24.1 General: Aircraft Register Procedures Manual 24. Aircraft Data

Aircraft Register Procedures Manual
24. Aircraft Data

Approved by Group General Manager Personnel Licensing, Education and Training Group
24.
Version 3.1: January 2006
Aircraft Data
24.1 General
24.1.1
Operational Requirements
Every contracting state to the ICAO Convention on Civil Aviation is required to ensure that
each aircraft on their register is maintained in an airworthy condition throughout its service
life. While the methods of discharging this responsibility may vary and may also involve
certain tasks to be executed by external authorised representatives, such arrangements
do not relieve the contracting state from its overall responsibility.
CAA 1988
CASA is responsible, under the provisions of Civil Aviation Act 1988, for registering
Australian Aircraft and for issuing their certificates and permits in accordance with the
relevant provisions of the Civil Aviation Safety Regulations. CASA is, therefore,
responsible for ensuring compliance with the relevant certification standards and
continuing airworthiness requirements, as applicable to each aircraft registered in
Australia.
As the custodian of registration information for the fleet of Australian Aircraft, the Civil
Aircraft Register is responsible for entering and maintaining certification and continuing
airworthiness data in the aircraft record stored in the AIRS system.
This responsibility ensures existence of a single point of data storage and operational
management, in respect of the following blocks of information:
24.1.2
Aircraft registration data
Aircraft certification data
Aircraft continuing airworthiness data, with primary emphasis on major modifications.
Responsibilities
No delegations apply to the processing and recording of Aircraft Data.
All processing, assessment and recording of Aircraft Data is the responsibility of the
Aircraft Register Section (ARS), and may be done by any ARS officer as directed by the
Registrar.
24-1

24. Aircraft Data
Approved by Group General Manager Personnel Licensing, Education and Training Group Version 3.1: January 2006
24.1.3
Aircraft Registration Information Recorded in AIRS

For operational management purposes certification and continuing airworthiness data is
generically referred to as aircraft data
An aircraft record comprises of the general details view under the Aircraft tab on the main
menu, with supplementary data located under the submenu tabs.
Aircraft identification data is located on the main menu under the Aircraft tab. Fields
include:
VH Mark, manufacturer, model and serial number, and other associated aircraft
features and registration details.
Registration data is located on the Aircraft screen under the submenu Certificate of
Registration tab. Fields include:
RH and RO ARN, name and address, commencement dates and eligibility details.
Airworthiness data is located on the Aircraft screen under the submenu Certificate of
Airworthiness tab. Fields include:
Issuing officer name, ARN and Instrument of Appointment number, and CofA type
and category
The Document Return Control (DRC) subview contains details of associated CofA
documents.
Operational and Equipment data is located on the Aircraft screen under separate
Engine, Propeller and Major Modifications submenu tabs.
Major Modifications fields include Type and number, issue and installation dates,
description and aircraft part code, country of issue, and the modification holders
ARN.
Engine fields include the manufacturer, model, type, fuel, serial number, and
engine status.
Propeller fields include the manufacturer, model, number of blades, serial number,
and propeller status.
24-2

24. Aircraft Data
24.1.4
Management of Aircraft Data in AIRS

An Authorised Person or a CASA delegate forwards aircraft data to the Aircraft Register
Section (ARS), usually on paper, but increasingly by email or on CD.
ARS is responsible for the management of aircraft data and ensuring that key data is
recorded in AIRS, Including:
Attaching electronic data to AIRS
Assessment of documents
Data entry
Notification of receipt of documents and any required liaison with the author
Notification to the AWI Team Leader at the CASA Field Office responsible for the
oversight of the aircraft that the documents have been processed and are attached to
AIRS.
The main categories of data extracted from CofA documents are:
Aircraft identification data Manufacturer and model designation and serial number
as per the applicable Type Certificate Data Sheet or similar document, if available.
Aircraft of a certain age, country of origin, specific operational origin or non-production
origin, may not be covered by a Type Certificate Data Sheet.
Airframe details Type, under the ICAO Annex 7 classification, landing gear type,
maximum take-off weight.
Aircraft propulsion Engine manufacturer(s), model(s) and serial number(s), if and
when available, and engine classification. Propeller manufacturer(s), model(s) and
serial number(s), if and when available.
Aircraft certification information Country and year of manufacture, Type
Certificate and Production Certificate references, if available.
Major modifications those supported by Supplemental Type Certificates (STC),
Service Bulletins (SB), Engineering Orders (EO), Technical Drawings (DRW), etc.
Operational information such as Mode S transponder code (computer generated
against the registration mark), ICAO type designator.
Aircraft data is an integral part of VH aircraft register records, which are available to
CASA staff accessing AIRS.
24-3

24. Aircraft Data
24.1.5
Recording Aircraft Data in AIRS

Recording and maintaining aircraft data in AIRS is achieved through the following
processes:
Registration of an aircraft see section 24.2
Certificate of Airworthiness information in AIRS see section 24.3
Recording Certificate of Airworthiness information see sections 24.4, 24.5 and 24.6
Recording Major Modifications information see section 24.7
Aircraft data review or audit by the Register see section 24.8.
24.2 Registration of an Aircraft

Registration of an aircraft in the Australian Civil Aircraft Register relies on a series of
profiles recorded in AIRS. Profiles of aircraft, engine and propellers are based on two key
identification elements the manufacturer and model of the aircraft, engine and propeller.
Profile data is accessed in AIRS through the Aircraft Profiles tab on the main menu.
Engine and Propeller profile details are located under the Engine Profiles and Propeller
Profile submenu tabs. Additional information associated with a particular aircraft profile is
located under the Major Modifications and Aircraft submenu tabs.
Therefore, an individual Aircraft Profile will contain all the details for any engines,
propellers, major modifications associated with that profile, and a list of all registered
aircraft that conform to that particular profile.
AIRS is populated with aircraft, engine and propeller manufacturer values. If the value
required is not present in the list of values for the manufacturer required, then the System
Administrator must be contacted to have the value added to the list of values, before data
entry can proceed.
24.2.1
Aircraft Profile Standards Production Aircraft

Production aircraft, identified in Section 2.1 of Form 029 Registration Application, are
aircraft that have been constructed under an approved Type Certificate Data Sheet and a
Production Certificate issued by the national aviation authority of the country of
manufacture.
24-4

