Fire & Life Safety Systems

Pre-Opening Sign-Off Check List

Hotel N am e: _________________________

Rev #

Issued By

Date

INDEX
1 -

Overview

2 -

Inspection & Report Notations

3 -

Approval for Final Inspection Form

4 -

Final Inspection Notes

5 -

Fire & Life Safety & Other Essential Systems

5.1
5.2
5.3
5.5
5.6
5.7
5.8
5.9
5.10
Appendix:

Fire Prevention
Fire/Smoke Compartmentalisation and Control
Fire Detection Alarms & Notification
Manual Call Points (Pull Stations)
Emergency Egress, Escape and Signage
Emergency Power & Lighting
Fire Extinguishment Systems
Fire Sprinklers
Other Fire & Life Safety Systems & Equipment
Fire Systems Cause & Effect Matrix
Installation Acceptance Sheets see separate documents
2

1 Background
The purpose of this pre-opening inspection report is to provide a means for checking and verifying all key Fire & Life Safety (FLS) installations against
FRHI Hotels & Resorts minimum requirements. This report should be used from the incipient stage of the project through to pre-opening and opening
(and beyond if issues are still outstanding). All items related to the FLS inspection process should be noted within this report so as to provide a full
history of recommendations given and actions taken.
While this report covers many areas, it is not comprehensive and does NOT replace the need for those involved with the project, to read, understand
and utilise the FRHI Hotels & Resorts Brand and Design Standards.
IMPORTANT
For all new build hotel and residence projects, compliance with all points listed must be attained prior to opening
For re-branding and conversion hotel projects, priority and completion targets will be noted by the inspection D&C Lead and the hotel
engineer.
These priority and completion targets will be broken down into two sections as follows:Priority 1

Works Essential Fire Life Safety and Brand Standards Compliance.

Priority 1 installations must be completed prior to opening (or re-branding) All items marked in bold are mandatory to be signed off

prior to soft opening of the hotel or residences

Priority 2

Works Ongoing Brand Standards Compliance.

Priority 2 works must be completed within the designated set timeframe (As indicated in months)
For example: 2 6 months means priority 2 and must be completed within 6 months)

In all cases, the final inspection prior to opening will be arranged only after the assigned D&C Lead person gives the approval to do so. This approval
will be based on the successful completion of the Approval for Final Inspection form found in Section 3 of this document.

2 Inspection & Report Notations

Report
Revision/Date

Item Ref #

Notes & Comments

3 Approval for Final Inspection

Approval for Final Inspection:
Property
Proposed Date for Inspection:

(Note this needs to be confirmed with the person (third party) conducting the final inspection)

Item
Local Fire Bureau Certificate has been received?

Yes

No

Comments

All FRHI FLS Critical issues have been completed?

All Fire systems have been tested & commissioned?
Any Failures have been addressed & approved?
Building Occupancy Permit has been provided?
Acceptance test forms have been completed?
Approval granted for final inspection: (signed by D&C Project Lead)
Name:
Signature:
Date:

CC: Hotel Openings & Integration Team (HOI)

4 Final Inspection Notes

Date of Inspection

Conducted By

Pass/Fail

Comments

5 Fire Life Safety & Other Essential Systems:

5.1 Fire Prevention
#
1
2
3
4
5
6

Minimum Requirement

YES

NO

N/A

Comments & Actions required to achieve

International Standard

Priority

Comments/Progress

Date
Completed

YES

NO

N/A

Comments & Actions required to achieve

International Standard

Priority

Comments/Progress

Date
Completed

Fire retardant materials & fabrics used for decorations, floor

coverings, upholstery and fillings.
Fire retardant materials used for all pipe and duct insulation

Fire retardant m aterials used in areas intended as a

m eans of egress

Chemical stores are provided for paints, chemicals and other

dangerous goods (With ventilation and fire protection)
Gas detection is provided in kitchens and other areas with gas
fired equipment. Alarms are monitored in the main FCC
Kitchen hoods are fitted with grease filters

5.2 Fire/Smoke Compartmentalisation & Control

#
1
2

Minimum Requirement

All horizontal & vertical pipe shaft penetrations are properly

sealed & compartmentalized with fire stop material
All horizontal & vertical electrical riser penetrations are
properly sealed & compartmentalized with fire stop material

All gaps, openings & penetrations are fully sealed

w ith fire stop m aterial and com partm ented betw een
guestroom s, service shafts, corridors, service areas,
stairw ells, etc.
All gaps, openings & penetrations are fully sealed and
com partm ented w ith fire stop m aterial betw een
kitchens, plantroom s, banquet areas, health facilities
and other front & back of house areas

