Holy Anargyroi Saints Kosmas & Damianos Greek Orthodox Church

703 West Center Street, Rochester, MN 55902

Parish Assembly Agenda

General Meeting - Sunday, November 20, 2016
1. CALL FOR QUORUM
2. OPENING PRAYER
3. ELECTION OF ASSEMBLY CHAIR
4. ELECTION OF ASSEMBLY SECRETARY
5. MINUTES FROM SPRING GENERAL ASSEMBLY 2016 (pages 2-3)
6. TREASURERS 2016 FINANCIAL REPORT
a. October 2016 year to date Budget vs. Actual (page 4)
b. Balance Sheet Summary (page 5)
c. Designated Funds Overview (page 6)
7. TREASURERS 2017 BUDGET REPORT- Proposed (pages 7-10)
8. PASTORAL THOUGHTS
9. 2015 AUDIT REPORT (pages 11-12)
10. 2016 AUDIT COMMITTEE ELECTION
Johnny Mangouras(year 3-2016), Daniella Meier(year 2-2016), open (year 1-2016)
11. 2016 PARISH COUNCIL NOMINATIONS: 4 candidates to fill 3 spots (election 12/4/2016)
a. Ben Johnson (seeking re-election)
b. Jacob Petersen (seeking re-election)
c. Calli Kelly
d. Jason Meier
12. MINISTRIES (brief updates)
a. Festival
b. Catechetical Program/Youth
c. Philoptochos
d. Philoxenia
e. St. Philothei
f. Stewardship
g. Facilities/Building
13. OLD BUSINESS- none
14. NEW BUSINESS
15. CLOSING PRAYER/ADJOURNMENT
1

Holy Anargyroi Saints Kosmas & Damianos

Greek Orthodox Church
703 West Center Street
Rochester, MN 55902

Parish Assembly Minutes

General Meeting
Sunday April 17, 2016
Parish Council Present:

Parish Council Absent:

Fr. Mark Munoz, Erline Holman, Aaron Biedermann, Robert

Lytle, Angie Rustad, Jacob Peterson, Halina Woroncow, Ben
Johnson, John Maragos, Amy Franqueria
None

OPENING PRAYER: Father Mark Munoz - 12:07pm

CALL FOR QUORUM: A quorum was called and meeting convened. 27 of 77 members
present = 35%.
ELECTION OF ASSEMBLY CHAIR: Council President Aaron Biedermann opened the
meeting. Johnny Mangouras (second by Jacob Petersen) nominated Tim Kelly to preside over the
Assembly. Approved by voice vote.
ELECTION OF ASSEMBLY SECRETARY: Jacob Petersen (second by Erline Holman)
nominated Bob Lytle to be assembly secretary. Approved by voice vote.
MINUTES OF LAST MEETING:
The minutes from the Parish Assembly meeting of November 22, 2015 were read. Jacob Petersen
(second by Halina Woroncow) made a motion to approve. Approved by voice vote.
AUDIT REPORT FOR 2015: tabled until the next assembly. Report not ready yet.
TREASURERS 2016 YEAR-TO-DATE FINANCIAL REPORT
1. Designated funds
a. Pampori Fund has been invested in the Rochester Area Foundation.
2. Cash balance at the end of March was $49,955
3. Budget vs. Actual through end of March
a. Stewardship down $9,000 with no apparent cause
b. Expenses under budget
4. Johnny Mangouras thanked the Parish Council for carefully managing the budget.
5. Halina Woroncow (second by Angie Rustad) made a motion to approve the
treasurers report. Approved by voice vote.
6.
ELECTION OF PARISH COUNCIL ELECTION COMMITTEE The following people
were nominated to serve on the Parish Council Election Committee: Daniela Meier, Marie
2

