Professional Documents
Culture Documents
Construction of Café Pink
Construction of Café Pink
Construction of Café Pink
MANAGEMENT
CASE Business School
CAFE P!NK
PROJECT:
A project is a temporary endeavor undertaking to create a unique product,
service or result.
PROJECT MANAGEMENT:
Project Management is the application of knowledge, skills, tools and
techniques to project activities to meet the project requirements.
Initiating
Planning
Executing
Monitoring and Control
Closing
INITIATION PHASE
PROJECT INTEGRATION MANAGEMENT:
a) REQUEST FOR PROPOSAL:
The construction of Caf Pink is a completely unique idea which would
benefit the women of Pakistan. Generally, women in Pakistan are unable to
go out alone to have got together etc, without being subjected to other
biases. The community where we live, men are still dominant as compared to
women. Some of the families dont allow their daughters to go out alone.
Keeping this fact in consideration, the construction of Caf Pink will
contribute positively to the society and women will be given safe and healthy
environment to relax and chat with each other.
The graph clearly depicts that the percentage of social work for women being
done is minimum that is just 30 percent of the total; therefore the project
plays an important role towards the increase of the total percentage.
The mission is to PROVIDE SECURE ENVIRONMENT FOR WOMEN
UNDER ONE ROOF
PROJECT DESCRIPTION:
As we all know that women were treated inhumanely in the past, that trend
is improved but even now a days they are not accepted by the men and
mostly the people with strong religious families do not allow their females to
go out alone because of the biased societies which exist even now.
The main benefit of the construction of a caf is to provide safe and secure
environment to women where even the religious families would feel free to
send their daughters and females as well. This will create a positive impact
on the society in which we live and women will get empowerment and social
respect. Moreover the atmosphere of the caf will make the women to relax
and the idea is completely novel, for there is virtual nonexistence in Pakistan
of any place such as the one proposed that is intended to serve the said
purpose.
Our idea is very practical and workable because it successfully addresses
one of the biggest concerns of females within the country. The majority of
women in Pakistan are unable to spend a quality time out on their own
because they are bound by social, religious and societal restraints. The
4
answer to their problem is, without doubt, Caf Pink where they can
securely take a break and enjoy whenever they feel the need to.
b) PROJECT CHARTER:
PROJECT NAME:
CONSTRUCTION
OF
CAF
PROJECT MANAGER:
CONTRACTOR:
TENDOR:
DATE:
PROJECT OBJECTVE:
Recent trends indicate that it is getting increasingly difficult for women these
days to go out, for say shopping, travelling or working without being
subjected to social and other biases. Moreover, working in a secure and
healthy environment is also growing difficult by the day for women due to
undue male dominance in the work place. All these factors act in concert
with numerous others to adversely affect female employment in the country,
rendering women unable to contribute positively towards the development of
the nation. Hence, there is a need for women to have a healthy workplace
where they can not only work freely, but also relax and enjoy themselves at
the same time.
Our idea of construction of Cafe Pink is a unique and completely novel
one that is intended to attend to the various needs and demands of the
female members of our society. It aims at developing a marketplace,
exclusively for women that will ensure provision of the cafe required by
them. The construction of a caf will initially be provided to the women of
Islamabad.
Apex Building Company (Pvt.) Limited submitted proposal to acquire the
tender and bid on the respected tender notice issued by Habib Rafiq Group
of Companies. Apex Building Company (Pvt.) Limited has a well organized
project team as well as necessary equipment for the construction of the
Cafe.
Habib Rafiq Group of Companies selected Apex Building Company (Pvt.)
Limited for the construction of the cafe and approved their proposal.
PROJECT STATEMENT
To construct a caf on the provided area of F7 Jinnah Super at a cost of Rs 10
Lac for the Habib Rafiq Group of Companies (Pvt.) Limited, in 6 months
starting 7th Nov 2012 to 7th May 2013 respectively.
