CV and Interview

How to Improve your CV
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EXECUTE
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REVIEW
WRITE
There are 3 steps in writing a good CV
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Formatting
It is tight and interesting to read, everything mentioned
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support your case
Be clean and consistent. Do not use lines, boxes, or any

other distracting graphics. Use a simple font like Times New
Roman/ Arial with 12 font size
Spell check, grammar check, and language check

Purpose
and content
Different position will need different emphasize in

experiences and achievement. If possible, ASK the HR !
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A good CVs should consider these 2 elements in the making
Which company / industry you apply, make sure you dont

miss the usual industry practice (e.g. consulting vs
engineering vs graphics)
The CVs content must be:

Tell who you are (Strengths, motivation, attitudes, hobbies)
Describe your accomplishments and achievements
Review your essay Have I put all the requirements
needed in my CV?
SOURCE: Team Analysis
McKinsey
Mc
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How many pages do I need for my CV?
How many CV do I need?
Do I need to attach my photo in it? In what pose?

Size? Where should I put it?
Is to put reference name important? Who should I put?

Do I need to put their contact details as well?
Who should I ask to review my CV?
Should I put my junior high / high school experience?

I was a Ketua OSIS back then
Frequently Asked Question about writing a CV
McKinsey & Company
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DO
DONT
Use a clear format
Try to use big or complicated words
List quantitative data (e.g., GPA, GMAT

scores, scholarships, fluency in languages)
Go beyond one page
Describe leadership ability (e.g., personal

initiative, ability to create a followership,
entrepreneurialship)
Exaggerate your accomplishments

Make typos/grammar mistakes or
misspellings
Illustrate problem solving capability (e.g.,

creativity, business judgment, intellectual
capacity, ability to get things done)
CV DOS AND DONTS
Use a font size smaller than 10 points
Send contradictory messages
Imply drive and aspiration (results

oriented, records of achievement,
community impact, energy and
perseverance to make things happen)
Rank bullet points by order of importance
Include extra-curricular activities
McKinsey & Company
88
Coordinator of Sponsorship FEUI Cup 2014 (5 January 2014 25 April 2014)
Together with the vice coordinator, I led a team consist of 3 senior staffs, and 7 sophomores. Divided the
team into two big teams, one to develop contact list, and the other on to prepare all the meeting
materials (presentation, posters, and sponsorship proposal). After one month, we restructured the team
into 4 big groups, each assigned 25 target companies, and we will monitor the follow up / meetings
The vice coordinator and I were the one who conducted the meetings with sponsors company and
presented the proposal with the commercial / CSR heads. That year, we have target of 10 companies
as sponsors with total materialized sponsorship or Rp 50 Million
Head of Secretariat Bureau of KOMPeK 17 (FEUIs National Economic Competition) 25 May 15 - 30
May 16
How to make this into a better description in a CV?
I was a participant of KOMPeK 14, thats why I aspire to be one of the leaders in it. In KOMPeK 17, the
project officer chose me as head of Bureau. Back then, there were 2 main focus: organizational
achievement as a whole and also the previous committee experience. These two were my KPIs.
I was the one who developed from scratch the proper administration system, from secretarial aspects to
the delivery of project proposals. Not only system development, but also the execution itself. As we
know, most of the time, planning without execution is nonsense. So I really make sure that the system
ran well, and fully implemented
The dean of FEUI (Bapak Dekan Ganteng) also gave me a high recognition, we reached more than 500
high schools from Sabang to Merauke and brought them to Jakarta
McKinsey & Company
89
Give facts and figures

to support your
accomplishments
Use
strong,
actionable
verbs
Coordinator of Sponsorship FEUI Cup 2014
Lead team of 10 people

