Alumni website of MCA

department ,CPGS

CONTENTS
SL.NO
NO.

TOPIC

PAGE

1.
ABSTRACT
.
2
2.
INTRODUCTION

3
o ABOUT ALUMNI WEBSITE OF CPGS
o OBJECTIVE OF THE PROJECT
o NEED OF THE SYSTEM

3.
MODULES
..
7
4.
SYSTEM
ANALYSIS...
.
9
o FEASIBILITY STUDY
o REQUIREMENT ANALYSIS AND
SPECIFICATION
o SRS DOCUMENT
o HARDWARE AND SOFTWARE
REQUIREMENTS

5.
SELECTED
SOFTWARE
14
o Advance Java
o ORACLE 10g

Alumni website of MCA

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6. TABLE
DESIGN
...
15
7. PROJECT
DESIGN
..
20
ER DIAGRAM
DATAFLOW DIAGRAM
8.
SCREEN
LAYOUT
..
26
9.
SYSTEM
TESTING

30
10.
MAINTENANCE
33
11.
FUTURE SCOPE OF THIS
PROJECT. . 34
12. CONCLUSION
. 35
13.
REFERENCES
36

ABSTRACT OF ALUMNI WEBSITE OF

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CENTRE FOR POST GRADUATE

STUDIES,OUAT
An alumni association is an association of graduates
(alumni) or, more broadly, of former students. Alumni of
universities, colleges, schools (especially independent schools),
fraternities, and sororities often form groups with alumni from the
same organization. These associations often organize social events,
publish newsletters or magazines, and raise funds for the
organization. Many provide a variety of benefits and services that
help alumni maintain connections to their educational institution and
fellow graduates.
Additionally, such groups often support new alumni, and provide a
forum to form new friendships and business relationships with
people of similar background.
Alumni associations are mainly organized around universities or
departments of universities, but may also be organized among
students that studied in a certain country. In the past, they were often
considered to be the university's or school's old boy network.
ADVANTAGES OF THE PROPOSED SYSTEM:
a)
b)
c)
d)
e)

Keeping information about the alumni

Get them know that they are still a part of cpgs
Communication between the teacher and students.
Friends can stay in touch among themselves forever.
Organizing alumni functions and get togethers in an easy
way.
f) An official seeking information about any student for any
official work will be easy.

Alumni website of MCA

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INTRODUCTION
TITLE OF THE PROJECT
ALUMNI INFORMATION SYSTEM OF MCA DEPT. OF
CPGS, OUAT
1.1ABOUT ALUMNI
The alumni of Centre for postgraduate studies,
OUAT are spread all over the India. Many of them have splendid
accomplishments to their credit in their personal and professional
fields bringing laurels to
their Alma Mater. Though there are
several local alumni associations, a common forum linking the
Alumni directly with their Alma Mater and so also with the
governing body of the educational institutions
under the cpgs,
OUAT. The Centre for post graduate studies had no Alumni
Association before. This website will help in keeping a good
relationship among the friends .it also help the students to stay in
touch with the college and friends.
1.2OBJECTIVE OF THE PROJECT
To keep a roster of all Alumni of MCA department of centre for
post graduate studies, ouat, bbsr.
Maintaining the updated and current information of all Alumni of
MCA department of centre for post graduate studies,ouat,bbsr.
To encourage, foster and promote close relations between the
centre for post graduate studies and its alumni and among the
alumni themselves.
To promote a sustained sense of belonging to the Alma Mater
among the Alumni by being in regularcontact with them.

Alumni website of MCA

department ,CPGS

To promote, in the Alumni Body, an interest in the affairs and

well-being of the educational institution.
To provide and disseminate information regarding their Alma
Mater, its graduates, Faculties and students to the Alumni.
To assist and support the efforts of Association in obtaining funds
for development.
To guide and assist Alumni who have recently completed their
courses of study at the centre for post graduate studies to keep them
engaged in productive pursuits useful to the society.
To provide a forum for the Alumni for exchange of ideas on
academic, cultural and social issues of the day.
To organize and coordinate reunion activities of the Alumni
To let the alumni acknowledge their gratitude to their Alma Mater.
To collect, publish and distribute such information as may be
useful to the alumni and their Alma Mater.
To provide a forum for the Alumni for interaction with the
Management so that the Management can
draw upon
the
knowledge and expertise of Alumni for furthering the cause of
CPGS Association as a leading center of Excellence in the field of
education.
NEED OF THE SYSTEM
The need of the system are as follows:official factor: keeping the information about all the students from
the starting year of an organization is a hectic work. The alumni
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website helps in checking whether an individual is an alumni or not.