PROJECT MANAGER:
The Project Manager, Sidra Sardar Mann, is hereby authorized to interface
with management as required, involved with the planning, controlling and
monitoring, managing and directing the assigned project resources to best
meet project objectives, delegate responsibilities to ensure work is assigned
and completed on time and within budget, to communicate with the
contractors and management. She is also responsible for developing the
project plan, monitoring the schedule, cost, and scope of the project during
implementation, and maintaining control over the project by measuring
performance and taking corrective action.
MILESTONES:
PROJECT
DELIVERABLE
Project charter approved
Project Stakeholders
approved the project
Project plan completed
Project plan approved
Project team assembled
Project execution
initiated
Project execution
completed
TARGET
DATE
7-11-2012
14-11-2012
RESPONSIBILITY
24-11-2012
2-12-2012
9-12-2012
19-12-2012
19-2-2013
Project Manager.
Project Manager.
Project manager.
Customer acceptance
19-3-2013
7-5-2013
Project Manager.
KEY STAKEHOLDERS:
The key stakeholders of our project are Project Supervisor, Project team
members, Project Sponsors, Upper management, Project inner customer,
Project outer customer, Resource Managers, Product user group, Marketing
manager and Project testers.
STAKEH
OLDER
NAME
DR. Ali
Ahsan
DEPARTM
ENT
(ORGANIZ
ATION)
Supervisor
PRIO
RITY
INVOLVE
MENT
INTE
REST
IMP
ACT
ROL
E
Key
High
High
Positi
ve
Super
vise
projec
t
Spons
or
Projec
t
Spons
or
Projec
t
Custo
mer
CH.Fazal
Muqeem
Sponsor
Key
Medium
High
Positi
ve
Miss.
Hania
Ahmed
Sponsor
Key
Medium
High
Positi
ve
Females
of
Islamabad
Customer
Key
High
High
Positi
ve
EXPECT
ATION
--Financial
expectati
on
Financial
expectati
on
-----
deliverables that describe the product or service that the project will
produce.
IDENTIFY STAKEHOLDERS
Identify Stakeholders is the process of identifying all people or organizations
impacted by the project or people who are the stake in the project is
stakeholder.
All inputs are discussed above in Develop project charter. And these are:
Project charter
Enterprise environment factors
Organizational process assets
Different tools and techniques are also used to identify stakeholder like
stakeholder analysis and expert judgment.
We are using some experts to analyze stakeholders and these experts are:
Mr Hamid Usman
Miss Rana Tabussum
Mr Adil Shabir
STAKEHOLDER REGISTER:
STAKEHOLDER REGISTER
PROJECT
NAME:
CAF PINK
PROJECT
MANAG
ER:
NAME
OF
STAKEH
OLDER
DESIG
NATIO
N
CONTACT
INFORMATION
ROLE
IN
PROJE
CT
TYPE
OF
STAKE
HOLDE
RS
TYPE OF
COMMUN
ICATIONS
EXPECT
ATIONS
INFL
UENC
E ON
PROJ
ECT
OUTC
OME
Dr.Sarfr
az
Kiyani
Hamza
Ahmed
Kamran
Malik
Senior
Lecture
r Case
Univ.
Vice
Preside
nt Caf
Pink
CEO
Caf
Pink
Project
Supervi
sor
Internal
Weekly
Checkpoin
ts
Director
Tech
External
After 2
months
Busines
s Lead
External
After 2
months
Measura
ble
business
success,
on time
delivery
Suppo
rter
+92 302
9837643
Project
Sponso
r
External
Monthly
Meetings
Skilled
resource
s
Suppo
rter
+92 344
4876567
Project
Sponso
r
External
Monthly
Meetings
Skilled
resource
s
Suppo
rter
+92 333
5776683
Project
Manage
r
Internal
Daily
Meetings
On-time
signoffs
Influe
ncer
+92 300
5568710
sarfraz@case.
edu.pk
+92 312
5793748
R&D
Executi
ve
Mr.