Minimum Requirement

Smoke doors/shutters are provided as per NFPA or local laws

(adopt most stringent)

6
7
8
9
10
11
12
13
14
15

YES

NO

N/A

Comments & Actions required to achieve

International Standard

Priority

Comments/Progress

Date
Completed

YES

NO

N/A

Comments & Actions required to achieve

International Standard

Priority

Comments/Progress

Date
Completed

Fire dam pers are installed in all ducting passing

through 2hr fire barriers
All fire doors are self-closing and self-latching
Door selectors are used for double rebated fire doors

All fire doors are certified by a registered testing

laboratory to their rating in w riting
Guestroom entry doors are m inim um 44m m thick,
solid core and fire rated (20 M inutes) or higher
Doors for pipe shafts and M & E room s are fire rated
and self-closing (1.5 hours)
Stairw ay pressurisation is provided in accordance
w ith local law s
Guest corridor smoke exhaust system is installed in
accordance with local laws

Atrium sm ok e ex haust installed in accordance w ith

NFP A standards (For buildings w ith atrium s)
Sm oke control system s are provided in accordance
w ith local law s and interfaced w ith HVAC system s

5.3 Fire Detection, Alarms and Notification

#

Minimum Requirement

An automatic fully addressable Automatic Fire Alarm (AFA)

system and an Emergency Warning and Intercommunication
System (EWIS), linked to the AFA system is installed in a 24/7
manned area
The HVAC system is interfaced with the AFA system to stop
fresh air entering the building during an alarm.

#
3
4

9
10
11
12
13
14
15

16

Minimum Requirement

YES

NO

N/A

The AFA system is interfaced with a staff paging or mobile

phone systems

All guestroom s are equipped w ith sm oke detectors

w ith a local audible alarm (piezo type alarm )
The AFA system is program m ed to respond to 2 stages
of alarm inputs and supervisory: (1) Supervisory (2)
P riority one alarm s (3) P riority tw o alarm s. Refer to
Cause and Effect m atrix and end of this docum ent
The AFA system has UPS back up (1 hr full operation, 24hrs
standby) and is connected to the emergency generator

Evacuation speak ers are installed in all areas Front of

House, Back of House, Store Room s, P lant room s,
Toilets, etc.
Evacuation voice alarm speakers are installed in all
areas of the hotel and are audible at 85dbA 3m from
the sounder base
An evacuation voice speaker is installed in all guest
room s and is audible at 75dBA at the pillow
The evacuation system is capable of single zone or
m ulti zone annunciation and paging
Autom atic evacuation and w arning m essages are in at
least 2 languages (Local and English)
The evacuation system w ill autom atically override
any BGM or AV system
Horn type speakers are installed in areas with high ambient
noise i.e. plant rooms
All evacuation speakers have fire proof back box covers
Strobe lights and warning bells are installed in Public & BOTH
areas

The detection & evacuation system s w iring is "Class

A" one hour fire rated cable or enclosure (Class B is
not accepted)

Comments & Actions required to achieve

International Standard

Priority

Comments/Progress

Date
Completed

#
17

18
19
20

21
22
23
24
25
26
27

Minimum Requirement

YES

NO

N/A

Comments & Actions required to achieve

International Standard

Priority

Comments/Progress

Date
Completed

YES

NO

N/A

Comments & Actions required to achieve

International Standard

Priority

Comments/Progress

Date
Completed

The emergency warning & evacuation system has UPS back

up (1 hrs full operation, 24hrs standby) and is connected to
the emergency generator

An enunciator (repeater) panel is installed in the

Telephone Operator room or other agreed location
The enunciator panel includes both an audible and
visual alarm
The enunciator panel indicates the overall status of
the system
The enunciator panel indicates the specific zone
w hich initiated the alarm (P ublic Areas) or specific
room (Guestroom )
The enunciator panel includes a general alarm feature
All initiating devices (i.e. sm ok e detectors, flow
sw itches etc) sound an alarm at the point of origin
and at the FCC & enunciator panel
The smoke detection system is zoned and fully addressable
Disabled rooms are fitted with visual fire alarm device(strobe)
Fire alarm system is connected to the local Fire Brigade or
central monitoring station

Carbon m onox ide detectors are provided in enclosed

car parks

5.4 Smoke Detectors are provided in the following areas:

#

Minimum Requirement

Sm oke detectors installed in 100% of the hotel,

generally all indoor areas ex cept sm all toilets, pipe
shafts and cupboards

Lobby (including atriums and beam detectors in high level

ceilings)

