Southern African Readymix Association

(SARMA)
SARMA S.H.R.E.Q. Audit
S.H.R.E.Q. = Safety, Health, Roads, Environment and Quality
(Version 3 - July 2013)
Based on the following principles:
ISO 9002 - Standardization
ISO 14001 - Environmental
ISO 39001 - Road Transport Safety Management System
OHSAS 18001 - Legal
SANS 878:2004 - Quality
(Safety, Health Road Transport, Environment and Quality)

2014
Private and Confidential
Print version

Plant Name:

[PLANT NAME HERE]

Audit Date:

[2014/00/00]

OVERALL COMPLIANCE SCORE

=

0.0%

OVERALL STANDARD SCORE

(All General and Quality
(Excludes 4.7))

Status:
Audited by:
Auditors Cell number:
Auditors E-mail address:
Office Telephone Number:

011 791 3327

E-mail Address:

office@sarma.co.za

Physical Address

Unit 8 Coram Park, Ferero Road, Randpark Ridge

Postal Address

P O Box 1983, Ruimsig, 1735

Copyright : SARMA / 2013-2015
Revision: 3
Effective date: Jan 2014

0.0%

QUALITY - SANS 878 SCORE:

0.0%

Introduction

1.

Scope

SOUTHERN AFRICAN READY-MIX ASSOCIATION

(SARMA)
S.H.R.E.Q. MANUAL FOR JUDGES AND ENTRANTS
COPYRIGHT : SARMA 2013

Copyright Notice: This document belongs to SARMA and is copyright protected. Except as permitted in writing by SARMA may neither this document or any extract from it be reproduced, stored in a retrieval
Updated November
2013without
REVISION
03-0
NOVEMBER
2013 being secured. Requests for permission to reproduce should be addressed
system or transmitted in any form or by any means, electronic, photocopying, recording
or receive
prior
written
permission
to SARMA. Violators may be prosecuted.

Welcome to the SARMA S.H.R.E.Q. Auditing Program!

[Safety, Health, Road, Environment & Quality]
CONTENTS
STRUCTURE of SARMA S.H.R.E.Q.
FOREWORD
INTRODUCTION
RESULTS OF EVALUATIONS
EVALUATION PROCESS
REFERENCES
DEFINITIONS AND ABBREVIATIONS
STATISTICS
AUDIT (ADVANCED QUESTIONNAIRE)
ACTION LIST
Disclaimer:
This report was created with the support from the Southern African Ready-mix Association and its member companies. The views expressed herein are those of the authors and does not reflect those of
any Government Department.
NOTE: Compliance with this SARMA S.H.R.E.Q. Auditing System does not of itself confer immunity from legal obligations.

STRUCTURE of SARMA S.H.R.E.Q.

Policy
An organization should clearly define its Occupational Health & Safety policy, Environmental policy, Road transport policy and Quality policy either as individual policies or as a combined integrated policy
statement and communicate it to all employees. These policies should be reviewed and amended as required. The organization's top management should define and endorse the policies, which should be
documented, implemented, relevant and maintained regularly. At the very least, the policies should cover the following subjects:
Recognition that S.H.R.E.Q. as an integral part of the business
Recognition that S.H.R.E.Q. is a line management responsibility from the top down
Involvement and consultation with employees
Provision of adequate training to meet competence levels
Compliance with legal requirements and publishing of objectives
Provisions of adequate resources
Cost effective improvements in S.H.R.E.Q. performance
Understanding and implementation at all levels
Reviewing, auditing and maintenance of the system
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Introduction
Planning
S.H.R.E.Q. considerations need to be planned so that success or failure can be clearly seen. This will involve clear identification of requirements, the criteria, responsibility, timescales and performance
measurement.
Hazard identification, risk assessment and risk control
The Management of S.H.R.E.Q. legislation require all employers and self-employed people to carry out a risk assessment of their hazards and follow up with periodic reviews of its existing system, as
required. The objective of risk assessment is to see whether the current or planned arrangements are adequate in all circumstances.
Areas covered could include:
Materials, (consideration given to: storage, use, handling, disposal, exposure)
Machinery / Equipment, (consideration given to: start-up, use, shut-down, maintenance)
Processes, (consideration given to: frequency, heat, cold, noise)
People, (consideration given to: age, physical build, quantity, special needs, language)
Premises, (consideration given to: location, access, egress, traffic routes, lighting)
A risk assessment should look at all activities, not only production or processes, but anywhere where hazards may occur (i.e. offices, canteens, toilets etc.)
Following the risk assessment, the results should prompt the following action:
Trivial - No further action and no record required
Tolerable - A risk that has been reduced to a level that can be endured by the organization, having regard to its legal obligations and own H&S policy
Moderate - The risk needs to be evaluated carefully and reduced to being a tolerable risk'. Specialists should possibly be used to carry out assessment profiles and suggest risk reduction methods
carried out. If the assessment relates to a new process or material, the activity should not be initiated
Intolerable - This level is not acceptable and all work should be ceased until the risk has been reduced to one of the above

