EVENT BUDGET

Expenses
VENUE
Room/hall rental
Furniture rentals
Equipment rentals (speakers, microphones, etc.)
Decorations
Signage

REFRESHMENTS
Food
Drinks
Other

PROGRAM
Presenters
Performers
Presenter/performer travel
Presenter/performer accommodations

PROMOTION
Paid advertising
Web development
Special offers/giveaways

MISCELLANEOUS
Name tags/badges
Printed agendas/programs
Swag (stickers, keychains, etc.)
Stationary/pens/pencils
Other

GRAND TOTAL

(Sheet 1 of 3)
Estimated Cost
$100
$100
$100
$100
$100
$100
$100
$100
$100
$100
$100
$100
$100
$100
$100
$100
$100
$100
$100
$100

$2,000

How to Use This Template

<<

Fill in your estimated costs over here.

(Those "$100" entries are placeholders.)

These charts will update automatically.

>>

--------------------------------

Sheet 1 (this sheet) is for projecting how

much budget you'll need for your event.
Sheet 2 is for recording the actual budget
that was needed for your event.
Sheet 3 is for comparing your projected
budget to your actual budget.
Make a copy of this template for each event
you host!

Expense Breakdown

mplate
costs over here.

holders.)

tomatically.

Venue costs
Refreshment costs
Program costs
Promotion costs
Miscellaneous costs
GRAND TOTAL

>>

---

r projecting how
r your event.

e actual budget
vent.

our projected
et.

te for each event

$500

$500

Venue costs
Refreshment costs
Program costs

$300

$300
$400

Promotion costs
Miscellaneous
costs

Estimated Totals
$500
$300
$400
$300
$500

$2,000

$500

Venue costs
Refreshment costs
Program costs

$300

Promotion costs
Miscellaneous
costs

EVENT BUDGET
Expenses
VENUE
Room/hall rental
Furniture rentals
Equipment rentals (speakers, microphones, etc.)
Decorations
Signage

REFRESHMENTS
Food
Drinks
Other

PROGRAM
Presenters
Performers
Presenter/performer travel
Presenter/performer accommodations

PROMOTION
Paid advertising
Web development
Special offers/giveaways

MISCELLANEOUS
Name tags/badges
Printed agendas/programs
Swag (stickers, keychains, etc.)
Stationary/pens/pencils
Other

GRAND TOTAL

(Sheet 2 of 3)
Actual Cost
$100
$100
$100
$100
$100
$100
$100
$100
$100
$100
$100
$100
$100
$100
$100
$100
$100
$100
$100
$100

$2,000

How to Use This Template

<<

Fill in your actual costs over here after

completing your event.
(Those "$100" entries are placeholders.)

These charts will update automatically.

>>

Expense Breakdown

mplate

ts over here after

holders.)

tomatically.

Venue costs
Refreshment costs
Program costs
Promotion costs
Miscellaneous costs
GRAND TOTAL

>>
$500

$500

Venue costs
Refreshment costs
Program costs

$300

$300
$400

Promotion costs
Miscellaneous
costs

Actual Totals
$500
$300
$400
$300
$500

$2,000

$500

Venue costs
Refreshment costs
Program costs

$300

Promotion costs
Miscellaneous
costs

EVENT BUDGET
PROJECTED TOTAL BUDGET:
$2,500.00

$2,000.00

$500.00

Miscellaneous costs

$1,500.00
$300.00

$1,000.00

$400.00

$300.00
$500.00

Program costs
Refreshment costs
Venue costs

$500.00

$0.00
Estimated Totals

Expense Breakdown
Venue costs
Refreshment costs
Program costs

Promotion costs

Promotion costs
Miscellaneous costs
GRAND TOTAL

(Sheet 3 of 3)
$2,000.00

Miscellaneous costs
Promotion costs
Program costs
Refreshment costs
Venue costs

Estimated Totals
$500.00
$300.00
$400.00

$300.00
$500.00
$2,000.00

ACTUAL TOTAL BUDGET:

$2,500

$2,000

$500

Miscellaneous costs
$1,500

$1,000

$300

Promotion costs

$400

Program costs

$300

Refreshment costs

$500

Venue costs
$500

$0
Actual Totals

Expense Breakdown
Venue costs
Refreshment costs
Program costs

Promotion costs
Miscellaneous costs
GRAND TOTAL

$2,000.00

Miscellaneous costs
Promotion costs
Program costs
Refreshment costs
Venue costs

Actual Totals
$500.00
$300.00
$400.00

$300.00
$500.00
$2,000.00