Weekly Progress Report

Clearvision Communications Ltd
Unit 13, 38 Eaglehurst Road

Ellerslie, Auckland 1060
Phone: 09 271 4142
Website: www.clearvision.net.nz
WEEKLY PROGRESS REPORT

As on: 04/05/16
Prepared by: Lucas Chan Andreassend, Joni Pablo and Kimberley Capati
COMPLETED TASK(S)
Task
Gather Information from
workers in the
accounting and civil
department
Meeting with Sam

(client) along with Greig
(supervisor)
Team Member(s)
Lucas, Kimberley, Joni
Date Completed
Comments
02/05/2016
During our client visit on 2nd of May, we were able to talk to

two people from the accounting department (Ishwar and
Mike) and one person from the civil department (Sultan) in
order to gain knowledge by asking questions with regards to
their communication issues, their key tasks and roles, and
how the department operates.
02/05/2016
This meeting was generally about the progress of our project

and how we can improve about our knowledge of the
business to further enhance our communications policy.
- A weekly progress report needs to be submitted to
Sam every Wednesday
- Project will be mainly focusing in the SDU department
Simpro Basics Meeting

with Ishwar
02/05/2016
as this department needs to be more efficient in the

business.
Ishwar to teach basics of using Simpro
Discussed about client visits
Simpro training with Ajit will be on 09/05/2016 (9 or
9:30 am)
Assist Ajit in his tasks to gain a better understanding
about what he does in the SDU department
Learnt about the basics on Simpro and a little bit of how the
accounting department uses this software.
IN PROGRESS/TO BE COMPLETED
Task
Team Member(s)
Estimated Completion Date
Comments
Simpro Training with

Ajit
09/05/2016
This meeting is already set up on Monday with Ajit to gain

an insight of how SDU uses simpro with their jobs.
Communications Policy
Final Draft
04/05/2016 (midnight)
The final draft will contain a layout of the proposed ideas

and some content that needs to be included in the policy.
V 1.2, Final Copy
09/05/2016
The final copy must be completed and revised by Sam. Greig

must also be updated with the final version.
HOW IT COMPARES TO THE PLAN

Task
Team Member(s)
Comments
Simpro Training with

Ajit
We intended to gain access to simPRO and learn how to use by 05/04/16 so we are behind
schedule on that. We are able to parallelise this task and reviewing the business which we
allocated time for up until 16/05/16 to make up for this.
Communications
Policy Final Draft
We did not intend to start writing the communication policy until 18/05/16 so we are ahead of
our schedule. We intend to submit the final copy by 09/05/16 for feedback.

Phone: 09 271 4142

As on: 11/05/2016
COMPLETED TASK(S)
Task
Team Member(s)
Date Completed
Comments
Request login access

for simPRO
03/05/2016
After teaching us the basics, Ishwar created a simPRO

account for our team. This is to help us better explore and
get familiar with the software.
SimPRO Training with

Ajit
09/05/2016
The SDU Manager, Ajit, trained us on how to use the

SimPRO software. The training further assisted us to gain
more understanding on how they log their jobs/tasks and
keep it up-to-date. This also gave us a chance to explore
and became more knowledgeable on how to utilise the
software itself.
-
Short Meeting with

Sam
09/05/2016
The meeting was all about the simPRO training with Ajit
and the communications policy that we submitted last
week. With the communications policy, we were asked to
send it to the department managers for approval. Then,
for the training, we gave him an update of how it went
and discussed a little bit of what we have learned and
what plans are we undertaking in the next few
weeks/months.
IN PROGRESS
Task
Team Member(s)
Estimated Completion
Date
Comments
Communications
Policy Final Draft
17/05/2016
The Communications Policy draft was sent to the

department managers for reviewing purposes and to be
able to gather feedbacks and improve the quality or add
more informations to the content if needed. At the
moment, we are still awaiting for their response. We also
set a meeting with them next Monday, 16/05/2016 to
discuss about the policy and see if they are happy with it
or if we have to make any changes.
SimPRO Training
20/05/2016
As of now, we have already gained a broader

understanding of the simPRO software. However, we
think that more hands on practice is needed to be able to

ensure that we have fully familiarised the software.
Learn Excel Scripting,
Use Gathered SDU
lead time Data for
Analysis Testing
Ongoing
Each team member is required to upskill and learn more

about excel scripting to be able to build an automated
reporting tool for the SDU department. The SDU data will
also be used to test the tool that we are planning to
build.

