PAST & Present Unofficial Transcripts

(Student Grade Report)

It is recommended that you begin processing transcripts using the delivered
transcript request pages.
Home > UA Custom Addon > UASA Student Records > Inquire > Transcript
Request

Select the Add a New Value

link.

Enter UAGRD (Student Grade Report) in the Transcript Type field.

Select the Request Detail page (use folder tab at top or link at the bottom of page).
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Enter Students
ID here

Enter the students ID number into the ID field.

If the student is only in the present, the students name will appear to the right of the
ID field.
If the student is in ONLY in the PAST the ID field will turn red and the following
message will appear:

Select the OK button

to continue. Use the Delete a Row button
delete the row with the invalid student ID number.
Select the Request PAST Transcript link

to

A new window will open.

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Enter UAGRD in the Transcript Type field or select it from the dropdown list.
Enter the students ID number in the EmplID field.
Select Save

Minimize the Archival Transcript Request window and return to the Request Detail
page by selecting it from your Taskbar at the bottom of your monitor.

University at Albany
5/9/06

Select the Add a New Row button

Enter another students ID number in the ID field.

If you get the following warning

Select the OK button

to continue.

Maximize the Archival Transcript Request window by selecting it from your Taskbar
at the bottom of your monitor.
Select the Add a New Row button

University at Albany
5/9/06

Enter another students ID number in the EmplID field.

Select Save

Minimize the Archival Transcript Request window and return to the Request Detail
page by selecting it from your Taskbar at the bottom of your monitor.

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5/9/06

Continue adding students to the Request Detail page by selecting the Add a New
Row button
and entering the students ID number into the ID field.

Add
a
New
Row

Enter another
students ID
here

Select Save
occasionally or when you have finished adding all the students
that you need unofficial transcripts for.
Select the Process Request button

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Choose the Run button

Server Name: PSUNX

Type: (None)
Format: (None)
Select the OK button

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Select the Process Monitor link

Wait for a Run Status of Success.

You may need to use the Refresh button
status.
Select the Go back to Transcript Generation link
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to give you the most current

.
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Choose the Print Transcript link

Choose the Run button

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Server Name: PSUNX

Type: Web
Format: PDF
Select the OK button

Select the Process Monitor link

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Wait for a Run Status of Success.

You may need to use the Refresh button
status.

to give you the most current

Once the Run Status shows Success select the Details link

Select the View Log/Trace link

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You may be asked to log in again using a window similar to the image below.

Enter your User ID in the User ID field.

Enter your password in the Password field.
Select the Sign In button

A new window will appear that looks similar to the image below.

Select the uasrbtpr1.PDF file link to see the actual transcript. (The uasrbtpr
2.PDF file lists the students name that you requested a transcript for.)
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Select the Printer icon

The Student Grade Report of the selected student opens into the Adobe Acrobat
software application. You can view and print the grade report from the Adobe
application.
Select the printer icon
to print the grade report to your default printer that you
have setup on your computer.
Close the window

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when you finish printing.

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Process the Archived Transcripts

Maximize the Archival Transcript Request window from your taskbar.

Select Save
when you have finished adding all the students that you need
archived transcripts for.
After you save, you will see a Report Request Nbr.
Choose the Run button

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Server Name: PSUNX

Type: Web
Format: PDF
Select OK

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Select the Process Monitor link

Wait for a Run Status of Success.

You may need to use the Refresh button
status.

to give you the most current

Once the Run Status shows Success select the Details link

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Select the View Log/Trace link

A new window will open.

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Select the uasratrpr1.PDF file link to see the actual transcript. (The uasratpr
2.PDF file lists the students name that you requested a transcript for.)
The Student Grade Report of the selected student(s) opens into the Adobe Acrobat
software application. You can view and print the grade report from the Adobe
application.
Select the printer icon

if you want to print the grade report from your computer.

Close the window when you finish printing.

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Printing the Student Grade Report (Current Students)

To print the unofficial transcripts of the current students, select the Request Detail
Page.
Print button
Report
Manager
link

Select the Print button

Select the Report Manager link

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.
.

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Refresh
button
Posted Status

View link

Select the Refresh button

Select the View link

until the status of the report is Posted.

You may be asked to log in again using a window similar to the image below.

Enter your User ID in the User ID field. You must type your User ID in all CAPS.
Enter your password in the Password field.
Select the Sign In button
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.
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Select the uasrtrpr1.PDF file link to see the actual transcripts.

The uasrtpr2.PDF file is a report used by the Registrars Office and lists the
students that transcripts were requested for.

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Select the Printer icon

The Student Grade Report of the selected students opens into the Adobe Acrobat
software application. You can view and print the grade report from the Adobe
application.
Select the printer icon
to print the grade report to your default printer that you
have setup on your computer.
Close the window when you finish printing.

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5/9/06

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