10

#
3
4
5
6
7
8
9
10

Minimum Requirement

YES

NO

N/A

Comments & Actions required to achieve

International Standard

Priority

Comments/Progress

Date
Completed

Priority

Comments/Progress

Date
Completed

Guestroom s (w ith inbuilt audible alarm )

Guestroom corridors
Inside the top of the linen chute and garbage chutes in
residences
At the top & under the lowest landing in exit stairwells
All mechanical & electrical rooms
Return Air ducts
At the top of lift shafts
All areas greater than 14m2

5.5 Manual Call Points (Pull Stations) are installed in all areas of the hotel and at designated exits:
#
1
2
3
4
5
6
7
8
9
10
11

Minimum Requirement

YES

NO

N/A

Lobby
Restaurants & bars
Health club & spa
Kitchens
Commercial/retail areas
Guestroom corridors
Near exit stairwell entry point
Back of house areas
Ballrooms & meeting Rooms
Kids Clubs and Recreational Facilities
Other front of the house areas

11

Comments & Actions required to achieve

International Standard

5.6 Emergency Egress, Escape and Signage

#
1

3
4
5

7
8
9

10

11
12
13

Minimum Requirement

YES

NO

N/A

Dead ends in corridors do not ex ceed 15 m eters in

length in sprinklered buildings
Travel distance in corridors to the nearest exit does not
exceed 30 meters in un-sprinklered buildings and 61 m in
sprinklered buildings
Automatic magnetic release hold open doors are provided to
restrict dead ends or to separate fire zones
Two or more means of escape is provided for rooms or spaces
accommodating more than 50 people or 75m2
Guests should not have to pass through a service (or back of
house) area to gain access to an emergency escape route
All exit doors are unlocked from the inside and open in the
direction of emergency escape (panic push bars are required
at final exit)
All exit and escape ways are adequately lit (Min. 11
Lumens/Sq metre measured at the floor)
Exit doors are not less than .83m in width

Em ergency ex it stairw ells are a m inim um of 1.20m

w ide & 2.03m high

Emergency exit stairwells are provided with hand rails

(handrails are required both sides if the stairwell is wider than
1.2m)

Ex it signs installed and visible in all locations and at

each change in direction

Exit signs are continuously illuminated, have battery back up

(90 mins) and are connected to emergency generator power
Emergency egress signage (instructions) provided behind
each guestroom door.

12

Comments & Actions required to achieve

International Standard

Priority

Comments/Progress

Date
Completed

5.7 Emergency Power and Lighting

#

Minimum Requirement

Generator has sufficient fuel capacity for 24 hours operation

and is fitted with a locally located 8 hour day tank

2
3
4

YES

NO

N/A

The generator is fully autom atic and w ill

autom atically sw itch to full load w ithin 15 seconds
Generator has sufficient capacity to pow er to all FLS
system s, m inim um operations + 20% spare capacity

Firemans elevators are connected to the emergency power

Generator powered emergency lighting is provided in all
areas. (Provided at all essential egress routes, exit
stairwells, corridors, F&B outlets, public assembly areas, staff
areas, kitchens, laundry, banquet facilities, ME plant rooms,
one light in each guestroom vestibule)
Battery operated emergency lighting is provided in all areas
and is connected to generator power. (Battery back up time
Min 90 minutes)
Emergency lighting will automatically switch from normal
power to battery or generator power on loss of normal power
supply

Em ergency pow er has been provided to all essential

services to guarantee full operation of the Life Safety
System s

Emergency power is adequately distributed to ensure

essential hotel operation

13

Comments & Actions required to achieve

International Standard

Priority

Comments/Progress

Date
Completed

5.8 Fire Extinguishing Systems

#
1

3
4
5

7
8
9

10

11

12
13

Minimum Requirement

YES

NO

N/A

The sprinkler system has been hydraulically designed in

accordance with NFPA standard #13 as a minimum

There is sufficient sprinkler system w ater storage for

60 m inutes continuous operation (unless the supply
w ater is com bined w ith the hydrant system in w hich
case 120 m inutes is required)

