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Contracting Documents

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1- Executive Summary

) ( USAID Chemonics )
CH2M HILL(
) (MHUUD )(EWRA
) (HCWW
:
.
Regulatory
Processes and Systems

.
.

.
.

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) (CAPW

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.
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CH2M HILL

.
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ExecutiveSummary
USAIDcontractedChemonicsInternational(inassociationwithCH2MHILLInternational)to
providetechnicalassistancetoMinistryofHousing(MHUUD),EgyptianWaterand
WastewaterRegulatoryAgency(EWRA)andHoldingCompanyforWaterandWastewater
(HCWW)throughtwoseparateprojects:WaterPolicyRegulatoryReform(WPRR)which
providessupporttoEWRAandMHUUDandWaterandWastewaterSectorSupport(WWSS)
whichprovidessupporttoHCWW.BothprojectsstartedinOctober,2008.
Thescopeofthetwoprojectsincludesprovidingtechnicalassistanceintheareaof
regulatoryprocessesandsystems,privatepublicpartnership,operatorcertificationfor
waterandwastewaterplants,capacitybuilding,capitalimprovementplanning(CIP),
operationsimprovementandprogrammanagement.SinceboththeMinistryandHolding
CompanyexecuteCIPprojects,theprogrammanagementcomponentwasincludedinboth
projects.TheprogrammanagementcomponentcoversimplementationofaPMISsystem,
projectmanagementcapacitybuildinganddevelopmentofstandardcontractingdocuments.
Thissetofdocumentsissubmittedinresponsetothestandardcontractingdocumentstask
undertheprogrammanagementcomponentofbothprojects.
TheMHUUD,includingtheHCWWspendsoverLE15billiononcapitalprojectseveryyear
spreadimplementingover3,000projects.IntheMinistry,projectsareexecutedbyfour
agencies:NationalOrganizationforPotableWaterandSanitaryDrainage(NOPWASD),
ConstructionAgencyforPotableWaterandWastewater(CAPW),NewUrbanCommunities
Agency(NUCA)andCentralAgencyforDevelopment(CAD).Inadditiontothesefour
agenciesHoldingCompanyalsocarriesoutalargenumberofcapitalinvestmentprojects.
Eachagencyindependentlymanagesitsownprocurementactivity.Theprocurement
processesfollowedforprocuringanddeliveringtheseprojectsdifferamongagencies.
Procurementdocumentsutilizedaredifferentandwhile,standardconditionsaremany
timesused,uniquecontractdocumentsaremanytimeswrittenforspecificprojects..This
resultsininconsistentformats,longprocurementcycles,andnonstandardcontract
agreementswhichareoftennonenforceableresultingincontractdelays.The
standardizationofprocurementdocumentsandprocesseswillensureconsistencyamong
variousagencies,greatertransparencyoftheprocess,reducedprocurementtimeand
reliablecontracts.Thereareotherbenefitsofusingstandardizeddocuments:the
contractingcommunitywillbecomefamiliarwiththedocuments,willbemoreconfidentin
theprocessandwillbetterunderstandriskswhichshouldresultinmoreaccuratepricing.
Priortobeginningthistask,scopingsessionswereheldbetweentechnicalstafffromthetwo
projects,theUSAIDprojectofficerandMinistryrepresentatives.Basedonthesesessions,it
wasagreedthatasetofstandardcontractingdocumentswouldbedevelopedbasedon
industrybestpractices,internationalstandardsbodies'recommendationsandlocal
procurementlawscoveringtheentireprocurementlifecycleactivities.Thesedocuments
havebeendevelopedutilizingconceptsandrecommendationsfromFederation
InternationalDesIngenieursConseils(FIDIC),TheAmericanInstituteofArchitects(AIA),
EngineersJointContractDocumentsCommittee(EJCDC),ConstructionSpecifications
Institute(CSI)andCH2MHILLstandardcontractingdocuments.
ExecutiveSummary1.1

Thedeliverablesunderthistaskwillbeorganizedasthreeseparatevolumesasfollows:
VolumeI:

ContractingDocuments

VolumeII:

ContractingPoliciesandProceduresManual

VolumeIII:

ConstructionManagementManual

VolumeIincludestemplatesandexamplesofprocurementdocumentsforuseincontracting
design,studies,constructionandconstructionmanagementservices.Thedocumentsinclude
anadvertisingtemplate,aprequalificationdocument,invitationforbiddocuments,general
andspecialconditions,evaluationtablesandanagreementform.
VolumeIIwillincludegeneraldefinitions,projectchartering,contractingmethods,an
evaluationprocess,disputeresolutionprocedures,anO&Mmanualtemplateand
constructionmanagementindicators.
VolumeIIIwillcovertheconstructionmanagementprocessandwillincluderesponsibilities
ofconstructionmanagementservices(CMS)andvariousformsandtoolsforuseduringthe
constructionmanagementactivity.
ThetwoprojectswilldelivertrainingtousersfromMinistryagencies,HCWWandsubsidiary
companiesoncontractingproceduresanduseofstandarddocuments.Workshopswillbe
heldforseniormanagementonimplementationofthesedocumentsandprocedures.

ExecutiveSummary1.2

2 - Project Life Cycle

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3- Pre-Qualification of Consultants


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