Petersen, and Chris Brekke. Jacob Petersen (second by Aaron Biedermann) made a motion to
approve the three nominees. Approved by voice vote.
CONFIRMING COMMITTEE ASSIGNMENTS: corrections/additions noted were Effie
Psimos, Secretary of Philoptochos and Anna Ryabova, Vice President of Philoptochos.
PASTORAL THOUGHTS: With Holy Week approaching Father Mark expressed his
appreciation for the support of the Parish Council and the parishioners. He made a special note to
thank Tim Kelly for his efforts in guiding the parish through the construction of the new
facilities.
Parish Council President Aaron Biedermann echoed Father Marks comments about Tim Kelly.
He also thanked Johnny Mangouras for his efforts in the design and construction of the kitchen
and John Maragos for his assistance in the design of the audio/visual and IT systems.
MINISTRY Updates: written summaries were provided by all ministries. The following verbal
comments were noted.
Youth Halina Woroncow
o New Education facility will allow additional classes.
o Appealed for new teachers
Outreach/Stewardship John Maragos
o Pledges down about $5,000 for the first quarter versus last year.
o Planning an outreach event for the parish to see the movie, The Big Fat Greek
Wedding II.
Philoxenia Johnny Mangouras
o May 13 Annual 5K Run for Philoxenia at the Church of the Holy Apostles in
Chicago
Festival Committee Johnny Mangouras
o Solicited contributions from the Parish to the cover the cost of food supplies
o Next meeting is May 3.
Building Committee Tim Kelly
o Construction cost of the new facilities ($3,177,609.15) has exceeded income
($3,030,212.10) by $147,397.05. Jim Chafoulias agreed to cover the overage in
addition to his previous gifts.
o Looking for ideas to reduce the remaining $277,000 of the mortgage on the
church. Suggestion to establish a fundraising committee. Jacob Petersen asked if
there was enough money in the building funding to make the next mortgage
payment on the church. Tim answered yes.
OLD BUSINESS None
NEW BUSINESS
Father Mark reminded everyone of the building dedication scheduled for Sunday May 13.
Metropolitan Iakovos is planning to attend and participate. There will be a formal
luncheon after liturgy. Local dignitaries will be invited to attend.
ADJOURN 1:10 PM
3

OCTOBER 2016 YEAR TO DATE BUDGET VS. ACTUAL

Jan - Oct
16

Budget

$ Over
Budget

% of
Budget

31000 Stewardship

166,256.92

190,000.00

-23,743.08

87.5%

37000 Fundraiser Income

109,755.13

106,000.00

3,755.13

103.54%

38000 Restricted Contributions

196,653.51

79,000.00

117,653.51

248.93%

0.00

1,458.34

-1,458.34

0.0%

472,665.56

376,458.34

96,207.22

125.56%

41000 Administrative

31,052.39

34,520.86

-3,468.47

89.95%

42000 Building Expenses

36,992.39

52,491.66

-15,499.27

70.47%

116,427.99

114,779.18

1,648.81

101.44%

44000 Stewardship Expenses

22,374.70

27,083.34

-4,708.64

82.61%

47000 Fundraiser Expenses

80,319.89

62,883.34

17,436.55

127.73%

48000 Restricted Expenses

26,660.97

82,708.34

-56,047.37

32.24%

313,828.33

374,466.72

-60,638.39

83.81%

158,837.23

1,991.62

156,845.61

7,975.28%

50000 All Other Income

20,713.57

458.34

20,255.23

4,519.26%

58000 Philoxenia Income

49,126.27

30,000.00

19,126.27

163.75%

69,839.84

30,458.34

39,381.50

229.3%

69,737.56

30,000.02

39,737.54

232.46%

69,737.56

30,000.02

39,737.54

232.46%

Ordinary Income/Expense
Income

39000 Miscellaneous Income

Total Income
Expense

43000 Salaries and Benefits

Total Expense
Net Ordinary Income
Other Income/Expense
Other Income

Total Other Income

Other Expense
68000 Philoxenia Expenses
Total Other Expense
Net Other Income
Net Income

102.28

458.32

-356.04

22.32%

158,939.51

2,449.94

156,489.57

6,487.49%

BALANCE SHEET SUMMARY

Oct 31, 16

Oct 31, 15

$ Change

298,820.91

2,598,395.57

2,299,574.66

75,899.10

0.00

374,720.01

%
Change

ASSETS
Current Assets
Checking/Savings
Other Current Assets

-88.5%

2,598,395.57

75,899.10
2,223,675.56

-85.58%

5,533,866.73

3,758,901.41

1,774,965.32

47.22%

5,908,586.74

6,357,296.98

-448,710.24

-7.06%

544.56

1,716.92

-1,172.36

-68.28%

22001 Home Federal Building Mortgage

225,000.00

277,000.00

-52,000.00

-18.77%

22002 Philoxenia Mortgage

108,389.65

122,234.54

-13,844.89

-11.33%

333,389.65

399,234.54

-65,844.89

-16.49%

333,389.65

399,234.54

-65,844.89

-16.49%

333,934.21

400,951.46

-67,017.25

-16.72%

5,574,652.53

5,956,345.52

-381,692.99

-6.41%

5,908,586.74

6,357,296.98

-448,710.24

-7.06%

Total Current Assets

Fixed Assets
TOTAL ASSETS

100.0%

LIABILITIES & EQUITY

Liabilities
Current Liabilities
Long Term Liabilities
22000 Long Term Liabilities