24. Aircraft Data
24.2.2
Type Certificate Data Sheet

The following definitions are extracted from the Dictionary in CASRs 1998.
Foreign type certificate, for an aircraft, aircraft engine or propeller means
a certificate (however described) for the aircraft, aircraft engine or propeller that is
issued by the NAA of a foreign country and is equivalent to a type certificate; but
does not include a certificate (however described) for the aircraft, aircraft engine or
propeller that is issued by the NAA of a foreign country solely on the basis of a
certificate (however described) for the aircraft, aircraft engine or propeller that is
issued by the NAA of another country and is equivalent to a type certificate.
Australian type certificate, for an aircraft, aircraft engine or propeller means
a type certificate issued by CASA under regulation 21.013A or 21.029 certifying
that the aircraft, aircraft engine or propeller meets the airworthiness standard
mentioned for it in the certificate.
CASR
21.013A,
21.029
A reference to an Australian type certificate or foreign type certificate for an aircraft, aircraft
engine or propeller, includes a reference to the type design, the operating limitations, the
type certificate data sheet, the applicable airworthiness standards with which the certificate
records compliance, and any other conditions or limitations prescribed for the aircraft,
aircraft engine or propeller under these regulations.
24.2.3
CASR
21.134
Production Certificate
The following interpretation of Production Certificate was extracted from regulation 21.134
of CASR 1998.
A production certificate is issued to an entity who:
24.2.4
Holds a current type certificate or foreign type certificate for the product; or
Holds the right, under a licensing agreement, to the benefits of the type certificate or
foreign type certificate for the product; or
Holds a supplemental type certificate or foreign supplemental type certificate for the
product.
Sources of Data
Data for the profile can be collected from a different number of sources. The primary
suppliers of data must be the national aviation authority or CASAs Certification Section,
regardless of the origin of the aircraft, whether foreign or Australian manufactured.
The most complete set of Type Certification data Sheets currently available is that
loaded in the USA Federal Aviation Administration website, http://www.faa.gov/avr/.
Once logged into this site follow the prompts to the Aircraft Certification.
!
24-5

24. Aircraft Data
24.2.5
Alternatively, the Certification Section of CASAs Airworthiness Standards Branch can

provide technical assistance on the matter.
As the last resource, the ARS officer can ask the applicant for registration to provide
the relevant particulars for the profile.
Aircraft Profile Standards Amateur-built Aircraft

Amateur-built aircraft, identified in Section 2.2 of Form 029, Registration Application, are
aircraft assembled from a kit supplied by a kit manufacturer, or aircraft constructed from a
unique set of plans.
CASA has in place a unique identification standard for amateur-built aircraft in relation to
manufacturer, type and model fields of identification in AIRS. The following table provides
identification details for an RV-6 aircraft kit supplied by Van Grusven kit manufacturer.
Standard field of
identification
Explanation
As entered in
AIRS profile
Manufacturer
Amateur to represent the generic group of

non-production aircraft that do not conform to
an approved TCDS
AMATEUR
BUILT
Type
Kits manufacturer or constructors name. On

this example the Kit manufacturer is Van
Grusven and has been concatenated to 8 digits
to accommodate AIRS field length restrictions
VANGRUSV
Model
Kits manufacturer or constructors name plus

model designation. This combination ensures
the model designation on the COR and CofA
clearly identifies the kit manufacturer and
model.
VAN'S RV-6
Serial Number
Kit number or constructor assigned number.

Assigned Project numbers are not recognised
as serial numbers because they do not provide
efficient traceability to safety programs, such as
Airworthiness Directives.
This is shown on
the Aircraft
details, not on the
Aircraft Profile
24-6

24. Aircraft Data
24.2.6
Aircraft Profile Creation

Special consideration should be observed when creating profiles:
Production aircraft:
Critical identification information is displayed on the aircraft data plate and that
must always be the basis of data for the profile.
Aircraft of a certain age and some types of ex-military aircraft may not have data
plates.
If necessary the Certification Section can assist in identifying the aircraft and
determining appropriate course of action.
Sample of an aircraft data plate, Learjet Model 45, displaying the identification elements.
24.2.7
Aircraft Type
Type, as displayed in AIRS, is a unique field of information whose origin can be traced
back to the beginning of the computerisation process in 1970s. Its only purpose is to
group aircraft of similar base models eg Cessna of Type 172, which encompasses all
models of Cessna 172, from 172 A to current model 172R.
24-7

24. Aircraft Data
24.2.8
Variations to Profiles
Variations to aircraft profiles may occur when additional engine or propeller types, or
models, are added to the TCDS for an aircraft profile and such variations may be specific
to a certain range of aircraft serial numbers. In AIRS such variations are included under
the Engine or Propeller Profile submenu tabs.
However, in the case where more than one MTOW value exists only one value can be
shown on the aircraft profile. A particular MTOW value applicable to an individual aircraft
must be shown on the relevant aircraft record under the Aircraft tab on the main menu.
24.2.9
Aircraft Profile Creation Operational Responsibility and Delegations

While this function is not subject to delegations, for the sake of consistency and reliability
the approval of aircraft data before entering in AIRS rests with the following Registration
staff:
24.2.10
Registrar
ARS Officer.
Aircraft Profile Data Fields

Field
Descriptive Comments
Aircraft Make
Name of the manufacturer of the aircraft list of values field

Select the appropriate manufacturer.
Following are two policy points to adhere to:
1. Manufacturer of the aircraft and current Type Certificate
Holder are not necessarily related when a profile is
created the manufacturer, as displayed on the aircraft data
plate, may no longer be the holder of the aircraft Type
Certificate Data Sheet. The manufacturer designation, as
displayed on the aircraft data plate, is the correct
manufacturer, not the manufacturer listed on the Type
Certificate Data Sheet.
2. Non-production aircraft are entered as Amateur built
details of the kit manufacturer and kit builder will be captured
on the Form 029, Registration Application, and entered
against the particular record.
Aircraft Type
Unique field to support CASA operations it groups all aircraft

of the same base model. Refer to section 24.2.7.
Aircraft Model
The model of the aircraft as per its Type Certificate Data Sheet.
Aircraft Profile Status
Defaults to Active.
!
24-8

24. Aircraft Data
Field
Maximum Take-Off
Weight
Must be in kilograms to convert pounds to kilos multiply

pounds by 0.4536.
Country Of
Manufacture
List of values field Select the Country of manufacture of the

aircraft.
For Amateur built aircraft the country of manufacture is
Australia unless the aircraft was previously registered in a
foreign country.
This information can be overridden during the registration
process should there be a need for that, based on the best
information available at the time.
For example Some Piper aircraft that were assembled
outside USA under the US Type Certificate Data Sheet.
Airframe Category
List of values field Select the aircraft category classified as

per tier 3 of the ICAO Annex 7.
Landing Gear
List of values field This information can be overridden,

against each particular aircraft record, during the registration
process or at later date should there be a need for it. As an
example, some aircraft landing gear may be converted at a
later date from tricycle gear to floating.
Serial Number Range
Enter From: 0000, To: 9999
Engine Profile Details
Engine information is entered under the Engine Profiles

submenu tab.
Engine Manufacturer
List of values field Select the Engine manufacturer as shown

on the TCDS.
Manufacturer and Type Certificate Holder are not necessarily
related at the time the Register creates a profile, the
manufacturer as displayed on the engine data plate, may no
longer be the holder of the aircraft Type Certificate Data Sheet.
In such a case the correct manufacturer is that shown on the
engine data plate.
Engine Model
List of values filed Select the Engine Model as shown on the

TCDS.
Engine Type
List of values field Select the type of propulsion.
Fuel Type
List of values field Select the fuel type.
Number of Engines
The number of engines fitted on the aircraft.
Propeller Profile
Details
Propeller information is entered under the Propeller Profiles

submenu tab.
24-9

24. Aircraft Data
Field
Propeller Manufacturer
List of values field Select the Propeller manufacturer, as

shown on the TCDS.
Manufacturer and Type Certificate Holder are not necessarily
related at the time the Register creates a profile, the
manufacturer as displayed on the propeller data plate, may no
longer be the holder of the aircraft Type Certificate Data Sheet.
In such a case the correct manufacturer is that shown on the
propeller data plate.
Propeller Model
List of values field Select the Propeller model, as shown on

the TCDS.
Number of Blades
Enter the number of blades. Often this information is indicated

in the propeller model number.
ICAO Type Designator
As designated in ICAO Type Designators, document 8643.

