Buyers financial evaluation of a bid will exclude and not take into
account:
In the case of goods manufactured in the Buyers country or goods of foreign origin
already located in the Buyers country, sales and other similar taxes, which will be
payable on the goods if a contract is awarded to the Bidder; and
In the case of goods of foreign origin offered from abroad, customs duties and other
similar import taxes which will be payable on the goods if the Contract is awarded to
the Bidder.
53. The financial offer will be checked by considering the following:
a) Price validity date
b) Terms of payment
c) Bid validity date
d) Price is as per bid form: the lowest evaluated bid either FOB stowed or CFR
Djibouti or whichever is in favor of Sugar Corporation. Bidders shall quote FOB
stowed and Freight cost and CFR price and Loading Port Visit cost in monetary
value separately based on L/C at site, 12 months and 18 months deferred
payments after the shipment date. If any Bidder fails to do so, his/her bid shall be
considered as non-responsive and consequently be REJECTED
54. Arithmetical errors will be rectified on the following basis. If there is a discrepancy
between the unit price and the total price that is obtained by multiplying the unit price and
quantity, the unit price shall prevail and the total price shall be corrected. If there is a
discrepancy between words and figures, the amount in words will prevail.
S. Announcing Bid Evaluation Result
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AWARD of CONTRACT
58. A successful bidder shall sign a contract within 6 working days after receiving
notification of award and further issue unconditional performance bond in the attached
specimen format from Commercial Bank of Ethiopia and the proforma invoice within 3
days of notification of award.
U.
59. The Buyer reserves the right at the time of award or after the Contract signed, to increase
by up to 25% of the quantity of goods specified in the Bid Document without any increase
in price and/or without any change in other terms and conditions.
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Appendices
Page 12
Fax____________
S. No
1
2
Specifications
Parameters
Polarization OZ Minimum
Moisture % by mass
Page 13
5
6
(Maximum)
Reducing sugars, % by mass
(Maximum)
9
Crop Year
6. Packing: _____________________________________________________________
Bag Color: _____________________
Minimum Tare Weight______________________
Bag Marks_________________________________________________
Empty bags supplied free of charge: _____________________________
7. Documents to be supplied:
a. Schedule of shipment and estimated arrival date at Djibouti
b. Manufactures certificate shall be furnished and country of origin shall be
indicated
c. The Bidder shall indicate the name, the address and the capacity of his
agency or his official representative in the Buyers Country, related to
the offered goods
b) The loading port should have at least 12 meter Draft that can accommodate
50000 Mt. sugar loading capacity.
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L/C at site
FOB STOWED______________________________
FREIGHT__________________________________
CFR DJIBOUTI_________________________
Load Port Visit_______________________________________
Page 15
S. No
1
2
3
Specifications
Polarization OZ Minimum
Moisture % by mass
Sulphur dioxide mg/kg
(Maximum)
Parameters
99.70
0.01 0.06
20.0
Page 16
5
6
0.01
150
0.7-1.0mm
0.04 max
(Maximum)
Reducing sugars, % by mass
(Maximum)
0.04
9
Crop Year
2014/2015-2015/2016
ARTICLE IV
ORIGIN
The origin of the sugar sold hereunder shall be ------------------.
ARTICLE V
PACKING
5.1
All sugar sold hereunder shall be packed in new sound polythenelined brown color polypropylene bags of 50 kilos net weight each
suitable for export with minimum tare weight of 160 gms.
5.2
Bag tare weight shall be checked on load port and discharge port
compared with the given samples at presence of Buyers and sellers
surveyors/representatives. Any bags with less than 160 gram tare
weight and deviate from the samples upon delivery entitles to a
penalty of USD 30/MT. No tolerance shall be admitted under the
specified standards.
5.3 The bag marks shall show Origin, Production Date, Expiry, Net
Weight, name of the product, and name of producer Sticker is not
acceptable.
5.4 Bag marks shall be in English Language. Other language markings are
also acceptable
in addition to English.
5.5 Seller shall free of charge provide Buyer with 3% empty bags similar
to original
bags.
ARTICLE VI
SHIPMENT/ARRIVAL
6.1. The Seller shall ship and deliver the total quantity of 160,000 in August
and September 2016.
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9.1
9.2
ARTICLE IX
OBTAINING OF THE EXPORT PERMIT
The Seller shall obtain Bank permit, Customs declaration & other
documents relevant for the exportation of the sugar at its origin.
All expenses in connection with the obtaining of these permits shall
be born by the seller.
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10.