Total 22000 Long Term Liabilities

Total Long Term Liabilities
Total Liabilities
Equity
TOTAL LIABILITIES & EQUITY

DESIGNATED FUNDS
Savings
Jan 2016 Beg Balance:

Legacy
49,666

Building Fund
$ 1,446,793

Icon Fund
$
688

TOTAL
$ 1,497,147

Add Income:
Subtract Expense:
Oct 2016 End Balance:

$
$
$

49,666

$
380,689
$ 1,666,072
$
161,410

$
$
$

688

$
380,689
$ 1,666,072
$
211,764

Checking
Jan 2016 Beg Balance:
Add Income:
Subtract Expense:
Oct 2016 End Balance:

St. Philothei
$
717
$
2,047
$
1,436
$
1,328

Kereakos
$ 3,330
$
$
$ 3,330

TOTAL
4,827
2,047
1,436
5,438

GOYA
$
$
$
$

780
780

Bank Balance vs Restrictions

Checking
Savings
Bank Balances:
$
64,530
$
184,488
Restricted Funds:
$
5,438
$
211,764
Surplus/(Deficit):
$
59,092
$
(27,276)
Total
Surplus/(Deficit):

31,816

$
$
$
$

2017 PROPOSED BUDGET REPORT

2016
Annual
Budget

2017
Budget

182,000.00

175,000.00

45,000.00

35,000.00

1,000.00

1,000.00

228,000.00

211,000.00

100,000.00

120,000.00

3,000.00

3,000.00

103,000.00

123,000.00

3,000.00

0.00

106,000.00

123,000.00

38100 Building Fund Income

50,000.00

13,500.00

38200 Icon Fund Income

20,000.00

60,000.00

38401 Other Collections

7,000.00

7,000.00

38501 OCMC Income

3,000.00

3,000.00

38502 St. Philotei Project

1,750.00

1,750.00

38503 GOYA Missions Income

2,100.00

2,100.00

Total 38500 Outreach Revenue

6,850.00

6,850.00

38600 Reimbursements

6,000.00

6,000.00

38700 Priest DF Income

7,000.00

7,000.00

550.00

100.00

550.00

100.00

97,400.00

100,450.00

1,750.00

0.00

433,150.00

434,450.00

2,250.00

2,250.00

120.00

120.00

Ordinary Income/Expense
Income
31000 Stewardship
31100 Pledged Donations
31200 Unpledged Donations
31300 Liturgical Items Donated
Total 31000 Stewardship
37000 Fundraiser Income
34200 Dinner Income
37100 Festival Income
37102 Sales
37109 Miscellaneous
Total 37100 Festival Income
37201 TOF
Total 37000 Fundraiser Income
38000 Restricted Contributions

38500 Outreach Revenue

38900 Other Restricted Income

38901 Bookstore Income
Total 38900 Other Restricted Income
Total 38000 Restricted Contributions
39000 Miscellaneous Income
Total Income
Expense
41000 Administrative
41100 Office
41101 Printing Supplies
41102 Forms and Stationery

41109 Miscellaneous Office Supp

41301 Phone and Internet
41303 Postage
Total 41100 Office

475.00

475.00

2,900.00

3,600.00

750.00

750.00

6,495.00

7,195.00

5,200.00

4,300.00

41200 Other Supplies

41201 Candle Supplies
41202 Bookstore Supplies

750.00

1,000.00

6,000.00

4,000.00

400.00

400.00

12,350.00

9,700.00

700.00

700.00

9,000.00

5,000.00

41501 Memberships

500.00

400.00

41502 Statement Fees

180.00

180.00

41503 Overdraft Fees

60.00

0.00

41506 Merchant Account Fees

1,200.00

1,500.00

Total 41500 Membership and Fees

1,940.00

2,080.00

41600 Equipment Maintenance

1,800.00

0.00

41701 Church School Expenses

600.00

600.00

41702 Youth Programs Expenses

400.00

400.00

41703 Outreach Program

200.00

200.00

41704 Prison Visit

840.00

840.00

2,040.00

2,040.00

41801 Liturgical Supplies

2,100.00

3,000.00

41802 Substitute Clergy

1,000.00

1,250.00

41803 Hierarchical Visits

1,000.00

1,500.00

4,100.00

5,750.00

38,425.00

32,465.00

42101 Electricity and Water

12,750.00

14,400.00

42102 Gas

12,750.00

6,000.00

3,000.00

3,000.00

28,500.00

23,400.00

42201 Janitorial

6,000.00

10,000.00

42202 Insurance

20,000.00

24,000.00

840.00

840.00

41208 Flowers (donated Liturgic)

41209 Miscellaneous Supplies
Total 41200 Other Supplies
41300 Communication
41400 Conference Expenses
41500 Membership and Fees