This information is of operational nature only and on its
absence the code ZZZZ must be entered. Subsequent data
update of this field profile based field will cause automatic
update of individual VH aircraft records of that particular
manufacturer, type and model.
Type Certificate
Number
The type certificate number for a particular model, recorded in

the following order of priority:
TC issued by the country of original certification followed by
the name of the country, in brackets, and abbreviated if
necessary eg A641F(USA) or SD34H8(GMANY). Australian
issued TCDS do not require displaying the country of issue.
Australian Type Acceptance Certificate Number. It does not
require displaying the country of issue.
ZZZZ, indicating that information is not yet available and that
will be entered at a later date.
Subsequent data update of this profile-based field will cause
automatic update of individual VH aircraft records of that
particular manufacturer, type and model.
Type certificate information is model based, not serial number
based therefore it only needs to be entered in the profile.
24-10

24. Aircraft Data
Field
Production Certificate
Number
The production certificate number for the particular model

recorded in the following order of priority:
PC issued by the country of manufacture of the aircraft
followed by the name of the country, in brackets, and
abbreviated if necessary, eg, A4SO (USA).
ZZZZ, indicating that information is not yet available and that
will be entered at a later date.
Subsequent data update of this profile-based field will cause
automatic update of individual VH aircraft records of that
particular manufacturer, type and model.
Production certificate number is model or models(s) based, not
serial number based therefore it only needs to be collected
once.
24.2.11
Aircraft Not Fitted with Propellers

In the case of aircraft profiles for aircraft not fitted with propellers, such as helicopters, jets,
gliders and balloons, the standard for entering compulsory propeller related information in
the Propeller Manufacturer field is to select Aircraft not fitted with propeller from the list of
values.
24.2.12
Propellers for which there is No Accurate Information

While the Register must endeavour to maintain reliable data on propellers, it must be
recognised that often a decision on a suitable propeller or the correct identification of a
home-built propeller may not be available at the time of creation of an aircraft profile.
Furthermore, detailed identification of fixed pitch propellers may not be of priority to CASA
when taking into account that, from a safety perspective, these propellers are not as prone
to the technical considerations of the variable pitch or constant speed propellers.
Two defined propeller profiles are available for these cases:
Wooden Propeller
Propeller Model
Fixed Pitch Wooden Prop (WP)
and
Wooden Fixed Pitch Propeller Manufacturer And

Model Not Identified
Propeller Model
Wooden Fixed Propeller
24-11

24. Aircraft Data
24.2.13
Aircraft Profile Encoded Information (Tables of Control)

Certain sets of data displayed in the aircraft register database are encoded to ensure not
only consistency and easy maintenance but also to ensure reliability and data consistency.
Airframe types are based on Table 1 of ICAO Annex 7 - classification of aircraft:
Airship
Captive Balloon
Glider
Manned Free Balloon
Motor Glider
Ornithopter
Power Driven Aeroplane
Rotorcraft
The propulsion type table provides the codes for classification of aircraft engines:
Reciprocating
Turbojet
Not applicable
Piston
Radial
Rotary
Turbofan
Turbojet
Turboprop
Turboshaft
Fuel type table:
Kerosene
Gasoline
Liquid Gas
Not Applicable
Diesel
24-12

24. Aircraft Data
Landing gear type table:

Hull/float
Amphibious
Skid
Tricycle - retractable
Tailwheel - retractable
Tricycle - fixed
Tailwheel - fixed
Other
24.3 Certificate of Airworthiness Information in AIRS

24.3.1
Types of Certificates of Airworthiness

For aircraft data management purposes, there are three distinct types of Certificate of
Airworthiness processes, according to the relevant legal and operational requirements:
CAR 21
Certificates of Airworthiness Standard or Special
Special Flight permits
Export Certificates of Airworthiness.
The majority of Certificate of Airworthiness processes are handled by CAR 21 Authorised

Persons, on CASAs behalf, in accordance with the conditions listed on the relevant
Instruments of Appointments.
Among those conditions is the duty to provide the Civil Aircraft Register with airworthiness
documentation within defined periods, 24 hours and 7 days, with a series of specific
documents used on the issue of the Certificates of Airworthiness.
CASA Airworthiness Inspectors processing Certificates of Airworthiness must only provide
the Civil Aircraft Register with that set of documents required to be provided within 24
hours. Refer to sections 24.4.1, 24.4.2, 24.5.1, 24.5.2, 24.6.1 and 24.6.2.
24-13

24. Aircraft Data
24.3.2
Operational responsibility on data validation and processing

The following operational rules, which are common to functions referred in 24.3 apply.
24.3.3
Task
Assigned Officer
Extra Responsibilities
Document assessment and

data validation.
Any ARS officer.
Any ARS officer, or the Registrar,

may sign an exchange of
correspondence between the
Register and relevant parties.
Liaison with AWI or Approved

Persons.
Any ARS officer.
Data entry and document

return control aircraft record
in AIRS.
Any ARS officer.
Document filing and

notifications to Field/Airline
Offices.
Any ARS officer.
Data Entry
Data entry of aircraft data is performed through the following AIRS main menu and
associated submenus:
CASR Part
47
Aircraft Profiles:
Engine Profiles
Propeller Profiles
Major Modifications.
Aircraft:
Certificate of Registration
Certificate of Airworthiness
Document Return Control
Major Modifications.
Major Modifications:
Aircraft
Aircraft Profiles.
Registration officers must be aware that until the end of the transition to Part 47 exercise,
there will be two sets of aircraft data, one for those aircraft still registered under Part 3 of
CARs 1988 (old regs) and one for those registered under Part 47 of CASR 1998 (new
regs). However, this does not affect the recording of Aircraft Data in AIRS.
!
24-14

24. Aircraft Data
24.4 Recording Certificate of Airworthiness Information

When an aircraft is first recorded in AIRS or when a cancelled aircraft record is reactivated
in AIRS and the aircraft is issued with a Certificate of Airworthiness, the aircraft record in
AIRS needs to reflect this new status. The process requires updating of particular fields of
information in the Register against those provided on the documents validating the
process of certification.
24.4.1
Documents to be sent to the Register within 24 Hours

Industry-based Authorised Persons and CASA Airworthiness Inspectors are required to fax
or email the following documents to the Civil Aircraft Register within 24 hours:
A copy of each Certificate of Airworthiness issued and any Annex.