Auto start jockey and main pumps have been provided

Sprinkler test drain & direct read flow meters have been
provided at the pumps
50 mm flush drain with isolation valve has been provided after
each flow switch
A test-flush drain has been provided at the most remote point
of each sprinkler branch line (Sized to be equivalent to the
flow of 1 sprinkler head)
All guest room sprinklers are quick response type and
extended throw
Side wall type sprinklers are mounted no lower than 150mm
from the ceiling
Sprinkler system is fully integrated with the AFA system and
pump running indication shown
Sprinkler pumping & control system is connected to
the emergency generator (or pumps are connected to
auto start diesel motor)
Kitchen range hoods are fitted with a local
independent fire suppression systems (Such as Ansul
R102 or similar)
Hydrant & hose reel system has been hydraulically designed
in accordance with NFPA standard #14
In a combined system there is sufficient hydrant system
water storage for 120 minutes continuous operation

14

Comments & Actions required to achieve

International Standard

Priority

Comments/Progress

Date
Completed

Minimum Requirement

14

The hydrant hose reel system is fully interfaced with the AFA
system

15
16
17
18
19
20
21
22
23

YES

NO

N/A

Comments & Actions required to achieve

International Standard

Priority

Comments/Progress

Date
Completed

YES

NO

N/A

Comments & Actions required to achieve

International Standard

Priority

Comments/Progress

Date
Completed

Hydrant & hose reel pum ping & control system is

connected to the em ergency generator

Fire hose reel stations are installed to cover all areas

Hydrant stand pipes are provided on all levels
At least one stand pipe is located on the roof (Freezing
protection required in cold climates)
Fire department Siamese connections have been provided
Yard (external) fire hydrants are provided at 15m intervals
Portable fire extinguishers are provided in all areas (max
travel distance to an extinguisher no more than 23m)
Misting head sprinklers are provided in computer and PABX
rooms or FM200
Tamper switches are installed on all sprinkler and standpipe
valves.

5.9 Fire Sprinklers are provided in:

#
1
2
3
4
5
6
7
8
9

Minimum Requirement

100% of all indoor areas except electrical switch rooms and

small toilets/pipe shafts.
Lobby (including atriums and high level ceilings)
Public restrooms
Offices
Health club & spa
Inside kitchen exhaust ducting
Inside and above saunas
Guestrooms (Standard 1 bay room, Min. 2 sprinklers, 1 in the
bedroom and 1 in the vestibule area) 57degC
In guest bathrooms or closets greater than 5m2

15

Minimum Requirement

10

Pantries
Laundry
All storage rooms
Inside all walk-in freezers and coolrooms - dry pendant quick
response head rated at 165F or 73deg C
All mechanical rooms
Undercover car parks and driveways
Indoor pools
Inside linen chute and garbage chutes (at the top and at
alternate floors)
Emergency stairwells (Top & under lowest landings)
PABX/Computer(misting head or FM200)/ELV rooms
Generator room
Colleague areas
In combustible ceiling voids greater than 800mm

11
12
13
14
15
16
17
18
19
20
21
22

YES

NO

N/A

Comments & Actions required to achieve

International Standard

Priority

Comments/Progress

Date
Completed

YES

NO

N/A

Comments & Actions required to achieve

International Standard

Priority

Comments/Progress

Date
Completed

5.10 Other Fire and Life Safety Systems and Equipment

#

Minimum Requirement

Elevators are fully interfaced to the AFA system for lift homing
Elevator fireman's key stations are provided
All lifts have intercom functionality with the hotel telephone
operator
Signage "Do Not Use Elevator In Case Of Fire" is provided
Swimming pool lifesaving equipment has been provided
Swimming pool, spa, whirlpool, sauna, playground rules,
safety instructions and hours of operation has been provided
Pool disclaimer signage has been provided in Local and
English languages and no diving signage has been provided
Swimming pool depth markers installed

2
3
4
5
6
7
8

16

10

11

Minimum Requirement

All components of the Fire Life Safety Systems have been

designed and approved for that purpose (Eg. Underwriters
Laboratories (UL) or Factory Mutual (FM)

13

The hotel has a written emergency response plan

16
17
18

19

N/A

Gas-fired equipment (such as a furnace, boiler, water heater,

and fireplace or laundry dryer, but excluding cooking
equipment) and/or carpark requiring mechanical ventilation
will be equipped with carbon monoxide detection in
compliance with a code recognized by FRHI.

12

15

NO

Safety features for pool, & heath facilities are provided such
as: Emergency phone (direct dial to operator), Emergency
shut off, anti slip surfaces, guard rails, anti suction (for water
return pipes) etc.