Elimination
of risk,
the risk,
if possible
(e.g.
by using
alternative
substance
or material,
using of
mechanical
handling
rather than manual,
markingto
orsuit
illumination,
reducing
the levels oftake
stacking
etc.)
Reducing the
if possible,
(e.g.
by using
lowan
voltage
equipment,
reducing
the strength
substances,
etc.). Organizations
shouldimproving
adapt processes
individuals
or circumstances,
protective
measures that cater for everyone on site (e.g. ventilation systems rather than individual breathing protection etc.), improve controls and procedures, manage the use and care of safety equipment (e.g.
machinery guards, ventilation filters measurement devices etc.), and maintain it to the required standards
If risks cannot be eliminated or reduced sufficiently, personal protective equipment should be issued
Emergency procedures should be explained and practiced so that everybody knows what to do. Alarm systems and indicators should be thoroughly tested on a regular basis and should take into account
any special needs, noisy environments, etc.
Legal and Other Requirements
All organizations need to ensure they are meeting a level legally required for S.H.R.E.Q. elements that affect their business. The management system should ensure that there is a method to identifying new
requirements or current practices and any requirements for new processes or activities. Other requirements may originate from Approved Codes of Practice or similar publications.
There are many systems available by subscription which will help organizations to keep up-to-date with changes in legislation. Articles in trade journals, publications and the internet are also useful sources
to maintain awareness of new legislation.
Objectives
The organization must establish objectives, which are measurable and relevant to the S.H.R.E.Q. policies. These may also be formulated to achieve improvements in the number of working days lost from
work-related injury and ill health.
Management Programme
The management shall detail the designated responsibility and time frames for achieving objectives.
Implementation and Operation
Responsibilities for S.H.R.E.Q. need to be defined by the most senior person in the organization. S.H.R.E.Q. should be an integral part of an individual's business activity and they should take responsibility
for S.H.R.E.Q. resulting from their activities. Individuals should also be aware of the influence that their actions can have on people outside their workplace.

3 of 28

Introduction
Training Awareness and Competence
For the S.H.R.E.Q. policy/s to succeed, the organization will need to ensure that all personnel understand their individual influence and contribution to success of the program. For some members of staff,
there will be aspects of risk control or other activities that require specific competence. To achieve this, training will be necessary, as well as proof that the training has been effective so that such
competence is evident.
Consultation and Communication
The key to achieving a high level of awareness in S.H.R.E.Q. is effective communication. This requires open, effective, circulation of S.H.R.E.Q. information to keep all members of staff informed.
Communication may also involve the provision of specialist advice and services from internal or external sources. Communication needs to operate at all levels within the organization so that employees are
both informed and consulted.
Documentation
Establishing an S.H.R.E.Q. system will create documented information. This will probably be information on hazards or activities and control methods. The specification requires that this information is
available, described, maintained and provides direction to related documentation.
Document and Data Control
Having established the requirement to produce documentation for the S.H.R.E.Q. system, companies need to control this information. When changes are made, they need to ensure that obsolete
information is withdrawn, and that everyone who needs to know is made aware that there are new documents.
Operational Control
S.H.R.E.Q. must form an integral part of an organization's operation. This applies equally to a small sand operation' as it does to multinational companies, with many Ready-mix operations. Organizational
arrangements must include the skills and ability to manage activities and meet legal requirements. When deciding on individual responsibilities, companies also need to address the matter of authority for
taking any necessary action. They should also provide adequate resources to enable personnel to carry out the S.H.R.E.Q. policy. This section would also include details of any permit to work systems (i.e.
hot works, confined spaces, etc).
Emergency Preparation and Response
On the subject of things going seriously wrong, many people take the attitude, It will never happen to me'. Within the specification, everyone is required to consider the worst-case scenario and their actions
to mitigate the effects. Each person may need to develop emergency procedures and contingency plans. Emergency procedures should be explained and practiced so that everybody knows what is
required. Alarm systems and indicators should be thoroughly tested on a regular basis and should take into account any special needs, noisy environments etc.
Checking and Corrective Action
When deficiencies are found in the OH&S system, whether through audit, review, or following actual accidents or incidents, a corrective action' should take place. The corrective action should look for the
root cause' of the event and where possible, develop a means of preventing a reoccurrence. Actions should be suitably documented.
Monitoring and Measurement
A key part of any S.H.R.E.Q. system is measuring whether actions taken have been effective in both quantitative and qualitative terms. Measurement should be at an appropriate level, suitable for the
organization. Proactive measurement should be used to monitor compliance to systems and policy. Reactive measurement should be used to monitor accidents, near misses, complaints, ill health, incidents
etc.
Accidents, Incidents, Non-conformances and Corrective / Preventive Actions
Procedures should be established stating how to report and investigate accidents, incidents, non-conformances and corrective/preventive actions.
Records
During the course of operating an S.H.R.E.Q. system, records will be generated. Some records will be necessary to demonstrate compliance with legal and other requirements.
Audit
In addition to S.H.R.E.Q. monitoring, there will be a need for periodic auditing. This is a means of looking at the performance of the S.H.R.E.Q. system in greater depth, to ensure the organization is capable
of achieving the required results.
Management Review
The management must review the S.H.R.E.Q. systems periodically, to ensure that the overall performance of the system and individual elements are operating as intended. Periodic status reviews should
consider additional internal or external factors, further S.H.R.E.Q. improvement, (once original levels are achieved) and that the S.H.R.E.Q. policy and objectives remain valid.

