HANDS ON TRAINING ON

MICROSOFT PROJECT 2010

HANDS ON TRAINING ON MICROSOFT

PROJECT 2010
Course Objective
a) To introduce Microsoft Project 2010 as a planning tool in project management.
b) To deliver basic knowledge and skills in preparing project planning and
scheduling.
c) To produce project document for baseline planning.
Learning Outcome
At the end of this course, students will be able to
a) Understand the basic components in project planning which is the scope of
work, time, risks and resources.
b) Able to produce baseline file for project planning using Microsoft Project
c) Able to produce visual report (S-curve financial and physical) for project
reporting

INTRODUCTION
What is project planning?
Project planning is the process of identifying all the
activities necessary to successfully complete the
project. It is also the process of determining the
workable work scheme to achieve project objectives.
What is project scheduling?
Project scheduling is a process to identify sequence of
work or activities involve and determine realistic time
for each activities with start time and finish time.

INTRODUCTION

REVISED/CONTROL

PROJECT GOAL

MONITOR

PLAN

QUALITY
COST

EVALUATE

PLANNING TOOL
Microsoft Project/Primavera-planning tools
Uses to do the planning and for project
monitoring and control
Types of planning file:
baseline file (initial planning)
tracking file (Monitoring and control)
new baseline file/Schedule Updating (Revise
program)

MSP 2010 FOR CONSTRUCTION

Creating the Baseline File
Steps
Open New File-set the Project Information (New project: Reset the Project
Start Date according to Contract Start Date.
Set The Working Schedule (Working Time/Holidays)
Create the Working List according to WBS List
indent and out dent sub activities accordingly
Identify activities which requires different types of payment (initial cost,
prorated, recurring cost, on completion)
WBS codes

Create The Relationship/Link (Predecessor Or Successor) for subtask.

Assign Durations (3rd Party Job Create As Milestone, Duration=0)
Effort Driven Scheduling
Activity Duration Estimate

MSP 2010 FOR CONSTRUCTION

Assign fixed cost for sub activities
Set Project as Baseline File
Creating the Financial S-Curve
Creating the physical S-curve

Project Information
Project Title: Construction of Dream House at
Parit Raja
Project Start Date: 1st November 2016
Project Finish Date : 30 April 2017
Project Duration: 6 months
Contract Sum: RM 200,000.00
Working Calendar: Sunday is non-working day
Holiday: State and Federal

WBS List
Bungalow in Parit Raja
Project Start
Preliminaries
Performance Bond/Insurance
Establish and Removal of Site
Office
Progress Report

Land Acquisition
Earthwork
Site Clearing
Excavation , Backfilling and
Leveling

Piling Work

Building Work
Structure
Sub Structure
Super Structure
Roof Trusses

- Architecture
Wall
Floor Finishes
Painting
Internal
external
- M&E
Electrical
Wiring
Switches and Sockets
Plumbing
Piping
Sanitary Fixtures
Infrastructure
- Road and drainage
- TNB and Water Meter Supply
Testing and Commissioning
Project Finish

OPEN NEW PROJECT

File>New>Blank Project

SET THE START DATE

Project>Project Information>Select the Start Date (1/3/2013)>ok!

SET THE WORKING SECHEDULE

1. Exceptions (Public Holidays)

Project>Change Working Time>Exceptions> List all the agreed public holidays for project

SET THE WORKING SECHEDULE

Project>Change Working Time>Work Week>Details> Choose Saturday and Set Day(s) to

specific working times> type the time using clock format>ok!

Create the WBS List

Id no 1 (Project name)
Id no 2 (Project Startcritical milestone)
Final Id (Project Finishcritical milestone)

Task>Choose Task in Column>Indent/Outdent

Adjusting WBS Level

Task> Highlight Task Mode Column>Auto Schedule

List all task and

subtask
(indent/outdent
according to its level)
All authority and 3rd
party job create as
milestone
(duration=0)
Set the task mode as
auto schedule

WBS Level/System Coding

WBS Level 1
(project name)
WBS level 2
(activities)
WBS level 3 (subactivities)
WBS level 4 (Work
Tasks)
WBS level 5 (Sub
Work Tasks)
And So on..

