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IEC Code is unique 10 digit code issued by DGFT – Director General of Foreign Trade , Ministry of
Commerce, Government of India to Indian Companies.
Full From of IEC Code is : “Importer Exporter Code ”. To import or export in India, IEC Code is
mandatory. No person or entity shall make any Import or Export without IEC Code Number.
Eligibility condition and Legal Provisions are given for IEC Code Number Application in Foreign
Trade (Regulation) Rules, 1993 Ministry of Commerce, Notification No. GSR 791 (E), dated 30-12-
1993.
Only one IEC would be issued against a single PAN number. Any proprietor can have only one IEC
number and in case there are more than one IECs allotted to a proprietor, the same may be
surrendered to the Regional Office for cancellation.
The application can be download Form in PDF or Word. This is called "Aayaat Niryaat Form -
ANF2A". Along with IEC Code Number Application Form it is necessary to submit
Appendix-18B Attested by Applicant's Banker in his letter head with two passport size photo).
You can find the list of Foreign Exchange Control Department of the RBI as given in
Appendix-18D.
Where an IEC Number is lost or misplaced, the issuing authority may consider requests for grant of
a duplicate copy of IEC number, if accompanied by an affidavit.
Mode of Payment
: In Demand Draft of any Bank or Payment through EFT ( Electronic Fund Transfer by Nominated
Bank by DGFT Like HDFC Bank, ICICI Bank, State Bank of India, UTI Bank, Punjab National Bank,
Central Bank etc) or Application fee can deposited by TR6 Challan with Duplicate Copy in any
branch of Central Bank of India and TR6 Challan need to be submit along with IEC Code
Application.
Specified fee shall be paid for making an application under any provision of the
Policy and Handbook of Procedure Volume-I.. The scale of fee, mode of payment, procedure for
refund of fee and the categories of persons exempted from the payment of fee are contained in
Appendix-21B.
Every application, unless otherwise specified, shall be submitted to the Regional Authority of
Directorate General Foreign Trade, as per the territorial jurisdiction of the Regional authorities
indicated in
Policy and Handbook of Procedure Volume-I.
Filing of Application
Application can be filed online in DGFT website, details of online links are given below.
Each Importer/Exporter shall be required to file importer/ exporter profile once with the Regional
Authority in Part 1 of ‘Aayaat Niryaat Form - ANF2A’. Regional Authority shall enter the
information furnished in Part 1 of ‘Aayaat Niryaat Form ANF-2A’ in their database so as to
dispense with the need for asking the repetitive information. In case of any change in the
information given in Part 1 of ‘Aayaat Niryaat Form ANF-2A’, importer/exporter shall intimate the
same to the Regional Authority.
The applicant shall furnish a self addressed envelope of 40 x 15 cm with postal stamp affixed on
the envelope as follows for all documents required to be sent by Speed Post:
The following categories of importers or exporters are exempted from obtaining Importer -
Exporter Code (IEC) number:
1. Importers covered by clause 3 (1) [except sub-clauses (e) and (l)] and exporters covered by
clause 3(2) [except sub-clauses (i) and (k)] of the Foreign Trade (Exemption from
application of Rules in certain cases) Order, 1993.
2. Ministries/Departments of the Central or State Government.
3. Persons importing or exporting goods for personal use not connected with trade or
manufacture or agriculture.
4. Persons importing/exporting goods from/to Nepal provided the CIF value of a single
consignment does not exceed Indian Rs.25,000.
5. Persons importing/exporting goods from/to Myanmar through Indo-Myanmar border areas
provided the CIF value of a single consignment does not exceed Indian Rs.25,000.
However, the exemption from obtaining Importer-Exporter Code (IEC) number shall not be
applicable for the export of Special Chemicals, Organisms, Materials, Equipments and
Technologies (SCOMET) as listed in Appendix- 3, Schedule 2 of the ITC(HS) except in the
case of exports by category(ii) above.
6. The following permanent IEC numbers shall be used by the categories of importers/
exporters mentioned against them for import/ export purposes..
S.N Code
Categories of Importers / Exporters
o Number
21. Self certified copy of PAN issuing letter or PAN (Permanent Account Number) Card issued
by Income Tax Authority.