4 of 28

Introduction
Certification
The certification process is the same as that of ISO 9001 or ISO 14001. Once the Certification Body receives a completed application form, an initial assessment is undertaken on site, to determine the
state of the policy, procedures and work instructions. If the documentation is satisfactory, then a date is set for the main assessment, which will assess the level of implementation. Once satisfactory, a
certificate is issued. Annual surveillance ensures continued compliance.

FOREWORD
The Southern African Ready-Mix Association (SARMA) is a voluntary membership, a private sector producers association.
SARMA represents its members in regard to policy positions through various organs of the National and Provincial Governments. Contact and interactions also takes place with other relevant policy
making and opinion forming entries. Contact is also maintained with similar associations overseas.
SARMA supports its members on the strategic and advisor sides of business.
SARMA ensures that no meetings, discussions or gatherings contravene, the Competition Legislation in SA, setting standards for operations should therefore not at all be seen as collusion but
rather as lifting the standard of the product.
A great deal of work is put into promoting the industry and the association to the outside world, but also to ensure interaction among other companies and producers in the industry.
Consultation and co-operation within SARMA occurs on a voluntary basis and does not encroach on the managerial prerogative of individual companies.
A wide range of services through working committees renders extra services and advice to members. In particular certain aspects of business are focused on where companies may lack the
resources required to deal with these on a day-to-day basis.
SARMA's aim with the document is to ensure that a standard be set for the industry. The non-members and non-participants need to understand the consequences of not abiding and following the
rules as they are laid down by various sections of the legislation.
Continued improvement on the S.H.R.E.Q. management system is essential for all ready-mix concrete operations.

INTRODUCTION
The Health and Safety programme was started in the 1950's by the National Occupational Safety Association (NOSA). It was used extensively in industry and some mining and quarry operations also made
use of it.
The Health & Safety program was originally introduced in 1997. Ghekos were awarded for achieving the specified levels. Originally it was held every year then on alternate years. The in-between years then
had the Quality audit to look at the quality standard in the ready-mix industry. The entire programme was revised extensively in 1999. It continues to be upgraded each year in order to keep up to date with
the latest developments in Health and Safety practices.
In 2006 a decision was taken to combine the Quality audit with the Health & Safety Audit. This document is as a result of the actions by the SARMA H&S committee to meet this requirement for its
members. It is based on the ISO formats and includes the requirements for SANS 878:2004 for the quality component.
In 2010 this document was re-worked and now the quality section represents 40% of the audit document. Health = 15%, Safety = 15%, Transport = 15% & Environment = 15%.
In 2013 - over all score increased to 80% pass mark

RESULTS OF EVALUATIONS
The evaluation is conducted in accordance with an evaluation schedule, an example of which appears towards the end of this manual. However, it is stressed that, this program is not in the nature of a
competition, as all operations can be awarded the same results. To be accredited, the plant will need to obtain a 90% subminimum on Quality and have a 80% over-all score.

How the Marks work

Instruction Manual.
This is the total maximum score possible for the question. It is fixed and cannot be changed
This must be the choice if there is insufficient evidence of compliance to the request indicated in the question
It is expected that when this is marked that this is a genuine answer and can be backed up with adequate proof. NO cover up please.
Partial - this score is legally compliant, but not in line with the members own policies
Only to be used when it really is not applicable to the specific operation.
Automatically provides the score based on what was placed in the previous columns.
Any statement can be placed here as a guide to what was found during the auditing process. NOTE that a full action list is available from this audit on each of the questions where action
needs to be taken.
5 of 28

Max Score
NO
YES
80%
NA
Actual Score

Comments

Introduction
The questions are designed to be objective, and only rarely is the subjective approach needed. However, a weighted score is attached to each question. The program automatically calculates the scores
and totals, produces the graph lines, and calculates the percentages. ZERO tolerance is the goal.
The program makes its calculations from each "X" in the evaluation sheets. Each item or question line can accommodate only one "X", and where an item is not applicable ("N/A"), the program adjusts the
scores automatically.
It is of the utmost importance that only one "X" is inserted into each question line. It is immaterial whether lower or upper case is used. Any extra "X"s will result in the spreadsheet showing an error message.

