CASUAL WORKERS/VISITORS FEES AND WEEKLY TIMESHEET

CLAIM FORM
Please ensure that you have completed an Individual Details Form prior to making a claim.
Note for claimant Please complete all relevant information and sign at the bottom

Mr

Title

Oliver
First Name ..................
17/12/1994

Date of Birth

Pickup
Family Name

JZ726101B
National Insurance No

29 Barstow av, York, yo103he

Contact Address:
odp94@hotmail.co.uk

Contact Email:
PLEASE COMPLETE EITHER THE CLAIM OR TIMESHEET AND SIGN
CLAIM for one off fees or expenses (please attach all receipts)
Reason for claim: Fee for PhysFest performance
Date(s) incurred:

29/09/2016

Travel cost:
Fee (see notes overleaf):

187.50

Other expenses:
Total:
TIMESHEET for payment of weekly hours worked (to the nearest 15 mins)
Day
Time Worked
Total Hours
AM start
AM end
PM start
PM end
Sunday
Monday
Tuesday
Wednesday
Thursday
Friday
Saturday
Total hours for the week
Hourly rate
Hours of holiday (previously accumulated) to be paid for the week
Signature of claimant:

Date:

FOR THE DEPARTMENT TO COMPLETE (please ensure all codes are valid)
A/C and Cat4 fields are mandatory fields
A/C
Cat 4
Cat 1
Cat 5
Cat 6 ICC
Cat 7
CIS
Workorder
Analysis
Product
ACC
INTERCO
Y/N
xxxx
xxxxxxxx
xxxxx
xxxxxx
xxxx
xx

23/09/2016

VAT
code

Authorised signature:

Department:

Name (please PRINT)

Date:

Exc VAT
(Sterling)

Exc VAT
(currency)

CASUAL WORKERS/VISITORS FEES AND WEEKLY TIMESHEET

NOTES
1. PAYMENT

Payment will be made by BACS directly to your Bank/Building Society Account.

Please ensure you have completed the Bank Details Form.

2. AUTHORISATION

All claims must be signed by the claimant and authorised/checked by an authorised member of
the Department in which the work was carried out.

3. RECEIPTS

All claims must be supported by valid receipts as far as is practicable.

(Excluding mileage)

4. TRAVEL

2nd class Rail or Bus fares will be paid. Travel by car will be at the University visitor mileage
rate.

5. FEE PAYMENTS

The University has a duty to operate PAYE (Pay As You Earn) for all employees. This means
applying the rules for Income Tax and National Insurance Contributions. The following
statement is taken from the Employers Guide to PAYE.
"It is the employer's duty to deduct income tax from the pay of his employees whether or not
he has been directed to do so by the Tax Office. If he fails to do this he may be required to pay
over to the Revenue the tax which he should have deducted, and in addition, may incur liability
to penalties. If for any reason an employee, or a group of employees, claim that PAYE does
not apply to him, e.g. because he regards himself as self-employed or employed by a third
party, or the employer is in any doubt as to whether or not PAYE should apply, the employer
should consult his Tax Office before making any payment without deduction of Tax."
The UUK has issued guidance on Travelling and Subsistence Expenses.
"When lecture fees are taxable as employment income, any reimbursed traveling and
subsistence expenses would normally be treated in the same way unless paid in respect of
travel undertaken in the performance
of the lecturer's duties. The term in the performance of' means that the expenses must be
incurred in actually carrying out the duties of employment. It is not sufficient that an expense is
simply relevant to, or incurred in connection with, the duties of employment, or if the expense
is to put the employee in a position to perform his or her duties. So, if a university reimburses
an employed lecturer for the costs of travelling from home to the university the payment is
chargeable to tax. This is because the journey is not in the actual performance of the lecturer's
duties".
Tax and National Insurance will be deducted from all fee payments and from the associated
payments for travel and subsistence.
Any person who wishes to be paid 'gross' must complete an Employment Assessment
Form. It is stressed that evidence of Schedule 'D' Registration alone is not regarded as
sufficient justification for making gross payments.