22. Two copies of passport size photographs of the applicant duly attested by the Banker of
the applicant.
23. Self addresses envelope with Rs.25/- postal stamp for delivery of IEC certificate by
registered post or challan/DD of Rs.100/- for speed post.
IEC Code Number Related links
DGFT Online IEC Code Number Application
Form -ANF-2A
View Your IEC Status : http://dgft.delhi.nic.in:8100/dgft/IecPrint
IEC Status at Custom(BIN) : http://164.100.9.176/iecstatus.html
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EXPORT DOCUMENTATION
OVERVIEW
Export documentation is a tedious but necessary process that all exporters must
pay close
situation. Although exporters must fill out and submit many different forms for each
international
shipment, most require similar data elements and can (and should!) be duplicated
precisely from
one document to the next. Fortunately, there are software products that capture
the primary
details of the shipment and insert them into the necessary documents without flaw.
This Fast Fact
will describe many of the documents your business will need in order to export
successfully.
Shipping documents are the key to international trade, and have been used for
thousands of
years. Documents outline the sale, shipment, and responsibilities of each party so
that the full
Using an experienced Freight Forwarder will help you to avoid problems and secure
your
relationship with your customers. Consider providing your Forwarder with a suitable
“letter of
Instructions” (SLI) is a good practice for your company to establish. You can give
your Forwarder
limited authorization and initial instructions with an SLI as soon as the shipment
details emerge,
which allows time to prepare documents, make arrangements, and ask questions.
Although a
House Broker is required to clear goods imported into any country, including the
United States.
Below are some factors to consider when determining which documents are needed
for a
particular shipment.
Based on these factors, many of the following documents (described in more detail
on pages 2-5)
Bills of Lading (B/L) — Ocean B/L, or Motor/Truck or Air Bill, or Way Bill
actual document but still a very important part of the export process
EXPORT DOCUMENTATION
Essential Documentation
Invoices
the buyer before the shipment, giving the buyer a chance to Description of the
Goods
specifications) and get an import license, if required in their Net weight, Gross
Weight, Volume
open a Documentary Credit (Letter of Credit), the buyer’s bank will use the pro-
forma invoice as a
source of information. The exporter/seller should not send their customer a pro-
forma invoice
unless they fully understand what they are offering to the buyer. If no changes are
required on the
pro-forma invoice after the buyer reviews it, the exporter can simply change its
date and title and
agreed upon. The invoice identifies the buyer and seller, describes the goods sold
and all terms of
invoice may be itemized to show cost of goods, freight, and insurance, or other
special handling.
The invoice may be numbered and have multiple “purchase order” numbers. U.S.
Customs does
not actually need a copy of the invoice, unless requested, but the information
included is used to
Egypt and your buyer requires a consular invoice, the Egyptian embassy in
Washington, D.C. will
do this for a small fee. Usually a freight forwarder will offer this service, but an
exporter can send
the original invoice to the consulate, have it notarized/legalized as required, pay the
fee, and have
required in the buyer’s country, so you need to add the time/costs associated with
obtaining one
Party of Interest (or exporter of record), this statements attests to and informs your
customers that
you are using due diligence to control the shipment and abide by regulations,
particularly
"These commodities, technology, or software, were exported from the United States
in accordance with
EXPORT DOCUMENTATION
Material Handling
Packing List: A packing list is prepared by the shipper and is a detailed break down
of the items
within a shipment. It may also include any “special marks” for identification. For
example, the
customer may want “ABC XX” in blue letters on the side of the packaging. For
insurance claims
and tracking purposes, it helps to describe what is in each “package”. The packing
list should also
reference the customer’s purchase order number and destination. Often, a packing
list is taped to
any transportation handlers can have easy access to it to know what the goods are
and their
destination. The quantity and items listed on the commercial invoice must match
with the packing
list, but not necessarily match the pro-forma invoice. Some companies prepare a
packing list that
is identical to the commercial invoice, minus the prices and other monetary details.
Dock (or Warehouse) Receipt: The dock or warehouse receipt is issued by a
warehouse
supervisor or port officer and certifies that the goods have been received by the
shipping
company. This document is used to transfer accountability when goods are moved
by the
domestic carrier to the port of embarkation and left with the international carrier. At
this time, the
carrier’s Bill of Lading is also signed by both parties and copies are issued
accordingly.