EVALUATION PROCESS
Each evaluation should start with an initial meeting, during which the operations management team and the auditor will discuss general issues.
This should be followed by a physical inspection of the operation. In addition to assessing the operation, evaluation team members should raise questions with employees in order to evaluate issues
covered
by the
evaluation
The physical
inspection
willsheets.
be followed by a further meeting between the management team and the auditor, during which the individual items and question lines will be discussed and assessments
agreed. It is at this stage that the final "X" marks are inserted. Follow-up discussions will also take place at this stage. Issues which need further action to comply with requirements, and those issues which
need to show improvement at the next evaluation, will be agreed upon and inserted in the document.
Should a computer not be available at the operation, essentially the same procedure will be followed. But the results from the agreed evaluation sheets will be processed on computer as soon as practical
afterwards, and hard copy of the print-out made available to all those involved as soon as possible after the evaluation.
Ideally the evaluation sheets should be marked directly onto the computer in the presence of all those attending. A print-out can then be made at the end of the completed evaluation.

2.

Reference Publications
OHSAS 18001:2007 Standard
OHSAS 18002:2007 Guidelines
ISO 9002: Guidelines
ISO 14000: Guidelines
SANS 878:2004
ILO Guidelines for Safety Management Systems
The Guide to Environmental Auditing in South Africa - Butterworth's
Occupational Health & Safety Act Nr 85: 1993 & Regulations
Mine Health & Safety Act Nr 29 : 1996 & Regulations
BVQI Standard for Third party Certification of Occupational Safety and Health Management Systems.

2.1 Suggested Main Filing Reference System

[May require more than one file in for some operations due to the size, contents]
1
2
3
4
5
6
7
8
9
10
11
12
13

HIRA [Hazard Identification & Risk Assessment, Surveys]

Appointments [Organogram, appointment letters, scope of authority]
Training [ Needs analysis, Certification]
Procedures [Separate according to loading, batching, Maintenance etc]
Legal Register [Listing of legislation, Notices, permits, licences]
Objectives & Targets [Goals and action plans]
Communication [News info, notices, briefs]
Emergency [Overall actions, dry runs and reports]
Statistics [General stats, In house, industry etc]
Accidents / Incidents [Incident reports, investigations, forms,]
Audits & Inspections [Internal & External]
Management Reviews [ Minutes and actions, Policies]
Registers: Various [ i.e. Fire, Pressure vessels, Lifting equipment, Electrical etc]

6 of 28

DEFINITIONS AND ABBREVIATIONS

SARMA S.H.R.E.Q.: These Definitions specifically apply to this SARMA based Safety, Health, Road, Environmental and Quality Auditing Document.

INDEX

DEFINITION

Accident
Activity
Acceptable Risk:

An event that caused injury or damage that is reportable to the authorities in terms of the Health & Safety Legislation.

Admixture, Water-Reducing:

an admixture that either increases slump of freshly mixed mortar or concrete without increasing water content or maintains slump with a reduced amount of water, the effect being due to factors other
than air entrainment.

Admixture:

a material other than water, aggregates, hydraulic cement, and fibre reinforcement, used as an ingredient of concrete or mortar, and added to the batch immediately before or during its mixing.

Adsorption:

adhesion of the molecules of a gas, liquid or dissolved substance to a surface. Adsorption differs from absorption in that absorption is the assimilation or incorporation of a gas, liquid or dissolved
substance into another substance.

Aggregate:

granular materials, such as sand, gravel, crushed stone, crushed hydraulic-cement concrete, or iron blast-furnace slag, used with a hydraulic cementing medium to produce either concrete or mortar .

AIA
AIDS
AQI
ASPASA
Assessment

Approved Inspection Authority

Audit

Systematic, independent and documented process for obtaining evidence and evaluating it objectively to determine the extent to which the audit criteria is fulfilled. This does not necessarily mean
external independent auditors from an outside organisation. The independance can be demonstated by the freedom of responsibility for the activity being audited.

Baseline Condition:
Batch Plant:
Batch:
Best Management Practice (BMP):
Calcium Chloride:
Cement, Bulk:
Cement, Hydraulic:

a known quantity or quality of a substance upon which variances can be measured.

Certificate of Approval (C of A):

a certificate held by a person in control of a waste, or operator of a waste management system, that entitles him to handle the specific waste in accordance with specific conditions contained in the
Certificate.

Chemical Stabilizing Admixture:

COID

an admixture that retards or suspends the hydration process of Portland cement particles through chemical action or reaction.

Compliance:

action in accordance with a request. A person or facility that is not in compliance means that he is subject to legal action by any government agency because of breach of a specific law, policy,
regulation or guidelines

Concrete, Central-Mixed:
Concrete, Ready-Mixed:

concrete that is completely mixed in a stationary mixer from which it is transported to the delivery point.

Concrete:

a composite material that consists essentially of a binding medium within which are embedded particles or fragments of aggregate, usually a combination of fine aggregate and coarse aggregate; in
Portland cement concrete, the binder is a mixture of Portland cement and water.

Continual Improvement:

A recurring process to enhance the OH&S management. Doesnt need to be in all areas simultaneously

Confined space

An enclosed, restricted or limited space in which because of its construction, location or contents or any work activity carried on in it a hazardous substance may accumulate or an oxygen deficient
atmosphere may develop. It includes chambers, tunnels, pipe, pit sewer, container where a substance liquid or material including high dust levels or fumes may be present presenting a danger of
engulfment. NOTE that it is not always required / possible to enter a confined space e.g. fuel tanks and oil drums. Such cases should be treated however the same as if one could enter.

