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Exam Day Booklet 2012 - Final
Exam Day Booklet 2012 - Final
Exam Day Booklet 2012 - Final
PET/PETfS
FCE/FCEfS
CAE
CPE
BEC P
BEC V
BEC H
ILEC/ICFE
TKT
Delta
STEP 1 SETTING UP
You must:
Have at least one invigilator per 25 candidates in each exam room. If
there is only one invigilator, you must ensure they have a way of
summoning assistance.
Use direction signs or a suitable alternative to help candidates nd the
exam room.
Display the current Cambridge ESOL Notice to candidates outside (not
inside) the exam rooms. Only one Notice is required if it is visible outside
all the rooms being used.
Remove or cover all helpful material, such as posters or notices in English,
from the exam room (except for safety notices).
Ensure there is an accurate method of timing available to all candidates,
for example by having a clock at the front of the room.
Check you have the question papers and answer sheets for the correct
test. You must not open the question paper packets before the exam day.
Seating arrangements
FRONT
01
02
1.25m
06
07
12
05
08
11
04
09
10
1.25m
03
CBT
YLE
SfL
EXAM DAY BOOKLET
Exam materials
The exam materials have been checked by the centre on receipt. Make sure you have everything you need to run
your exam today.
Blank answer and mark sheets are provided for emergency use when an individually printed sheet is not available.
Provided by Cambridge ESOL
Candidate ALL exams
Information
Sheet (CIS)
Reading & KET/KET for Schools
Writing
PET/PET for Schools
BEC Preliminary
Reading
FCE/FCE for Schools,
CAE, CPE
BEC Vantage
BEC Higher
ILEC, ICFE
Writing
FCE/FCE for Schools,
CAE, CPE
BEC Vantage
BEC Higher
ILEC, ICFE
Provided by you
(the centre)
Soft pencils (B or HB),
erasers
Use of
English
Authorised/unauthorised materials
You must provide a designated area where candidates can store personal items during the exams (preferably
outside the exam room). No smoking, eating or drinking is allowed in the exam room (except for water in a plastic
bottle).
Authorised materials that candidates can have at
their desk during the exam:
LISTENING:
You must not allow any unauthorised people into the exam room. Inspectors will always provide proof of
identity.
Attendance registers
Complete and sign the attendance register during each test.
If a candidate is not on the attendance register, add their name and candidate number and tell the Centre Exams
Manager of this addition as soon as possible. If there is no space available on the attendance register, attach a
note with the candidates name and candidate number. You must also mark Special Arrangements candidates on
the attendance register.
Absent candidates
Mark a candidates absence on the attendance register in the attendance column and shade the relevant box on
the candidates pre-printed answer sheet.
Remove the absent candidates materials from the desk after allowing enough time for a late arrival.
Note: You must never use an absent candidates answer sheet for another candidate.
Room plans
You must complete an accurate room plan during each test.
The room plan must show the position of each candidate by candidate number, the direction they are facing, and
the distance between their desks. Include the number and position of invigilators. For Listening tests, each room
plan must also indicate the position of playback equipment and speakers, and of any pillars or other features
which might affect the sound.
Incidents
Malpractice
Submit a Malpractice form and, if relevant, a Special Consideration form
You must report anything unusual, such as suspicious behaviour of any candidates during the exam, to the Centre
Exams Manager.
Some examples of malpractice:
Talking
Copying/collusion
Using unauthorised materials,
such as dictionaries or notes
Using electronic devices
Impersonation
Disruptive behaviour
Not following the instructions
of exam staff
Mobile phones ringing
Late arrivals
Submit a Late Arrival form
You must not allow late arrivals for Listening tests to enter once the test has started. However, for FCE, CAE and
CPE, the supervisor can allow the candidate to take the test using a different test version later on the same day,
provided they have not been in contact with candidates who have already taken the test.
For other papers, you can allow late arrivals to enter (with the supervisors permission) if no other candidate has
permanently left the room. You must give them the same instructions as other candidates and allow them the full
time of the test.
On the candidates question paper and answer sheet(s), indicate the point reached at the time when the paper
was due to nish, with particular care being taken if questions have not been answered in sequence.
If a candidate is late for a good reason (e.g. sudden illness or transport problems) and exam security has not
been threatened, all the work completed by the candidate will be accepted by Cambridge ESOL.
If a candidate is late because of carelessness (e.g. oversleeping or misreading the timetable) and exam security
has not been threatened, the work completed within the exam times will be accepted by Cambridge ESOL.
Special consideration
Submit a Special Consideration form within two weeks of the exam day
If something happens that you think may affect the performance of a candidate or a group of candidates, the
Centre Exams Manager must submit a Special Consideration form.
For example, if any candidate is unwell during the exam, or if there is a loud noise during the Listening test,
or problems with the Listening test equipment, submit this form to ensure that your candidates are not
disadvantaged.
Please consider whether the issue affects all the candidates in the room, a range of candidates in an area, or a
single candidate.
Emergencies
Submit a Special Consideration form within two weeks of the exam day
If there is an emergency, such as a re alarm or bomb alert, follow the instructions below:
LISTENING
The test is divided into sections, and the recording
on the CD is complete in itself, with all necessary
pauses and instructions to candidates.
At the end of the test tell candidates to put their
pencils down immediately.
Collect all question papers, answer sheets and rough work before candidates leave the exam room.
Candidates must remain seated while you collect the papers.
If a candidate does not transfer all their answers to the answer sheets in time, and you believe that there is a
good reason, you must return the question paper with a report explaining the reasons for non-transfer. Any
requests for Special Consideration because a candidate has not transferred their answers will not be accepted if
submitted later.
Pack materials according to the instructions given in Step 6.
Make sure materials for each test are packed in separate script return envelopes.
Collate used question papers in candidate number order.
Collate answer sheets in candidate number order.
Split answer sheets into separate envelopes per packing code.
Paper 1
Paper 2
Seal the materials to be returned in the script return envelope immediately and attach the bar code label.
If your Centre Exams Manager wishes to double-check that materials are packed correctly, seal the materials
in a similar A4 envelope in the presence of a witness. You must then provide two signatures across the seal
and give the envelope to the Centre Exams Manager.
Exam materials must never be stored unsealed.
Give the envelope to the person responsible for keeping it in a safe place and despatching it.
KET/KETfS
PET/PETfS
FCE/FCEfS
CAE
CPE
BEC P
BEC V
BEC H
ILEC/ICFE
TKT
Delta
UCLES 2011EMC/7826/1Y10
NOT FOR RESALE
CBT
YLE
SfL
*8904801371*
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