Grant Bhagavati Mis System

HOTEL MANAGENENT SYSTEM
P.G.RAO.MANAGEMENT.STUDY, VEDA
PROJECT PROFILE
PROJECT TITLE :- HOTEL MANAGEMENT SYSTEM
PROJECT DEFINETINO:- MANAGER OF THE HOTEL IS

HAVING SOME REQUIREMENT
PROJECT MEMBER :- HARDIK SHAH

ROLL.NO.48
PROJECT GUIDE :- PROF, PARAG RAVAL
PROJECT DEFINITION
HOTEL MANAGEMENT SYSTEM (BILLING)

Manager of the hotel is having following requirements.
Total Sale
MANAGER should be able to know the total sale of the organization.
We should be provided with any easy interface such that time entry becomes easy.
Bill Calculation
Total amount of bill should be calculator easily. Bill generation must be easy and
bill print and kot print must also be very easy.
Customers Order
We provide facility of pack the foods by order on phone also. Complete detail of all
calls arriving at the hotel should be handle and stored properly. Details must be
include date and time of the calls. It should also include the name of the person
calling if credit.
Business contacts
Any business can have many relations with other companies, organization,
customers, vendors, individuals etc. Hotel needs little basis information about them.
Such information should be properly stored.
Waiter Information
Details of each waiter are also included in the database and get it when we need.
Hardware & Software Specification
Hardware: Pentium4 Processor
Hard Disk 40GB

512 MB RAM
Operating System: Windows 9x
Software: MS Office 2003

MS Access 2003
Visual Basic 6.0
BASIC
VISUAL BASIC
FRONTEND:
Front ends are tools that basically serve as data entry screens or are used in order to
facilitate the end users. They basically form a part of GUI i.e. more user interactivity
is fuelled. The parameters that are entered via the controls in a front-end tool are
accepted and stored in the backend. Major front-end tools available are vb, d2k etc.
INTRODUTION:
Windows programs are object oriented and event driven, means that Code will often
be divided in to blocks, to handle specific events. Visual Basic is a helpful to
Visual Design our software by actually drawing objects on our forms.
VISUAL BASIC BASICS:

