Project Plan

The attached Project Plan has been reviewed and is approved for execution by the undersigned.
Project Title:

Signature

Project Working Title:

Date

Signature

Program Manager

Signature

Project Sponsor

Date

Signature

Agency Head

Signature

Date

Cabinet Secretary

Date

Secretary of Technology

Date

Project Plan
A. General Information
Provide basic information about the project including: Project Title The proper name used to identify this project;
Project Working Title The working name or acronym that will be used for the project; Proponent Secretary The
Secretary to whom the proponent agency is assigned or the Secretary that is sponsoring an enterprise project;
Proponent Agency The agency that will be responsible for the management of the project; Prepared by The
person(s) preparing this document; Date/Control Number The date the plan is finalized and the change or
configuration item control number assigned.
Project Title:
Proponent
Secretary:

Project Working Title:

Prepared by:

Date / Control Number:

Proponent Agency:

B. Points of Contact
List the principal individuals who may be contacted for information regarding the project.

Position

Title/Name/Organization

Phone

Project Sponsor
Program Manager
Project Manager
Procurement Contact
Project Team
Member
Project Team
Member
Stakeholder
Stakeholder
Other (DTP,
Secretariat)

E-mail

C. Contractor Information
Identify each company contracted to work on this project and list the names, telephone numbers, and email
addresses for the representatives of each company.

Company Name:
Position

Name

Phone

E-mail

Name

Phone

E-mail

Name

Phone

E-mail

Name

Phone

E-mail

Name

Phone

E-mail

Senior Manager
Account Manager
Project Manager
Technical Lead
Other

Company Name:
Position
Senior Manager
Account Manager
Project Manager
Technical Lead
Other

Company Name:
Position
Senior Manager
Account Manager
Project Manager
Technical Lead
Other

Company Name:
Position
Senior Manager
Account Manager
Project Manager
Technical Lead
Other

Company Name:
Position
Senior Manager
Account Manager
Project Manager
Technical Lead
Other

D. Project Plan Summary

1. Business Problem
Insert the Business Problem as stated in the Project Charter (Section C).

2. Assumptions
List the Assumptions made about the project in the Project Charter (Section D). List and identify any changes to the
original assumptions or additional assumptions made during project planning.

3. Project Description
4

Provide the Project Description stated in the Project Charter (Section E). If there are changes to the
Description because of Project Planning, clearly identify the changes or additions made to the Project
Description.

4. Project Scope
Provide the Project Scope found in the Project Charter (Section E) and identify any additions or changes
resulting from detailed Project Planning.

5. Performance Plan Summary

5

Provide a summary of the Measures of Success from the Performance Plan at Appendix A. In the table below,
list the Project Objectives, Performance Goal for each objective, and briefly describe the Methodology for how the
Performance Goal is measured.

Project Objective

Performance Goal

Methodology

6. Critical Milestone Summary

Summarize the Project Schedule by listing the Milestones or Events on the critical path of the Project Schedule
(Appendix D). The critical path is: a series of activities, which determine the earliest completion time of the
project. For each event, provide the Projected Date of completion and a brief description of the Significance of the
Milestone or Event listed.

Milestone or Event

Projected Date of
Completion

Significance

7. Budget Planning Summary

Provide a summary in table form of the expenditures and source of funding for the project during the life of the
project. Identify and explain deviations from the approved funding outlined in the Project Charter. This budget
does not include expenditures and funding for the life of the asset produced. Lifecycle costs for the asset are
addressed in project initiation. The complete Budget Plan is attached at Appendix E.

Planned Expenditure ($000)

FY 200_

FY 200_

FY 200_

FY 200_

FY 200_

FY 200_

FY 200_

Total

Comments

Internal Staff Labor

Services
Software Tools
Hardware
Materials and
Supplies
Facilities
Telecommunications
Training
Contingency (Risk)
Total

Explanation:

Funding Source ($000)

FY 200_
General Fund
Non-General Fund
Federal
Other
Total

Explanation:

Total

Comments

8. Procurement Plan Summary

Summarize the Procurement Plan for the project found in Appendix F. Include information about major
procurements, procurement strategies, and projected dates for critical procurement activities.

9. Risk Planning Summary

Summarize the Risk Management Strategy for the project.

10. Top Ten Risk(s)

Provide a list of the ten (10) highest risks to the projects success, including the probability of their occurrence,
level of impact anticipated, and a brief description of the Mitigation Strategy for each.
#

Description

Probability
%

10

Impact
1= low
5 = high

Mitigation Strategy

PROJECT PLAN APPENDICES

The attached appendices are the detailed plans and tables. These appendices are summarized in the executive
summary paragraphs listed above. Templates and worksheets supporting development of the plans attached
are available in Section 3 and Appendix B of the Guideline as well as in the template section of the
Commonwealth Project Management Web Page.

Appendix A.

Project Performance Plan

Appendix B.

Work Breakdown Structure

Appendix C.

Resource Plan

Appendix D.

Project Schedule

Appendix E.

Project Budget

Appendix F.

Procurement Plan

Appendix G.

Risk Plan

Appendix H.

Communications Plan

Appendix I.

Change and Configuration Management Plan

Appendix J.

Quality Management and IV&V Plan

10