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  • 00-LS80-851-007 Kaizen Blitz: Improvement in Finance Bills Approved & Also To Booking in Our Books of Account 1

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    Shreepathi Adiga
    14 views2 pages
    This kaizen blitz document describes improvements made to streamline the finance bills approval and booking process. Previously, there was no standardized format for goods receipt notes (GRNs) when bills were sent to the finance AP team for payment. This caused delays and an inability to track bills. The new process involves filling out a GRN and getting a signature upon receipt of each bill, then preparing the bill using a standardized accounts payable format. This includes booking the expense for the appropriate department. Dispatch details are also recorded. This reduces the approval time from 30 minutes to 5 minutes, improving the process by 83%. Skills are now better utilized and documentation is controlled to sustain the changes.

    Original Description:

    Kaizen Blitz Finance

    Original Title

    Kaizen Blitz-Sripathi Adiga_91398

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    This kaizen blitz document describes improvements made to streamline the finance bills approval and booking process. Previously, there was no standardized format for goods receipt notes (GRNs) when bills were sent to the finance AP team for payment. This caused delays and an inability to track bills. The new process involves filling out a GRN and getting a signature upon receipt of each bill, then preparing the bill using a standardized accounts payable format. This includes booking the expense for the appropriate department. Dispatch details are also recorded. This reduces the approval time from 30 minutes to 5 minutes, improving the process by 83%. Skills are now better utilized and documentation is controlled to sustain the changes.

    Copyright:

    © All Rights Reserved
    Download as XLSX, PDF, TXT or read online from Scribd
    Flag for inappropriate content
    Download as xlsx, pdf, or txt
    14 views2 pages

    00-LS80-851-007 Kaizen Blitz: Improvement in Finance Bills Approved & Also To Booking in Our Books of Account 1

    Uploaded by

    Shreepathi Adiga
    This kaizen blitz document describes improvements made to streamline the finance bills approval and booking process. Previously, there was no standardized format for goods receipt notes (GRNs) when bills were sent to the finance AP team for payment. This caused delays and an inability to track bills. The new process involves filling out a GRN and getting a signature upon receipt of each bill, then preparing the bill using a standardized accounts payable format. This includes booking the expense for the appropriate department. Dispatch details are also recorded. This reduces the approval time from 30 minutes to 5 minutes, improving the process by 83%. Skills are now better utilized and documentation is controlled to sustain the changes.

    Copyright:

    © All Rights Reserved
    Download as XLSX, PDF, TXT or read online from Scribd
    Flag for inappropriate content
    Download as xlsx, pdf, or txt
    of 2

    00-LS80-851-007

    Kaizen Blitz
    Local language / Kaizen title:

    Improvement in Finance Bills approved & also to booking in our books of account

    Local language / loc.lang

    Local language / Kaizen ID:

    Local language / Date Im

    Local language:
    Opportunity seen:

    Problem or

    There is no specific format & also GRN Entering each bill sending to Finance AP Team
    for payment. There is no track & also inccase missing no proof of Bills & also dispatch
    details not available & not in track. Delayed in Payment Release.

    Local language:
    Metric:

    Local language:
    Action(s) taken:
    Bills received then it will go to Concerned Dept & Fill up GRN &
    Received signature & to prepared Accounts payable Format to book this
    bills with concerned dept expense booking in HO & Also Dispatch details
    are mentioned in seperate with all bills soft copy to book the bills & to
    release the payment fastly.
    Local language / Wastes:
    Waiting

    Local language
    Transportation

    Local language / Name:


    SRIPATHI ADIGA

    Eredmnyek / Results:
    Local language:
    Before:

    Local language:
    After:

    30 Minutes

    5 minutes

    % Local language
    % Improve

    Local language / Position:


    FINANCE EXECUTIVE
    Local language / ID:91398

    Local l
    Local language / Saving

    Documents/ Format of GR

    Hard/Soft:Movement is Directly to Concerned Dept & With Despatch de

    Local
    language

    Local
    language

    Local
    language

    Inventory

    Movement

    Waiting

    Local language / Before Kaizen

    Local language

    Local language

    Overproduction

    Over Processing

    Local language
    Defects

    Local language / Afte

    Receipt of
    the
    Courier to
    Security
    gate

    It will go to
    Finance Dept.

    From Finance
    DEpt to
    Concerned Perosn

    Bills will be
    booking
    then it will
    go to
    Accounts
    payable
    Team

    Myself giving
    Confirmation of
    the bills

    Concerned person
    is waiting to
    receive
    Confirmation of
    The bills

    Accounts payable Team will release payment

    Revision
    A
    Category
    Mandatory

    00-LS80-851-007
    Kaizen Blitz
    Local language / loc.lang. / Area / Cell:

    Finance -Bill Booking

    Local language / Date Implemented:

    12/5/2016

    Local language /
    Photo

    Local language / Method to sustain:

    Documents/ Format of GRN & Payment Memorandum are controlled through CDC.

    Local language

    Skills unused

    Local language / After Kaizen


    Receipt of
    the Courier
    to Security
    gate

    From Security
    to Concerned
    Finance
    Perosn& book
    the bills with
    GRN &
    Payment
    Memorandum.
    Bills go to
    Accounts
    Payable Team

    Accounts payable Team will


    release payment

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