When Visual Basic starts, it displays several windows on the screen as Shown
Below:
1. MENU WINDOW
2. FORM WINDOW
3. TOOLBOX WINDOWS
4. PROJECT WINDOWS
5. PROPERTIES WINDOW
1. MENU WINDOW:
It contains the main Visual Basic menu, from which you select commands, and the
Toolbar.
2. FORM WINDOW:
Near the center of the screen is the form window, where you will draw your
programs visual interface.
3. TOOLBOX WINDOW:
On the left side of the screen is the Toolbox. This window contains icons
representing the various visual objects, called controls.
4. PROJECT WINDOW:
The small window with the title project 1 in its title bar is the project window.
5. PROPERTIES WINDOW:
The final window is the properties window. This window lists the properties of the
currently selected object.
TITLE BAR:
The title bar is the horizontal bar located at the top of the screen; it gives the name of
the application and is common to all Windows applications.
MENUBAR:
For Visual Basic, the menu bar gives you the tools needed to develop, test, and save
your application. The file menu contains. .
TOOL BAR:
The toolbar is immediately below the menu bar and was added in Visual Basic 6.0.
As is becoming more common in Windows application.
TOOL BOX:
Located at the left of the screen, just below the toolbar, the toolbox contains the
tools for developing your application.
PROJECT WINDOW:
Since it is quite common for Visual Basic applications to share code or previously
customized forms.
LABEL:
Label control is a graphical control. You can use to displays information entered at
design time.
COMBO BOX:
A combo box control combines the features of a text box and list box portion or
select an item from the list box portion of the control.
OPTION BUTTON:
An option button control displays an option that can be turned on and off. Usually
option button controls are used in an option group to display options
FRAME:
A frame control provides an identifiable grouping for controls. You can also use a
frame to subdivide frame functionality.
COMMAND BUTTON:
Use a Command Button control to begin, interrupt, or end a process. When chosen,
Command Button appears pushed in and so is sometimes called a
push button.
BACK-END
MS Access:
Ms Access is a relational database manager. It is a software package designed to
make it easy for a person to store maintain, and retrieve a related set of data.
A Microsoft Access database can contain six types of database objects:
Table store data.
Queries gather data you request from one or more tables.
You can View or edit the data in a form, or print it in a report.
Forms display data from tables or queries so you can view, edit, or enter data.
Reports summarize and present data from tables and queries so you can print
or analyze it.
Macros automatic your database by performing actions you specify, without
the need of performing.
Tables:
A table is a collection of data about a specific topic. For example, a table can
contain data about customers or products. Tables organize data into column (called
fields) and rows (called records).Each field contains a piece of information about a
customer, such as the customer ID. Each record contains all the information about a
customer, including the customer ID company name, contact name, and so on.
Design view: To build or modify the structure of a table, you work in the
tables design view. Here you tell Access the name of the fields for your table and
specify what kinds of data the fields will hold.
There are several different types of data that Access field can contain. The
Most common are:
Text: Numbers or letters including spaces or punctuation. Limited to 255
characters.
Memo: Similar to text except that there is no limit to the number of
Number: Numbers, decimal point, + and 0 only. Characters that can be entered.
Date/Time: date and/or time. Can be entered and display in many different
formats.
Currency: A special case of number, it display dollar signs and has 2 decimal
places.
Yes/No: can only contain a yes or no value. This type of field can be used with a
Check box on forms.
AutoNumber: Access assigns a number for each record entered. It starts with
1 and 1 for each record entered into the table. Numbers are never reused.
Primary Key
When you are setting up a table it is a good idea to create a primary key. A primary
key is a field that will uniquely identify each record. (Example of a good primary
key is social security number.).
Relationships
To define a relationship between tables, you must first close any tables that you have
open. Then you click on Tools, then Relationships. This brings up the relationships
window, and it brings up the: Show Table window on top of the relationships
window.
Forms:
You use a form to view and edit information in a table (or query) record by record.
The easiest method for creating a form to use the form is to use the form wizard, or
if you want to include all of the fields from a table or query on the form, you can use
auto form.
Auto form creates a single column form with the entire field from the table
(orquery) lined up in a column.
The form wizard allows you to choose which fields to include on a form, the
layout for the form, and a background for the form.Once you have created the
basic form you can change it using the form design view.
Once in design view, there are two components that help you add field to forms
(Note any object that appears on a form is called a control.)
If you are adding a field that is in the table (or query) you use the field list. Simply
drag a field name from the field list and place it onto the form.
Queries:
A query is a question you ask about your data. Access gathers the data that answers
your question from one or more tables. The data that makes up the answers is a
dynast (if you can edit it) or a snapshot (if you cant edit it).Each time you run the
query, you get the latest information in the dynast
Reports:
You set up a report in nearly the same manner as a form. You create the Report
based on a table or query using a wizard or design view, and you Use the toolbox
and /or the field list to add controls to your report. The concept of a band is more
important in reports than it is forms.
NEED FOR COMPUTERIZATION

Storage of Data
Computer enhances easy and simple means of storing information. The space
occupied for storing of information is reduced. Information is stored in such a way
that logically related data are clustered together. It is both unnecessary and costly to
give the same details of data. In order to avoid chaos caused by duplicate be uniform
in his treatment.
Fast retrieval of Information

Not finding the necessary information where he expected to find a use often
condemns the whole system and management. When he expects to find a user refers
from one information to another, with the help of key the computers are able to bring
forward the necessary information in a short span of time. Computers cling
persistently to their way of coding (making use of a key) to obtain information
which are collected in structured form. An advantage posed by this classified
Information is that the entries not only fall under the subjects with which the
information deals but it also falls in close Proximity to entries of information on
related subjects.
Searching For Information (Topic Wise)
Searching facility is greatly improved by the use of computer topic wise
information can be produced at much faster rate. This is because related information
is grouped together. Searching helps the resources of the system at one swoop. It is a
method of automatic consciousness, id computer act as active intelligent in
providing the inconvenience intensive search which is to be carried out is the facility
of obtained information with the help of key is provided.
Maintenance of data
BACK UP
FASTER MODIFICATION
Controlling of Information
The information flow is controlled and only necessary information is obtained by
the user. This reduced the redundancy of information and required information is
obtained faster. The possibilities of mishandling of data are reduced.
Reducing the Labor