Copies of the following Forms as applicable:
Form 767 Checklist 01 Aircraft Details (aircraft other than manned free balloons
and amateur-built aircraft); or
Form 369 Certificates of Airworthiness Checklist 01A - Aircraft Details (manned

free balloons); or
24.4.2
Form 371 Certificates of Airworthiness Checklist 01B - Aircraft Details (amateurbuilt aircraft).
Copy of Form 372 Checklist 02 - Summary of Aircraft History.
Documents to be Sent to the Register within 7 Days

Industry-based Authorised Persons, only, are required to post within 7 days of issuing a
Certificate of Airworthiness a copy of the following documents to the Register.
CASA Airworthiness Inspectors are required to ensure these documents are filed in the
Aircraft History File held in the Field/Airline Office exercising jurisdiction over the aircraft
and are scanned and attached to the aircraft record in AIRS.
Complete application Form 717 Application for Issue of a Standard Certificate of

Airworthiness or Form 718 Application for Issue of a Special Certificate of
Airworthiness.
Any checklist forms used in the assessment process. These may include any of the
following:
Form 384 Checklist 3 Amateur Built (ABAA) Category Aeroplanes
Form 386 Checklist 4 Aeroplanes Certified to CAO 101.55
Form 387 Checklist 5 Equipment Standards
Form 389 Checklist 6 Airworthiness Directives - Engines
Form 388 Checklist 7 Airworthiness Directives - Aircraft
!
24-15

24. Aircraft Data
24.4.3
Form 390 Checklist 8 Airworthiness Directives - Equipment

Form 391 Checklist 9 Process Control and Specifications
Form 392 Checklist 10 Operational Civil Aviation Orders
Form 393 Checklist 11A Aircraft Consolidated Checklist (aircraft other then
manned balloons and amateur-built aircraft)
Form 850 Checklist 11B Aircraft Consolidated Checklist (manned balloons)
Form 851 Checklist 11C Aircraft Consolidated Checklist (amateur-built (ABAA)
aircraft)
Form 396 Checklist 12 Certificate of Airworthiness Control Document.
Data Validation
One important aspect of identification of an aircraft is the commonality between
Certificates of Registration and Certificate of Airworthiness.
The common fields of identification, as per the requirements of ICAO Annex 7 and
Annex 8 to which Australia has to conform, are:
Aircraft Nationality and Registration Mark
Manufacturer
Manufacturer Designation of the aircraft (Model)
Serial Number.
Any difference in aircraft identification details between the CofA and the COR requires
immediate actionthese two documents must display common identification information.
Inconsistencies on aircraft identification must be immediately subject to follow-up action.
Before updating AIRS records the ARS officer must contact the Authorised Person to
discuss any detected data discrepancies to obtain the correct information.
If the difference:
Justifies re-identification of the aircraft AIRS records they must be updated to reflect
it, and a new COR and confirmation of RO certificate issued and posted to the
Registration Holder and Registered Operator.
Does not justify re-identification the Authorised Person must immediately provide a
revised copy of the CofA and associated documents.
The Airworthiness Team Leader exercising operational jurisdiction over the aircraft
must be copied on the correspondence between the ARS and the Authorised Person.
24-16

24. Aircraft Data
24.4.4
Data Extraction
The following tables provide an overview of the process for the package of certificate of
airworthiness documents that have to be sent to the Register within 24 hours.
The primary intent of these checks is to ensure common data consistency between
registration and certification and to record relevant aircraft data capture through the
certification process into AIRS.
Matters of technical or legal nature outside this scope should be referred to the Registrar
for subsequent discussion with Team Leader Airworthiness in the Field Office exercising
jurisdiction control over the aircraft operation.
The following AIRS records are affected by the data extracted from the CofA package of
documents:
Aircraft details
Certificate of Airworthiness
Document Return Control
Major Modification
Aircraft Profile
Engine Profile
Propeller Profile.
Document
Data to be checked
Administrative Action
Certificate of
Airworthiness
and
Annex(es)
If data does not match that Enter:

in AIRSdo not proceed
CofA details in
unless written justification
AIRS, through the
from the AP supporting the
Aircraft record
finding is obtained.
under the
If yes, change aircraft
Certificate of
designation in AIRS and
Airworthiness
re-issue COR and
submenu.
associated documents.
Relevant
information in the
If not, the ARS must
function
write to the AP, copying
Document Return
the TL AWI at the Field
Control under the
Office exercising
Certificate of
jurisdiction over the
Airworthiness
aircraft operation. Seek
submenu.
confirmation within 24
hours.
CofA form number

as per the CofA and
SFP procedures
manual.
CofA template and
wording standards.
Aircraft
identification, in
relation to
manufacturer,
designation and
serial number
CofA category.
AIRS action
!
24-17

24. Aircraft Data
Document
Data to be checked
(Contd.)
Any other finding should

be reported to the
Registrar for subsequent
action.
Certificate of
Airworthiness
and Annex(es)
Forms 767,
369 or 371,
whichever
applies
Date of issue - must

not be prior to the
date of registration
of the aircraft in
Australia, as
displayed in AIRS.
Details of the
Instrument of
appointment holder
who signed the
CofA.
Check:
Form number as per
the CofA and SFP
procedures manual.
Aircraft identification
against that in the
CofA.
Aircraft origin
against foreignderegistration
information in AIRS.
If certification basis
section is
completed.
If CofA section is
completed.
not be prior to the
of the aircraft in
Australia, as
displayed in AIRS.
Details of the
Instrument of
appointment holder
who signed the
form.
AIRS action
The ARS must write to the Enter any additional

AP, copying the TL AWI at data and correct any
the Field Office overseeing data discrepancies.
the operation of the
aircraft, seeking
confirmation details for any
discrepancies within 24
hours.
24-18

24. Aircraft Data
Document
Data to be checked
AIRS action
Form 372
Check:
Form number as per
the CofA and SFP
procedures manual.
Aircraft identification
against that in the
CofA.
Engine Details
against those
recorded in AIRS.
Propeller Details
against those
recorded in AIRS.
Major repairs
section contents
and assess their
validity for AIRS
entry.
Modifications
History provides
major modification
details.
not be prior to the
in Australia, as
displayed in AIRS.
Details of the
Instrument of
appointment holder
who signed the
form.
The Registrar must write to

the AP, copying the TL
AWI at the Field Office
overseeing the operation
of the aircraft, seeking
confirmation details for any
discrepancies within 24
hours.
Enter data in the

aircraft record
under the Engine
Profile, Propeller
Profile and Major
Modification
submenu tabs.
Amend engine
data, if necessary,
including entering
serial number(s).
Amend propeller
data, if necessary,
including entering
serial number(s)
Enter major
modifications
information.
Refer to 24.7 for
further info.
24-19