Contractor

any person, self-employed or employed by a company other than the RMC company, who is contractually working on behalf of the RMC company. [Note that on quarries contractors are viewed as an
employee in terms of MHSAct].

refers to the work done by an occupation i.e. electrical repairs

A risk that has been reduced to a level that can be tolerated by the organization having regard to its legal obligations and its own OH&S policy.

Acquired Immune Deficiency Syndrome

Air quality Index which is an indication of the exposure level of dust.
Aggregate & Sand Association of Southern Africa
The process for evaluating and ranking the risks to health and safety at work arising from hazards in the workplace.

an installation for batching or for batching and mixing concrete materials.

quantity of either concrete or mortar mixed at one time.
structural devices that temporarily store or treat urban storm water runoff to reduce flooding, remove pollutants, and provide other amenities.
a crystalline solid, CaC12; in various technical grades, used as a drying agent, as an accelerator of concrete, a deicing chemical, and for other purposes.
cement that is transported and delivered in bulk (usually in specially constructed vehicles) instead of in bags.
a cement that sets and hardens by chemical interaction with water and is capable of doing so under water.

Compensation for Occupational Injuries and Diseases.

concrete manufactured for delivery to a purchaser in a plastic and unhardened state.

7 of 28

DEFINITIONS AND ABBREVIATIONS

SARMA S.H.R.E.Q.: These Definitions specifically apply to this SARMA based Safety, Health, Road, Environmental and Quality Auditing Document.

INDEX
COP
Decibel:
De-Scaling Agent:

DEFINITION

De-Watering:

refers to a process used in detention/retention facilities, whereby water is completely discharged or drawn down to a pre-established pool elevation by way of a perforated pipe. De-watering allows the
facility to recover its design storage capacity in a relatively short time after a storm event.

DIFR
DMR
DoH
DoL

Disabling Injury Frequency Rate.

Dry Pond Conversion:

a modification made to an existing dry storm water management pond to increase pollutant removal efficiencies. For example, the modification may involve a decrease in orifice size to create extended
detention times, or the alteration of the riser to create a permanent pool and/or shallow marsh system.

Effluent:
Elevated work

flowing forth or out.

Engineered Fill:
Environment
Ergonomics
Evaluation

Code of Practice
a comparative unit that measures the intensity of sound. It is the term to identify 10 times the common logarithm or the ratio of two like quantities proportional to power or energy.
chemicals used in water to prevent scale from forming on pipes and tanks/vessels. Bromine is a common de-scaling agent

Department of Mineral Resources

Department of Health
Department of Labour

Any area where the potential exists for persons to fall more than 1.8 meters to another other level.
fill, which can be reused in, engineered applications, i.e. concrete, asphalt, sub- base material beneath buildings and roadways such as granular B material. storm water runoff for up to twenty-four
hours after a storm using a fixed orifice. Such extended detention allows urban pollutants to settle out. The ED ponds are normally "dry" between storm events and do not have any permanent standing
water.
The area in which the operation exists incl the interaction of people who are employed as well as other affected parties.
The study of the relationship of how to best fit the machine to the person/s using it.
Determine the amount of and apply a numerical value

Extended Detention (ED) Ponds:

a conventional ED pond temporarily detains a portion of storm water runoff for up to twenty-four hours after a storm using a fixed orifice. Such extended detention allows urban pollutants to settle out.
The ED ponds are normally "dry" between storm events and do not have any permanent standing water. An enhanced ED pond is designed to prevent clogging and re-suspension. It provides greater
flexibility in achieving target detention times. It may be equipped with plunge pools near the inlet, a micro pool at the outlet, and utilize an adjustable reverse-sloped pipe at the ED control device.

Fill:

any earth, soil, rock or granular material of a similar nature that has been excavated or manufactured.

Filter Fabric:

textile of relatively small mesh or pore size that is used to (a) allow water to pass through while keeping sediment out (permeable), or (b) prevent both runoff and sediment from passing through
(impermeable).

Findings
Friable:
Hazard

Discovery of what was searched for.

Hazardous Waste:

a) hazardous industrial waste, b)acute hazardous waste chemical) hazardous waste chemical,d)severely toxic waste, ignitable, corrosive, reactive, radio active, pathalogicxal, & PCB

HCS

Hazardous chemical substances

Health and Safety Plan:

a plan that summarizes site specific health risks associated with exposure to hazardous substances at the site. The plan provides for required protective clothing, respiratory equipment and air
monitoring equipment for the specific site, in order to reduce the exposure to workers on the site. This documented plan which addresses hazards identified and includes safe work procedures to
mitigate, reduce or control the hazards identified.

easily crumbled.
The sources or situation withy a potential to cause physical injury or damage to the health of persons

HEG's
HIRA
HIV

Homogeneous Exposure Group's

Hygiene

That science and art devoted to the recognition, evaluation and control of those environmental factors and stresses, arising in or from the workplace, which may cause sickness, impaired health and
well-being or significant discomfort and inefficiency amongst workers or members of the community.