It also facilitates officials to keep and retrieve all the information
about the previous students.
Social factor: The Alumni website enables the old students keep
the memories of the college days and the friends . Since the Internet
has become such a regular part of people's lives, a website is the
perfect medium to communicate with far-flung alumni
Alumni love to come back and see if their records are still standing.
Nothing does more for someone's ego than learning nobody has
been able to beat their record in twenty years!
To deal with these needs, students commonly seek new modified
information of the college. They can communicate with their
friends. Alumni functions can also be organized smoothly.
MODULES
1.admin MODULE
I.Admin registration details.
An administrator is the leading personality having
an user id and password .He can be the HOD, a faculty or an
employee of the institution. He can log on and keep all the basic
information of the alumni like registration no, alumni name ,date of
birth, gender, address, year of passing, batch and other personal
details like uploading mark sheet and certificate. Another function of
admin is to upload the events organized by the institution. He can

Alumni website of MCA

department ,CPGS

also update and delete above mentioned details regarding the

alumni.
II.Admin account information.
An admin has his own user id & password. He can
logged on & access the Admin account. In his account he inserts
basic Alumni informations those are available from the student
information bureau .He enables the Alumni to get the information
about the social ,academic and cultural events of the institution .
Encourage, foster and promote close relations between the
institution and its alumni and among the alumni themselves.

III.edit details of the account.

This describes the alumni details to be updated by
the administrator by giving the details of alumni in case there is any
mistake in insertion of the details by the admin.New events can be
edited and uploaded.
There is only one Admin who handles all the information of the
alumni website.
2.Alumini MODULE
I.Alumni details.

Alumni website of MCA

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This describes the information about the account of

the Alumni and contains account information, professional
information, personal information and social information about the
alumni. The basic details are filled up by the admin.
II. Alumni registration Details.
This describes the details of the alumni account.
Alumni have to provide a valid registration no. By providing the
regd no he can get the basic info filled before by the admin. Then he
inserts other details like account info(regd no, name, e mail id,
password), prof info(cur-org, desg, fun area, place of posting, cur
org etc),personal info(cor_add, loc_area, address, blog, mob no),soc
info(home town, home state, interests, social networking sites etc).
III.Other functionalities of the Alumni.
Besides registration alumni has some other
functionalities also, An alumni who has already been registered has
an user id and password. Through the user id and password he can
access his own account .He updates his account by his updating
status. The alumni can view his account. He can view the photos of
his friends. The functionalities also include viewing and uploading
the events. It facilitates the alumni to view and down load the
events.
3.user MODULE
I.Product details.
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This describes the information about general user who can only
visit the website. General user can not register because he have to
provide a registration no that is authenticated by the administrator.
He can get the information about the institution, search an alumni
and can see the events of the institution.
A general user can grab the contact details of the college that
facilitates him to contact with the institution and get the required
information.
By popular Search he can browse the internet. A general user can be
any one like a present student, an employee or he wants some
information about the college or their alumni.
SYSTEM ANALYSIS
System Analysis is a process by which we attribute
process or goals to a human activity, determine how well those
purpose are being achieved and specify the requirements of the
various tools and techniques that are to be used within the system if
the system performances are to be achieved.
3.1 FEASIBILITY STUDY
Feasibility is the measure of how beneficial the
development of information system would be to an organization.
Feasibility analysis is the process by which feasibility is measured.
The main aim in feasibility study activity is to determine whether it
is financially and technically feasible to develop the product. The
feasibility study activity involve the analysis of the problem and
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collecting relevant information relating to the product such as

different items which would be required in the processing by the
system. The feasibility study is carried out to find out whether the
proposed system can be developed and implemented without any
problems.
TECHNICAL FEASIBILITY:
During this study, it was found that the organization has
enough resources to implement the new system. There already
exists a computer system with suitable hardware and software in the
concerned organization.
Technical feasibility includes 2 main aspects:
Hardware feasibility
Software feasibility
Hardware feasibility
To implement this project we need different types of hardware
configuration for server and client.
Software feasibility
This system is developed using vb.net. All the resources used for the
development of the project are available. The system can be
expanded as required in future and modified with the change of acts
and rules. Accuracy, reliability, ease of access and security of the
system is maximum. The tools to be used are highly reliable,