24. Aircraft Data
24.4.5
Applicable Certificate of Airworthiness Categories

Note that some Certificates of Airworthiness can be issued simultaneously to more than
one category and AIRS can record up to three CofA codes against each individual VH
aircraft record.
CASR 21.175
Descriptive
Type
NORMAL
Standard certificates of airworthiness

issued under CASR 21.175.
UTILITY
ACROBATIC
COMMUTER
TRANSPORT
MANNED FREE BALLOON
SPECIAL CLASS AIRSHIP
CASR 21.175
PRIMARY
INTERMEDIATE
Special certificates of airworthiness

issued under CASR 21.175.
RESTRICTED
LIMITED
AMATEUR-BUILT
PROVISIONAL
EXPERIMENTAL
AGRICULTURAL
NORMAL (SFAR 41)
SPECIAL CLASS - AIRSHIP
ADMINISTERED BY GFA
EXP CofA PRIOR TO CANCELLATION
SPECIAL FLIGHT PERMIT (Special)
Applicable to gliders registered and

managed by the Gliding Federation on
CASAs behalf
CofA NOT ISSUED

CofA REQUIREMENTS BEING ASSESSED
CofA CANCELLED
CofA SUSPENDED
24-20

24. Aircraft Data
The Certificate of Airworthiness screen records the activity of CASA AWIs and CASA
Authorised Persons holding Instruments of Appointment to issue certificates of
airworthiness on CASAs behalf (Refer to Section 24.3) and contains the following fields:
24.4.6
Issue Date
Expiry Date
Suspended Date
Issuing Officer ARN
Issuing Office Name
CofA Type
Airworthiness Category A, B and C
Instrument of Appointment Number
TTIS Hours (Total Time in Service)
Receipt Date.
Document Return Control (DRC) Function in AIRS

The DRC submenu records the individual documents received from Authorised Persons
and must be completed whenever the Register assesses a set of airworthiness
documents. The DRC screen contains the following fields to be completed:
24.4.7
Document Number
Date Received.
Paper Management
At the commencement of the process

1. Upon receipt of Certificate of Airworthiness documents, the ARS processing team
scans and attaches them to the aircraft record in AIRS.
Assessment and data entry
1.
Assess and enter data in AIRS in accordance with 24.4.4.
24-21

24. Aircraft Data
At the end of the process

1. Search for the appropriate Aircraft History File in TRIM to find the CASA Field Office
where the file is located.
2. Send an Email notification at the end of each week to the Airworthiness Team Leader
(as per the list on the V: drive) of the relevant office, advising that the documents are
attached to the aircraft record in AIRS. If an Aircraft History File has not been created,
identify the Field Office covering the Business or Residential address of the Registered
Operator or Certificate of Registration Holder (for aircraft not yet transitioned into
Part 47).
3. Attach the Email notification to the aircraft record in AIRS.
4. Check AIRS to ensure that all documents relating to this process are date stamped,
scanned and attached to the aircraft record in AIRS.
5. Place the original documents in the appropriate Aircraft Data day file.
24.5 Recording Special Flight Permits Information

Special Flight Permit (SFP) is a process of temporary dispensation from compliance with
the set of airworthiness standards applicable to the aircraft in order to enable it to perform
a certain flying mission.
CASR
21.197
CASR 21.197 regulates the issue of Special Flight Permits and, with exception of flights to
deliver or export an aircraft, SFPs may be issued to unregistered aircraft.
AC 21-33(0)
Advisory Circular AC 21-33(0) Delivery of Aircraft to Australia, provides advice on the

issue of Special Flight Permits for operations outside Australian territory. Aircraft
operating under this privilege will, most likely, be carrying a Ferry Flight Certificate of
Registration.
24.5.1
SFP Documents to be Sent to the Register within 24 Hours

Industry Authorised Persons and CASA Airworthiness Inspectors are required to fax or
email within 24 hours the following documents to the Civil Aircraft Register:
Copy of completed application Form 725 Application for Issue of a Special Flight
Permit
Copy of each Special Flight Permit issued and any applicable Annex
Copies of any checklist used in the assessment and issue process.
24-22

24. Aircraft Data
24.5.2
SFP Documents to be sent to the Register within 7 Days

There are no documents identified against this clause in the Special Flight Permit
Instruments of Appointment.
24.5.3
Data Validation
One important aspect of identification of an aircraft is the commonality between
Certificates of Registration and Certificate of Airworthiness. A Special Flight Permit layout
is similar to that of the Standard of Certificate of Airworthiness, especially the identification
block, which complies with the requirements of ICAO Annex 7 and Annex 8:
Aircraft Nationality and Registration Mark
Manufacturer
Manufacturer Designation of the aircraft (Model)
Serial Number.
If the aircraft is registered at the time of issue of the SFP adhere to the following
procedures, otherwise place the received documents in the administrative file referred in
Section 24.5.5 Special Flight Permits Issued to Non Registered Aircraft.
Inconsistencies on aircraft identification must be immediately subject to follow-up action.
Before updating AIRS records the ARS officer must contact the Authorised Person to
discuss any detected data discrepancies to obtain the correct information.
If the difference:
24.5.4
Justifies re-identification of the aircraft in AIRS records they must be updated to

reflect it, and a new COR and confirmation of RO issued and posted to the RH and
RO.
Does not justify re-identification the Authorised Person must immediately provide a
revised copy of the SFP and associated documents.
The Airworthiness Team Leader exercising operational jurisdiction over the aircraft
must be copied on the correspondence between the ARS and the Authorised Person.
Data to be Collected from the Special Flight Permit Documents

Following is the list of information to be checked and collected from each SFP and
associated documents. The primary intent of this checking is to ensure common data
consistency between registration and certification and to record relevant aircraft data
capture through the certification process into AIRS.
24-23

24. Aircraft Data
The following checklist only applies to SFP issued to registered aircraft.
Document
Data to be checked
Special Flight Check:

Permit
CoA form number as
per the CoA and SFP
procedures manual.
CoA template and
wording standards.
Aircraft identification, in
relation to
manufacturer,
designation and serial
number.
Date of issue - may or
may not be prior to the
date of registration in
Australia, as displayed
in AIRS.
Details of the
Instrument of
appointment holder who
signed the SFP.
Application
form and
checklist
used in the
assessment.
Check details of the

Instrument of appointment
holder who signed the
SFP.
Administrative Action AIRS action

If data does not match Enter:
that in AIRSdo not
CofA data in AIRS
proceed unless there is
through the
a written justification
Aircraft record
from the AP supporting
under the
the finding.
Certificate of
Airworthiness
If yes, change
submenu.
aircraft designation
in AIRS and re-issue From the list of
COR and associated
values in the CofA
documents.
Type field select
Special Flight
If not, write to AP,
Permit.
copying the TL AWI
at the Field Office
exercising
jurisdiction over the
aircraft. Seek
confirmation within
24 hours.
Any other finding
should be reported to
the Registrar for
assessment and any
follow-up action.
If identification is
different to that in the
CoA and/or AIRS write
a letter to AP, copying
the TL AWI at the Field
Office overseeing
operation of the
aircraft, seeking
confirmation within 24
hours.
Enter relevant
information in the
Document Return
Control under the
Certificate of
Airworthiness
submenu tab.
24-24