Jan 14-Apr 14
Developed contact list and build relationship and cooperation with potential companies to advertise in
the event
Assigned target companies to team members and monitor the follow up and results
Conducted meeting and presented the proposal to target companies
Achieved target of 10 companies as sponsors with total materialized sponsorship of Rp 50 million.
Sample descriptions of local graduate profile
Head of Secretariat Bureau of KOMPeK 17 (FEUIs National Economic Competition) May 15-Aug 15
Elected as Head of Bureau through selection process which focused on organizational achievements
and previous committee experience
Developed a proper administration system from secretarial aspects to the delivery of project
proposals and supervised the execution in the entire organization
Received high recognition from the Dean of FEUI on the success to promote FEUI and to build
relationship among participants from all over Indonesia (~500 high schools).
Make formatting clear

and consistent. Use
10 or 12 pt. font
Explain achievements
and international/
national exposure
Explain main
components of the
role
McKinsey & Company
90
EXECUTE
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Spelling
and
Grammar
q Have you used a spell checker?

q Is capitalization used correctly? (BSc and not Bsc)
q Have you also proofread it thoroughly? A spell checker wont pick up the difference between form and from! Also check the
q
grammar and punctuation carefully.

Has it got a lively writing style? Use of positive, active language, Easy to pick out facts. Authentic and truthful.
Layout
q
q
q
q
q
q
q
q
q
Structure
q Is there a clear structure with appropriate headings and logical development? Carefully organised. Identified sections (e.g.
Style
q Are you using bullets for lists?

q Are these bullets proper bullets e.g. circles or squares rather than just dashes - or asterisks ?
q Have you included your modules if doing a vocational course and applying to jobs related to your degree subject? You can
Is it no more than two pages of A4?

Are the page margins at least 1 cm all round? (and preferably more)
Hold it at arms length: does it have a pleasing and professional appearance?
There should be no dense paragraphs more than 7 lines long.
Is it easy and clear to read? Not too cramped.
Not too much white space at the end? This suggests that youve run out of things to say about yourself!
Is the most important information on the first page of the CV?
Is everything neatly aligned?
Is all the information about a particular topic together in one place on the CV, rather than fragmented throughout? E.g.
education and qualifications should be together under a single Education heading rather than separated into Education and
Qualifications sections.
education, work experience). At least a line gap between sections. Normally education before work experience
q
q
q
Now lets get paired and check your friends CV
also add projects, technical skills gained and grades (if good!)
Are no more than two different fonts used? any more than this looks messy. Sans fonts look clearer on the screen, so a good
choice is Arial 10 points for your body text.
Are you using larger fonts for subheadings such as education, work and interests? 14 points Arial is a good size for these. A
classy dark (so it photocopies easily) colour adds visual Interest and makes your CV stand out
Are bold or italic used to draw eye to key points?
McKinsey
McKinsey
& Company
& Company
3
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Personal
details
q Have you put your name at the top in a large font size (say 18 points) so the selector can easily find your CV and know who it
Work
Experience
q Have you described key tasks, responsibilities and skills gained from work experience e.g. customer service skills.
Interests
q Have you included a broad variety of interests? e.g. team sports,

q Do you have social and active interests rather than just solitary and passive Interests? Evidence of being able to get on well
is from? You dont need to put Curriculum Vitae at the top
q Have you included your email address? This is the most common way that recruiters will contact you.
q Is this email address sensible and businesslike? (Not akuanakuiganteng@gnumail.com)
with other people? If not, you may come across as an introverted loner!
q Is there evidence of serious commitment to at least one activity? This suggests that you have the determination to carry things
though to a high level and are not a butterfly - constantly flitting from one activity to another but doing nothing well.
Is there organizing or leadership experience/evidence of taking responsibility and the initiative? These will be looked for most
management and professional roles.
0 - 10 Tear it up and start again!

