RD.050 B R S: Time & Labor

Doc Ref: RD050_OTL_V3.
0
December 14, 2016
OTL RD.050 Business Requirements Scenarios
AIM
RD.050 BUSINESS REQUIREMENTS

SCENARIOS
FUJAIRAH CHAMBER OF COMMERCE
Time & Labor

Author:
Raqmiyat Consultant
Creation Date:
17-May, 2014
Last Updated:
Document Ref:
RD050_OTL_V3.0
Version:
Approvals:
Name
Signature & Date
Mr.
Mr.
Copy
Number_____
Doc Ref: RD050_OTL_V3.0

December 14, 2016
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Change Reference
27-mar14
28Apr-14
17-May14
Feras Ahmad
1.0
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Feras Ahmad
Feras Ahmad
2.0
3.0
Reviewers
Name
Position
Mr. Kashif
Mr. Sultan
Project Manager Raqmiyat

HR manager
Distribution
Copy
No.
Name
Location
1
2
3
4
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Project Library
Project Manager
Note To Holders:
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December 14, 2016
Contents
Document Control...........................................................................................................
Implementation Scope....................................................................................................
Business Process Identification.......................................................................................
OTL Holiday Calendar..................................................................................................
OTL Shift Plan...............................................................................................................
OTL Work Plan..............................................................................................................
OTL Rotation Plan.........................................................................................................
OTL Recurring Periods................................................................................................
OTL Time Keeper........................................................................................................
OTL Approval Style.....................................................................................................
OTL Preferences.........................................................................................................
Open and Closed Issues for this Deliverable................................................................
Open Issues..................................................................................................................
Closed Issues................................................................................................................
OTL
Business Process Identification

Oracle Time and Labor RD050 covers the following processes/functionalities
-
OTL Holiday Calendar
OTL Shift Plan
OTL Work Plan
OTL Rotation Plan
OTL Recurring Periods
OTL Time Keeper
OTL Approval Style
OTL Preferences
December 14, 2016
OTL
December 14, 2016

Process:
Control Number:
OTL 01
Librarian:
FUJCCI/RAQMIYAT
Process Number:
OTL 01
Assumptions
Event
Process ID
#
Business Function:
Human Resource
Mapping Team:
FUJCCI/RAQMIYAT
Priority (H, M, L):
H
Date:
17-May-2014
Process Owner:
FUJCCI HR Department
Core? (Y/N):
Y
Description:
FUJCCI HR Department should be able to depict their holiday calendar in Oracle HRMS - OTL
N/A
Description:
This event will be initiated when HR needs to do the following:
Create/Define New Holiday Calendar ( National day , ead alfter , ead aladha )
Update Holiday Calendar
End Date Holiday calendar

Number:
Type:
Source Agent:
OTL 01
System
HR Personnel
Mechanisms:
HR Business User / Personnel to maintain FUJCCI Holiday Calendar on Oracle HRMS OTL
Description
OTL 01.1
This records the paid and unpaid holidays for an

employee group.
OTL 01.2
This helps to define the various holidays in a current

year to be defined and reused by just changing the
dates occurring in the consecutive year.
Type
Elementary
Business Function
System
Organizations
OTL
System
Organizations
OTL
Result
Holiday
Calendar
Created
Holiday
Calendar
Created,
Updated,
Inactivated
Agent
HR Professional
HR Professional
Status
OTL
December 14, 2016
OTL Shift Plan

Process:
OTL Shift Plan
Control Number:
OTL 02
Librarian:
FUJCCI/RAQMIYAT
Process Number:
OTL 02
Assumptions
Event
Process ID
#
OTL 02.1
OTL 02.2
OTL 02.3
OTL 02.4
Business Function:
Human Resource
Mapping Team:
FUJCCI/RAQMIYAT
Priority (H, M, L):
H
Date:
17-May-2014
Process Owner:
Core? (Y/N):
Y
Description:
FUJCCI HR Department should be able to depict their Shift Plan in Oracle HRMS - OTL
N/A
Description:
Create/Define New Shift Plan ( Day Shift , Day Off )
Update Shift Plan
End Date Shift Plan