24. Aircraft Data
24.5.5
Paper Management

1. On receipt of the Special Flight Permit, scan the documents and attach them to AIRS.
2. Check in AIRS whether the aircraft is registered.
3. If it is not registered, file the documents in the file Special Flight Permits issued to
non-registered aircraft and take no further action.
1. Assess the documents, and enter data in AIRS in accordance with 24.5.4.
2. At the end of each week, send an email notification to the Airworthiness Team Leader
(as per the list on the V: drive) of the relevant office, advising that the documents are
attached to the aircraft record in AIRS. If there is no Aircraft History File created,
identify the Field Office covering the Business or Residential address of the Registered
Operator or Certificate of Registration Holder (for aircraft not yet transitioned into
Part 47).
3. Attach the email notification to the aircraft record in AIRS.
24-25

24. Aircraft Data
24.6 Recording Export Certificate of Airworthiness Information

The Export Certificate of Airworthiness is a document stating the airworthiness status of an
Australian-registered aircraft holding a Standard Certificate of Airworthiness. This
document is a statement of fact that may assist a foreign national aviation authority during
the process of certification of a former Australian aircraft once it becomes registered in that
country.
If the ARS receives an Export CoA for an aircraft that is not registered at the date of its
issue or for which the Register does not hold Certificate of Airworthiness information, the
matter must be immediately referred to the Registrar for appropriate action, as some
unregistered aircraft may still be eligible for an Export Certificate of Airworthiness.
24.6.1
Documents to be sent to the Register within 24 Hours

Industry Authorised Persons and CASA Airworthiness Inspectors are required to fax or
email the following documents to the Civil Aircraft Register within 24 hours of receipt:
24.6.2
Copy Export Certificate of Airworthiness issued and any Annex
Copy of Form 397 Checklist 13 Export Certificate of Airworthiness Control Document.
Documents to be Retuned within 7 Days

Authorised Persons are required to post within 7 days of issuing an Export Certificate of
Airworthiness a copy of the following documents (CASA Airworthiness Inspectors are
required to ensure these papers are filed in the corresponding aircraft history file, and they
are scanned and attached to the aircraft record in AIRS):
24.6.3
Completed application Form 722 Application for Issue of an Export Certificate of

Airworthiness.
The remaining checklist forms used in the assessment process.
Data Extraction
The list of information in the checklist (table) below is to be checked and collected from
each Export CofA and associated documents. The primary intent of this check is to
ensure common data consistency between registration and certification and to record
relevant aircraft data capture through the certification process into AIRS.
24-26

24. Aircraft Data
The following checklist only applies to an Export CofA issued to a registered aircraft.
Document
Data to be checked
Export
CofA.
Check:
CoA form number as
per the CoA and
Export CofA
procedures manual.
CoA template wording
standards.
Aircraft identification,
in relation to
manufacturer,
designation and serial
number.
Date of issue - may or
may not be prior to
the date of
registration in
Australia, as
displayed in AIRS.
Details of the
Instrument of
appointment holder
who signed the
Export CofA.
If data does not match

Enter:
that in AIRS do not
CofA data in
proceed unless there is
AIRS through the
a written justification
Aircraft record
from the AP supporting
under the
the finding.
Certificate of
If yes, change aircraft
Airworthiness
designation in AIRS
submenu.
and re-issue COR
From the list of
and associated
values in the
documents.
CofA Type field
If not, write to AP,
select Export
copying the TL AWI at
CofA.
the Field Office
exercising jurisdiction
over the aircraft.
Seek confirmation
within 24 hours.
Check details of the

Instrument of
appointment holder who
signed the Export CofA.
If identification is
different to that in the
CoA and/or AIRS write a
letter to AP, copying the
TL AWI at the Field
Office overseeing
operation of the aircraft,
seeking confirmation
within 24 hours.
Application
form and
check-list
used in the
assessment
AIRS action
Any other finding should

be reported to the
Registrar for
assessment and any
follow-up action.
Enter relevant
information in the
function Document
Return Control
under the Certificate
of Airworthiness
submenu.
24-27

24. Aircraft Data
24.6.4
Paper Management

1.
On receipt of Export CoA documents, ARS staff scan and attach them to AIRS.

1.
Assess the documents and enter data in AIRS in accordance with 24.6.3.

2. At the end of each week send an email notification to the Airworthiness Team Leader
(as per the list on the V: drive) of the relevant office. If there is no Aircraft History File
created, identify the Field Office covering the Business or Residential address of the
Registered Operator or Certificate of Registration Holder (for aircraft not yet
transitioned into Part 47).
24.7 Recording Major Modifications Information

24.7.1
What is a Major Modification?

A major modification to an aircraft is a type design change not specified in the aircraft,
aircraft engine or aircraft propeller specifications that might affect the weight and balance
limits, structural strength, performance, powerplant operation, flight characteristics or other
qualities affecting the relevant airworthiness or environmental characteristics.
Most major modifications recorded in AIRS are collected from Form 372, Checklist 02 Summary of Aircraft History, that is part of the CoA recording process referred to in 24.4.
Other major modifications can be recorded at later stages of post certification as described
in 24.7.5.
24-28

24. Aircraft Data
24.7.2
Operational Responsibility on Data Validation and Processing

The following operational rules apply:
24.7.3
Task
Assigned Officer
Extra responsibilities
Document assessment
and Data Validation.
Any ARS officer.
Any ARS officer or the Registrar may

sign exchange of correspondence
between the Register and relevant
parties.
Liaison with AWI or

Approved Person.
Any ARS officer.
Data entry record in AIRS,

including Major
Modification profile.
Any ARS officer.
Major Modification Groups

For AIRS recording purposes, major modifications are classified through a list of values
representing each major modification group as described in the FAA Joint Aircraft
System/Component Code, as follows:
11 - Placards and Markings
12 - Servicing
14 - Hardware
18 - Helicopter Vibration
21 - Air Conditioning
22 - Auto Flight
23 - Communications
24 - Electrical Power
25 - Equipment / Furnishing
26 - Fire Protection
27 - Flight Controls
28 - Fuel
29 - Hydraulic Power
30 - Ice and Rain Protection
31 - Instruments
32 - Landing Gear
!
24-29

24. Aircraft Data
34 - Lights
35 - Navigation
36 - Oxygen
37 - Vacuum
38 - Water/Waste
45 - Central Maintenance System (CMS)
49 - Airborne Auxiliary Power
51 - Standards Practices/Structures
52 - Doors
53 - Fuselage
54 - Nacelles/Pylons
55 - Stabilisers
56 - Windows
57 - Wings
61 - Propellers/Propulsors
62 - Main Rotor
63 - Main Rotor Drive
64 - Tail Rotor
65 - Tail Rotor Drive
67 - Rotors Flight Controls
71 - Powerplant
72 - Turbine/Turboprop Engine
73 - Engine Fuel and Control
74 - Ignition
75 - Air
76 - Engine Controls
77 - Engine Indicating
78 - Engine Exhaust
79 - Engine Oil
80 - Starting
81 - Turbocharging
82 - Water Injection
83 - Accessory Gearboxes
85 - Reciprocating Engine
!
24-30