Workload is reduced and maintenance of information is easier. Manpower is also
reduced.
ADVANTAGE OF THE SYSTEM
Creation of suitable management system for organization to enable quick and

better decision making.
Transmission of correct information on revenue collection and other useful
data for policy formation.
Plugging revenue leakage and minimizing litigation.
Considerable saving of time and manpower.
Efficient response to the queries of the users.
Effective monitor of transaction and managing information flow.
REQUIREMENT ANALYSIS
Requirement analysis is a software engineering task that bridges between system

level requirement engineering and software design. Requirement engineering
activities in the specification of softwares operational characteristics, indicate
softwares interface which other system elements and Establish constraints the
software allocation and build models of the data functional and behavioral domains
that will be treated by the software requirement analysis provides the software
designer with a representation of information function and behavior that can be
translated to data, architecture Interface and component level designs finally the
requirement specification Provides the developer and the customer with the means to
access quality once software built.
The data produced during the fast finding process was analyzed to determine the
requirement specification. i.e. a description of the feature of the new system based
on the issues governing the system the following types of Technical requirement
were formulated in noon technical terms.
This is most important step in the system analysis, in which it needs a better
understanding of the business process or we terms it as detailed investigation this
session helped me to know more about the existing system.
MANUAL SYATEM
The manual system maintained all the information regarding the Order, Item Check,
Bill receipt.
PROBLEM WITH THE MANUAL SYSTEM
All processes like bill and other processes are one manually.
Reports are generated manually so it is time consuming job.
Person preparing the report should maintain accuracy.
It is a tough job to find the prior data from different files.
DATA FLOW DIAGRAMS

Data flow diagram is a graphic tool used to describe and analyze the movement of
data through the system manual or automated - including the processes, stores of
data, and delays in the system. Data flow diagrams are the central tool and the basis
from which other components are developed. The transformation of data from input
to out put, through processes, may be described logically and independently of the
physical components. (e. g. computers, files, cabinets, disks units, and word
processors) associated with the system. They are termed logically data flow
diagrams. In contrast, physical data flow diagrams show the actual implementation
and the movement of data between people, departments and workstations.
DATA FLOW DIAGRAM :

Graphical tools use to describe and analyze the movement of data through system-
manual or automated-including the processes, stores of data and delay in the system.
The transformation of data from input to output, through processes ,may be
described logically and independently of the physical components associated with
the system.
Dataflow
Processes
Data Store
Source or Destination
HIERACHICAL CHART
HOTEL MANAGEMENT SYSTEM
RESERVATION CUSTOMER MATIRIAL

SYSTEM CARE MANAGEMEN
Form Form Form Room Pay bill

collection submit verify allowment
Reservation Non
Reservation
Customer Customer Customer Customer Staff

entry facility order billgenerate
Purchase Place Verify

Row matirial Order Material
CONTAX LEVEL DIAGRAM
order item
CUSTOMER MANAGER
Hotel
payment management bill
System
FIRST LEVEL DFD
Reserva
Customer tion Customer
i Entry
CUSTOMER entry system info MANAGER
MA
1.0
R
E
S 1.0
P 1.0
Cust_detail
O 1.0
N
C detail of
E Customer facility customer
Custmer Facility info
care Cust_Master
info
2.0
facility
Matirial
Manageme
purchese metirial nt bill info
BILL_REPORT
3.0
cust_pay_bill bill
3.0
SECOND LEVEL DFD
Customer_entry
Customer deta Form reservation
CUSTOMER collection master
1.1 s
1.1
Cust_enter
Return_form Form
submit Submit_cust_form
1.2
Cust_info
Form
verify
Verify_form
1.3
veryfy
Room
allotment
1.4
Bill
Pay bill
1.5
SECOND LEVEL DFD
Customer
CUSTOMER Cust_detail entry info CUSTOMER
MASTER
2.1
Customer
Facility
Order facility
2.2
Customer Order report &

Facility info Order facility
2.3
Customer
Pay bill billgenerate bill report
2.4
THIRD LEVEL DFD
CUSTOMER info Reservation entry info reservation master
1.4.1
facility
Non
info Reservation reservation
1.4.2
SECOND LEVEL DFD
Matirial info Purchase info

CUSTOMER Row PURCHASE
Matirial MASTER
3.1
info
order matirial
matirial pay bill Place order info
order
3.2
Place order
Verify
Verify matirial Matirial submit matirial
3.3
E-R DIAGRAM
HOTEL MENU
HAS
HAS
ORDER
ITEMS
CUSTOMER S
PAYS SERVE
D BY
BILL
WAITER
Data Dictionary
Features
The volume of data is most information systems application is substantial more

than a single analyst can easily keep track of. When teams of analyst Work on a
system the task of coordination data definition becomes more complex. Individuals
depend on the definition others establish and assumptions they make about data
specifications yet, unless they meet almost daily, it is virtually impossible to have
accepted table data coordination.
Data dictionaries are an integral component of structured analysis, since data flow
diagrams by themselves do not fully describe the subject of the Investigation. The
data dictionary provides additional information about the system.
What a Data Dictionary is?
A data dictionary is a catalog-a repository-of the elements in a system. As the Name