Number:
Type:
Source Agent:
OTL 02
System
HR Personnel
Mechanisms:
HR Business User / Personnel to maintain FUJCCI Shift Plan on Oracle HRMS OTL
Description
This defines the Shifts prevalent across the
Organisation.
This deals with whether the person is working in a
general shift or any other difficult shift in a particular
day.
The shift is usually defined by giving a start or end time

for a particular shift or by gives in number of hours to
be described.
In this case we define a shift using day shift from 0 to
12 hours
Type
Elementary
Business Function
System Shift Plan
OTL
System Shift Plan
OTL
System Shift Plan
OTL
System Shift Plan
OTL
Result
Shift Plan
Created
Assign Shift
Plan to
organization
Created,
Updated,
Inactivated
Shift Plan
Created,
Updated,
Inactivated
Agent
HR Professional
HR Professional
HR Professional
HR Professional
Status
OTL
December 14, 2016
OTL Work Plan

Process:
OTL Work Plan
Control Number:
OTL 03
Librarian:
FUJCCI/RAQMIYAT
Process Number:
OTL 03
Assumptions
Event
Process ID
#
OTL 03.1
OTL 03.2
OTL 03.3
OTL 03.4
OTL 03.5
Business Function:
Human Resource
Mapping Team:
FUJCCI/RAQMIYAT
Priority (H, M, L):
H
Date:
17-May-2014
Process Owner:
Core? (Y/N):
Y
Description:
FUJCCI HR Department should be able to depict their Work Plan in Oracle HRMS - OTL
N/A
Description:
Create/Define New Work Plan ( Normal Work Plan )
Update Work Plan
End Date Work Plan

Number:
Type:
Source Agent:
OTL 03
System
HR Personnel
Mechanisms:
HR Business User / Personnel to maintain FUJCCI Work Plan on Oracle HRMS OTL
Description
This is the Weekly Plan for a particular employee.
(Ex: The individual weekly roster for an employee)
The shifts have to be defined before they are selected in
this form.
You can select the particular day when the week begins
for example Sunday the week starts in a particular
country so select day as Sunday
This option helps you to define all days in a particular
week to be either or as per the shift pattern, for
example if the person has to support a particular task
24/7 then a 2 work plans needs to be defined for each
week one operating in day shift and other in night shift.
You can define number of work plans and follow each
one after the other.
Type
Elementary
Business Function
System Work Plan
OTL
System Work Plan
OTL
System Work Plan
OTL
HR Professional
System Work Plan
OTL
HR Professional
OTL
Work Plan
Created,
Updated,
Inactivated
HR Professional
System Work Plan
Result
Work Plan
Created
-
Agent
HR Professional
HR Professional
Status
OTL
December 14, 2016
OTL Rotation Plan

Process:
OTL Rotation Plan
Control Number:
OTL 04
Librarian:
FUJCCI/RAQMIYAT
Process Number:
OTL 04
Assumptions
Event
Process ID
#
OTL 04.1
Business Function:
Human Resource
Mapping Team:
FUJCCI/RAQMIYAT
Priority (H, M, L):
H
17-May-2014
Process Owner:
Core? (Y/N):
Y
Description:
FUJCCI HR Department should be able to depict their Rotation Plan in Oracle HRMS - OTL
N/A
Description:
Create/Define New Rotation Plan ( Ramadan Plan )
Update Rotation Plan
End Date Rotation Plan

Number:
Type:
Source Agent:
OTL 04
System
HR Personnel
Mechanisms:
HR Business User / Personnel to maintain FUJCCI Rotation Plan on Oracle HRMS OTL
Description
Type
Elementary
Business Function
We can define rotation plan
System Rotation
Plan
OTL
System Rotation
Plan
OTL
System Rotation
Plan
OTL
We can update and end date rotation plan

