SHALFLEET PARISH COUNCIL

MINUTES OF A MEETING OF SHALFLEET PARISH COUNCIL HELD AT SHALFLEET

VILLAGE HALL
ON WEDNESDAY, 7TH DECEMBER 2016 AT 10 AM
Present: Cllrs H Hewston (Chair), S French, J McGuirk
Clerk: Mrs S Woods
Cllr Stuart Hutchinson
5 members of the public
105/16-17 CLARE GRIFFIN, CENTRE MANAGER AND GILL KENNETT MBE TRUSTEE,
WEST WIGHT SPORTS & COMMUNITY CENTRE ATTENDING:
Cllr Kennett thanked Shalfleet PC for the support they have given the Centre over the years. She
said 2016 had been an exciting year. With no grant forthcoming from IWC they had been up to the
challenge to raise funds and had received good community and Parish and Town Council support.
Cllr Kennett went on to explain why the Centres name had changed and gave details on how the
Centre supported local groups and how membership and the number of classes had grown.
Mrs Griffin gave details on the DoE awards, events and use of volunteers.
Thanks were given to Mrs Griffin and Cllr Kennett for attending, and they left the meeting.
106/16-17 UP TO 30 MINUTES QUESTION TIME:
Mr Dunkley raised a concern that had been brought to his attention by one of his neighbours; when
they were turning right into their driveway they had been overtaken a frightening situation. It was
noted this was a Police matter and Cllr Hutchinson advised they write to Chief Superintendent Sarah
Jackson.
107/16-17 APOLOGIES FOR ABSENCE: Cllrs P Broadhead, P Myles, B Baxandall the
Chairman said PC send their good wishes and hoped they had a good Xmas.
108/16-17 DECLARATIONS OF INTEREST REGARDING AGENDA ITEMS: Agreed to
give as and when required.
109/16-17 TO ACCEPT ANY DISPENSATIONS FOR AGENDA ITEMS: None.
110/16-17 a) TO CONFIRM AND APPROVE THE MINUTES OF THE MEETING HELD 9th
NOVEMBER 2016:
Cllr McGuirk proposed, that these Minutes be agreed, seconded Cllr French - resolved.
The above Minutes, having been agreed, were signed by the Chairman as a true record.
111/16-17 WARD COUNCILLORS REPORT:
Proposed new Super Council Cllr Hutchinson said he felt the major combined authorities proposal
was dead in the water. He said it was generally not wanted, still under discussion, but unlikely to go
ahead.
He hoped to see a softer approach in the Autumn Statement. Would not see much change in
borrowing till fair fund review undertaken in 3 years time.
Explained 2% increase for elderly population not sufficient for The Island when budget 1.3 million
pounds and forecast is 1.8 million pound spend already half a million out. Discussed Business
Rates. A new Director had been appointed for the Business Development and Regeneration Group
and he was part of the appointment for a new Assistant Director and on the interview panel.
New Treasurer had save 4 million pounds on the budget.
He was aware there had been a meeting last week over the new pedestrian crossing. Cllr McGuirk
confirmed the money for this would be coming from the Education budget.
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School Parking Cllr Hutchinson had met with the Headteacher (Chair of Governors, whom he had
emailed, did not show). The Headteacher had been very interested in the plans and will take to next
Governors meeting in 4/5 weeks time. Cllr Hutchinson agreed to keep Mr Meaning in touch and
email him.
Cllr French said he had spoken to him as a next door neighbour.
Dark Lane Bridleway PC aware this planning condition was still not completed. Cllr Hutchinson
confirmed the site still not operational and agreed to ask for an update.
Action: SH
112/16-17 PLANNING:
a. Updates and Decisions:
Planning Permission given by IWC:
P/01280/16 Endfield Farm, Main Road, Ningwood: Demolition of timber extension; alterations
and conversion of former barn to self-catering holiday accommodation; conversion of sty to form
courtyard garden; proposed detached garage and store (revised scheme).
P/01272/16 Land off, Bouldnor Mead, Bouldnor: Approval of reserved matters on P/00336/15 for
access, appearance, landscaping and scale on plots 10 to 13.
P/00761/16 OS Parcel 5819, 8116 and 8200, land rear of 18 to 34 Fleet Way and adjacent, to
Hayfield Cottage, Warlands Lane with access off, Main Road, Shalfleet: Outline for residential
development of 24 dwellings with copy of Legal Agreement.
IWALC Planning Enforcement The Clerk had written outlining three sites the PC have
outstanding issues with;
P/00066/15 Bartons Corner, Main Road, Shalfleet the Worm Farm.
(Clerk had been informed, after chasing the Case Officer, that he had been unable to visit the site
officially to date but driven past and seen some clearance works have taken place (these also reported
to the Clerk) which he feels might be connected to the requirement for an earth bund to be removed.
Colleague is planning to visit the site over the next 2 weeks to check compliance and he has asked
her to write to the PC with her findings.
Shalfleet Garage Site landscaping one of the conditions of previous application.
Bridleway Way at Dodpits through the Shalfleet.
The Chairman said only one other PC had written to IWALC with concerns.
To Agree comment on application (for each application 5 minutes are allowed for
applicant/objector/supporter etc. to comment):
P/01460/16 Shalfleet Garage Co Ltd., Shalfleet Service Station, Main Road, Shalfleet: Variation
of condition 3 on P/0110/16 to allow mixed business use.
The Chairman gave permission for Mr Walter to speak. He said the Shalfleet Garage site was an
eyesore with cars everywhere with different users, with no co-ordination or overall plan. The PC
took note of these comments. Cllr Hutchinson confirmed he had challenged parking issues but stated
if vehicles taxed and come and go, difficult to enforce anything. The Chairman said it needs a
cohesive strategy which was not part of this planning application.
Cllr McGuirk pointed out that the variation was to allow training to take place on site and as it was
proposed to undertake this for 7 people in the morning and 7 in the afternoon, with an overlap, there
could be up to another 14 cars to be accommodated on the site.
Cllr French had noted a comment on-line from Island Roads stating they could not give the go ahead
for this application until the visibility was safe.
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Previous mention had been made by the PC about landscaping.