Hashim
Mann
Manag
er R&D
Sidra
Sardar
Mann
-------
Influe
ncer
Suppo
rter
hamza.ahmed
@yahoo.com
+92 333
3829837
kami.cafepink
@gmail.com
Mr Irfan
Ahmed
On-time,
onbudget
delivery
irfanahmed@h
otmail.com
hashim.mann
@live.com
sidra.mann@y
ahoo.com
Tehreem
Anum
------
Project
Team
Membe
r
Internal
Daily
Meetings
On-time
signoffs
Influe
ncer
Project
Team
Membe
r
Internal
Daily
Meetings
On-time
signoffs
Influe
ncer
--------
Client
Extern
al
------
Project
succes
s
Supp
orter
---------
Suppo
rting
Organi
zation
Intern
al
------
Project
succes
s
Supp
orter
+92 300
5736452
ali_ahsan@y
ahoo.com
Projec
t
Custo
mer
Extern
al
------
Project
Compl
etion
Influ
ence
r
Project
succes
s
Supp
orter
Requir
ement
s
availab
ility
Influ
ence
r
+92 333
5060574
tehreemanum
@gmail.com
Sana
Shahzad
-------
Caf
Pink
Servic
e
Provid
ers to
Femal
es
Centr
e for
Advan
ce
studie
s in
engin
eerin
g
Case
+92 302
3846453
Sana.shahzad@
yahoo.com
Dr. Ali
Ahsan
--------Case
Centr
e for
Advan
ce
Studi
es in
Engin
eerin
g
Admini ------stratio
n
Depart
ment
-------
Perfor
ming
Organi
zation
Intern
al
------
Provid
ing
Servic
es
Intern
al
------
10
Dr.
Abdul
Khaliq
CEO
at
CASE
+92 300
5847563
abdul.khaliq
@case.edu.p
k
Projec
t
Suppo
rter
Intern
al
Confere
ncing At
start
and end
Project
succes
s
Supp
orter
CONTRACT:
A contract is a legal agreement between two parties. Contract is made
between Sidra Sardar Mann and Habib Rafiq Group of Companies.
KEY STAKEHOLDERS:
Project supervisor
Project sponsor
Project manager
Project team leader
CEO Caf Pink
Vice President, Caf Pink
Dr.Ali Ahsan
CH.Fazal Muqeem
Sidra Sardar Mann
Adil Zahid
Kamran Malik
Hamza Ahmed
1. INFORMATION:
This Contract is between Habib Rafiq Group of Companies (Client) and Apex
Building Company (Vendor). Contract is valid up to 6 months i.e. (7 th
November 2012 to 7th May 2013).
2. A COMPANY DESCRIPTION:
Women in Pakistan are considered as a minority and still they have not been
given a real status in the community. It is, therefore, that we are aiming to
provide them with a secure environment in order to encourage their active
participation in community activities. Besides, there is no such place in
Pakistan that could single-handedly attend to womens requirements to the
contentment of their hearts. Thus, it is only fitting that they should be
provided with a safe and healthy environment, in accordance with our plan,
where they should be able to work, enjoy and relax all at the same time.
11
3. PROJECT DESCRIPTION:
The construction of the Caf will cost 10 lac PKR. The Caf will only be used
by the customers of Islamabad primarily. While studying the potential market
we have come to know that there are around 70,000 women of Islamabad
and about 90% percent of them face a problem of going alone in the current
unhealthy environment. Moreover the project will be completed within 6
months under the supervision of project manager Miss. Sidra Sardar Mann.
The process will be cost effective and monitoring will be done throughout the
project.
Justification
For construction
For cupboards, doors, decoration etc.
For finishing touch
For electricity
For water and sewerages work
For decoration
For decoration
To reserve water
5. PAYMENT:
Payments will be made as the modules completed and delivered.
6. REPORTS:
A detailed report of the results of the Project shall be presented to Company
by the Principal Investigator on or before 7 th of December, 2012 and shall
serve as the deliverable on this Project.