ILO
Incident

International Labour Organisation

Hazard Identification & Risk Assessment

H Immune Virus

an event causing loss [includes accidents, non reportable cases and near misses]

8 of 28

DEFINITIONS AND ABBREVIATIONS

SARMA S.H.R.E.Q.: These Definitions specifically apply to this SARMA based Safety, Health, Road, Environmental and Quality Auditing Document.

INDEX

DEFINITION

Independent

Independent can mean external to the organisation or by persons being independent of those having direct responsibility for the activity / organisation being examined.

Infiltration Trench:

a conventional infiltration trench is a shallow, excavated trench that has been backfilled with stone to create an underground reservoir. Storm water runoff diverted into the trench gradually exfiltrates
from the bottom of the trench into the subsoil and eventually into the water table.

ISO 14000 :
Job / Occupation
KPA
Leachate:
Liquid-Effluent:
MA
Maintain

Environmental Management Systems

Management Review

Evaluation by management of the overall performance of an OHS management system from a viewpoint of whether the system meets the overall needs of the organisation its stakeholders workers and
regulating authorities

Materials, Cementitious:
Medical surveillance:
MHSA

cements and pozzolans used in concrete and masonry construction.

Mixing, water:

the water in freshly mixed sand-cement grout, mortar, or concrete, exclusive of any previously absorbed by the aggregate ( e.g. water considered in the computation of the net water-cement ratio ).

Mobile Equipment

Refers to all motorised machines [drill rig, dumpers, loaders, excavators, graders etc] used by the quarry to carry out the mining activities.[excludes delivery and collection vehicles - customers]

MPRDA
MQA
Near miss
NIHL
Noise Dosimeter:
Non conformance
Objectives
Occupational Disease
OEL

Minerals & Petroleum Resources Development Act

OH&S Management system

Part of the overall management system that facilitates the management of the OH&S risks associated with the business or organisation, that includes the organisational structure, planning activities
responsibilities practices procedures processes and resources for developing implementing achieving reviewing and maintaining the organisations OH&S policy.

OHS
OHSA
Organisation
PDP

Occupational Health & Safety

Peat Sand Filter:

best management practice, utilizing the natural adsorptive features of fabric or haemic peat, which consists of a vertical filter system with a grass cover crop, alternating layers of peat and sand and a
sediment forebay feature. The peat sand filter is presently used for \ municipal waste treatment systems and is being adapted for use in storm water management.

Permanent Pool:

a three to ten foot metre deep pool in a storm water pond system, that provides removal of urban pollutants through settling and biological uptake (also referred to as a wet pond)

pH:

an expression of hydrogen-ion concentration, equivalent to a negative decimal logarithm of c hydrogen-ion concentration in moles per litre, giving a measure of acidity or alkalinity of a solution. A pH of
7 is neutral.

Pneumoconiosis
Portable

A Disease caused by mineral dust [silicosis] from exposure to dust containing silica in the workplace.

refers to the employment title i.e. Electrician

Key Performance Areas
liquid, especially water that has percolated through solid waste or contaminated media and dissolved soluble components so that the liquid becomes contaminated .
Liquid (i.e. water) that comes in contact with an industrial process, and proceeds to flow in or out
Minerals Act [Safety: In terms of Schedule Four]
Continue to keep in good order once established

Regular examination by a Occupational Medical Practitioner to monitor worker health

Mine Health and Safety Act

Mines Qualification Authority

refers to any incident that had a potential to cause loss or injury under different circumstances
Noise Induced Hearing Loss
an instrument for elevation of noise exposure. It is a special purpose sound level meter, which includes a calculator to do the measuring accumulation and exposure calculation
Non fulfillment of a requirement or deviation from work standards, practices, procedures, regulations etc.
Long term overall goals for the organisation
Any disease known under prescribed conditions to arise out of exposure to substances or dangerous conditions in the processes trades or occupations.
Occupational Exposure Limit

Occupational Health & Safety Act

Company, firm, quarry that has its own functions and administration
Public Drivers Permit

An item of electrical equipment or tool that can easily be moved [for which it is designed] easily and that uses a plug to connect to a power supply.

9 of 28

DEFINITIONS AND ABBREVIATIONS

SARMA S.H.R.E.Q.: These Definitions specifically apply to this SARMA based Safety, Health, Road, Environmental and Quality Auditing Document.

INDEX
PPE
Practicable
Practical
Priority
Procedure
QA
Quarry
Recommendations
Record

DEFINITION

Recycling:

physical, chemical or biological processes are used to transform a waste stream into the raw material needed to make a new product. To be successful, recycling program requires an effective
infrastructure for segregating, collecting, transporting and reprocessing the feedstock, as well as the maintenance of stable markets for the derived secondary materials.