Cllrs resolved to object to this planning application unless a condition was place on it to ensure there
was adequate parking on site, the comment from Island Roads was adhered to, as was condition 6
regarding landscaping.
P/01479/16 Grange Cottage, Hamstead Drive, Hamstead: Variation of condition 2 on P/00583/16
TCP/12312/A to allow alterations to approved design for larger lookout on second floor.
After discussion Cllrs agreed their previous comments still stand to take into account the privacy of
adjacent owner. Comment made that if the ownership/tenancy of Dower Cottage and Grange
Cottage were the same then they had no objections but if these were different they object on the
grounds of; overlooking/loss of privacy, noise/disturbance resulting from use, overshadowing, loss of
daylight/sunlight.
113/16-17 CLERKS REPORT:
Station Road Cllr Hutchinson meeting with Headteacher and Chair of Governors 1st December
2016 to discuss solution to parking problems.
School Pedestrian Crossing Clerk had arranged site meeting for 2nd December 2016 with Island
Roads and IWC with Cllrs McGuirk and French, to look at detailed design plans.
Planning Enforcement sent email regarding three application/problems to IWALC as they are
meeting IWC to discuss issues.
Council Tax referendum principles - letter sent to MP as agreed by Cllrs, urging him to support
Town and Parish Councils not being capped. Reply received which confirmed the referendum
principles would not apply to Shalfleet Parish but those Parishes with a total precept for 2016/17 of
at least 500,000.
Sign - arranged for Newbridge play area warning sign for basketball net to be supplied and fitted by
Signpost Express (see financial reports and accounts) now in situ.
Wellow Planting report from Mr and Mrs Cowley on the recent bulb and tree planting, with
photos, tabled.
Recycling Centre Ongoing; continue to liaise and work on this. One of the two vehicles
prioritised for removal had now gone. Will put item on January Agenda to discuss what the PC can
do further to reduce long term parking in the area. Cllr McGuirk asked this to be in the form of what
options were available.
Action: Clerk
Training attended Clerk training session at Shanklin. Main topics were roles and responsibilities
and agenda setting.
Finance arranged meeting of Finance Committee who worked towards setting next years Precept.
This will go on January Agenda for finalising.
Action: Clerk
Insurance undertaken full review of PC insurance needs and liaised with Zurich over same.
Corf Road line painting Clerk had requested these be re-done and would check if done.
HMRC letter received asking PC to pay tax and NI via another means than cheque. Resolved
Clerk sent up a Direct Debit.
Action: Clerk
114/16-17 COUNCILLORS REPORTS:
Cllr McGuirk reported on the Finance Committee meeting, which had a prudent outlook, with
provision for special projects.
He had attended a site meeting regarding the pelican crossing and explained where this was to go,
showed those present a plan and asked the Clerk to reply to an email received from Highways. He
said the project was to be completed by the end of March. There was to be a 30 mph zone included in
the scheme, for which the pub owners had given a piece of frontage for a footway.
After discussion, the PC resolved the scheme could use a section of PC owned land for the footway
to be ratified at the January meeting.
Action: Clerk
Cllr French nothing else to add on report by Cllr McGuirk on the crossing.
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Cllr Hewston - Since the last Parish Council meeting she had been involved on behalf of the Parish
in the following:
13th Nov Laid the wreath at the Royal British Legion Service of Remembrance at All Saints
Freshwater.
17th Nov Attended IWALC. Items discussed included : Planning Enforcement asking for T and PCs
to submit lists of areas of concern. This Sally has done (Shalfleet Garage, Wormery and the new
Bridleway) It was suggested that Wendy Perera be asked to talk to IWALC about this issue: IWALC
has a new treasurer and there are new reps for NALC and SERCAF: overview given on Govt.
proposals for Council Tax Relief with letters having been sent to Marcus Jones MP and Andrew
Turner MP. Points made by Shalfleet Council were taken into account in the formation of these
letters; Youth Service Provision: and the IWALC constitution.
29th Nov. Purchased bulbs and plants for the planters on Malthouse Green Newbridge and with a
member of the village achieved that piece of gardening.
1st Dec. LAF meeting - items of interest covered the Homstead Solar Park Bridleway in Shalfleet:
the Coastal Footpath, 20mph Speed Limit proposal, access to Rights of Way by interested bodies, fly
tipping, caves and tunnels and the ROW status of fords including the one in Shalfleet.
There are mergers proposed between the Forestry Commission and the Environment Agency and
between AONB, Rights of Way and Parks and Gardens.
4th Dec. Chair of School Governors rang about the vehicles parked in the Recycling Centre.
Mrs Shirley Stables reported on her attendance at the PPG (Patients Participation Group) meeting.
She had been well received and listened to comments made. She had come up with a simple answer
to the way of how to get their message across to users of the Health Centre enough people round
the table to spend one day a month at the Health Centre offering information, petitions etc. and she
hoped this would be implemented in the New Year.
No immediate plans to close Yarmouth surgery. New member of staff at the Health Centre very good
and she should help relieve GPs.
Seeking to have more doctors very shortly, at present need locums to run. She said it was a good
meeting, well Chaired and concise on timing, glad she went next meeting 20th February 2017.
115/16/17 TO RATIFY DECISION OF THE FINANCE COMMITTEE TO AGREE THAT
BOULDNOR FIELD CAN BE USED FOR YARMOUTH GAFFERS EVENT FROM
THURSDAY 1ST JUNE TO MONDAY 5TH JUNE 2017 AND AGREE ANY CONDITIONS:
Clerk asked it be noted this should read 2017 not 2016 and went through previous conditions:
1. Responsible for any damage to the field and put back to original condition.
2. Present a copy of insurance specific to the use of the area in question prior to the event.
3. If weather conditions are really wet during the event use must be suspended to prevent
serious damage to the field surfaces (expensive and serious damage has occurred during past
event).
4. Such use shall be adequately marshalled and controlled in terms of public safety during its
entire period of use.
Resolved PC agree to hire of Bouldnor Field with these above conditions, with a donation similar to
previous years being given.
Action: Clerk
116/16-17 TO AGREE THE PARISH COUNCIL CARRY OUT THE RECOMMENDATIONS
IN THE TREE ASSESSMENT UNDERTAKEN BY BEN RICHES PD Arb (RFS), MArborA:
Copies circulated to Cllrs prior to the meeting.
Cllr McGuirk proposed the PC agree to the works being carried out, with Clerk obtaining a quotation
to see if below tender requirements and if so obtain three price indications resolved. Action: Clerk