41504 Late Payment Fees

41700 Church Porgrams

Total 41700 Church Porgrams

41800 Liturgical Expenses

Total 41800 Liturgical Expenses

Total 41000 Administrative
42000 Building Expenses
42100 Utilities

42103 Waste and Recycling

Total 42100 Utilities
42200 Services

42203 Security

42204 Grounds Maintenance

1,600.00

42205 Pest Control

1,600.00

350.00

350.00

2,000.00

2,000.00

30,790.00

38,790.00

42300 Repairs

2,500.00

5,500.00

42400 Maintenance Supplies

1,200.00

1,200.00

62,990.00

68,890.00

43101 Clergy Salary

55,000.00

57,000.00

43102 Clergy FICA

12,300.00

12,750.00

43103 Clergy Housing

25,000.00

25,000.00

5,000.00

6,500.00

97,300.00

101,250.00

27,900.00

34,000.00

43202 Clergy Pension

7,200.00

7,200.00

43203 Clergy Allowances

4,920.00

4,920.00

Total 43200 Benefits

40,020.00

46,120.00

43910 Federal Taxes

415.00

1,000.00

137,735.00

148,370.00

29,500.00

32,000.00

3,000.00

3,000.00

32,500.00

35,000.00

38,000.00

43,000.00

47102 Rental

5,100.00

5,100.00

47103 Services

2,300.00

2,300.00

47104 Marketing

8,400.00

8,400.00

47105 Entertainment

1,000.00

1,000.00

47109 Miscellaneous

6,000.00

9,000.00

60,800.00

68,800.00

2,500.00

2,500.00

63,300.00

71,300.00

14,000.00

8,000.00

42209 Other Services

42200 Services - Other
Total 42200 Services

Total 42000 Building Expenses

43000 Salaries and Benefits
43100 Salaries

43104 Secretarial
Total 43100 Salaries
43200 Benefits
43201 Clergy Health Insurance

Total 43000 Salaries and Benefits

44000 Stewardship Expenses
44100 Archdiocese Pledge
44201 Iakovos Retreat Center
Total 44000 Stewardship Expenses
47000 Fundraiser Expenses
47100 Festival Expenses
47101 Food/Supplies

47100 Festival Expenses - Other

Total 47100 Festival Expenses
47200 Dinner Expenses
47000 Fundraiser Expenses - Other
Total 47000 Fundraiser Expenses
48000 Restricted Expenses
48100 Restricted Building Expenses
48101 Building Interest

48102 Large Capital Prjoects

48100 Restricted Building Expenses Other

50,000.00

0.00

Total 48100 Restricted Building Expenses

64,000.00

8,000.00

48200 Icons Expenses

20,000.00

60,000.00

400.00

400.00

48501 OCMC Pledge

3,000.00

3,000.00

48502 St. Philotei Project

1,750.00

1,750.00

48503 GOYA Missions Expenses

2,100.00

2,100.00

Total 48500 Outreach Expenses

6,850.00

6,850.00

48700 Priest DF Expense

7,000.00

7,000.00

48900 Other Ministries

1,000.00

1,000.00

99,250.00

83,250.00

434,200.00

439,275.00

-1,050.00

-4,825.00

48401 Other Collections Submitted

48500 Outreach Expenses

48500 Outreach Expenses - Other

Total 48000 Restricted Expenses

Total Expense
Net Ordinary Income
Other Income/Expense
Other Income
50000 All Other Income
51000 Hall Rental Income

