Governance Datasheet

Make Information Governance a

Seamless Part of the Way You Work
New Challenges Require New Solutions
Companies today are struggling with a new set of complex
problems.
The sprawling number of personal devices and applications
used to access and store business content is becoming
a security challenge. Leaving IT and compliance teams
frantically trying to keep track of sensitive company
information in order to stay compliant with internal policies and external regulations.
Organizations are struggling to ensure their content is appropriately secure, while remaining
easily searchable, accessible and sharable both inside and outside of the enterprise.

A Single, Secure Solution

Box Governance solves this challenge by providing a single, secure and scalable cloudbased platform that allows organizations to implement data retention rules, support
defensible eDiscovery and enforce content security policies. Through Box Governance,
companies can meet the legal, regulatory and business mandates regarding the storage
and retention, sharing of their business information.

Create documents and business information with familiar business tools

Access your documents from any device

Share

documents securely, internally or externally

Collaborate
Integrate

Retain

your Box content into 3rd party business applications

business documents through automated policies

Auto-Delete
Learn More
877-729-4269
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on content, add comments or tasks and edit seamlessly

files once they are no longer needed

Box, Inc. - 4440 El Camino Real. Los Altos, CA 94022 USA - box.com - sales@box.com - 877-729-4269

Governance Datasheet

Key Benefits
Granular control over your documents. Easily set granular policies to control, track
and preserve business documents, or choose to auto-delete older files and folders.
Reduce costs. Eliminate storage and ongoing maintenance fees while also reducing the
burden on IT by moving your business content to a scalable, cloud-based solution that
Using a secure enterpriseclass service brings
demonstrable security
advantages. It reduces
le sprawl and provides
an overall view of all
activity that is effectively
impossible with traditional
storage paradigms.
Rich Mogull
Analyst & CEO, Securosis

seamlessly integrates into how your employees want to get work done.
Stay compliant. Meet business and regulatory requirements such as FINRA 17a-4, PCI,
SOX and HIPAA and reduce the risk of legal or financial repercussions.
Reduce liabilities and risk. Setup policies to automatically delete documents after
theyve been retained for the required period of time.
System of record. Box provides and secure, easyto-use platform that your employees
can use through the entire content lifecycle, from creation and use all the way through
archival and deletion.

Use Cases
Retention management: Set automated policies to control the preservation, archiving
and deletion schedules of their business documents.
Enforce content security policies: Trigger alerts or restrictions when sensitive information
such as credit card numbers are uploaded, downloaded, or shared. Customers can
also extend their DLP policies into Box using integrations with a variety of trusted DLP
providers.
Defensible eDiscovery: Identify relevant content, preserve documents and specific
metadata while also preventing information deletion in order to comply with
legal reviews. Employee files and folder trees can also be exported into
trusted eDiscovery solutions.
Controlled collaboration: Whitelist approved domains to limit the organizations
with whom your users can collaborate.

Learn how to enable Box Governance for your organization.

Learn More
877-729-4269
box.com

Box, Inc. - 4440 El Camino Real. Los Altos, CA 94022 USA - box.com - sales@box.com - 877-729-4269