Date:

March 28. 2015

To:

Bro. Jun Erguiza FSC

University President
De La Salle Araneta University

Re:

Event and Budget Proposal for One La Salle: Convention of Leaders 2015

Dear Bro. Jun Erguiza FSC

Greetings of Peace!
This is to propose an activity in partnership to the Office of Student Affairs regarding a
convention this year 2015 for the student leaders of different La Salle schools in the
Philippines with the theme: One La Salle: Convention of Leaders 2015
The convention is for the development of every Lasallian leader to build and solidify the
relationships of different lasallian schools.
Herewith attached the program of activities set forth including the prices for each of the
following packages for our Convention of Leaders.

Respectfully,
JO MARIE T. BLANCAVER
Chairman
East Horizon Event Management Inc.
Email add : blancaver_jomarie@gmail.com
Mobile : +639356650083

Event proposal
To: Bro. Jun Erguiza FSC
Title of the Event: One La Salle Convention of Leaders
Date: August 8, 2015 Saturday
Time: 5:00 pm
Venue: Golden Pavilion DLSAU
Program of Events:
Time
10:00 11:00

Activities
Thanksgiving Mass

11:00 11:30
11:30 11:45

Registration/ Arrival tea and coffee

Opening Prayer / Invocation
Singing of the Philippine National Anthem
Singing of the De La Salle Alma Mater Hymn

11:45 12:15

Startup games

12:15- 13:00

Introduction to the Keynote Speaker

Young
Leaders
On
Activism

And

The

Community
Mr. Gibby Gorres
Sectorial Representative for Youth and Students at
National Anti-Poverty Commission, Akbayan Party
13:00 14:00

Lunch

14:00 15:00

Introduction to the Keynote Speaker

The Fluidity of Student Leader:Gender Norms & Racial
Biases of the Modern "Student Leader"
Ms. Francesca Dalangin
National Chairperson for Student Council Alliance of the
Philippines

15:00 15:45

Introduction to the Keynote Speaker

The Impact of the Youth Empowerment on Modern
Br. Jun Erguiza, FSC
University President- De La Salle Araneta Campus

Society
15:45 16:15
16:15- onwards

Presentation of Awards to oustanding La Sallian Young

Leaders
Socials and Party

Mr. Ramil Pellogo

Program Host
BUDGET OUTLINE:
A. PROGRAM PACKAGE :

Charges for Participants:

P700 per head

Inclusive of:
-

Lunch / Meals
One La Salle: Convention of Leaders Souvenir Shirt
Unlimited shots from Photo booth
Certificate of Participation

B. FOOD PACKAGES
Lunch and Snacks | P 150 x 200 guests = P 30,000
Menu
Lunch
Plain Rice
Butter chicken
Vegetable and lentil curry
Fish Fillet
Braised Beef Short Ribs
Red Tea
Snacks
Assortment of mini pastries
Clubhouse
Softdrink

C. VENUE RENTAL: (Golden Pavilion DLSAU c/o Office of Student Affairs)

D. PROGRAM, SOUVENIR AND AWARDS COSTING:
10 awardees for Plaque of Recognition: P250 x 10 = P2,500
Certificate of Participation= P250
200 Souvenir Shirt P200 x 200 = P 40,000
Photo booth Rentals = P5,000
Token, Plaque, Lasallian Jacket for speakers = P1,000 x 2 = P2,000

PRICE/S SUMMARY @ 200 pax

Particulars

Cost Allocation

Food
Event and Materials
Service Charge (10 %)
CF (20%)
Sub Total
Add: 12% Sales Tax
Grand Total

30,000
49,750
7,975
15,950
103,675
12,441
P 116,116

__________________________________________________________________________________________

EAST HORIZON EVENT MANAGEMENT INCORPORATED

I.

Overview
East Horizon Event Management Inc. is a Makati-based event management company
that has helped clients plan successful events for over 50 years. We are dedicated in
giving our clients the tools and expertise to host successful events that strengthen
their brand, foster relationships with existing clients, and engage with new clients. We
believe our unparalleled attention to detail will serve you well in accomplishing all your
aims with your next event.
We are an award winning event management company who pride ourselves on being
the most prestigious and sought after entertainment and event planners in The Metro.
Our passion is to provide the highest quality of service tailored to suit your needs and
budget.

II.

Capability to manage the Event

With more than fifty years of existence in the business, East Horizon Event
Management has successfully assisted clients in the event management industry in the
past through developing and executing customized special events. Our professional
experiences in event planning include a comprehensive network of relevant contacts
ensuring that every client are provided with a superior quality of services as well as
reasonable rates at every stage of event planning. Maximum client satisfaction will be
achieved through our involvement.

III.

Event Agreement

CONTRACT
Date:
Name of Company:
Contact Person:
Contact No:
Email Address:
Booking Date:
No. of Person:

June 8, 2015
De La Salle Araneta University (Office of Student Affairs)
Bro. Jun Erguiza, FSC
3309128loc.321
BroJunFSC@delasalle.ph
August 8, 2015
200 Guaranteed Persons

Rate per Person:

Total Amount:

Php 700.00
Php 140,000

Inclusions:
o
o
o

Lunch / Meals
One La Salle: Convention of Leaders Souvenir Shirt
Unlimited shots from Photo booth

Certificate of Participation

NOTE:
o In excess of the number of guaranteed number of guest same rate shall be applied.
o Other incidental charge which is not included in the package shall be settled before
check out.