ARTICLE X
IMPORT LICENSE
The Buyer shall be responsible for obtaining any necessary Import
License like customs declaration and relevant documents and failure
to obtain such license shall not be sufficient grounding for force
majeure.
ARTICLE XI
PRICE
11.1 For the sugar to be supplied under this contract, the Buyer shall pay
USD--------- FOB, or USD -------------- CFR Free out Djibouti in
accordance to Article 13 for the settlement of LC.
11.2 Said Prices are fixed & firm for the total quantity for the entire
contract period.
ARTICLE XII
WEIGHT, QUANTITY, QUALITY AND PACKING
12.1. All specifications regarding the Weight, Quantity, Quality and
Packing shall be
Ascertained at time of loading or at time of shipment of the Sugar at
load port by an internationally recognized independent inspection
company appointed by the Buyer for Seller's account, and at the
discharge port for Buyers account.
ARTICLE XIII
13. MODE OF PAYMENT
13.1 Buyer shall issue in favor of the Seller an irrevocable letter of Credit
exclusively in USD payable based on the agreed credit terms and
conditions. Settlement shall be effected under the Letter of Credit on
submission of Original required shipping documents as per the LC to
the advising bank and presentation of the following documents and
conditions:-
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ARTICLE XIV
PERFORMANCE BOND
14.1 Seller shall issue in favor of the Buyer unconditional performance
bond for 10% of the contract price from commercial bank of Ethiopia
with standard bank guarantee format and content within 3 days of
the signing of this contract in accordance with the specimen attached
herewith. Any Claim by the Buyer shall be deducted from the
performance bond up on presentation of letter request to the bank by
the Buyer.
14.2 The Performance Bond shall be valid for 180 calendar days from the
date of signing of the contract; nevertheless, the seller shall promptly
extend the validity to cover agreed extension of the delivery.
14.3 The Buyer shall return the Performance bond or the balance thereof
to the Seller soon after the total delivery of sugar at Djibouti port and
settlement of any outstanding claim on the supplier.
15.1
15.2
15.3
15.4
ARTICLE XV
TAXATION
Any existing or future levies in the nature of taxes on Sugar imposed
by the country of origin shall be for the account of Seller on FOB
basis.
Any existing or future levies in the nature of taxes on Freight or
Shipping imposed by the country of origin shall be for the account of
vessel owner on FOB basis.
Any existing or future levies in the nature of taxes whether on Sugar,
Freight or Shipping imposed by the country of origin shall be for the
account of Seller on CFR basis.
Any existing or future levies in the nature of taxes whether on Sugar,
Freight or Shipping imposed by the country of destination shall be for
the account of Buyer on CFR basis.
ARTICLE XVI
FORCE MAJEURE
16. The performance of this contract is subject to Force majeure as defined
by the Rules of the Refined Sugar Association as fully as if the same has
Bidding Procedures Prepared by Marketing
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ARTICLE XXIII
NOTICE & ADDRESSES
The Buyer
SUGAR CORPORATION
Telephone +251 11 551 97 00
Fax +251 11 551 34 88
P.O.BOX 20034 1000
E-Mail:
etsugar.marketing@gmail.com
The Seller
----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
ARTICLE XXIV
AMENDMENT
This contract may be amended by the agreement of the two parties. In
witness thereof, the parties hereto have affixed their respective signatures
on this _____________________2016.
On behalf of the Buyer
___________________
Witnesses
Name
1. ___________________
Signature
______________
2. ___________________
______________
3. ___________________
______________
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TYPE OF VESSEL
a. Tween deck vessel with MacGregor or similar hatch covers, with holds, the
ceilings, sides should be flush and free from any obstructions which might
damage the bags, such as frames, ribbing or battening.
b. Vessels to have a maximum of three decks with minimum height clearance
between the decks 2.3 meters.
2.
DIMENSIONS
Maximum arrival of vessel should not exceed a draft of 9.6 meters at discharge port.
Any lighter age due to vessels draft exceeding 9.6 meters to be for owners account and
the time not to count as lay time.
3.
HATCHES
a. Opening and closing of hatches to be for the account of the ship.
b. On completion of loading sugar into the lower hold of tween deck vessels all
Macgregor, or similar type tween deck hatch covers must be closed before the
balance of the sugar is loaded in the tween decks.
c. During discharge, pontoon, or similar type tween deck hatch covers may either
be opened fully or completely removed and stowed away from sugar so as not to
impede discharge.
4.
AGE
Vessel maximum age 30 years at time of shipment shall be acceptable with overage
insurance premium and related local taxes for sellers account for vessel over 15 years
old.