A Bill of Lading is issued by the carrier to the shipper for receipt of the goods, and is
a contract
between the owner of the goods and the carrier to deliver the goods. Sometimes
the B/L acts as
title to the goods so an “Original” B/L is issued- usually a set of three. Whoever
presents one of
those Original, Negotiable B/L can take possession of the goods. A B/L can be either
negotiable
or non-negotiable.
Non-negotiable (or “straight”) B/L: Indicates that the shipper will deliver the goods
to the buyer
and that title of the goods has not been transferred to the shipper (i.e., the buyer or
seller “owns”
the goods while they are being shipped). This type of B/L is often used when
payment for the
Negotiable (or “shipper’s order” ) B/L: Serves as a title document to the goods,
issued “to the
order of” a party, usually the shipper, whose endorsement is required to effect its
negotiation. It
can also be issued “to the order of” the buyer’s bank as part of a documentary
credit/letter of
credit stipulation so that when the buyer’s bank receives the Original B/L, they can
endorse it over
to the buyer at the time of payment for the buyer to clear the goods at customs.
Sometimes the
can be bought or traded while the goods are in transit, whereas a “Straight” B/L is
non-negotiable
The B/L is frequently electronically manifested by the shipping line company using
the data sent
by the shipper or its agent. Bills of Lading also include a “notify party” (usually the
buyer or their
agent) so that when the vessel arrives at the port of destination, the carrier can
notify the party
that the goods are available, are in need of customs clearing, or are ready for pick
up. Usually the
importer can pick up the goods after customs clearance and duties are paid.
“Freight Collect”
means the consignee pays the freight charges as well. “Freight Prepaid” means the
shipper pays
the freight charges, but not customs clearance unless the terms are “delivered duty
paid”. If
EXPORT DOCUMENTATION
payment is due to the exporter before the importer receives the goods, “advance
charges” can be
added to the bill so the importer pays for the goods along with the other charges.
Two checks
should be received so the carrier can forward one check to the exporter for the cost
of goods.
Inland Bill of Lading: Issued by the trucking company and/or the railroad line for
taking the goods
Ocean Bill of Lading (OBL): The Ocean B/L is an invoice, and may be issued as a
“clean” bill of
lading, meaning the carrier certifies that the goods have been received without
visible damage.
An “On-Board” B/L may be issued when the goods are received into the carrier’s
port facility,
Air Way Bill (AWB): The Air Way Bill is a form of bill of lading used for the air
transport of goods.
AWBs are non-negotiable, mainly because of the short amount of time that the
goods are in
transit. The original AWB is rarely needed by the importer at the other end of the
shipment to
actual carrier, which is the case when a freight forwarder has a contract rate with
an air cargo
Electronic Export Information (EEI): “EEI” is the acronym for the new process of
filing what was
the Shipper’s Export Declaration (SED) form 7525V. Census uses the EEI to collect
trade data on
the products, quantities, dollar value, volume and destinations of U.S. exports. To
properly
complete an EEI, the exporter is responsible for classifying their product under the
appropriate
Schedule B Number, or HS Code. An EEI is filed online and the Internal Transaction
Number
verifying the actual filing. An EEI is required for U.S. exports valued $2,500 or more
per individual
Schedule B Number. If the value is under $2,500, the exporter must note that using
the following
statement: “No EEI required, shipment valued under $2,500 per individual Schedule
B Number.”
Also, this process is used to manage U.S. export regulations for any commodity
requiring an
export license and, regardless of value, the license number must be in the EEI.
Filing an EEI is
not required for shipments to Canada (unless an export license is involved), nor if
shipping
between U.S. territories, such as the Virgin Islands. However, it is required for
shipments to
Puerto Rico.
Certificates
Most countries that require a C/O will accept a generic C/O as long as all of the
required data
elements are given. However, some countries, like Israel, have a special green C/O
form that
must be used. To take advantage of duty free provisions in a U.S. Free Trade
Agreement, be sure
to use the particular C/O that addresses the “rules of origin” criteria for each
country.