11- 20 Getting there.
21 - 24 Buy yourself an interview suit.
25 - 28 Brilliant. Employers will be flocking to your door. Please share with us your tips and tricks!!
McKinsey
McKinsey
& Company
& Company
4
Now lets get paired and check your friends CV
93
Wrong capitalization, spacing, inconsistent full stop
Layout
Lengthy paragraphs, inconsistent alignment (within the same level of description), put
the most important information in the second page / bottom
Structure
Inconsistent structure
Informal font, font size too small, key points are not highlighted (with bold or underline)
Personal
details
No personal detail other than name (or too detailed personal information?!), outdated
mobile number
Work
Experience
Describing job description, but not what you achieved / did differently
Interests
Mambo jambo and fluffy interest we need you to be honest yet interesting!
Style
Spelling
and
Grammar
What are the general mistakes in CV writing?
Last: NOT ASKING OTHER PEOPLE FOR A REVIEW

McKinsey & Company
94
EXECUTE
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Content
Process
Needs to be concise and focused comfortably in 1 page; the aim is to
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introduce yourself and entice employer to read other documents
Two key messages - why you want them + why they should want you
Before sending: make sure you already have these documents:
Why you want them - talk strongly about why you want the position
and/or organisation show how it fits for you in terms of career
Resume & Cover Letter
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How to email your CV to recruiters / future employers? (1/2)
Selection criteria document/ question

Academic transcript
When sending: BLOCK 10-15 Minutes to double check, triple check on

the following:
Company name, recruiter name, position applied

Final check on spelling and grammar
After sending: (pray! you have done a great job!)
After 1 2 weeks: Send gentle follow up email to the recruiter

McKinsey
Mc
ey & Company
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Cover letter example
1
Purpose
Clarify reason
for writing,
position,
source;
Introduce your
themes
January 10, 2017

Ms Putri Damayanti
Human Resources Manager
PT Bo Cuan Gapapa
Jender Sudirman 28
West Jakarta
Kemang Raya
Mobile: 0812 xxx xxx xxx
Email: budigunawan@gmail.com
Dear Ms Putri:
I am applying for the Graduate - Analyst Logistics position that was advertised on Careers online this
week. The position seems to fit very well with my education, experience , and career interests. Please find
my application and academic results attached.
My research and analytical abilities are evidenced by my voluntary participation in a project conducted by
the Young Leaders of Indonesia, in which I led breakthrough leadership project with one of the biggest
FMCG company, giving ~USD 2million annual impact
I am available for an interview at your convenience and can be contacted on the above phone number at
all times. I am able to commence immediately. Thank you for considering my application.
Yours sincerely
Budi Gunawan
2
Interest
Express genuine
interest in the job
and organi-zation
that reveals your
research into the
role/ company;
clarifies major
criteria (degree)
Bo Cuan Gapapa's recent acquisition of JNA has captured my interest and in particular the subsequent
streamlining of the logistic business operations. Having recently completed my Bachelors of Science,
majoring in Math & Stats, at The University of Indonesia, I look forward to putting in practice my
quantitative and computer methods skills to optimise business processes, thereby keeping Bo Cuan
Gapapa a step ahead of the competition.
Three years' experience as a part-time customer service officer in Tokopedia has equipped me with welldeveloped oral and written communication skills. Dealing with customer enquiries and issues I honed my
interpersonal and conflict resolution skills. Additionally, during my summer vacation work this past year, I
gained experience with a start-up company where I designed a user-friendly database to optimize the
online order process. Going on study exchange my 2nd year and a recent 3 month working holiday to US
demonstrate my initiative and genuine interest in international issues.
4
Other unique
factors
Use figures/
facts to add
weight to
How to email your CV to recruiters / future employers? (2/2)
3
Sales Pitch
Address some of
the competencies
& requirements of
the job;
demonstrate what
they have to offer
& PROVE IT!
5
Conclusion
What next?
Other relevant
information
Attachments: Resume & Form; Academic Result

McKinsey & Company
97
AGENDA
Day 2 Sunday, 6 November 2016
Opening, Ice Breaker and Day 1 Overview (30)
08.00-08.30
How to improve your CV (60)
08.30-09.30
Tips and Trick on Interview (60)
09.30-10.30
Coffee Break (15)
10.30-10.45
Panel of Community Leaders: Haryanto Budiman (JP Morgan), Shinta Kamdani