12
7. AGREEMENTS RESTRICTIONS:
Neither the Investigator nor Apex Building Company, including its fellows,
officers, directors, employees and agents, makes any conditions,
representations, warranties, undertakings, promises, inducements or
agreements of any kind, whether direct, indirect, collateral, express, or
implied, as to any matter whatsoever, including, without limitation, the
results of the research or any inventions or product, tangible or intangible,
conceived, discovered, or developed under this. Sellers obligations under
this agreement are accepted subject to strikes, labor troubles, flood, fire,
acts of God, accidents, and delays, shortage of equipments or problems
beyond the control of seller. Impossibilities of performance by reason of any
legislative, executive or judicial act of any governmental authority shall
excuse performance of or delay in performance of or delay in performance of
this agreement.Warranties and undertakings can only be made by Mr.
Kamran Malik who is the CEO of Apex Building Company.
8. CONSEQUENCES OF TERMINATION:
In the event of the termination or expiry of the Contract:
9. FORCE MAJEURE:
Neither party to the Agreement shall be liable to the other for any failure or
delay in performance caused by circumstances beyond its control, including
but not limited to, acts of God, fire, labour difficulties or governmental action
or power breakage.
11. AMENDMENTS:
No amendment or waiver of any provision of this Agreement shall be binding
on any of the parties hereto unless consented to in writing by all parties to
this Agreement.
_____________________
WITNESS 1:
WITNESS 2:
_____________________________
_____________________________
SIGNATURE _____________________________(Contractor)
WITNESS 1:
_____________________________
WITNESS 2:
_____________________________
ORGANIZATIONAL STRUCTURE:
15
CEO
HEAD OF
MARKETING
HEAD OF
HUMAN
RESOURCE
HEAD OF
FINANCE
HEAD OF
TECHNICAL/
ENGINEERING
HEAD OF
QUALITY
CONTROL
HEAD OF
PROJECT
MANAGEMENT
PROJECT
MANAGER
TEAM MADE BY
INSERTING
PEOPLE FROM
EACH
DEPARTMENT
HAVING
EXPERTISE
PLANNING PHASE
SCOPE MANAGEMENT:
REQUIREMENT COLLECTION:
Collect Requirements is the process of defining
stakeholders needs to meet the project objectives.
SUBJECT
Site
REQUIREMENT
Survey Plan prepared by
and
documenting
STAKEHOLDER
Leo Consulting Company Pvt.
16
Selection
Limited
17
Site plan
18
Designing
and
Architect
ural work
Floor
Plans
19
headroom etc)
Indicate all door, window and
skylight locations and
dimensions
Indicate construction of wall
assemblies and fire
separations
Highlight shear walls and
cross reference with specific
details
Indicate plumbing fixtures
Indicate the locations of all
smoke and carbon monoxide
alarms on all floors
Indicate direction, location
and size of all openings for
sun light, ventilator and for
air circulation
Indicate location and
dimensions of any chimneys
including vents, bay
windows, air conditioning
units and/or condensing units
Plug in for electric circuits.
Elevation
s
Project team
21
Cross
Sections
and
Structura
l Details
Construction Detail/Cross
Project team
Sections should include the
following:
Stair dimensions (width, rise,
run, number of risers,
headroom) height of guards,
handrails and guardrails)
Ceiling height of crawl spaces
and all habitable floors (floor
to ceiling)
Height of all half storey or
dormer
Details of vaulted areas and
adjacent attic spaces
Wall, floor, roof and/or
ceiling/foundation assemblies
Bay window, window seat
and window well details
Insulation, barriers, damp
proofing and waterproofing
details
INTERVIEW:
In this project we will only conduct the face to face meeting or interview
with our stakeholders to get the information about their interest in this
project.
SCOPE DEFINITION:
Defining Scope is the process of developing a detailed description of the
project and product.