Phone: 09 271 4142

As on: 18/05/16
COMPLETED TASK(S)
Task
simPRO Training
Team Member(s)
Date Completed
Comments
16/05/16
We spent several nights looking at the data on simPRO and

exported multiple days worth of data. We found that the
SDU date currently on simPRO is not usable because it is not
kept up-to-date the same way as MDU data. As a result it is
missing status updates and frequently a due (commit) date
both of which are necessary to analyse trends.
We are instead taking data from ETA Direct because that is
actively kept up-to-date and has a repository of data so we
are able to start data mining immediately. Though data is
only relevant to Visionstream jobs, Ajit said the process for
completing the job remains the same whether it comes from
UCG or Visionstream and therefore any trends should remain

the same for both parties. He also explained why data on
simPRO is not kept up-to-date regarding status changes and
it is because he would have to double-up on data entry on
both ETA Direct and simPRO which he does not have time to
do.
IN PROGRESS
Task
Team Member(s)
Comments
Final Copy
Before 22/05/16 (Sunday)
We are waiting on Matt, Asim and Ajit to provide feedback

on the policy draft. We had a meeting planned with them
for Monday (16th) but due to their workload they were not
able to provide us with the time for a meeting. Once we
receive feedback (which will hopefully be by the end of the
week) we can finalise the policy.
Data mining/analysis
Ongoing
We have reached the point where we can start performing

data analysis on data pulled from ETA Direct. We will be
looking at 3 months worth of data from start of March 2016
to end of May 2016. We want to write scripts to automate
as much of the process as possible and present our findings
through meaningful graphs. ETA Direct requires us to export
.csv files for each individual technician so that process
cannot be automated.
Mid-project review
25/05/16
AUT have a planned mid-project review which we need to

prepare for. This will require some time and we will be busy
with that for several days. We will ideally have the
necessary documents ready by the end of the week so as to
not take up too much time and can therefore get back to
working on the project.

Phone: 09 271 4142

As on: 25/05/2016
COMPLETED TASK(S)
Task
Team Member(s)
Gained Feedback for our Lucas, Kimberley, Joni

from two Clearvision
employees
Date Completed
Comments
23/05/2016
Gained feedback from two employees - Ajit and Jawed. We

will also be incorporating their ideas into our communication
policy. We are still waiting for the replies of the other
employees in which we have sent the communication policy
to.
Meeting with our

supervisor (Greig)
23/05/2016
Our team has decided to call a meeting with Greig just to

express our concerns about the project and to discuss our
status report and so as our mid project review which will
happen on Wednesday (24/05/2016) at 11am.
Documents for the mid

progress review and the
24/05/2016
We have organised our documents for the mid progress

review which we will have on Wednesday (25/05/2016). The
status report are

completed
status report has also been completed and reviewed by each

of us.
IN PROGRESS
Task
Team Member(s)
Estimated Completion
Date
Comments
Final Copy
30/05/2016
We are still waiting on the emails of the other clearvision

employees to provide us feedback for our
communications policy so that we can make changes and
create the final copy. Face to face communication is
impossible due to their workload and availability. Once
we receive feedback, only then we can finalise the policy.
Ongoing
We are still trying to get a hold of Sam so that we can

have a meeting with him and discuss about our new plan
of using the data from ETA Direct. Also, we are still in the
progress of learning the softwares of where we can pull
our data from to do data analysis/data mining.
Mid-project review
25/05/16
The mid progress review is on Wednesday (25/05/2016).

We have completed all the necessary requirements that
needs to be marked.
ISSUE
Issue
Feedback Issue
Reported by
Estimated Resolve Date
Comments
30/05/16 (Monday)
We are having an issue with regards to our

communication policy as we have only gotten feedback
with two employees. We found that it is very hard to
communicate with the employees and even set up a
meeting with them when we are there as they are very
busy during our visit on a Monday. Seng advised us if we
are able to come in the afternoon or after lunch but we
still need to have a meeting with Sam about this and with
regards to our change of plans with the project.