(Sintesa Group), John Odhius (PNPM Mandiri Pedesaan)
10.45-11.30
Breakout Session and Lunch (60)
11.30-12.30
Prayer Break (15)
12.30-12.45
Opportunity Gallery Walk (120)
12.45-14.45
Next Step for YLI Alumni (30)
14.45-15.15
YLI Survey (15)
15.15-15.30
Graduation Ceremony (45)
15.30-16.15
Closing (15)
16.15-16.30
98
Tips and Trick on Interview

100
Prepare yourself before the interview

Both, the company and you, should benefit from the interview
Two objectives of interview:
For the company to know you better
Verification of whats written on CV

(knowledge and experience)
Detailed and insights about your strengths and

weaknesses (analytical and leadership skill)
A first glimpse at whether or not you

culturally fit with the company (interpersonal skill)
2
For you to know the company better
A great opportunity to learn about the company and

meet/interact with their people
Learn about development opportunities

Build network with potential future employer
101
A. Before interview
Do your homework to
find information
about the company
you are applying for
General understanding of the
company and its business will help
you establish a connection with the
interviewer and serve as a good
prepartion to enter a professional
environment
Tips and tricks:
Get the basic facts of the

company (vision, mission, line
of business, people)
Learn interesting news through

media, website
Find out the type of people and

qualifications they are looking
for
Use your network to find out

something unique/important
about the company
102
103
AFTER
INTERVIEW
DURING
INTERVIEW
BEFORE
INTERVIEW
There are 3 steps to have a successful interview
104
AFTER
INTERVIEW
DURING
INTERVIEW
BEFORE
INTERVIEW
A. Before interview
Dress for success

You never have a second chance to
make a first impression. Dress
appropriately for the interview will
often help create a positive first
impression.
The apparel
often proclaims
the man
William
Shakespeare
105
Before Interview - Dresscode (Men)

DO
Pants that fit the

waist
Loafers with dress
pants or khakis
Matching belt and

shoes
Tailored shirts for
trim bodies
DONT
Trendy clothing
Unusual styles
wear heavy perfume
or cologne
smoke or drink
alcohol before the
interview
chew gum
Full-cut shirts for

larger physiques
106
Before Interview - Dresscode (Men)

DO
Dark colored
jackets with
matching skirt or
slacks
Closed toe dress
shoes with a 2 to 3
inch heel
Plain hose
Well groomed hair

and nails
DONT
Short skirts
Lingerie-style blouses under
suits
Mule shoes
Ponytails or braids
Gaudy or flashy jewelry
wear heavy perfume or
cologne
smoke or drink alcohol before
the interview
chew gum
107
108
AFTER
INTERVIEW
DURING
INTERVIEW
BEFORE
INTERVIEW
B. During interview
Now that you have passed rigorous CV screening process, you

come to the interview. Its THE 1 hour where you will have a
chance to express your distinctiveness and to get a first feel of
how you fit with the company
Things you should do in a good interview:
1 Be yourself
2 Create a positive first impression
3 Communicate effectively
4 Highlight your strengths and distinctiveness
5 Ask questions purposefully
109
1 Be yourself
Tips and tricks:
You are who you are

You are a person, not a machine. We
believe that everyone is unique and if
you behave naturally, you will be in
the best condition to express your
strengths and distinctiveness.
Relax
Take your time
Its a converstation, get
something out of it for
yourself
Dont fake it
110
2 Create a positive first impression
Impress us from
the 1st second!
You got a few seconds of an interview attention to make the
next 1 hour a more exciting process. Presence, body
language, and first introduction are critical.
Introduce yourself, smile, and maintain eye contact

Extend hand first
Firm grip
Be the last to let go
Confident
Friendly
Positive
Tips and tricks:
Dont be late
Turn off cell phone