117/16-17 CORRESPONDENCE details of correspondence received tabled.

118/16-17 FINANCE:
i)
To Agree to pay 56 for supply and fit of safety sign to basketball net at Newbridge
play area:
PC resolved to agree.
ii)
To Agree to purchase up to date version of Local Council Administration book by
Charles Arnold Baker as recommended at the Clerks Training Session at a price of
73.60 plus 3 delivery (a saving of 18.40 if purchased through SLCC).
PC resolved to agree.
iii)
To approve list of payments (circulated to Cllrs and copy available at the meeting).
Cllr McGuirk proposed the accounts be agreed, seconded Cllr French resolved:
Chq No. Payable to
For

SO
Sally Woods
October Salary
830.00
1816 WW Timebank
Donation (previous cheque lost in post/cancelled)
25.00
1817 Sally Woods
Remainder Salary + backdated pay 131.54
+ Mileage 18
149.54
1818 Cancelled
1819 The Island Copier Co Ltd
3 months rental and usage costs
107.39
1820 Signpost Express
Basketball Safety Sign supply and fit
67.20
1821 IW Music, Dance & Drama Donation
25.00
1822 ArbAdvice
Tree Survey (5 year)
510.00
1823 Newbridge Com Assoc
Room Hire November meeting
30.00
1824 Wellow Institute
Room Hire Feb, May, Oct meetings
54.00
1825 Shalfleet Village Hall
Room Hire April, July, Dec meetings
90.00
DD
BT
Phone & Broadband
47.06
TOTAL
1,935.19

119/16-17 TO UNDERTAKE ANNUAL REVIEW OF PARISH COUNCIL POLICIES:

Cllrs noted that only contact details had required changing and resolved both policies be agreed. Cllr
McGuirk requested Clerk just do track changes in future.
i)
Information Publication Scheme
ii)
Vexatious Policy
120/16-17 TO EXCLUDE THE PUBLIC AND PRESS IN THE PUBLIC INTEREST FOR
CONSIDERATION OF THE CLERKS PAY:
The Chairman thanked everyone for attending and wished them a Happy Christmas.
Resolved press and public be excluded and details as per information sheet be agreed.
Next meeting would be held on Wednesday 11th January 2017 at Newbridge Community
Centre at 10 am.
The meeting closed at 11.45 am

Signed........................................................................