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updated and efficient. Thus the proposed system is technically

feasible.
ECONOMICAL FEASIBILITY:
Economical feasibility is the most important study that
determines the cost and benefits of the proposed system and
compares with the budget. The cost of the new system does not
outweigh the budget. The cost of the project includes the cost of
hardware, software, development and implementation. The cost of
the project includes the cost of hardware, software, development and
implementation. The new system also provides benefits that are
expected from the proposed system and compare these with costs
expected to spent on development of the system. Benefits are found
to be more than costs, thus it is decided to develop new system. The
new system provides both tangible and intangible benefits in a
formal way . thus the new system is economically feasible.
OPERATIONAL FEASIBILITY:
It was found that the new system is both economically and
technically feasible, the next step is to be determine whether it is
operationally feasible or not. During operational feasibility study, it
was found that the system operates in the way that user wants. There
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is enough human resources and there are qualified and experienced

manpower available for the development and implementation of the
system. The new system is acceptable to the people and
management.
3.2 REQUIREMENT ANALYSIS & SPECIFICATION
REQUIREMENT ANALYSIS:
The goal of the requirement gathering activity is to collect all
relevant information from the customer regarding the product to be
developed with a view to clearly understand the customer
requirements

and

weeding

out

the

incompleteness

and

inconsistencies in these requirements. An inconsistent requirement is

one where some part of the requirement contradicts with some other
part. On the other hand, an incomplete requirement is one where
some

parts

of

the

requirement

may

have

been

omitted

alltogether.The requirement analysis activity begun by recollecting

all relevant data regarding the estates to be rented or sold by the
retailers of the land through interviews and discussions. In this
project we interviewed retailers of all estates to ascertain his or her
requirements. The data collected from such a group usually contain
several contradictions and ambiguities. Therefore, it is necessary to
identify all ambiguities and the contradictions in the requirements
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and resolve them through further discussion with the customer. After
all ambiguities, inconsistencies and incompleteness has been
resolved and all the requirements properly understood, the
requirement specification starts.
REQUIREMENT SPECIFICATION:
The customer requirement identified during the requirement
gathering and analysis activity is organized into a SRS document.
The important documents of these documents are the functional
requirements, and goals of implementation.Documenting the
functional requirement involves the identification of the function to
be supported by the system.Each function can be characterized by
the input data, the processing required on the input data and the
output data to be produced. The non functional requirement
identifies the performance requirements, the required standard to be
followed etc.
3.3 SOFTWARE REQIREMENTS SPECIFICATION( SRS )
SLNO

RS1

REQUIREMENTS

ESSENTIAL
OR
DESIRABLE

DESCRIPTION OF
THE
REQUIREMENTS

REMARKS

The system should Essential

A login box should Login

have

appear when login details

login

for

administrator or user

is invoked

assigned by
admin
user.

13

are
or

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department ,CPGS

RS2

RS3

The

administrator Essential

home

page Homepage

should able to see the

should have details is seen by

home page.

of the entire alumni user

The

website
The administrator Alumni

administrator Essential

should able to see the

should

user details.

insert,

able

RS5

RS6

RS7

The

administrator Essential

are

delete, updated.

display
RS4

to details
the

information of user
The administrator Event

should able to see the

should able to see details

event details
The user should able Essential

various events
updated.
The alumni should Alumni

to see the user details

able to update

The alumni should Essential

alumni details.
displayed.
The alumni should Events are

able

able to down load downloaded

to

download

details

events

the events of the

The

college
The
administrator The

general

user Desirable

should able to search

are

are

detail

should able to search information

the alumni by name are

RS8

The

administrator Desirable

order details
displayed.
The admin should The detail

should able to search

able to search the information

the

alumni

alumni

by

registration no.

and

sea are

wheather he has put displayed.

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RS9

RS10

The

Administrator Essential

the details or not.

