ORGANSATION NAME JOB DESCRIPTION

Job title:
Overall
job
purpose:
Reports to:
Supervisor to:

Finance

Key responsibility areas and associated tasks:

1. Managing staff in the finance department so that all staff perform are
able to fulfil their responsibilities, including but not limited to:
Participation in post design, recruitment and selection
Induction and training of new staff
Effective delegation, support and follow up
Maintaining a motivated and effective team
Periodic establishment of objectives and carrying out regular
performance reviews
2. Ensuring that necessary financial planning procedures are carried out,
including but not limited to:
Working with and facilitating budget holders in development of their
budgets
Ensuring donor formats and conditions are complied with
Consolidation and review of budgets
Cash flow forecasting
Participating in development and implementation of financing
strategy
3. Processing transactions, including but not limited to:
Cash handling receiving and paying cash
Issuing invoices, chasing debts
Ensuring proper control of cheque books and receipt books
Authorisation of payments and Local Purchase Orders (or other
financial commitments)
Processing payments on time, managing liabilities
Processing staff working advances (floats) and accountabilities
Payroll preparation and processing
4. Maintaining proper books of account and supporting documents,
including but not limited to:
Establishing appropriate books and records for cash, bank, fixed
assets, stocks, debtors, creditors
Keeping all books up to date

Carrying out reconciliations to ensure accuracy (eg cash count and

bank reconciliations)
Carrying out frequent data back ups
Maintaining proper physical files and computer files and folders to
enable easy retrieval of information by the organisation and others

5. Producing accurate, useful and timely reports, including but not limited
to:
Reports for budget holders, senior management, Board, donors and
beneficiaries
6. Ensuring good team work and cooperation between finance and
programme, including but not limited to:
Participation in regular project management meetings
Ensuring programme staff are trained in relevant aspects of financial
management
Ensuring a proper understanding of field operations, including risks
and practical limitations.
7. Ensuring adequate internal controls are in place
8. Ensuring that an annual audit is always carried out in good time