Activity Steps

END End

PRE-KICKOFF PREPARATION FOR

HANDOUTS/DISCUSSIONS

1.1

Review Estimate Execution plan.

1.2

Jobsite visit requirements.

1.3
1.3

Confirm Estimate Input responsibilities

with team members.

1.4

Meet with Estimate Department

Manager to staff project.

1.5

Prepare Project Assignment Work

Sheet.

1.6

Receive and review Estimating Budget

and prepare work hour plan.

1.7

Confirm travel procedure and offsite

office requirements.

1.8
1.8

Core documentation for estimate,

sorted by discipline.

1.9

Confirm conference room, prepare

meeting agenda, issue notice and
coordinate attendee's list.

2.0

KICKOFF MEETING

2.1
2.1

Attend kickoff meeting.

2.2

Safety moment.

Client

Local/Project Variation

Product Line Management

Process Measure

Controls Manager

Meeting (plus attendees)

RISK Business Risk

1.0

HSE Alert

Procurement/Material Mgmt.

HSE

Author/Revised by:
Albert Allan / Xavier Stokes
Approved:
John Dingwall
Revision Status:
Rev 0. 12-Aug-03

PURPOSE,
PURPOSE, SCOPE,
SCOPE,
DEFINITIONS,
DEFINITIONS,
REVISION
REVISION HISTORY
HISTORY

Prepare
Prepare Estimate
Estimate Plan
Plan
PM-GL-OFF-PC-202
PM-GL-OFF-PC-202

ST

X X

Decision

Support Services

No

Additional Note

Project/Proposal

Yes

Construction Manager

ST

Involved in Activity

Start

Estimator/Est. Department

Responsible for Activity

Planning

Legend

Cost Control

KBR Management System - Offshore

Manage Project Controls
Responsible Eng. Discipline

Estimate Kickoff Meeting

PM-GL-OFF-PC-201

Historical
Historical Data
Data /Lessons
/Lessons
Learned
Learned
PM-GL-OFF-PC-210
PM-GL-OFF-PC-210

Paper copies of this Process Map are UNCONTROLLED. Please refer to the KBR MS website for the current version.

Page 1 of 4

Estimate Kickoff Meeting

PM-GL-OFF-PC-201

KBR Management System - Offshore

Manage Project Controls
Estimator/Est. Department

Construction Manager

Procurement/Material Mgmt.

Controls Manager

Product Line Management

Client

Planning

X X

Cost Control

No

Responsible Eng. Discipline

Yes

ST

Involved in Activity

Start

Additional Note

Decision

HSE

HSE Alert

Meeting (plus attendees)

RISK Business Risk

Process Measure

Local/Project Variation

Activity Steps

END End

2.3

Principle Estimator is moderator and

opens introduction.

2.4

Administrative overview (key dates,

review process, assignment sheet).

2.5

Engineering Manager provides scope

overview.

2.6

Project input provided from

Construction.

2.7

Specific instructions from Client (if

applicable).

2.8

Coordinate discussion with

Procurement.

2.9
2.9

Hand out and review estimate

documentation.

3.0

POST KICKOFF MEETING

3.1

Review details of documentation.

3.2

Confirm scope for missing data.

3.3

Convene follow-on meeting to assess

scope understanding and outstanding
issues.

3.4

Action item list generated.

3.5

Estimators assigned to project/proposal

task force to support Engineering
quantification (Discipline Estimator
assigned to work cell).

Author/Revised by:
Albert Allan / Xavier Stokes
Approved:
John Dingwall
Revision Status:
Rev 0. 12-Aug-03

Support Services

Responsible for Activity

Project/Proposal

Legend

PURPOSE,
PURPOSE, SCOPE,
SCOPE,
DEFINITIONS,
DEFINITIONS,
REVISION
REVISION HISTORY
HISTORY

END

Paper copies of this Process Map are UNCONTROLLED. Please refer to the KBR MS website for the current version.

Page 2 of 4

Process Measure

Local/Project Variation

Activity Steps

END End

Approved By: Process Owner/Authority:

Author/Revised by:

Albert Allan / Xavier Stokes

Author/Revised by:
Albert Allan / Xavier Stokes
Approved:
John Dingwall
Revision Status:
Rev 0. 12-Aug-03

PURPOSE,
PURPOSE, SCOPE,
SCOPE,
DEFINITIONS,
DEFINITIONS,
REVISION
REVISION HISTORY
HISTORY

Client

RISK Business Risk

Product Line Management

Meeting (plus attendees)

Controls Manager

HSE Alert

Procurement/Material Mgmt.

HSE

Construction Manager

X X

Decision

Support Services

No

Additional Note

Project/Proposal

Yes

ST

Involved in Activity

Start

Estimator/Est. Department

Responsible for Activity

Planning

Legend

Cost Control

KBR Management System - Offshore

Manage Project Controls
Responsible Eng. Discipline

Estimate Kickoff Meeting

PM-GL-OFF-PC-201

Date:

John Dingwall

12-Aug-03

Printed names here confirm that the document has been signed off approved, the original held by the Quality Management Group

Paper copies of this Process Map are UNCONTROLLED. Please refer to the KBR MS website for the current version.

Page 3 of 4

Additional Notes Section

Estimate Kickoff Meeting
PM-GL-OFF-PC-201

KBR Management System - Offshore

Manage Project Controls

Purpose

The purpose of this document is to outline the process by which Project Management and the Principle
Estimator engage all the affected departments to maximise the success of the forthcoming estimate.

Scope

This document applies to all estimating personnel that have been assigned to the estimate. Management
will identify to the estimators all pertinent requirements needed for a successful estimate. This document
applies to all estimates within the KBR Offshore Product Line. This Process Map is divided into the three
following sections:
1,
2,
3,

Pre-Kickoff Preparation for Handouts / Discussions

Kickoff Meeting
Post Kickoff Meeting

Document/Record
Minutes of Meeting
Estimating Responsibility Matrix
Updated Estimating Plan
Revision History
12-Aug-03
Rev. 0 - Issued for use.
31-Mar-03
Rev. A - Issued draft for review. Amended to make KBR Offshore specific.
Additional Notes
The following list is the typical cost elements which will be detailed on the responsibility matrix.
Note 1.3

- Quantification Responsibility Matrix

- Equipment Pricing
- Bulk Material Pricing
- Labor Costs
- Site Productivity and Wage Rates
- Construction Equipment and Indirect cost
- Heavy Lift requirements
- Home Office Service Estimate
- Commissioning activities
- Freight and Storage
- Vendor Serviceman
- Spares
- Escalation
- Sales Tax
- Insurance
- Project Completion
- Contingency Analysis (prepared by Risk Management Group)
- Risk Memos
- Schedule.

Note 1.8

Key documentation, such as plot plans and specs, are provided to Estimators.

Note 2.1

Attendees as required.

Note 2.9

Plan for receipt of "Balance of Documentation"

Paper copies of this Process Map are UNCONTROLLED. Please refer to the KBR MS website for the current version.

Page 4 of 4