DRAFT - FOR STUDENT ASSESSMENT ONLY

RUN SHEET
Event title:

Get Loud.

Host:

Curtin University's Bentley campus

Date:

10/12/16 October 12 2016

Time:

11:30AM 1:30PM

Venue/
Location:

Atkinson Forum, Curtin University, Kent Street, Bentley, Western

Australia.

V.I.P'S:

Ian Callaghan, Representatives from Telethon Speech and Hearing.

Number of
people:

Approx: 1,000

WEDNESDAY OCTOBER 12th 2016.

Time

Activity

Responsibility

9.00am

EQUIPMENT HIRE ARRIVAL AND SET UP:

Set up of 2x 6 by 6 metre marquees
6 x chairs to marquees
6 x trestle tables to marquees
Bean bags to be scattered around campus event zone
(Atkinson Forum, Henderson Court and Guild)
First Aid kit delivered to first aid station
Set up Information desk and donation tins.

Students, staff, event

volunteers and event
equipment team

10.00am

SET UP FOR OPENING SPEECH IN ATKINSON FORUM:

Microphone and speakers to be set up in Atkinson
Forum.
Speaker Podium to be set up in Atkinson Forum.
Seating for V.I.P Guests to be marked in Atkinson Forum

Stage/ tech crew.

11.30am

EVENT COMMENCES

11.00
11:30am

Meet and Greet visitors and guests who are beginning to arrive
on campus for the main event.

Student/staff
representatives

11.30am

Launch Place Activation Activities across campus

Place Activation
Department Manager

12.00pm

Locate and escort all speakers/presenters to reserved

waiting/practice room for briefing prior to opening ceremony.

Public Relations
Officer/Schedule of
events coordinator.

12.10pm

Meet and escort media to Atkinson forum for Set up and

recording of the Opening Speech/Get Loud Shout Off.

Curtin University's
Public Relations
Officer.

12.20pm

Meet and escort V.I.P Guests and Telethon Speech and Hearing Curtin University's
representatives to their seats Atkinson Forum for the opening
Public Relations
Ceremony.
Officer.

DRAFT - FOR STUDENT ASSESSMENT ONLY

12.25pm

Escort speakers and presenters to their seats/ escort Ian

Callaghan to the podium in Atkinson Forum for the Get Loud
Opening speech.

Student & staff

representatives/
ambassadors.

12:30:00
PM

Presentation of the Get Loud 2016 opening Speech and

acknowledgment of Country and Get Loud Shout off.

Ian Callaghan Curtin

University's COO.

1.00pm

Thank you presentation and formal acknowledgment of sponsors Public Relations Officer

1.10pm

Escort V.I.P Guests and speakers to private room for tea and
coffee.

1.30pm

EVENT CONCLUDES

Ian Callaghan/ staff

representatives.

Possible university tour and formal farewell to V.I.P Guests in car Ian Callaghan/staff
park.
representatives.

DAY
AFTER
EVENT

Hire equipment return/ pack away

Volunteers, students,
staff, equipment pack
away crew.

Rubbish clean up post event

Cleaners, volunteers,
staff and students.

Send formal Thank you letters to volunteers, staff, students, V.I.P Public Relations
Guests, speakers and sponsors who supported the event.
Officer.
Evaluate event survey feedback data

Public Relations
Officer.

Write up and complete formal event evaluation and review

Public Relations
Officer.

CONTACTS
Name

Title

Landline

Mobile

Talei Howell-Price

Place Activation Project Officer,

Curtin University

08 9266 3206

0415 260 913

Georgina Bouhlas

Events & Media Manager, Telethon

Speech and Hearing

08 9387 9804

N/A

Hailey Ross

Media Relations Manager, Public

Relations

08 9266 3357

0478 310 708

Lauren Sydoruk

Media Officer

08 9266 4241

0401 103 373

Julia Nicol

Public Relations Director

08 9266 7711

0409 202 134

Curtin University,
Bentley WA

Curtin University's Bentley Campus

Switchboard.

08 9266 9266

N/A

Further contacts available at: http://news.curtin.edu.au/media-centre/media-relations-contacts/