Project charter
OPAS
EXPERT JUDGEMENT:
Described above in detail.
PRODUCT ANALYSIS:
Since the output of the project include the product as deliverable so the
product analysis is compulsory. So we will use work break down structure.
ALTERNATIVE IDENTIFICATION:
Identifying alternatives is a technique used to generate different approaches
to execute and perform the work of the project. So we will use pair with
comparison technique if we will go out of the scope, we will compare our
project techniques with the previous project.
SCOPE STATEMENT:
The main goal of this project is to construct a cafe within six months by
analyzing the stakeholders needs and interests.
Main Deliverable
Complete Caf
Documents/reports
23
PROJECT APEX
BUILDING COMPANY
PROJECT
MANAGEMENT
MONITO
INITI
RING EXE
PLAN
ATIO
AND CUT
NING
N
CONTRO ION
L
REQUIREMENT
COLLECTION
DESIGN
SUPPORT
PRO
HUM
ADMI QUA
ACC
MAR
CURE
LEGA AN FINA
NIST LITY
OUN
KETI
MEN
L RESO NCE
RATI CON
TS
NG
T
URCE
ON TROL
CLOS
ING
BUILDING
PROCUREMEN CONSTRUCTIO
T
N
OUTPUTS
TESTING
24
RFP
CLAUSE
SOC/
PROPOSAL
CLAUSE
CONTRACT
CLAUSE
PROJECT
PLAN
CLAUSE
DESIGN
OF THE
PLAY
AREA
PLAY AREA
PHYSICAL
REFERENCE
PAT
CLAUSE
1.
2.
3.
4.
will
be
analyzed,
PURPOSE
The purpose of this Requirement Management Plan Manual is to provide a
consistent policy under which certain physical aspects of construction
requirement management will be implemented. The elements contained in
this document are related to the planning process. The phase-to-phase
relationship strongly influences how requirements are managed. The Apex
Building Company must choose the most effective relationship for the project
and document this approach in the requirements management plan.
SCOPE
A plan that will help to analyze and manage the project requirement
throughout the whole project.
PERMITS
AND OTHER
DOCUMENTATION
The contractor shall maintain all applicable local, state and federal licenses
and permits that apply to the construction project. Applicable permits shall
be listed, described and copies of the documents shall be attached in Plan
25
FAT
CLAUS
OVERVIEW:
Requirement management plan also contains the composite plan, which are
not as such core requirements or acceptance criteria for the project are
mentions here. Moreover in this project of construction of project we have
mentioned following thing to be also considered as requirement during the
project.
Non-potable
26
PROJECT DELIVERABLES:
The projects main deliverables is to meet all the luxurious requirement as
stated by the owner and deliver complete Caf with all the required
infrastructures for this Cafe to build and then later to operate this Caf on 7 th
October 2013 and within the budget of Rs. 10,00,000/-.
The project deliverable has been divided to four main project deliverable to
ensure the clients satisfaction towards the project and could know if there is
any change request relating to the construction of Cafe. These four main
deliverables are:
PROJECT EXCLUSIONS:
The project will not include: management if Hotel operations or recruitment
and training of hotel staff prior to opening.
27
Organization Culture
Work hour
Holidays
Internal factors like labor strike, shortage of material,
unavailability of man power, etc.
External factors like load shedding, public strike against any
event, political factors, inflation etc.
ACTIVITY LIST:
Proposal writing
Defining team members and group leader
Gathering required information
Performing feasibility analysis
Defining customer requirements
Develop project charter
Identifying stakeholders
Collecting requirements
Project Costing
Project Budgeting
Scheduling
Project scope management planning
Project scope statement writing
28
Scope baseline
Defining accepted work deliverables
Project risk management planning
Project communication management planning
Project quality management planning
Project procurement management planning
Whole construction
DETERMINE BUDGET:
The estimated budget for the budget is 10, 00,000/- respectively.
PROJECT ASSUMPTIONS:
29