TERMS AND CONDITIONS

Official call time is at 9:00 oclock in the morning. This policy shall be subject to space
availability.
A fifty (50%) percent deposit is required upon confirmation of booking and fifty percent
(50%) full payment one week prior to actual event.
The Firm has the right to cancel the booking / reservation if the date or deadline for
down payment has lapsed.
CANCELLATION POLICY
7-14 days before actual date
1-6 days before the actual date
no show

- 30%
- 50%
- Full payment

However, cancellation made due to typhoons, calamities and other fortuitous event
shall not bear any penalty. The activity will be rescheduled subject to the availability of
both parties.
TERMINATION
The firm shall have the right to terminate or rescind this agreement for any breach of
contract. All rates are strictly confidential; sharing of rates to other companies shall
mean automatic termination of this agreement.
East Horizon Event Management Inc. shall not be held liable for any incident that may
befall to the participants or to the third Party due to the negligence of the participants
including force Majeure or incident beyond the control of the firm.

On Behalf East Horizon Event Management Inc,

Jo Marie T. Blancaver
Chairman and CEO

MOA Partnership Agreement between

De La Salle Araneta University and East Horizon Event Management Inc.

This Agreement is made and entered into by and between the De La Salle Araneta
University and East Horizon Event Management Inc. . herein referred to as
commercial partner. In consideration of the premises and mutual promises set forth
herein, the parties, intending to be legally bound, hereby agree as follow:

1. Event. Organization agrees to conduct the One La Salle: Conviention of Leaders

2015which will be held on Salikneta Farm- Upper Ciudad Real, San Jose del Monte City,
Bulacan on August 8, 2015.
2. Responsibilities of the Organization.
a. Provide a Memorandum of Agreement (MOA), which is sanctioned by the De La
Salle Araneta University
b. Abide by the sponsorship package the commercial partner has agreed to enter
into.
c. Have to first consult, collaborate or take into consideration any change(s) to
name of activity intended to be made by organization and act on any of
company concerns and suggestions (if deemed legal, effective and achievable
by organization .
3. Commercial Partners Responsibilities. In exchange for promotional tie-ins with the
event, the Commercial Partner will:
a.
b.

Sign this Memorandum of Agreement (MOA)

Terms of Payment: Give the organization,P500,000 pesos through cash/check/x-deal
by May 28, 2015 in exchange for the promotional benefits specified in the sponsorship
package.
1. All check payments have to be addressed to East Horizon Event Management
Inc.

c.

d.

Provide the organization with the needed information about the company at least two
weeks before the activity.)
Provide the organization with the promotional materials, i.e. streamers, flyers, etc.)

e.

Consult with and channel their concerns or requests through organization.

f.

Receive the benefits brought about by the option of being a sponsor.

4. Promotional Limitation
a.

Except as expressly provided herein, neither the Commercial Partner nor DLSAU shall
have the right to use in any way the corporate or trade name, trademark(s), service
mark(s), logo(s), or other identification of the other party after name of activity/project
without their written consent.

b.

Commercial Partner hereby grants DLSAU a royalty-free, non-exclusive license to use

and display the trademarks associated with products. Such use shall be limited solely to
the duration of the partnership of the event and any advertising or promotional activities
relating thereto. DLSAU shall not use any of the Commercial Partners trademarks in a
way affiliated with or otherwise acting on behalf of DLSAU. The Commercial Partner and
DLSAU acknowledge that the provisions of this paragraph do not convey any right, title or
ownership interest in the trademark.

5. Term and Termination. This Agreement shall be effective from the date of the signing of
this Partnership Agreement through the end of the aforementioned events. If when cases a
breach of contract happened, the East Horizon Event Management shall intervene in behalf of
the DLSAU in seeking legal actions.
6. Termination for Default. DLSAU by written notice may terminate this Agreement in whole
or in part for failure of the Commercial partner to perform any of the provisions herein. In
such event, the Commercial partner shall be liable for damages, including the excess cost of
procuring similar supplies or services.
a. The commercial partner will provide cash equivalent to the value of
materials/equipment/services
originally
to
be
provided,
if
materials/equipment/services are not in good condition or adequate quality.

the
the

b. The East Horizon Event Management has the right to remove promotional materials and/or
merchandise in cases where Commercial partner does not perform their responsibilities.
7. Force Majeure. Neither party shall be responsible for events beyond its reasonable control,
such as acts of God, weather delays, or other fortuitous events. If the event is postponed due
to inclement weather or other conditions beyond organizations control, it may be
rescheduled for another time. The Commercial partner shall then be entitled to the
advertising and sponsorship package originally agreed upon at no additional charge to
Commercial partner.
8. Entire Agreement. This Agreement contains the entire understanding between the parties
relating to the subject matter contained herein and supersedes any all prior agreements,
arrangement, communication, or representations, whether oral or written. This Agreement

may not be amended, altered, modified or changed except through a written document
signed by both parties.

In WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed.

For De La Salle Araneta University

For East Horizon Event Managemnet

Br. Jun Erguiza, FSC

Jo Marie T. Blancaver

President

Chairman and CEO

June 8, 2015

June 8, 2015