suggests, these elements center on data .To meet user requirements and organization
needs. In a data dictionary you will find a list of the entire element composing the
data flowing through a system. The major elements are data flows, data stores, and
processes. The data dictionary Stores details and descriptions of these elements.
If analysts want to know how many characters are in a data item, by what? Other
names it is reference in the system, or where it is used in the system, they should be
able to find answers in a properly development data dictionary.
The dictionary is developed during data flow analysis and assists the analysts
Involved in determining system requirements. However, its contents are used during
systems design as well.
Why is a data dictionary?

Analysts use data dictionaries for five important reasons:
To manage the detail in large systems.

To communicate a common meaning for all system elements.
To document the features of the system.
To facilitate analysis of the details in order to evaluate
characteristics and
Determine where system changes should be made.
To locate errors and omissions in the system.
Login Table
Field Name Field Type Field Size Description

LOGIN NAME TEXT 10 UNIQUELOGIN NAMES
FOR USER
PASSWORD TEXT 10 PASSWORD OF THE
USER WHICH IS NOT
SAME AS USER NAME
Customer Table
Field Name Data Type Size Description

CUSTCODE Text 5 CUSTOMER CODE
CNAME Text 15 CUSTOMER NAME`
ADD1 Text 15 ADDRESS1

CITY Text 15 CITY
PHONE Number 10 PHONE
Cust_Code:-Primery Key
Customer bill

BILL NO Number Long integr BILL NO
UNIQUE
ROOM NO NUMBER LONG ROOM NO
INTEGR UNIQUE
CHECK IN TIME DATE/TIME 10 CHECK IN
TIME
CHECK IN DATE DATE/TIME 10 CHECK IN
DATE
CHECK OUT TIME DATE/TIME 10 CHECK OUT
TIME
CHECK OUT DATE DATE/TIME 10 CHECK OUT
DATE
RATE NUMBER LONG RATE
INTEGR
AMOUNT NUMBER LONG AMOUNT

INTEGR
Bill NO:-Primery Key

Room No:-Foreign Key
Information Table
FIELD NAME DATA TYPA SIZE DESCRIPTION
TABLENO Number 3 TABLE NUMBER UNIQUE
LOCATION Text 25 LOCATION
CAPACITY Number 3 CAPACITY
Table No:-Primery Key
Kot Table

KOTNO Number 3 KITCHEN ORDER TICKET NO
DATE Date/Time 8 DATE
TABLENO Number 3 TABLE NO
Kot No:-Primery Key

Table No:-foreign Key
Item Master
ICODE Number 5 ITEM CODE
NAME Text 15 ITEM NAME
ITEM GROUP Number 5 ITEMGROUP CODE
RATE Number 5 RATE
I code:-Primery Key
Room Master
FIELD NAME DATA TYPA SIZE DESCRIPTION
TABLENO NUMBER LONG INTEGR TABLE NUMBER
ROOM TYPE Text 2 ROOM TYPE
CAPACITY Number LONG INTEGR CAPACITY
Table No:-Primery Key
Reservation Table

CUST_NAME TEXT 50 CUSTOMER
NAME
ADD1 TEXT 50 ADDRESS1
PHONE NUMBER 10 PHONE NO
DATE DATE/TIME 10 DATE
ROOM NO NUMBER LONG ROOM NO

INTEGR UNIQUE
RES_TIME DATE/TIME 10 RES_TIME
ROOM TYPE TEXT 2 ROOM TYPES
Room No:-Primery Key
Change Manu

ITME_CODE TEXT 255 ITEM_CODE
ITEM_NAME TEXT 255 ITEM_NAME
ITEM_PRICE Number LONG INTEGR ITEM_PRICE
Item_Code:-Primery Key
Waitor
FIELD NAME DATA TYPE SIZE DESCRIPTION

WCODE Text 5 WAITOR CODE
WNAME Text 15 WAITOR NAME
ADD3 Text 15 ADDRESS
CITY Text 15 CITY
BGRP Text 10 BLOOD GROUP
BDATE Text 8 BIRTH DATE
Primery Key:-W code
FORM NAME:-LOGIN FORM
Description: This is Login Form in which the user has to enter his name and
password.
FORM NAME: MDI FORM
Description: This is the MDI Form. This Form is basically used for different
operation of system.
FORM NAME:-CUSTOMER DETAIL
Description: This Form used to customer detail.
FORM NAME:-CUSTOMER DETAIL AND ROOM