The administrator The
able

detail

should able to upload

should

to information

events ,certificate and

upload

marksheet.

events,marksheet

The user should Desirable

view the certificate
and marksheet

and certificate
The user should The
view the certificate
marksheet
and marksheet
and

the are
displayed.

certificates
are
displayed

3.4 HARDWARE AND SOFTWARE REQIREMENTS

HARDWARE REQUIREMENTS:
To develop or implement this project we
need different types of hardware configuration for server and client.

The Client Machines -- Processor

Intel Pentium IV or more

Ram

512MB or more

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Cache

512 KB

Hard disk

80 GB

Speed

2.2 GHz

Keyboard

Standard

The Server Machines - Processor

Intel Pentium IV or more

Ram

512 MB or more

Cache

512 KB

Hard disk

80 GB

SOFTWARE REQUIREMENTS:
This project was developed by using different types of software
which have listed below:
Operating system

WINDOWS 2000/WINDOWS

XP or more
Front end

Advance Java using Jsp

Back end

Oracle-10g

SELECTED SOFTWARE
FRONT END : Advance Java using Jsp
DATABASE

Oracle-10g

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DATABASE TABLE DESIGN

DATA DESIGN:
The data design transforms the information domain model
created during analysis into data structure that will require
implementing the software.
Data design is first of the design activities that are conducted during
software engineering. The primary activity during data design is to
be select logical representation of data objects identified during
requirement specification phase.
In this phase we are more concerned with database design. This is an
activity consisting of identifying that portion of the enterprise for
which the data application is being designed: the entity sets the
integrated collection of data is called a Database.
In database design, information like table name, key fields, table
description, and details of each field in the table is given. Database
Systems are designed to manage large bodies of information.
data and how they are processed, and the operating system of
computer.
TABLE DESIGN:
Table1: ADMIN_INFO
ATTRIBUTE NAME

DATATYPE

SIZE

CONSTRAINT

REGISTRATION_NO VARCHAR2

50

PRIMARY KEY

NAME

50

NOTNULL

VARCHAR2

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GEN

VARCHAR2

50

NOTNULL

YOP

VARCHAR2

50

NOTNULL

DOB

VARCHAR2

50

NOTNULL

B_INFO

VARCHAR2

50

NOTNULL

ADDRESS

VARCHAR2

50

NOTNULL

This table keeps track of all the basic information about the
alumni.
Table2: ACCOUNT_INFO
ATTRIBUTE NAME

DATATYPE

SIZE

CONSTRAINT

REGISTRATION_NO

VARCHAR2

50

PRIMARY KEY

USERNAME

VARCHAR2

50

NOTNULL

EMAIL_ID

VARCHAR2

50

NOTNULL

CONFIRM_EMAILID

VARCHAR2

50

NOTNULL

PASSWORD

VARCHAR2

50

NOTNULL

CONFIRM_PASSWOR
D

VARCHAR2

50

NOTNULL

This table keeps the login information.

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Table3: PERSONAL_INFO
ATTRIBUTE NAME

DATATYPE SIZE

CONSTRAINT

REGISTRATION_NO

VARCHAR2 50

PRIMARY KEY

CURR_ADD

VARCHAR2 100

NOTNULL

NATIONALITY

VARCHAR2 50

NOTNULL

BLOG

VARCHAR2 50

NOTNULL

MOBILE_NO

VARCHAR2 50

NOTNULL

PIN_CODE

VARCHAR2 10

NOTNULL

This table keeps all personal data about alumni.

Table4: PROF_INFO
ATTRIBUTE NAME

DATATYPE

SIZE

CONSTRAINT

REGISTRATION_N
O
CUR_ORG

VARCHAR2

50

PRIMARY KEY

VARCHAR2

50

NOTNULL

50

NOTNULL

DESG

VARCHAR2

F_AREA

VARCHAR2

50

NOTNULL

PLACE_POST

VARCHAR2

50

NOTNULL

ORG_WEB

VARCHAR2

50

NOTNULL

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PAST_ORG

VARCHAR2

50

NOTNULL

This table keeps track of the professional information.