Insert Column>Scroll for WBS

Project Scope Planning

I) Task/Activity
Individual work that defines a piece of work that is
necessary to complete a project
Clearly define the work that needs to be accomplished
Has a START and FINISH date
Duration> 0 days
Contains 4M (Money, Manpower, Material and
Machinery)

Project Scope Planning

II) Milestones
Special event/Major event/significant point in
the project that the planner want/need to
monitor.
Every project has at least 2 milestone (START &
FINISH)
Duration = 0 days (takes no time and show as
date only).
Use no resources (4M=0)

Project Scope Planning

III) External Dependency Milestone
Task that have work but done by third parties
Contractors do not know the scope of this
work and when the date of completion.
Should be shown in the work program of the
main contractor for the purpose of the
application of EOT.
Duration of work = 0 days

Project Scope Planning/Milestones

Project Start (0
days)
Land acquisition
(0days)
TNB and Water
Meter Supply
(0days)
Project Finish
(0days)

Recurring Task

Recurring Task is the task that occur

at a fixed frequency and continuously

Highlight Task to recurrent>Task Ribbon>Scroll Task Symbol>Recurring Task

RECURRING TASK

Choose
frequency of
the recurrent

Set the range

in between
the contract
period
(project start
date)

Retype the
task name

Recurring is
task that occur
at a fixed
frequency and
continuously
e.g: weekly staff
Decide duration
meetings,
allocated for the
preparation of the
quarterly
document
reports or
Decide
reporting
monthly budget
date in the
calendar
review.
Enables you to
Set the range
create the
in between
meeting task
the contract
period (finish
once and assign
date)
a frequency and
timing to it.

RECURRING TASK

Activity Sequencing
How to decide?

Experience
Method Statements
Drawings
Detail Bill of Quantity (BQ)

How to show the relationship/link for every task/activity?

Predecessor-Activity before
Successor-Activity after
4 Types of relationship in CPM Network
Finish to Start (FS)
Finish to Finish (FF)
Start to Finish (SF)
Start to Start (SS)

CREATING THE RELATIONSHIP

ASSIGN THE DURATION-Experience

Using Experience
Parametric Estimation

D=Q/PR

ASSIGN THE DURATION-Parametric

Estimation
Resource Allocation

Quantity

Risk Consideration Duration

Estimates

Earthwork

Earthwork team [1]

10,000m3

+10%

11 days

Structural Works

Structural Team [2]

2000m3

Testing +7 days

17 days

Architectural
Works

Architectural Team [2]

3,000m2

Delivery + 5 days

20 days

M&E Works

M&E Team [2]

400nos

Procurement + 5
days

25 days

Building Works

Resource available (gang)

Production rate

Earthwork Team

[1]

1000m3/day/gang

Structure Team

[2]

100m3/day/gang

Architecture Team

[2]

100m2/day/gang

M&E Team

[2]

10nos/day/gang

Resource Planning

ASSIGN THE DURATION-PE

Value of Work
Work
Preliminaries
Performance Bond/Insurance
Establish and Removal of Site Office
Progress Report
Earthwork
Piling
Building Work

Value (RM)
10,000
10,000
3,000
10,000
12,000

Sub Structure
Super Structure
Roofing
Architecture

25,000
30,000
7,000

Wall
Floor
Painting
M&E
Electrical
Plumbing
Road and Drainage
Total

28,000
20,000
5,000
15,000
15,000
10,000
200,000

INSERTING THE COST

Payment
Method, choose
Start, Prorated or
End

View>Table>Cost

Insert all cost to

specific task in
Fixed Cost
Column

INSERTING THE COST

Total Cost Must

Equal to Contract
Sum

SET BASELINE FILE

Cost Calculated
(Baseline) must
equal to Total
Cost

Project>Set Baseline>Set Baseline

Visual Reporting: S-Curve (Financial)

Project>Visual Report>Cash Flow Report>View

Visual Reporting: S-Curve (Financial)

MSP transfer data to Excel

Financial S-Curve
Cash Flow Report
Cost

Cumulative Cost

14000

250000

12000

200000

150000

Cost

8000

6000

100000

4000

50000
2000

0
Week
Week
9 Week
10Week
11Week
12Week
13Week
14Week
15Week
16Week
17Week
18Week
19Week
20Week
21Week
22Week
23Week
24Week
25Week
26Week
27Week
28Week
29Week
30Week
31Week
32Week
33Week
34Week
35Week
36 37
Q1

Q2

Q3
2013

Cumulative Cost

10000

Visual Reporting: S-Curve (Physical)

Set %
Complete for
id no 1 as
100%

View>Tasks>Tracking

Visual Reporting: S-Curve (Physical)

View>Task Usage>Detail Styles>insert the Percent Complete and Cumulative Percent Complete
> ok!

data copied to excel and manually create the graph

Add item

% complete
cum %
complete

0 1% 3% 3% 2% 4% 2% 2% 2% 3% 2% 2% 2% 2% 4% 5% 3% 2% 6% 5% 4% 5% 8% 5% 3% 5% 2% 6% 2%

1%

0 1% 4% 7% 9% 13% 15% 18% 20% 24% 26% 28% 31% 33% 37% 42% 45% 48% 53% 58% 62% 67% 75% 80% 83% 88% 91% 97% 99% 100%

Physical S-Curve
1.2

0.8

% complete

0.6

cum % complete
0.4

0.2

0
1

9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30

Physical S-Curve
Physical S-Curve
1.2

0.8

% complete

0.6

cum % complete
0.4

0.2

0
1

9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30

Thank You
End of Course