OTL 04.2
OTL 04.3
Date:
We can define Ramadan rotation plan before Ramadan

plan and From Ramadan to the Rest of the Year
Result
Rotation Plan
Created
Rotation Plan
Created,
Updated,
Inactivated
-
Agent
HR Professional
HR Professional
HR Professional
Status
OTL
December 14, 2016

Process:
Control Number:
OTL 05
Librarian:
FUJCCI/RAQMIYAT
Process Number:
OTL 05
Assumptions
Event
Business Function:
Human Resource
Mapping Team:
FUJCCI/RAQMIYAT
Priority (H, M, L):
H
Date:
17-May-2014
Process Owner:
Core? (Y/N):
Y
Description:
FUJCCI HR Department should be able to depict their Recurring Periods in Oracle HRMS - OTL
N/A
Description:
Create/Define New Recurring Periods ( Recurring Periods Group )
Update Recurring Periods
End Date Recurring Periods

Number:
Type:
Source Agent:
OTL 05
System
HR Personnel
Mechanisms:
HR Business User / Personnel to maintain FUJCCI Recurring Periods on Oracle HRMS OTL
Process ID
#
Description
Type
Elementary
Business Function
Result
Agent
OTL 05.1
We can define The time period
System Recurring
Periods
OTL
Recurring
Periods Created
HR Professional
System Recurring
Periods
OTL
Recurring
Periods
Created,
Updated,
Inactivated
HR Professional
System Recurring
Periods
OTL
HR Professional
OTL 05.2
OTL 05.3
Time period used for :

1. Entering the time card for the time period e.g.
If you define a weekly time period you can enter
timecard for week.
2. You can use the time period for approval. E.g.
If you want the approver to approve the
timecards of employee on a weekly basis. You
can also have the timecard period defined as
weekly but the approval period as monthly
Status
OTL
December 14, 2016
OTL Time Keeper

Process:
OTL Time Keeper
Control Number:
OTL 06
Librarian:
FUJCCI/RAQMIYAT
Process Number:
OTL 06
Assumptions
Event
Process ID
#
OTL 06.1
Business Function:
Human Resource
Mapping Team:
FUJCCI/RAQMIYAT
Priority (H, M, L):
H
Date:
17-May-2014
Process Owner:
Core? (Y/N):
Y
Description:
FUJCCI HR Department should be able to depict their Time Keeper in Oracle HRMS - OTL
N/A
Description:
Create/Define New Time Keeper ( Time Keeper Group )
Update Time Keeper
End Date Time Keeper

Number:
Type:
Source Agent:
OTL 06
System
HR Personnel
Mechanisms:
HR Business User / Personnel to maintain FUJCCI Time Keeper on Oracle HRMS OTL
Description
We can define time keeper person and his group
Type
Elementary
Business Function
System Time Keeper
OTL
System Time Keeper
OTL
System Time Keeper
OTL
We can update and end date time keeper entry

OTL 06.2
OTL 06.3
The name of the employee and the name of the Time

Keeper can connected with Assignment Set or
Organization.
Result
Time Keeper
Created
Time Keeper
Created,
Updated,
Inactivated
-
Agent
HR Professional
HR Professional
HR Professional
Status
OTL
December 14, 2016
OTL Approval Style

Process:
OTL Approval Style
Control Number:
OTL 06
Librarian:
FUJCCI/RAQMIYAT
Process Number:
OTL 06
Assumptions
Event
Process ID
#
OTL 06.1
Business Function:
Human Resource
Mapping Team:
FUJCCI/RAQMIYAT
Priority (H, M, L):
H
17-May-2014
Process Owner:
Core? (Y/N):
Y
Description:
FUJCCI HR Department should be able to depict their Approval Style in Oracle HRMS - OTL
N/A
Description:
Create/Define New Approval Style ( Approval Style Group )
Update Approval Style
End Date Approval Style

Number:
Type:
Source Agent:
OTL 06
System
HR Personnel
Mechanisms:
HR Business User / Personnel to maintain FUJCCI Approval Style on Oracle HRMS OTL
Description
Type
Elementary
Business Function
We can define Approval Style like HR Supervisor
System Approval
Style
OTL
System Approval
Style
OTL
System Approval
Style
OTL
We can update and end date Approval Style