Reduction:
Regular
Remediation:
Reportable
Risk
Risk Agreement
SAMRASS
SANS
Severity Rate
SHE
S.H.R.E.Q.
Sludge:
Slurry:
SMS

industrial production changes or modified consumer practices can decrease the quantity of waste product.

Solid Waste Management:

the entire process of collecting, sorting, processing, recycling, reclaiming and disposing of waste. The recommended waste management hierarchy begins with consideration of practicable waste
reduction and reuse measures, followed by recycling and resource recovery, and finally disposal.

SOP's
Standard
Storm Water Treatment:
Storm Water:
Substances
Survey
Sustainable Development
Targets
Task
TMM
Tolerable risk
Truck Mixer:
Vibration health limits

Safe / Standard Operating Procedures [Written Safe Work procedures]

Personal Protective Equipment

It can be done or is feasible within the scope of the risk, knowledge available, costs involved and the means available to execute a matter
It is suitable for the purpose required.
Scale of importance [High, medium, low]
Specified way to carry out an activity or process. Can be documented or not.
Quality Assurance
A surface mine from which rock is removed and processed into aggregates
Suggested solutions / actions to correct / improve Health and Safety.
Document stating results achieved and providing evidence of activities performed

Means more than an annual event.

clean-up
A requirement to inform a government department or agency
Means the likelihood of an occurrence or situation development resulting in some form of loss
Document setting out the responsibilities of the contractor as to what he may or may not do.
South African Mines Accident and Safety Statistics
South African National Standards [previously SABS]
The amount of TIME [Days] lost due to the incident that in turn has cost implications
Safety Health & Environmental
Safety, Health, Road-transport, Environmental and Quality
any thick, semi-fluid mass, usually a sediment or filtered waste product, muddy or slushy sediment.
thin mixture of water and any of several fine, insoluble materials.
Safety Management System

A rule by which a matter can be compared with

detention, retention, filtering or infiltration of a given volume of storm water to remove urban pollutants and reduce frequent flooding.
Precipitation that accumulates during and immediately following a storm event.
Means any liquid, gas, fumes
A study which is undertaken to obtain data and information.
Development that meets the needs of the present without compromising future generations ability to meet their own needs.
A short time goal with specific time frames attached to achieve the related objective.
Any specific work done by an occupation i.e. rewire an electrical plug
Trackless mobile machine
To any risk that has been reduced to a level that can be endured by the organisation having regard to its legal obligations and its own OH&S policy.
a concrete mixer suitable for mounting on a truck chassis and capable of mixing concrete in transit.
Action level 2.5m/s2 & OEL = 5m/s2

10 of 28

SARMA S.H.R.E.Q. COMPLIANCE AUDIT

THIS PRINT ACTION LIST IS NOT ACTIVATED FOR THIS VERSION

ACTUAL SCORE

POTENTIAL SCORE

PASS/FAIL

Minimum
Requirement

SAFETY AND HEALTH

#DIV/0!

75%

Audited by:

ROADS

#DIV/0!

75%

Auditors Cell number:

ENVIRONEMENT

151

FAIL

75%

Auditors E-mail address:

QUALITY

36

FAIL

90%

GENERAL

26

FAIL

75%

Premises:

[PLANT NAME HERE]

Item

Audit Date:

[2014/00/00]

Certification:

PLATINUM PLUS

OVERALL COMPLIANCE SCORE =

0.0%

OVERALL STANDARD SCORE (All General and

Quality (Excludes 4.7))

0.0%

QUALITY - SANS 878 SCORE:

0.0%

AUDIT (REQUIRE A PASS ON ALL SECTIONS TO PASS AUDIT):

Status:
4.1 GENERAL REQUIREMENTS
4.2 S.H.R.E.Q. POLICIES

18

4.3.1 HAZARD IDENTIFICATION AND RISK ASSESSMENT

17

4.3.2 LEGAL AND NON-LEGAL REQUIREMENTS

16

4.3.3 OBJECTIVES AND TARGETS

4.4.1 RESOURCES, ROLES, RESPONSIBILITIES, ACCOUNTABILITY AND AUTHORITY
4.4.2 COMPETENCE, TRAINING AND AWARENESS
4.4.3 COMMUNICATION, PARTICIPATION AND CONSULTING
4.4.4 /4.4.5 DOCUMENTATION & DOCUMENT CONTROL
4.4.6 OPERATIONAL CONTROL
4.4.7 EMERGENCY PREPAREDNESS AND RESPONSE
4.5.1 PERFORMANCE MEASUREMENT & MONITORING

15
14
13
12
11
10
9
8

#DIV/0!