ALLOTMENT
Description: This Form used to customer detail and room allotment.
FORM NAME:-RESERVATION
Description: This is form reservation.
FORM NAME:-CUSTOMER BILL
Description: This is form used customer bill
FORM NAME:-ITEM MASTER
Description: This Form used to enter item master.
FORM NAME:-WAITOR INFORMATION
Description:- This is form used to waiter information.
FORM NAME:-CHENGE MENU
Description:- This is form used to change menu.
FORM NAME:-TABEL INFORMATION
Description:-This is form used to table information.
FORM NAME:-ROOM MASTER
Description:- This is form used to room master.
FORM NAME:-BILL FORM
Description:-This is bill form.
FORM NAME:- DINNER TABLE
Description:-This is used form to dinner table.
FORM NAME:-KICHEN ORDER TICKET
Description:-This is used form is kitchen order ticket
REPORT NAME: - CHENGEMENU REPORT
REPORT NAME:-CUSTOMER BILL REPORT
REPORT NAME:-CUSTEMERCARE REPORT
REPORT NAME:-RESERVATION REPORT
REPORT NAME:-WAITOR REPORT
REPORT NAME:-KICHENORDER REPORT
REPORT NAME:-ITEMMASTER REPORT
REPORT NAME:-ROOMMASTER REPORT
REPORT NAME :-TABLE INFORMATION
BIBLIOGRAPHY
To develop this system we used Visual Basic 6.0 as our Front End and Ms Access
back End (Database).
We take some knowledge regarding to our automation system from some books
which are given below:-
BOOK-MANAGEMENT INFORMATION SYSTEM,

(EIGHTH EDITION)
KENNETH C. LAUDON & JANE P. LAUDON
WEB SIDE WWW.GRANTBHAGAWATI.COM

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HOTEL MANAGENENT SYSTEM

PROJECT TITLE :- HOTEL MANAGEMENT SYSTEM

PROJECT DEFINETINO:- MANAGER OF THE HOTEL IS

PROJECT MEMBER :- HARDIK SHAH

PROJECT GUIDE :- PROF, PARAG RAVAL

HOTEL MANAGEMENT SYSTEM (BILLING)

Hardware & Software Specification

Hardware: Pentium4 Processor

Hard Disk 40GB

Operating System: Windows 9x

Software: MS Office 2003

VISUAL BASIC BASICS:

NEED FOR COMPUTERIZATION

Fast retrieval of Information

Reducing the Labor

ADVANTAGE OF THE SYSTEM

Creation of suitable management system for organization to enable quick and

Requirement analysis is a software engineering task that bridges between system

PROBLEM WITH THE MANUAL SYSTEM

DATA FLOW DIAGRAMS

DATA FLOW DIAGRAM :

HOTEL MANAGEMENT SYSTEM

RESERVATION CUSTOMER MATIRIAL

Form Form Form Room Pay bill

Customer Customer Customer Customer Staff

Purchase Place Verify

CONTAX LEVEL DIAGRAM

FIRST LEVEL DFD

SECOND LEVEL DFD

SECOND LEVEL DFD

Customer Order report &

THIRD LEVEL DFD

CUSTOMER info Reservation entry info reservation master

SECOND LEVEL DFD

Matirial info Purchase info

The volume of data is most information systems application is substantial more

What a Data Dictionary is?

A data dictionary is a catalog-a repository-of the elements in a system. As the Name

Why is a data dictionary?

To manage the detail in large systems.

Field Name Field Type Field Size Description

Field Name Data Type Size Description

ADD1 Text 15 ADDRESS1

Field Name Field Type Field Size Description

AMOUNT NUMBER LONG AMOUNT

Bill NO:-Primery Key

FIELD NAME DATA TYPA SIZE DESCRIPTION

TABLENO Number 3 TABLE NUMBER UNIQUE

LOCATION Text 25 LOCATION

CAPACITY Number 3 CAPACITY

Table No:-Primery Key

Field Name Data Type Size Description

Kot No:-Primery Key

Field Name Data Type Size Description

ICODE Number 5 ITEM CODE

NAME Text 15 ITEM NAME

ITEM GROUP Number 5 ITEMGROUP CODE

RATE Number 5 RATE

TABLENO NUMBER LONG INTEGR TABLE NUMBER

ROOM TYPE Text 2 ROOM TYPE

CAPACITY Number LONG INTEGR CAPACITY

Table No:-Primery Key