OTL 06.2
OTL 06.3
Date:
The submitted timecard by employee will be approved

from his supervisor
Result
Approval Style
Created
Approval Style
Created,
Updated,
Inactivated
Timecard
approved
Agent
HR Professional
HR Professional
Employee ,
supervisor
Status
OTL
December 14, 2016
OTL Preferences
Process:
OTL Preferences
Control Number:
OTL 07
Librarian:
FUJCCI/RAQMIYAT
Process Number:
OTL 07
Assumptions
Event
Process ID
#
OTL 07.1
OTL 07.2
OTL 07.3
Business Function:
Human Resource
Mapping Team:
FUJCCI/RAQMIYAT
Priority (H, M, L):
H
Date:
17-May-2014
Process Owner:
Core? (Y/N):
Y
Description:
FUJCCI HR Department should be able to depict their Preferences in Oracle HRMS - OTL
N/A
Description:
Create/Define New Preferences ( FUJCCI Preferences Group )
Update Preferences
End Date Preferences

Number:
Type:
Source Agent:
OTL 07
System
HR Personnel
Mechanisms:
HR Business User / Personnel to maintain FUJCCI Preferences on Oracle HRMS OTL
Description
We can define Preferences for FUJCCI employees to help
us to associate the above setup with individual or set of
employees.
We can update and end date Preferences
We can also have the preference tree attached to
1. All employees
2. All employee of a specific organization or Location.
Type
Elementary
Business Function
Result
Agent
System Preferences
OTL
Preferences
Created
HR Professional
System Preferences
OTL
System Preferences
OTL
Preferences
Created,
Updated,
Inactivated
HR Professional
HR Professional
Status
OTL
Open and Closed Issues for this Deliverable

Open Issues
ID
Issue
Resolution
Responsibility
Target
Date
Impact
Date
Resolution
Responsibility
Target
Date
Impact
Date
Closed Issues
ID
Issue
December 14, 2016

RD.050 B R S: Time & Labor

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Doc Ref: RD050_OTL_V3.

OTL RD.050 Business Requirements Scenarios

RD.050 BUSINESS REQUIREMENTS

Time & Labor

Signature & Date

Doc Ref: RD050_OTL_V3.0

OTL RD.050 Business Requirements Scenarios

Project Manager Raqmiyat

OTL RD.050 Business Requirements Scenarios

Doc Ref: RD050_OTL_V3.0

Doc Ref: RD050_OTL_V3.0

Business Process Identification

OTL Holiday Calendar

OTL Shift Plan

OTL Work Plan

OTL Rotation Plan

OTL Recurring Periods

OTL Time Keeper

OTL Approval Style

December 14, 2016

Doc Ref: RD050_OTL_V3.0

December 14, 2016

OTL Holiday Calendar

Update Holiday Calendar

End Date Holiday calendar

This records the paid and unpaid holidays for an

This helps to define the various holidays in a current

Doc Ref: RD050_OTL_V3.0

December 14, 2016

OTL Shift Plan

Create/Define New Shift Plan ( Day Shift , Day Off )

Update Shift Plan

End Date Shift Plan

The shift is usually defined by giving a start or end time

System Shift Plan

System Shift Plan

System Shift Plan

System Shift Plan

Doc Ref: RD050_OTL_V3.0

December 14, 2016

OTL Work Plan

Create/Define New Work Plan ( Normal Work Plan )

Update Work Plan

End Date Work Plan

System Work Plan

System Work Plan

System Work Plan

System Work Plan

System Work Plan

Doc Ref: RD050_OTL_V3.0

December 14, 2016

OTL Rotation Plan

Create/Define New Rotation Plan ( Ramadan Plan )

Update Rotation Plan

End Date Rotation Plan

We can define rotation plan

We can update and end date rotation plan

We can define Ramadan rotation plan before Ramadan

Doc Ref: RD050_OTL_V3.0

December 14, 2016

OTL Recurring Periods

Create/Define New Recurring Periods ( Recurring Periods Group )