Phone: 09 271 4142

As on: 01/06/2016
COMPLETED TASK(S)
Task
Got the last two sets of
feedback for comms
policy.
Team Member(s)
Date Completed
Comments
Lucas
30/05/2016
Feedback was from Neel and Sultan. Will incorporate it

Thursday night.
IN PROGRESS
Task
Team Member(s)
Final comms policy copy
Lucas
02/06/2016
Ongoing
Comments
We only received the complete set of feedback on
Monday.
So far we have done data dumps for a month worth of
data. We have only done rudimentary

sorting/scrubbing. See issues below.
ISSUES
Task
Reported by
Other assignments due
03/06/2016
Comments
All team members have tests and assignments due
this week. Our focus is on these because of their
immediacy. Everything will be handed in by Friday,
and after which we have our exams. However, they
are not for at least 2 more weeks which gives us time
to study and get back to work on the project.

Phone: 09 271 4142

As on: 08/06/2016
IN PROGRESS
Task
Team Member(s)
Estimated
Completion Date
Comments
Upskilling Microsoft
Visual Basic
Ongoing
The team is still in the progress of learning more about the use of
MS Visual Basic as this will assist us to sort all the data that we will
be using for our data analysis.
ISSUE
Task
Reported by:
Estimated Resolve
Date
Comments
Final Exams
17/06/2016
All team members have final exams until the end of next week.
Hence, studying for exams is our top priority for now. We will start
and get back on the project once all these exams are done.

Phone: 09 271 4142

As on: 15/06/2016
IN PROGRESS
Task
Team Member(s)
Estimated
Completion Date
Comments
Upskilling Microsoft
Visual Basic
Ongoing
Postponed - as we currently have our exams as of the moment. We

will get back to learning visual basics next week once our exams
have finished.
ISSUE
Task
Reported by:
Estimated Resolve
Date
Final Exams
17/06/2016
Comments
Currently, everyone in the team has still got exams up to this
point. This is still our main focus right now. Once everyone has
finished with their exams, we will get back on track with what we
were doing with the project.

Phone: 09 271 4142

As on: 29/06/2016
IN PROGRESS
Task
Data Manipulation
Team Member(s)
Estimated
Completion Date
Comments
Ongoing
We are still conducting some experiments and research to

successfully produce an automated reporting tool for the lead time
data. The team will keep you updated once this has been finalised
and tested.

Phone: 09 271 4142

As on: 20/07/2016
COMPLETED TASK(S)
Task
Team Member(s)
Date Completed
Comments
Data Mining/Analysis Test Script
Lucas, Joni, Kimberley
06/07/2016
We have started the data analysis phase of our project and

have created a test script in order to obtain the data from
the files we have gathered from ETA direct and to display it
accordingly.
Team Meeting
20/07/2016
We have decided to hold a team meeting just to discuss

about our test script, our plans, upcoming tasks and just to
review the things we did for this project.
IN PROGRESS
Task
Team Member(s)
Date Completed
Comments
Data Mining/Analysis Test Script
Ongoing
We want to further modify the script so that it can produce

the necessary data that the person needs. Possibly more
customised graphs as well.
Documentation for the

data analysis (Excel and
Macros)
Ongoing
Since the test script is not entirely straightforward, we have

decided to do a documentation which will assist its users on
how to use it properly and to their advantage.
Meeting with Greig

(supervisor)
Ongoing
We are still waiting for Greigs reply so that we can arrange

a meeting with him to let him know the status of our project
and as well as consult him about our project.
ISSUES
Issue
Reported By
Comments
ETA Direct Access
Ongoing
The link we were provided for ETA returns an error now.

We need access on this as we need the files to be able to
do our data analysis.
Technicians
consistency in
language when
entering data into ETA
Ongoing
We need to make sure that the all technicians are

consistent with the language they use when they are
entering data into ETA Direct (data such as comments)
because of the fact that our script or rather the queries
Direct
we have designed heavily relies on certain keywords in

order to assign them into their particular groups.

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Clearvision Communications Ltd

Unit 13, 38 Eaglehurst Road

Meeting with Sam

Lucas, Kimberley, Joni

During our client visit on 2nd of May, we were able to talk to

This meeting was generally about the progress of our project

Simpro Basics Meeting

Lucas, Kimberley, Joni

as this department needs to be more efficient in the

Estimated Completion Date

Simpro Training with

Lucas, Kimberley, Joni

This meeting is already set up on Monday with Ajit to gain

Lucas, Kimberley, Joni

The final draft will contain a layout of the proposed ideas

Lucas, Kimberley, Joni

The final copy must be completed and revised by Sam. Greig

HOW IT COMPARES TO THE PLAN

Simpro Training with

Lucas, Kimberley, Joni

Lucas, Kimberley, Joni

Clearvision Communications Ltd