Be clean, sharp, and professional
Be confident, look them in their
eyes and shake their hands firmly
and naturally
Voice out your name clearly

during introduction
Control your body parts,

especially hands
Smile wont hurt
111
2 The keys to creating personal presence may be different

than you think
What you say?
7%
How you sound?
Voice
Fillers: er
Punctuation
38%
Choice of words
Structure of message
How you look?
55%
Gestures
Movement
Eye contact
Expressions
Clothing
Props
SOURCE: Team anaylsis
112
2 Always take command of the space
Turn off your internal critic to stop you from doubting and
shrinking into yourself
Take ownership of the room by circumnavigating it, determine

where you want to sit
Start confidently: pause, make eye contact, and smile

Stand or sit tall, leaning slightly into the audience or table
Gesture enthusiastically, but appropriately
Vary the loudness and tone of your voice to add color and
texture to your words
113
3 Communicate effectively
Communicate your
thoughts in a
structured and
concise manner
Listen to the questions carefully and take
your time to answer. Structure your
thoughts and express them clearly.
Tips and tricks:
Use the pyramid principle to

organize your thinking and
communications
State your main message

more clearly and concisely
More consistently
communicate synthesized
thoughts and insights rather
than a summary of facts and
details
114
Delivering effective communication: pyramid principle
Governing
thought
Q&A
dialogue
How?
Why?
What?
Major support/
key line
So
what?
Minor support/
details
Logical order
MECE
Same level of abstraction
Complete sentences
Synthesis of points below
115
3 Top down communication in explaining your CV/Personal

Experience
What was the most
notable achievement
in your life?
Developing small
village website
would
be a great story
Would you tell me?
The village
produces
1,000 ton
melon per
week
I identified a hidden
potential in one of
village in Jogja
I found the villagers

were lack of clue and
platform in marketing
their product
I jointly developed a
website with the villager
to get world attention
Situation
Complication
Resolution
The village is
popular with
their handicraft
product
Most of the
melons and
handicraft
were sold to
local people
with very
cheap price
The villagers
had lack of
access,
network and
knowledge to
channel their
product
Internet
was
relatively
new thing
in the
village
I worked
with the
chief of
village to
develop the
village
website
I helped the
chief in
promoting the
website and
educating the
villagers
The village
received
export
orders with
high price
from other
countries
116
3 Benefits to structured communication
For your audience/interviewer
Gets your message across faster

Is easier to absorb and process
For yourself
Puts yourself in the shoes of the

interviewer/employer
Forces you to think clearly

Eliminates irrelevant material
Easier to understand
Easier to remember
Therefore more likely to
get results,
and to get them faster
117
4 Highlight your strengths and distinctiveness
Show us your
distinctiveness!
Everyone got their own strengths and
weaknesses. Focus on how you will bring
value to the company. Explain your path
thus far, how you have developed your
strengths, and most importantly what you
will be able to do in the future
Tips and tricks:
Dont lie
When asked about
accomplishments, focus on a
few that differentiate you from
others
Impact achieved, challenges

faced, and strengths you
developed
When asked about

weaknesses, share some and
focus on what you are doing to
address/ develop
Share your passion, vision

Stay humble
118
Top 10 Frequently Asked Open Questions

1 Tell us about yourself
1.
2 Why do you think we should hire you? /
2.
What do you think you have to offer this company?
3.
3 Tell us about your biggest accomplishment /
What do you believe are your key strengths? /
Is there an achievement of which you are particularly proud? What is it? Why is it
significant?
4.
4 What do you believe are your key weaknesses? /
Tell us about your biggest disappointment /
Tell me about a challenging situation you have faced. What was the situation and how
did you cope with it?
5.
5 How do you see yourself in 5 years from now?
6.
6 What do you know about us?
Why do you want to work for us?
7 Tell me about your dream job. /
7.
What are you looking in a job?
8 Can you give me examples of your leadership / teamwork experience?
8.
9 Tell us your experience in a conflict. Describe a time when you had to deal with
9.
conflicting demands. How did you deal with this situation and what was the outcome?
10
10. Do you have any questions?
119
5 Ask questions purposefully 10 questions you should

ask in a job interview
1 What skills and experience would make an ideal candidate?

1.
2 What have you enjoyed most about working here?
2.
3 What is the single largest problem facing your staff?