EXPORT DOCUMENTATION
Certificate of Insurance: This document indicates the type and amount of insurance
in force on a
sample, but other times inspection must occur when the goods are packaged to
issue a
certificate.
Certificate of Free Sale: This form may be required by the importing country to
ensure that the
goods offered for entry comply with domestic requirements for sale in the U.S. It is
often required
for agricultural, medicinal, or cosmetic products and can be issued by the VEDP or
U.S. FDA.
Special Documents
Declaration of Dangerous Goods (DGD): A DGD declares the nature, quantity, and
quantity of
hazardous materials and reports the proper classification for each item.
goods to countries on a temporary, duty-free basis only. For a fee, this passport
allows a
year, the materials must return to the U.S. in order to avoid a hefty fine.
specific terms and conditions are met. Of all shipping documents, errors or making
changes to the
L/C are the most costly and time consuming because of the risk of payment in error.
Knowledge of the proper forms required, along with uniformity and document
control, will help
exporters prevent errors in shipping documentation, save processing time, create
good file
EXPORT DOCUMENTATION
VEDP SERVICES
market visits and market research by our Global Network of in-country consultants.
These
services are available to all Virginia exporters. For more information, please visit our
website:
www.exportvirginia.org
ADDITIONAL RESOURCES
WORKS CITED
Jagoe, John R. Export Sales and Marketing Manuel. 20th Edition. 2007. Export
Institute.
licensed broker, banker, shipper or customs agency. VEDP shall not be liable for any
damages or costs of any type arising out of, or in any way
BENEFITS OF DEBP
Government of India
Department of Commerce
Directorate General of Foreign Trade
Udyog Bhavan, New Delhi-110011
To
Subject: Entitlement of DEPB prior to issuance of Public Notice withdrawing the benefit
under the Scheme - regarding.
…
1. Attention is invited to the Public Notice No. 130 dated 27.3.2008 (as amended from
time to time), PN No. 137 dated 3.4.2008 wherein DEPB Benefits were withdrawn against
export of primary steel items, Cement and Rice with immediate effect. Representations have
now been received from Trade and Industry and the Regional Authorities of DGFT as to whether
exports prior to the date of withdrawal / suspension of DEPB benefits against the export
products would also be denied the benefit of DEPB Scheme.
2. It is clarified that exports made prior to the date of withdrawal / suspension of DEPB
Rates for specific products shall be entitled for DEPB benefit at the rate prevalent on the date of
shipment / export. Date of shipment / export shall be as per the provisions of paragraph 9.12 of
Handbook of Procedures, vol. 1.
Sd/-
(Tapan Mazumder)
Joint Director General of Foreign Trade
In exercise of powers conferred under Paragraph 2.4 of the Foreign Trade Policy, 2004-
2009 and Paragraph 1.1 of the Handbook of Procedures (Vol.I), the Director General of Foreign
Trade hereby makes the following amendments in the “Schedule of DEPB Rates” with
immediate effect.
The Serial numbers 67b, 67c, 85, 326, 327, 328, 329, 330, 336, 337, 341, 342, 343,344, 345,
350,351, 352, 381, 386, 387, 390 and 391 are temporarily suspended.
(i) Products covered under the DEPB Sl. No. for Engineering Product Group and
Chemicals Product Group mentioned at Sl. No. (1) and (2) above shall not be
entitled for DEPB benefit under Sl. No. 22D of the Misc. Product Groups.
(ii) Export of Non-basmati rice shall not be entitled for DEPB rate under Sl. No.
22C and 22D of the Miscellaneous Product.
(R. S. Gujral)
Director General of Foreign Trade and
Ex-Officio Additional Secretary to the Government of India
1. The rates of DEPB specified in book shall not be applicable to export of a commodity of product
if such commodity or product is:-
2. The DEPB rate and the value cap shall be applicable as existing on the date of order of “let
export” by the Customs.
3. The value cap, wherever existing, shall be with reference to the FOB value of exports. The
DEPB rates shall be applied on the FOB value or value cap whichever is lower. For example, if
the FOB value is Rs.500/- per piece, and the value cap is Rs.300/- per piece, the DEPB rate
shall be applied on Rs.300/-.
4. Wherever any specific rate exists for a particular item under DEPB rate list as given in this
book, the items shall not be covered under any generic description of the DEPB rate list.