Table5: SOC_INFO
ATTRIBUTE NAME

DATATYPE

SIZE

CONSTRAINT

REGISTRATION_NO

VARCHAR2

50

PRIMARY KEY

HOME_TOWN

VARCHAR2

50

NOTNULL

HOME_STATE

NUMBER

50

NOTNULL

INTERESTS

VARCHAR2

50

NOTNULL

YAHOO_MSN_SKYPE_GOOL
E
ABOUT_ME

NUMBER

50

NOTNULL

VARCHAR2

50

NOTNULL

This table keeps track social information of

Alumni.
PROJECT DESIGN
The traditional tools of data gathering have
limitations. An English narrative description is often vague and
difficult for the user to grasp. System flowcharts focus more on
physical than on logical implementation of the candidate system.
Because of these drawbacks, structured tools were introduced for
analysis. Structured analysis is a set of techniques and graphical

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tools (DFD) that allow the analyst to develop a new kind of system
specifications that are easily understandable to the user.
4.1Entity Relationship Diagram
The Entity Relationship Diagram is a logical model that is
used database analysis and design as well as in the depiction of
information systems. It shows relations between various entities.
The relation upon the system is structure through a conceptual ERDiagram, which not only
Specific the existential entities but also the standard relations
through which the system exists and the cardinalities that are
necessary for the system state to continue.
The set of primary components that are identified by the Entity
Relationship Diagram are:
Data object
Relationships
Attributes
Various types of indicators
The primary purpose of the ERD is to represent data objects and
their relation.

ENTITY
RELATIONSHIP
ATTRIBUTE OF ENTITY
MANY TO ONE

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MANY TO MANY
ONE TO MANY
ONE TO ONE

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4.2DATA FLOW DIAGRAM

Data Flow Diagram is a diagrammatic
representation of data movement through a system manual or
automated - from inputs to outputs through processing. The data
flow diagrams help in the analysis of the flow of data through a
system and thus help in identifying the system requirements. These
are of two types Logical Data Flow Diagrams and Physical Data
Flow Diagrams. The Data Flow Diagram (DFD) clarifies system
requirements and identifies major transformations that will become
programs in system design. It is the starting point of system design
that decomposes the requirements specifications down to the lowest
level of detail.
LOGICAL DATA FLOW DIAGRAMS:
The Logical Data Flow Diagrams represent the
transformation of the data from input to output through processing
logically and independently of the physical components that may be
associated with the system.
PHYSICAL DATA FLOW DIAGRAM:
The Physical Dataflow Diagrams show the
actual implementation and movement of data between people,
departments, and workstations. Each component of a DFD is labeled
with a descriptive name. Process names are further numbered that
will be used for identification purposes. The number assigned to a
specific process does not correspond to the sequence of processes. It
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is strictly for identification purposes. A data flow diagram allows

parallel activities i.e. a number of data-flows coming out from the
source and going into the destination. A DFD concentrates on the
data moving through the system and not on the devices or
equipments. A DFD may consist of a number of levels. The top-level
diagram is called the Context Diagram, which consists of a single
process and plays a very important role in studying the system. It
gives the most general and broadest view of the system. Moreover, it
gives the pictorial representation of the scope boundaries of the
system under study.
NOTATIONS:
Data-Flows show the movement of data in a specific direction
from the source to the destination. It represents a packet of
data.

Processes show the operations performed on the data, which

transform it from input to output.

Sources and Destinations of data are the external sources and

destinations of data, which may be people, programs,

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organizations or other entities interacting with the system, but

are outside its boundary.

Data Stores are places where data are stored such as files and
tables.
DATA FLOW DIAGRAM:
The top level of DFD is known as context level. It is the first step in
requirement determination, which aims at learning the general
characteristics of the business process and defines the system that
will be studied in the sense that it determines the boundaries.
Anything that is not inside the process identified in the context
diagram will not part of the system.

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LOGIN PAGE:-

EVENT PAGE:-

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SYSTEM TESTING
System testing is the process in which the system
undergoes experimental testing so as to check that the system does
not fail i.e. to check whether the required system is running
according to specification and user expectation. System testing also
tests to find discrepancies between the system and its original
objective, current specification and systems documentation. Hence
most useful and practical approach is with the understanding that
testing is the process of executing a program with the explicit
intention of finding errors that is making the program fail.
Testing performs a very critical role for
quality assurance and ensuring the reliability of the software. During

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testing, the program to be tested is executed with a set of test cases

and output of the program for the test cases and output of the
program for the test case is evaluated to determine if the program is
performing as it is expected to. Hence
Testing is the process of executing a program with the
intention of finding errors.
A good test case is the one that has a high probability of
finding as yet undiscovered error.
A successful test is one yet uncovers as yet undiscovered
errors.
Testing is performed according to two different strategies:
1. Code testing
2. Specification testing

7.1 CODE TESTING

The code testing strategy examines the
logic of program i.e. the analyst develops test cases that results in
executing every instruction in the program. Basically during code
testing every path through the program is tested.

