What is an AO?

The Scope of the Job . . .

How do others view you?
--money lady/guycashier hat

--fix it guy/ladyHome Depot hat

--Taxi, taxi!!!head chauffeur hat
--police-wo/man--main enforcer of the PCMprotection, interpreter

What you really spend your time doing?

Budget and Planning Preparation and Review
--Advocate for Post priorities
--Assist with IPBS
--Prepare the Operating Plan
--Prepare the Budget Reviews and Close-outs
--Operate under a Continuing Resolution
--Direct urgent budget enhancement requests to the right
place
--Keeping a current V-Year chart
--Knowledgeable about other funding sourceshow to get

Contracting Officer
--chief negotiator
--leases, residences
--personnel contracts
Procurement Officer

--competition, purchase order, certifying

--how does each purchase fit in with your budget
--how will we service new equipment
--is the purchase allowable
--where will we store/warehouse it

--if we buy one, are we setting an unrealistic

precedence
Security Officer
--office security, guard supervisor
--residential security
--cashier safety and security
--PCV securitywhile traveling, at home, at work
Diplomat
--member of the American Missionbut not quite equal
--Awards committee
--ICASS councilbargaining for PC
--Country Team meetings
--in HC communitybanking officials, telephone
supervisors, landlords, vendors, other embassies, other
volunteer groups, other development agencies

Advocate for Post

--understand enough about what you need so that you can
fight for it
--be proud enough about what your doing so that you can
express that in country and to HQ
--impress HQ! That always pays off.

Communication Officer
--phone and computer lines
--cell phones
--radios (HF) and local security
--mail and diplomatic pouch

Personnel ManagementThe Boss

--supervising between 15-30 peopleand making sure that their shops function
well (Admin Asst (for CUFFS and allowances), Cashier, Voucher Clerk, Travel
person, IT specialist, GSO (inventory and house/office repairs), GSA (vehicles,
dispatcher), Personnel specialist, Receptionist, Janitors, Gardeners, Drivers,
Security personnel)
--performance evaluations
--active filing systemdocument everything
--staff developmentlanguage, computer, leadership, organizational
--dilemma of supervising people whose job you dont technically
understand (have you ever listened to a plea for transmission replacement
when you can not find the transmission?)

Deputy Director Role

--filling in for the Director
--lots of increased responsibility

Administrative Renaissance Wo/Man

--back up cashier
--know your office filing system
--receptionistknow how the phone system works and how everyone can
be contacted
--travel agentknow how to get someone out of the country quick
Team Player
--workshop leaderhuddle with your team!
--social events, traditional celebrations
--know your teams individual families and personal issues
--Emergency Action Plandevelopment and implementation
Signing things (EVERYTHING!!!)your John Hancock rules

Volunteer supportare they getting paid on time? Enough?

--Market basket survey
--Settling in Allowances
--counseling
--SPA project review and follow up
--COS and ET checklists
--Site visitsget out there!

Teacher/Trainer/Mentor
--Who do you think will train on new technology?
--In many instances, you are all there is for
Staff Development
--Use all of your resources
--Teach your staff how to train
--Be the Clip Art whiz!

Office managerare things set up right

--is office set up for best communication
--are the right meetings happening at the right time
--do you have enough (or too much) staff

Other duties as assigned and that youd hoped youd

NEVER have to deal with :
--Volunteer emergency
--Political or environmental crisis in country
--Organizing small or large conferences for
other staff or for AO workshops
--Assisting HQ in evaluating new technologies
and test-driving

 THE AO JOB

Knowledge & Interpretation of Regulations 10%

Financial Resources Management:
41%
Budgeting
10%
Fiscal & Accounting
31%
Human Resources Management:
4%
FSN Staff
0.5%
Contract Staff
3.5%
Physical Resources Management:
32%
Space & leases
1%
All other procurement
24%
Property Management
7%
Program Support
3%
Volunteer Support
8%
Safety & Security
2%
(Plus off duty hours when Duty Officer)
___
Total
100%
(Plus, other duties as assigned)

Safety &
Security
Human
Resources

Program
Support

Financial
Physical
Resources
Resources
Knowledge &
Interpretation
of Regulations
Volunteer
Support