Laboratory Activity No.

7
Creating a Data Table and Modifying Field Properties
1. Open MS Access. Create a database (2002-2003 format) with a filename Clinic in your folder
(Make sure that you save it in your created folder in Local Disc D).
2. Create a table named Patients. In the Design View, input the following fields: PatientCode
(Number); PatientFName (Text); PatientLName (Text); PatientAddress (Text); PatientCity (Text);
PatientZipCode (Text); PatientPhone (Text); PatientBirth (Date/Time); and PatientPhoto (OLE
Object). For the moment, we will not define a primary key. Save your table by right-clicking the
Patients Tab and clicking Save.
3. Create another table named Doctors with the following fields: DoctorCode (Text); DoctorFName
(Text); DoctorLName (Text); and DoctorSpecialty (Text). Again, we will not define a primary key.
Save your table.
4. Create another table named Entries with the following fields: EntryNumber (Autonumber);
EntryRoom (Number); EntryBed (Text); and EntryDate (Date/Time). Again, we will not define a
primary key.
5. Now, let us modify the field properties. Edit the Patients table by following these indications:
Field Name
PatientCode
PatientFName
PatientLName
PatientAddres
s
PatientCity
PatientZipCod
e
PatientPhone
PatientBirth

Properties (Data Type)

Integer
Size: 15
Size: 30
Size: 30
Size: 15; Data type: Look-up Wizard
Size: 5
Size: 15 with Telephone Input Mask
Format: Short date with Short Date Input
Mask

For the look-up wizard, follow these procedures:

a. Select the option I will type in the values that I want. Press Next.
b. Type the following:
cell 1 Tagaytay
cell 2 Dasmarinas
c. Click Next. Accept the default filename. Then click Finish.
6. Edit the Doctors table with the following field properties:
Field Name
DoctorCode
DoctorFName
DoctorLName
DoctorSpecial
ty

Properties (Data Type)

Size: 5; Format: accepts uppercase letters
only (>)
Size: 15
Size: 30
Size: 20

7. Edit the Entries table with the following field properties:

Field Name
EntryRoom
EntryBed
EntryDate
8. Save your database again.

Properties (Data Type)

Integer
Size: 1 ; Format: accepts uppercase letters
only (>)
Format: Short Date with Short Date Input
Mask

9. Now, try to see the format with the values by switching to Datasheet View. To do this, follow one
of the following:
a. Right-click the tabs with table names and select Datasheet View.
b. At the Navigation Pane at the left side of your screen, right-click the table and click Open.
10. Try to input records for each column at every table.
11. Your instructor will check your work before you close your window.