24. Aircraft Data
The FAA Joint Aircraft System/Component Code document is stored on the shared drive
(on the CASA Intranet, accessible only to CASA staff) under Aircraft Information and can
be used to identify components included under each major code group.
If in doubt whether a major modification should be recorded, or under which modification
group it should be recorded, discuss the matter with the Registrar who will determine
which major modifications need to be recorded in AIRS in view of their safety-related or
operational-related value.
The following modification groups are included in the list of values in the Major
Modification Part Code field, but have been superseded and should not be used. Use
only those groups between codes 11 to 83 shown in the table in 24.7.3.
Piston Engines
Turbine Engines
Turboshaft Engines
Jet Engines
Propellers
Rotor Transmissions and Blades
Auxiliary Power Unit - Engine and Components
Environmental Systems - Air Conditioning, Pressurisation, Oxygen
Fuel - Airframe and Components
Fuel Systems
Flight Controls, Systems and Components
Instruments and Components
Communication and Navigation Systems
Electricals and Components
Furnishing - Cabin and Cargo Equipments
Hydraulic Systems
Landing Gear and Pneumatics
Airframe, Wings and Empennage
Protection - Ice, Rain and Fire
Cabin Doors, Windows, Stairs
24-31

24. Aircraft Data
24.7.4
Major Modification Information in AIRS

Major modifications are identified in AIRS from the list of values contained in the Type
field which include:
Drawings
Engineering Order
Service Bulletin
STC.
Any AIRS reference to the above mentioned types is a reference to a Major Modification.
24.7.5
Major Modification Profile

Data for the profile can be collected from a different number of sources:
Certification page of the USA Federal Aviation Administration website,

http://www.faa.gov/avr/
Other national aviation authorities websites, through a general search on the Internet
Aviation-specialised websites, including aircraft manufacturers
The Certification Section of CASAs Airworthiness Standards Branch
Data supplied by either the registered operator of the aircraft, the maintenance
organisation responsible for the modification, CASA Authorised Person, etc.
Data Entry
Field
Data
Type
List of values field

Select the modification type
Drawing
Engineering Order
Service Bulletin
STC
24-32

24. Aircraft Data
Field
Data
Reference Number
Major modification document. Structure of the number

should be:
STC insert the STC number as provided in the
relevant document, eg, ST00830SE
Service Bulletin precede the number by the
abbreviation, eg, SB12345abc
Technical Drawing precede the number by the
abbreviation, eg, DRW12345abc
Engineering Order precede the number by the
abbreviation, eg, EO12345abc
Other documents to follow the same concept
Foreign Reference
List of values field.

Can be either Australian or Foreign.
Country of Issue

Enter the country of origin of the modification.
STC Holder information

Holder ARN
Enter the ARN, for the holder of the major modification

document. If required create a new ARN.
The modification details document should include the
name of the organisation that the modification is issued
to.
Use of ARN 111111 is strictly restricted to those cases
where it becomes impossible to obtain STC holder
information and the safety or operational value of the
information justifies its immediate recording.
Holder Name
Name of the STC holder as defaulted from the ARN.
Issue Date
Compulsory field.
Enter the date that the document (STC, EO, SB, etc.) was
issued, as shown on the modification details document.
Flight Manual Supplement

Required
Tick box field.

While some STCs are specific in this respect, others can
only be identified through general knowledge of the
impact the modification will have on the operation of the
aircraft. In case of doubt discuss the requirements with
the Registrar or with the Flight Manuals specialists in the
Certification Section.
!
24-33

24. Aircraft Data
Field
Data
On (date) and by (officer)
Applicable to profile modification functions.

Automatically controlled by AIRS.
Part Code Action

See table at 24.7.3.
24.7.6
Description Text
Description of the modification abbreviate as required.
Restrictions/Limitations
Text
Description of the applicable operational or technical

restrictions. Description of the STC.
Restrictions
Description of the applicable operational or technical

restrictions.
Recording a Major Modification Against an Aircraft Record

Before a major modification can be added to an aircraft record in AIRS, that particular
major modification must have been created through the Major Modification tab in the main
menu, and attached to the Aircraft Profile for that type of aircraft.
If the major modification does not exist then follow the data entry process described in
24.7.5. Once the major modification has been saved, attach it to the relevant aircraft
profile through the Aircraft Profile tab on the main menu under the Major Modification tab
on the submenu.
Provided those records and links exist, the major modification can be added to the aircraft
record through the Aircraft tab on the main menu under the Major Mods tab on the
submenu.
Complete the following fields:
Reference Number List of values
Type List of values
Issue Date
Description
Holder ARN
Holder Name
Country of Issue
Flight Manual Supplement Required
Installation Date
Part Code List of values.
!
24-34

24. Aircraft Data
24.7.7
Document Management
Most of the Major Modifications received by the Register are part of the CoA process and
are detailed in Form 372. This section describes the document management process to
follow when the Major Modification is not part of a CoA process.

1. On receipt of any individual documents containing major modification details, ARS
staff scan and attach them to AIRS.
1.
Assess the documents, and enter data in AIRS in accordance with 24.7.5 and 24.7.6.

1. Search for the appropriate Aircraft History file in TRIM.
2. Find the CASA Field Office where the file is located.
3. At the end of each week send an email notification to the Airworthiness Team Leader
(as per the list on the V: drive) of the relevant office. If there is no Aircraft History File
created, identify the Field Office covering the Business or Residential address of the
Registered Operator or Certificate of Registration Holder (for aircraft not yet
transitioned into Part 47).
24-35

24. Aircraft Data
24.8 Internal Audit to Aircraft Data

ARS staff are responsible for ensuring, to the best of their ability, the currency and
reliability of the aircraft data entered in AIRS. While the bulk of the information is supplied,
assessed and processed through the operational requirements described above, there are
nevertheless, two other processes of importance to assist achieving aircraft data currency
and reliability.
24.8.1
Internal Audit to Aircraft Records

Internal audit is performed through the Excel-based data file acrftreg.csv downloaded from
http://www.casa.gov.au/casadata/register/datafiles.asp to generate the CoA Category
reports listed below.
24.8.2
CoA Category Not Issued