5. The DEPB rate aims to neutralize the incidence of duty on the inputs used in the export
product. Therefore, the DEPB rates, as given in this book refer to normally tradable/exportable
product. Items such as Gold Nibs, Gold Pen, Gold watches etc. though covered under the
generic description of writing instructions, components of writing instruments and watches are
thus not eligible for benefit under the DEPB scheme.
6. The DEPB rates given for various galvanized Engineering product shall cover non galvanised
products and vice-a-versa.
7. The DEPB rate given for various types of garments do not cover Silk as well as Woolen garments
unless specifically mentioned in the DEPB description.
8. Portable product at S.No.239, 240,241,242,243 and 286 of Product Group: Engineering (Product
Code 61) exported in the form of incomplete CKD/SKD Kit, but consisting of (i) Engine (ii)
Chassis (iii) Gear Box (iv) Transmission Assembly system (v) Axle (Front & Rear) and (vi)
Suspension System or Body/Cab or both, shall be treated at par with complete CKD/SKD Kit for
the purpose of relevant DEPB benefits.
9. The DEPB rate for formulation consisting of more than one bulk drug would be calculated as
per provisions of Policy Circular No.20 dated 31st July, 2000.
10. Wherever the export of resultant product in completely built form is allowed under DEPB, the
CKD/SKD export of such product shall also be allowed under DEPB.
11. DEPB benefit would also be admissible on the export of composite product including assembled
product having more than one constituent items for which DEPB rates are individually fixed. In
such cases, the DEPB entitlement would be restricted to the lowest of the rate applicable to
the constituent items, ignoring the rate of the constituent item(s) having weight less than 5% of
the total net weight of such product. However, no DEPB benefit would be admissible on the
exportof such product, if constituent item(s) is weighing more than 5% of the total net weight
(of the product) and does not have any DEPB rate fixed.
The exporters shall declare in the shipping bill the following details also for claiming DEPB
benefit on the export of such product:
i. Description of the composite product including the assembled product, alongwith its
total net weight.
ii. Description of all the constitute item(s) of such products which attract a DEPB rate
with their respective DEPB Nos. and their credit rate alongwith total weight of such
constituent (s).
iii. Description and combined total weight of those constituent item(s) which have no DEPB
rate in the schedule.
(Explanatory Note) : In case (iii) above is more than 5% of total weight given in (i), no
DEPB on the composite product would be admissible.
12. DEPB benefit would be available on the export of products having extraneous material upto 5% by weight.
In such cases, extraneous material upto 5% shall be ignored and the DEPB rate as notified for that
export product shall be allowed.
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Updated DEPB Rates on dt. 05.11.2008 in DEPB Database, Search with Various
Methods:
DEPB Rates Export Incentives by Indian Government, used to saved Customs Duty
when Import the Goods.
Updated DEPB Rates on dt. 05.11.2008 in DEPB Database, Search with Various Methods:
• Free Online Search New DEPB Rates- by Product Group No or Descriptions.
• DEPB Item Serial No. with DEPB Rates in Percentage and Cap Value.
• Information to Maximize DEPB Rate for your Export Products.
• DEPB Rates Export Incentives by Indian Government, used to saved Customs Duty when Import
the Goods.
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DEPB Rate of Rubber Hoses of different dimensions having net content of rubber not less than
983
0.49 MT
1005 DEPB Rate of D(-)Para Hydroxy Phenyl Glycine Methyl Potassium Dane Salt
1013 DEPB Rate of Aceto Acet 4-Chloro 2,5, Dimethoxy Anilide (N-ASIRG)
DEPB Rate of Metroprolol Tartrate ( Note : This entry is valid for 6 months w.e.f 21.3.2005 or
1021 the date of withdrawal of DEPB scheme(in case the scheme is withdrawn), whichever is
earlier. Further the entry is valid for the exports effected by M/s. Sun Pharmaceutical
1022 DEPB Rate of Trichloro Carbanilide
DEPB Rate of Het Diol(1,4,5,6,7,7 Hexa Chloro-2-3 Bis (Hydroxy Methyl) Bicyclo-2(2,1,1)-
1028
heptane-5.