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7.2 SPECIFICATION TESTING

To perform specification testing, analyst
examines the specification stating what the program should do and
how it should perform under various conditions. Then test cases are
developed for each. In order to find which strategies to follow, levels
of testing should be followed.
LEVELS OF TESTING
The basic levels are unit testing, integration
testing, system testing and acceptance testing. These different levels
of testing attempt to detect different types of faults. The different
levels of testing are as follows:
Unit testing:
In this testing different modules are tested
against specification produced during design of the modules. Unit
testing is essential for verification of code produced during the
coding phase and hence its main goal is to test internal logic
modules.
Integration testing:
In this testing tested modules are combined
into subsystems which are then tested. The goal here is to see if the

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modules can be indicated properly and emphasis is being on testing

interfaces between modules.
System testing:
In this testing the entire software system is
tested. The reference document for this process is the requirements
document and the goal is to see if the system meets its requirements.
This is normally performing on realistic data of the client to
demonstrate for the software is working satisfactorily. Testing here
focus on external behavior of the system.
Black box testing:
In Black box testing, test cases are designed
from an examination of the I/O values only and no knowledge of
design or code is required. In this strategy some test cases are
generated as input conditions that fully execute all functional
requirements for the program. This testing has been used to find
errors in the following categories:
Incorrect or missing functions
Interface errors
Errors in data structure or external database access
Performance errors
Initialization and termination errors

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White box testing:

One white box testing is said to be
stronger than another strategy, if all types of errors detected by the
first strategy are also detected by the second testing and the second
strategy additionally detects some more types of errors. When two
testing strategies detect errors that are different at atleast with
respect to some types of errors, they are called complementary.

MAINTENANCE
Maintenance is necessary to eliminate errors in
the working system during its working life and to tune the system to
many variations in its working environment. Often small system
deficiencies are found as a system is brought into operation and
changes are made to remove them. System planners must always
plan for resource availability to carry out these maintenance
functions. The importance of maintenance is to continue to bring the
new system to standards.
The maintenance can be classified into three types such as:
Maintenance to repair software faults; coding errors
are usually relatively cheaper to correct, design errors are more
expensive as they may involve the rewriting of several components.
Requirement errors are the most expensive to repair because of the
extensive system design which may be necessary.
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Maintenance to adopt the software to different

operating environment; this type of maintenance is required when
some aspects of system environments such as hardware, the
platform operating system or the other support software changes.
The application system must be modified to adopt it to cooperate
with these environmental changes.
Maintenance to add or modify the system
functionality; this type maintenance is necessary when the system
requirements change in response to organizational change or
business change. The scale of changes required to software is often
much greater than that for the other type of maintenance.

FUTURE SCOPE OF THIS PROJECT

The project has made the standards required to
work on window based ALUMNI WEBSITE .This will fascilitate
the old students to stay in touch with their friends .This website will
enable them to refresh their memories and make them feel that they
are still remembered and are a part of our MCA family.
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Different institutions also can use the website for keeping their
alumni information.It can also have some other additional functional
area like raising funds by the old students .
By shifting the project to the Web based
environment through Microsoft.Net compact framework, the project
can be made into a wider range by which the restrictions of the
software and hardware requirements can be scaled down.

CONCLUSION

The project ALUMNI WEBSITE OF CPGS

has been developed as per the requirement specification .It has been
developed in Advance Java and ORACLE 10g , the complete system

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Alumni website of MCA

department ,CPGS

is thoroughly tested with the availability of data and throughput

reports which are prepared manually.
These are found to be more accurate because of
availability of information from various levels. Design procedure
and output reports are presented in this project report. This design is
so flexible that any new modules can be incorporated easily.

REFERENCES
www.google.com
Alumni website of Utkal University

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