3.
4 What constitues success in this position and in this organization?
4.
5 Do you have any hesitations about my qualifications?
5.
6 Do you offer continuing education and professional training?
6.
7 Can you tell about the team Ill be working with?
7.
8 What can you tell me about your new products and plan for growth?
8.
9.
9 Who previoulsy held this position?
10.
10 What is the next step in the process?
120
Pair exercise
Instructions
Get into pairs and decide who should answer what question:
Person 1: Why do you think we should hire you?
Person 2: Tell me about a challenging situation you have faced.

What was the situation and how did you cope with it?
Spend 2mins preparing the answer for the interview

Spend 3mins sharing the answers
Write down your observations on the feedback form (what worked
and what could be improved) and share with your partner for 5 mins
121
Interview exercise Feedback form

Aspects
What worked
What could be improved and how
Be yourself
Create a positive
first impression
Communicate
effectively
Highlight your
strengths and
distinctiveness
Ask questions
purposefully
122
123
AFTER
INTERVIEW
DURING
INTERVIEW
BEFORE
INTERVIEW
C. After interview
Follow up after an
interview, make the
most of your first
impression
Staying top of mind is incredibly important
and not just for the job at hand. Even if
youre not the right candidate for a
particular position wowing the right decision
makera recruiter, an HR person, or a
hiring managercan be incredibly valuable
down the line.
Tips and tricks:
Jot down notes (e.g. interviewer

names, challenges associated
with the roles, next steps)
Send a thank you email 24

hours after the interview
Do an honest assessment how

the interview went, you may ask
for feedback from the
interviewer
3 strikes policy; send an email, if

you didnt hear back, send a
follow up email, or pick up the
phone if still no answers to
express interest, not demanding
for answers
124

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How to Improve your CV

Printed 11/4/2016 11:08 PM India Standard Time

There are 3 steps in writing a good CV

Last Modified 11/5/2016 12:38 PM SE Asia Standard Time

Printed 11/4/2016 11:08 PM India Standard Time

There are 3 steps in writing a good CV

Last Modified 11/5/2016 12:38 PM SE Asia Standard Time

It is tight and interesting to read, everything mentioned

support your case

Be clean and consistent. Do not use lines, boxes, or any

Spell check, grammar check, and language check

Different position will need different emphasize in

A good CVs should consider these 2 elements in the making

Which company / industry you apply, make sure you dont

The CVs content must be:

How many pages do I need for my CV?

How many CV do I need?

Do I need to attach my photo in it? In what pose?

Is to put reference name important? Who should I put?

Who should I ask to review my CV?

Should I put my junior high / high school experience?

Frequently Asked Question about writing a CV

McKinsey & Company

Use a clear format

Try to use big or complicated words

List quantitative data (e.g., GPA, GMAT

Go beyond one page

Describe leadership ability (e.g., personal

Exaggerate your accomplishments

Printed 11/4/2016 11:08 PM India Standard Time

Illustrate problem solving capability (e.g.,

Last Modified 11/5/2016 12:38 PM SE Asia Standard Time

CV DOS AND DONTS

Use a font size smaller than 10 points

Send contradictory messages

Imply drive and aspiration (results

Coordinator of Sponsorship FEUI Cup 2014 (5 January 2014 25 April 2014)

Last Modified 11/5/2016 12:38 PM SE Asia Standard Time

Printed 11/4/2016 11:08 PM India Standard Time

How to make this into a better description in a CV?

McKinsey & Company

Give facts and figures

Last Modified 11/5/2016 12:38 PM SE Asia Standard Time

Coordinator of Sponsorship FEUI Cup 2014

Lead team of 10 people

Printed 11/4/2016 11:08 PM India Standard Time

Sample descriptions of local graduate profile

Make formatting clear

Printed 11/4/2016 11:08 PM India Standard Time

There are 3 steps in writing a good CV

Last Modified 11/5/2016 12:38 PM SE Asia Standard Time

q Have you used a spell checker?

grammar and punctuation carefully.

q Are you using bullets for lists?

Printed 11/4/2016 11:08 PM India Standard Time

Is it no more than two pages of A4?

Last Modified 11/5/2016 12:38 PM SE Asia Standard Time