5,000.00

52000 Pampori Library Fund

250.00

0.00

53000 Interest and Dividends

300.00

150.00

550.00

5,150.00

36,000.00

64,000.00

36,550.00

69,150.00

68201 Utilities

13,000.00

13,000.00

68202 Services

2,000.00

2,000.00

68203 Repairs and Maintenance

2,500.00

6,000.00

68204 Capital Projects

2,500.00

10,000.00

68205 Fundraising Expenses

2,000.00

15,000.00

68209 Other Expenses

4,000.00

4,000.00

68210 Phil Interest

7,000.00

7,000.00

68211 Philoxenia Wages

3,000.00

7,000.00

Total 68000 Philoxenia Expenses

36,000.00

64,000.00

36,000.00

64,000.00

550.00

5,150.00

-500.00

325.00

Total 50000 All Other Income

58000 Philoxenia Income
Total Other Income
Other Expense
68000 Philoxenia Expenses

Total Other Expense

Net Other Income
Net Income

10

Holy Anargyroi Greek Orthodox Church

Audit Committee Report January 1- December 31, 2015
Members: Amy Franqueira, Johnny Mangouras and Daniela Meier.
The audit committee convened on February 3rd at 6pm for its first meeting.
The audit committee is composed of volunteers, and its duty is to objectively and critically review the
books of the Church to help maintain the integrity and financial well-being of the Church. Specifically,
the audit committee should focus on:
1) Preventing the church from breaking the law, and reviewing transactions to make sure the law has
not been broken.
2) Preventing and detecting the waste and abuse of the Churchs resources.
3) Protecting the integrity of church staff by reviewing internal controls and making sure they are
functioning and preventing fraud in both act and appearance.
Duties performed were as follows:
1) Committee members were given free rein to review any transaction or ask any question pertaining
to the church finances (other than donor personal/financial information). The committee has full
access to the Churchs electronic records and all paper records.
2) Each committee member was given and reviewed the Budget v Actual, Profit and Loss Previous
Year Comparison, and Balance Sheet Previous Year Comparison reports for the January 1December 31, 2015 period. The committee used the P&L PY Comparison to look for large or
unusual changes in the operations of the church, and to understand the operations of the church in
general, to highlight areas:
a. Where fraud may be taking place, either intentionally or unintentionally, or
b. Where mistakes, errors, or fraud may have a material impact on the Churchs operations
as a whole.
3) The committee reviewed the general ledger of the Church for the period and looked for
transactions for review, including:
a. A comparison of the bank statements of the church to the transactions in the bank
accounts for 3 random months during the year. It appears that all transactions running
through the bank statements were included in the Churchs books. Also, all bank
accounts were reconciled in the Churchs books.
b. Transactions with names of people in the church, unusually large or small amounts, and
vendors that we wanted to check for correctness.
c. Several random transactions, all of which appeared true and correct.
4) Amy was assigned to review all checks that had been written out of the churchs main checking
account and to scrutinize money leaving the Churchs accounts. Upon review all transactions
appeared to be proper, however the following areas required further examination:
a. Documentation was missing for multiple checks, including receipts/invoices and approval
information. It appears that these checks were requested by multiple people, and is not
limited to one particular area or event. Although this information is missing it does
appear that these are all attached to legitimate expenses. It is recommended that some
sort of supporting documentation be submitted at the time of requesting a check to ensure
that it does not get forgotten.

11

5) Daniela was assigned to review deposits to ensure that amounts reported by ushers as received
were deposited into the bank. Upon review the following was noted:
a. All the deposits match the summary.
b. If original summary paper was incorrect, the appropriate comments were made at the
time of deposits and the total was always correct.
6) In addition, Daniela was assigned the task of reviewing Greekfest financial records. Over all
transactions and deposits appeared to be correct, however the following should be noted:
c. Start up cash for the Festival came from the Philoxenia Account on 08/28/2015. The
account was reimbursed for those funds on 05/20/2016.
d. A credit card statement totaling $5,454 was missing receipts but appears to be for
legitimate Festival expenses at: Menards 79.62; Power Movers of MN 2,867.50 &
932.50; Hyvee 1,575.00
e. There appeared to be a $549 variance between the Summary Sheet and total deposits for
the Festival. In addition, another $565 was found in the Outreach table cashbox on
02/19/2016. Not all transactions were run through the Square POS system, which may
explain the additional funds deposited. It is recommended that updates are made to the
POS procedures/training for this year's festival to ensure that all transactions are run
through the system and every drawer is cashed out and balanced at the end of the night.
Areas for review from 2014 Audit:
Better tracking of Greekfest Income and Expenses, as currently there does not appear to be a
standardized system for tracking this information and documentation regarding the collection and
counting of funds for deposit was not readily available. The implementation of the Square POS
system should assist with this.
It should be noted that there was a definite improvement in tracking of GreekFest
financials over the previous year. The implementation of the Square POS system proved
to be a helpful tool in tracking Festival income and identifying the profitability of items
offered.
The Priest Discretionary Fund does not currently have system for documenting or tracking checks
written on the account. Our recommendation is that a system be put into place that will both
maintain the confidentiality of those individuals in need but also ensure that relevant information
is retained in the event that it is ever needed.
The recommended tracking has been successfully implemented.
Areas for review next year:
Supporting documentation should be submitted at the time of requesting a check, and prior to
issuance, to ensure that it does not get forgotten.
Updates should be made to the POS procedures/training to ensure that all Festival transactions are
run through the system and every drawer is cashed out and balanced at the end of the night.
Sincerely Submitted,
Amy Franqueira- Chair, 2015 Audit Committee

12