5.
6.
LAY TIME
a. Notice of Readiness to be presented in writing during official working hours as
applicable at the discharge port Thursday, Friday, and legal/local holidays
always exempted.
b. If suitable berth is available on vessel arrival, NOR may only be presented after
vessels arrival at the suitable berth and after completion of all entry formalities.
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7.
8.
a. The sugar shall be discharged using vessels own cranes at the average rate of
2000 metric ton per weather working day of 24 consecutive hours basis 5 holds
and provided vessel can deliver at this rate and each hold equipped with one
electro hydraulic proper working crane, prorate reduced if fewer. But if the sugar
may not be distributed evenly in each hold at load port, the sugar shall be
discharged at the average rate of 2000 metric ton per hold per crane pwwd of 24
consecutive hours and in this case time allowed shall be determined based on the
commanding hatch/hold quantity. Time from Thursday noon until Saturday
0800hrs and from 5PM on the day preceding a holiday until 8AM the day after a
holiday shall be excepted even if used.
b. Performing vessel to be fully geared with all gear capable of lifting a minimum
of 5 metric tons.
c. Vessel should own proper electro hydraulic working crane and able to discharge
simultaneously from all hatches using vessels gear.
d. Vessel with derrick cranes is not permitted. Shipment as part cargo is not
permitted.
e. Shore crane/shore gangway should be arranged by the vessel to the vessel
account incase of vessel gear failure.
VESSEL NOMINATION AND FIXTURE
a. Sellers to guarantee that the vessels will be highest class
Lloyds registered and with an international registered P&I Club.
b. Vessel should be ISM code certified or the owners or operators
should hold an ISM code document of compliance.
c. Vessel to be fully ISM/DOC, ISPS certified and complaint.
d. Prior to fully fixing the vessel her full details are to be forwarded by the seller to
the Buyer for prior approval of their suitability at discharge which not to be
unreasonably withheld, Buyer having 24 hours SSHEX for reply after receipt of
vessel nomination failing which the seller shall proceed with chartering.
e. Nomination to include vessels Name, Age, Class, P and I club, DWAT, cargo
quantity, construction (single/tweendeck), number of holds/hatches, details of
vessel gear, crane cycle time, crane speed, crane maximum outreach,
laydays/canceling dates, itinerary/ETA at load port and
demurrage/dispatch/detention rates, etc
f. Vessel agent at discharge port to be nominated by Buyer and appointed by
owners with owners paying the customary fee. Owners to put the agents in funds
prior to arrival of the vessel at discharge port.
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9.
10.
DEMURRAGE/DESPATCH
a. Demurrage/Dispatch rate for a vessel shall be as per the relevant vessel charter
party and in line with fixed values at the time of chartering as per the type and
size of vessel to apply which should be notified to Buyer before chartering the
vessel.
b. Dispatch to be half of the demurrage rate and payable on all working time saved.
c. Demurrage to be payable by the Buyer to the seller per day or prorate for any
part of a day.
d. Demurrage/Dispatch to be settled within 15 days after completion discharge and
agreement of duly supported timesheets.
e. Provided a fully workable L/C is in place as per the contract, and if the shipping
documents are not received by the Buyer before the arrival of vessel, the Seller
shall instruct the vessel to allow discharge without original bills of lading upon
presentation of bank undertaking by the Buyer, failing which the Buyer is not
responsible for delay of vessel at discharge port due to the non availability of
original shipping documents.
11.
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BUYER:
S UGAR CORPORATION
Page 28
Ser.No
1
2
3
4
5
6
Specifications
Polarization OZ Minimum
Moisture % by mass
Sulphur dioxide mg/kg
(Maximum)
Insoluble matter, % by mass
(Maximum)
Color in ICUMSA unit
Cane sugar, free flowing medium
grain size
Parameters
99.7
0.01 0.06
20
0.01
150
0.7 - 1mm
0.04 max
(Maximum)
Reducing sugars, % by mass
(Maximum)
Crop Year
QUANTITY
UNIT PRICE
UNIT PRICE
0.04
2014/2015 2015/2016
-------- MT (MAXIMUM)
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ORIGIN
------------
PACKING
SHIPMENT
--------------------
PORT OF LOADING
PORT OF DISCHARGE :
DJIBOUTI PORT
---------------------
-------------------
-------------------
ALL OTHER TERMS AND CONDITIONS WOULD BE AS PER THE CONTRACT NO. -------- DATED ------.
FOR (NAME OF THE SUPPLIER)
SIGNATURE
STAMP
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