The trigger element in this report is the CoA Cat column where those aircraft that have
been recently registered in the Civil Aircraft Register show CoA not issued.
It is a target condition that the number of registered aircraft without a CoA issued should
not exceed 4% of the total fleet and that 80% of that should be amateur-built and exmilitary aircraft.
Follow-up Action
Every first week of the month an ARS officer must be assigned to identify the aircraft
displaying CoA not issued, and categorise them in the following order:
1. Aircraft above 5700 Kg, excluding ex-military aircraft.
2. Aircraft up to 5700 Kg, of production origin, excluding ex-military aircraft.
3. Balloons.
4. Amateur-built aircraft.
5. Ex-military aircraft.
6. Gliders and motorgliders.
The Excel list must contain the following fields of identification:
Registration mark, type, manufacturer, model and serial number
RH name and address, to assist identifying operator and location
RO name and address, to assist identifying operator and location
Date first registered in Australia.
!
24-36

24. Aircraft Data
This list must be presented to the Registrar for assessment before any of the following
actions take place:
Order of priority to update aircraft data recorded in AIRS is that for aircraft identified in
24.8.2 item 1.
Most of the aircraft above 5700 Kg are certified under the CoA code Transport and
operated either as executive aircraft or as regular public transport aircraft.
Emails must be sent to Field/Airline Offices of the area of residence of the Registered
Operator enquiring about CoA documents. Some APs may have elected, against
existing legal requirements, to bypass the Register and send documents directly to
Field/Airline Offices. In such cases:
Obtain a full set of certification documents from the relevant Office, being those
listed in this chapter as required to be returned to the register within 24 hours
Proceed with data assessment and data entry for the relevant type of CoA, as
described in the operational requirements within this Chapter.
If the documents are not available from the Field/Airline Office, the Register must
contact the Registered Operator to ascertain the status of the certification process.
Enquiries by telephone are quicker and reliable in authenticity but need to be
documented through a Note to file.
If applicable, request the name of the AP who issued the CoA papers.
The Registrar must, subsequently, write to the AP to request copies, within

48 hours of all relevant documents required by his Instrument of Appointment to
be returned to the register within 24 hours as well as those within 7 days.
A copy of this letter must be forwarded to the relevant Field/Airline Office for
possible internal action.
For aircraft listed above in 24.8.2 items 2, 3, 4 and 5, the Registered Operator should
be contacted in writing to enquire about the certification status of the aircraft and to
request copies of related documents.
Aircraft reported as not having a CoA issued, must have its Airworthiness Category
entry of CoA not issued in AIRS replaced with CoA Requirements Being
Assessed. This step enables the Register to better identify the progress of
airworthiness data, at a later stage.
Gliders and motorgliders must have their Airworthiness Category in AIRS converted
from Administered by GFA without further action, as administration of aircraft data for
gliders and motorgliders is performed by the GFA on CASAs behalf. These data
changes are entered through the Aircraft tab on the main menu under the Cert of
Airworthiness tab on the submenu.
24-37

24. Aircraft Data
24.8.3
CoA Category CoA Requirements Being Assessed

At the end of every quarter (March, June, September and December), a Registration
officer must be assigned to identify aircraft displaying CoA requirements being assessed
through the functions described in 24.8.1.
The report should be presented to the Registrar to decide on the records requiring further
follow-up. Once the applicable aircraft have been identified:
24.8.4
Write to the Registered Operator enquiring about the current certification status of the
aircraft. Aircraft reported back as not having a CoA issued yet, must retain its
Airworthiness Category in AIRS as CoA Requirements Being Assessed.
Aircraft reported back as having a CoA issued must have the Airworthiness Category
in AIRS updated.
The Registrar must, subsequently, write to the AP who issued the CofA to request
copies within 48 hours, of all relevant documents required by their Instrument of
Appointment to be returned to the register within 24 hours as well as those within 7
days.
A copy of this letter must be forwarded to the relevant Field/Airline Office for possible
internal action
CoA Categories CoA Cancelled and CoA Suspended

At the end of every quarter (March, June, September and December), a Registration
officer must be assigned to identify aircraft displaying Airworthiness Categories of either
CofA Cancelled or CofA Suspended through the functions described in 24.8.1.
The Register must contact the Field/Airline Offices exercising jurisdictional control over
the aircraft to ascertain the currency of such information, and amend AIRS
accordingly.
Copies of appropriate supporting documents obtained from the Field/Airline Office
should be scanned and attached to the aircraft record in AIRS.
24-38

24.1 General: Aircraft Register Procedures Manual 24. Aircraft Data

Uploaded by

Document Information

Original Description:

Original Title

Copyright

Available Formats

Share this document

Share or Embed Document

Sharing Options

Did you find this document useful?

Is this content inappropriate?

Copyright:

Available Formats

24.1 General: Aircraft Register Procedures Manual 24. Aircraft Data

Uploaded by

Copyright:

Available Formats

Aircraft Register Procedures Manual

24. Aircraft Data

Version 3.1: January 2006

Aircraft registration data

Aircraft certification data

Aircraft continuing airworthiness data, with primary emphasis on major modifications.

Aircraft Register Procedures Manual

Aircraft Registration Information Recorded in AIRS

Aircraft Register Procedures Manual

Version 3.1: January 2006

Management of Aircraft Data in AIRS

Attaching electronic data to AIRS

The main categories of data extracted from CofA documents are:

Aircraft Register Procedures Manual

Recording Aircraft Data in AIRS

Registration of an aircraft see section 24.2

Certificate of Airworthiness information in AIRS see section 24.3

Recording Major Modifications information see section 24.7

Aircraft data review or audit by the Register see section 24.8.

24.2 Registration of an Aircraft

Aircraft Profile Standards Production Aircraft

Aircraft Register Procedures Manual

Version 3.1: January 2006

Type Certificate Data Sheet

Aircraft Register Procedures Manual

Alternatively, the Certification Section of CASAs Airworthiness Standards Branch can

Aircraft Profile Standards Amateur-built Aircraft

Amateur to represent the generic group of

Kits manufacturer or constructors name. On

Kits manufacturer or constructors name plus

Kit number or constructor assigned number.

Aircraft Register Procedures Manual

Version 3.1: January 2006

Aircraft Profile Creation

Aircraft Register Procedures Manual

Aircraft Profile Creation Operational Responsibility and Delegations

Aircraft Profile Data Fields

Name of the manufacturer of the aircraft list of values field

Unique field to support CASA operations it groups all aircraft

Aircraft Profile Status

Aircraft Register Procedures Manual

Version 3.1: January 2006

Must be in kilograms to convert pounds to kilos multiply

List of values field Select the Country of manufacture of the

List of values field Select the aircraft category classified as

List of values field This information can be overridden,

Serial Number Range

Enter From: 0000, To: 9999

Engine Profile Details

Engine information is entered under the Engine Profiles

List of values field Select the Engine manufacturer as shown

List of values filed Select the Engine Model as shown on the

List of values field Select the type of propulsion.

List of values field Select the fuel type.

The number of engines fitted on the aircraft.

Propeller information is entered under the Propeller Profiles

Aircraft Register Procedures Manual

List of values field Select the Propeller manufacturer, as

List of values field Select the Propeller model, as shown on

Enter the number of blades. Often this information is indicated

ICAO Type Designator

As designated in ICAO Type Designators, document 8643.