All com ponents of the Fire Life Safety System s shall

be properly com m issioned & tested. Full training
provided to Hotel staff. Full draw ings and m anuals
are provided

14

YES

The hotel Em ergency R esponse Team (ERT) has been

established and they are fully trained.
All hotel em ployees have attended em ergency
response and fire ex tinguisher training.
A local fire bureau certificate has been received
(attach a copy to this report)
All points noted by in Local Fire Brigade report have been
addressed.
Fire truck access has been provided to all sides of the
property.
A local fire brigade is available.
Distance from hotel km.
Time to reach hotel mins.

17

Comments & Actions required to achieve

International Standard

Priority

Comments/Progress

Date
Completed

Minimum Requirement

20

Re-keying of property upon hand over by Owner/Builder.

Security systems are adequate for the location and are
designed to mitigate threats and are compliant with Risk
Mitigation requirements outlined in section R of the D&C
standards.
Asbestos containing materials have not been used.
PCBs do not exist in any electrical transformers or equipment
Domestic potable drinking water has passed WHO standards
(attach certificate of test results from registered authority)
All guestroom washrooms have been provided with electrical
ground fault protection.
No lead pipework or paint is used anywhere in the property

21

22
23
24
25
26

YES

NO

N/A

18

Comments & Actions required to achieve

International Standard

Priority

Comments/Progress

Date
Completed

Appendix:

Fire Systems Cause & Effect Matrix

19

note 1

X
X
X
X
X
X

note 1

note 1

note 1

note 1

X
X
X
X
X
X
X

Transmit fault signal to FCC & RRP

note 1

X
X
X
X
X
X

Transmitt Supervisory alarm signal to

FCC and RRP

note 1

X
X
X
X
X
X

Activate fire hydrant pumps

Activate HVAC system emergency

mode

note 1

X
X
X
X
X
X

Activate fire sprinkler pumps

Activate Stair Pressurisation System

note 1

Shut Down gas supply

Activate Smoke ventilation System

X
X
X
X
X
X
X
X

Release Magnetic Hold Open Devices

Alarm Initiating Device

1 Guestroom Smoke Detector (audible base type)
X
X
X
X
note 1
X
note 1
note 1
2 All Other smoke and heat detectors
X
X
X
X
X
X
X
X
3 Manual Call Point (Pull station or break glass)
X
X
X
X
X
X
X
X
4 Sprinkler water flow switch
X
X
X
X
X
X
X
X
5 Kitchen Hood Fire Suppresion system
X
X
X
X
X
X
X
X
6 Computer Room Suppression system FM200
X
X
X
X
X
X
X
X
7 Other Special Fire suppression systems (Elec)
X
X
X
X
X
X
X
X
8 Duct type Smoke detectors
note 1
X
X
note 1
X
note 1
note 1
9 Hydrant system pressure switch
X
X note 3
10 Stand pipe water flow switch
X
X
`
11 Sprinkler Tamper Switch
X
X
12 Fire Pumps (Running, available or fault)
X note 2
13 Fire Water Supply monitoring (Low level, low pressure)
X
X
14 Fire System Electrical Power Supply monitoring
X
X
15 Monitoring of FCC Automatic/manual control switch
X
16 Fire Water Systems Freeze protection monitoring
X
X
17 Emergency Gen. (run, fault, manual or auto) monitoring
X note 2
18 Gas leak detection systems
X
X
X
19 Fire SystemsL/wiring fault/detector removed
X note 2
Notes
1 Activation of this item shall automaitcally cacade a priority one alarm if no response or acknowledgement action is taken within 180 seconds
2 Notify Shift Engineer for fault only
3 Notify Shift Engineer in Resorts

Recall all elevators to to ground floor

Cascade alarm tone, Alarm bell, visual

signal devices and evacuation
sequence to all areas if alarm
condition is not responded to within
180 seconds. Disable all BGM and
Audio systems

Activate the alert tones on all other

floors

Activate Alarm tones, Alarm bells,

visual signalling devices and
evacuation sequence on fire
floor(incorporating any affected
guestrooms), the floor above and the
floor below. Disable all BGM and
Audio systems.

Notify pocket pagers/phones/radios

for in house emergency response
team (ERT)

Notify local fire brigade (max 180

seconds)

Sound Alarm in guestrooms (built in

buzzer in smoke detector)

Notify Shift Engineer

pager/Phone/Radio

Print Event Log and FCC printer

FRHI Hotels & Resorts Fire Systems

Cause and Effect Matrix

Transmit Alarm to Fire Command

Centre(FCC) and remote repeater
panel (RRP)

System Sequence or Action Taken

X
X
X
X
X
X
X
X
X
X
X
X