Company Letterhead)

(Company Contact Details)

October 19, 2016
Maricres O. Antioquia
Collection Agent
(Contact Details of Employee)
Subject: NOTICE TO EXPLAIN WITH INVITATION TO
ATTEND ADMINISTRATIVE CONFERENCE
----------------------------------------------------------------------------Dear Ms. Antioquia:
Please submit your written explanation to the DISCIPLINARY MATTER(S) being
charged against you described or narrated below within FIVE (5) DAYS from
the date that this Notice was served upon you.
Also, please attend the conference to be held on October __, 2016 at
______
(am/pm)
at_____________________________ as this will give you
additional opportunity to verbally explain your side and present your
witnesses and other evidence regarding the said disciplinary matter.
You have the right to be represented by any counsel or person of your
choice.
In the event that you are found guilty of the said charge, the company may
terminate you from employment and/or impose other appropriate penalties.
This Notice consists of three (3) pages excluding attachments.
Kindly give this matter your priority attention.
Very truly yours,
Ms. Fatima B. Castillo
Human Resources Directress

DISCIPLINARY MATTER

What was/were the offense(s) committed:

Policy D, Section 1, sub-section 1.5 (5 counts) which provides, to wit:
1.5 Being notoriously undesirable to fellow employee due to
attitude and behavior practices during office hour.
1st offense -

7-30 days suspension

2nd offense -

Dismissal

When was/were the offense(s) committed (date & time):

For the first three (3) counts, these incidents happened sometime in
January 2016.
For the next two (2) counts, these incidents happened sometime
between October 7 to 12, 2016.
Where was/were the offense(s) committed:
All acts of notoriously undesirable conduct happened in Anchors
principal place of business.
Who is being charged of the offense:
Marices O. Antioquia
Who are the witnesses:
1.
2.
3.
4.
5.

Luisa Bernal (Supervisor-Citibank account)

Hazelle Joie Delos Trios (Administrative staff)
Joana A. Diana (Collector-Citibank account)
Erica Yusores (Collector-trainee)
Jeanalyn Esposo (Collectr-trainee)

How was the offense committed:

Attached herein as ANNEX A-series are copies of the incident
reports filed and submitted by the above-named witnesses and
complainants.
How did the offense adversely affect the company:
The notoriously undesirable attitude of Ms. Antioquia affected the
morale of the companys employees most particularly in her account
(Citibank) which is the companys biggest client. An employee

demoralized by a much senior employee would definitely affect the

production of the employee as well as the entire team. To date, the
production output of the Citibank team has decreased since the
undesirable attitude of Ms. Antioquia affected her teammates.
Furthermore, the complaints and incident reports submitted by her
colleague suggests that Ms. Antioquia manifests ill will in her work and
to the company management.
ACKNOWLEDGMENT RECEIPT OF NOTICE:
Signature Over Printed Name: ____________________________________
Date: ____________________________
Time: ___________________________
Place: ___________________________
WITNESS TO THE SERVICE OF NOTICE:
Signature Over Printed Name: ____________________________________
Date: ____________________________
Time: ____________________________
Place: ____________________________