INITIAL
POSSIBLE
POINTS

MINUS NOT
APPLICABLE
POINTS

POINTS AWARDED

0.00

0.00

32

0.00

0.00

0.00

SCORE

0.00

14

0.00

0.00

46

0.00

165

0.00

0.00

0.00

137

0.00

0.00

0.00

4.6 MANAGEMENT REVIEWS

0.00

4.7 SANS 878: 2004 SPECIFICATIONS EDITION 4

318

0.00

765

0.0%

4.5.2 ACCIDENTS / NON CONFORMANCES / SPECIAL RECOGNITION

4.5.3 RECORDS & RECORDS MANAGEMENT
4.5.4 AUDITING

OVERALL COMPLIANCE SCORE =

7
6
5

0.00

10.00

20.00

30.00

40.00

50.00

60.00

70.00

80.00

90.00

100.00

OVERALL STANDARD SCORE (All General and Quality (Excludes 4.7))

235

0.0%

QUALITY - SANS 878 SCORE:

318

0.0%

11 of 28

SARMA SHREQ DOCUMENT

Plant:

[PLANT NAME HERE]

Category

4.1

GENERAL REQUIREMENTS

4.1.1
4.1.2
4.1.3
4.1.4
4.1.5
4.1.6
4.1.7

Has a Health & Safety management system been established and maintained?
Has an Environmental management system been established and maintained?
Has a Quality management system in terms of SANS 878 been established and maintained? [Q]
Has a Road Transport Safety Management System been established and maintained?
Has a S.H.R.E.Q. GAP analysis been done on this organization?
Has a S.H.R.E.Q. GAP analysis been done for this site?
Is it being maintained according to the requirements of ISO standards?

S
E
Q
R
G
G
G

TOTAL
S.H.R.E.Q. POLICIES
Is there a procedure for identifying relevant policies?
Has the policy in 4.2.1 been implemented?
Is there adequate evidence that the policy has been communicated and explained to all affected parties.

G
G

4.2.4
4.2.5

Is the SARMA S.H.R.E.Q. Policy posted up and displayed?

Have any changes been communicated to all affected parties?

G
G

TOTAL

0.0

4.3

PLANNING

4.3.1
4.3.1.1

HAZARD IDENTIFICATION AND RISK ASSESSMENT

Does the operation have a structured process / methodology for carrying out Hazard Identification and
Risk Assessments [HIRA]?
Have the requirements for carrying out HIRA been designated to a specific person?
Has an assessment been conducted on the baseline risks at these premises?
Is there evidence of issue based risk assessments?
Is there evidence of continuous risk assessments?
Has an assessment been carried out with respect to Health & Safety risks?
Has an assessment been carried out with respect to the Environment risks? (ISO 14001)
Has an assessment been carried out with respect to Quality risks / requirements? (SANS 878:2004)

4.3.1.9
4.3.1.10
4.3.1.11
4.3.1.12
4.3.1.13
4.3.1.14
4.3.1.15
4.3.1.16

Has an assessment been carried out with respect to Road Transport risks / requirements?
Have assessments included the need for Personal Protective Equipment?
Has an assessment been conducted for setting up new Plant, Equipment, modified or repaired?
Has an assessment been conducted for activities where Working at Heights is required?
Has an assessment been conducted on the Security aspects of this particular plant?
Where work must be done in the presence of Water and/or any other substance have these been
assessed ?
Has an assessment included Vibration and associated health risks of those persons exposed?
Has the assessment included Routine and Non-routine activities?

12 of 28

G
G
G
G
G
S
E
Q
R
S
G
S
S
E
S
G

NO

YES

Partial

NA

1
1
1
1
1
1
1
0.0

4.2
4.2.1
4.2.2
4.2.3

4.3.1.2
4.3.1.3
4.3.1.4
4.3.1.5
4.3.1.6
4.3.1.7
4.3.1.8

% Compliance Max Score

Actual Score

0
0
0
0
0
0
0
0

1
1
1

0
0
0

1
1

0
0

1
1

0
0

1
1
1

0
0
0

2
1
1
1
1
1

0
0
0
0
0
0

1
1

0
0

Co
mm
ent
s

SARMA SHREQ DOCUMENT

Plant:

[PLANT NAME HERE]

Category

4.3.1.17

Has an assessment been conducted when persons are Removed Transferred [Change management]?

4.3.1.18
4.3.1.19
4.3.1.20

Has the existing HIRA been reviewed after a Serious -Accident/ Incidents/ Non-conformance?
Have assessments been done where there is an Abnormal & / or Emergency situations?
Are Task Safe Operating Procedures / Task Safe Work Instructions linked to the above assessments?
(see Sec 4 / 4)
Was a survey conducted by a Competent or an Approved Inspection Authority to identify and evaluate the
following occupational hazards and have recommendations been made:
Exposure to Substances, Chemical & Agents hazards?
Noise levels in workplaces and zoning?
Noise levels that could affect neighbours?
Illumination of workplaces?
Ventilation of workplaces?
Exposure to Dust emissions especially which contain silica?
Has there been an assessment of Ergonomic issues?
Has there been an assessment for signage and notices?
Does the survey / assessment report include a register/matrix available of exposed employees
Is the "observation process" of the operation being followed?
Are there a sufficient number of observations being carried out and are the findings recorded?
Are actions taken on any deviations noted?

4.3.1.21
4.3.1.20.1
4.3.1.20.2
4.3.1.20.3
4.3.1.20.4
4.3.1.20.5
4.3.1.20.6
4.3.1.21
4.3.1.22
4.3.1.23
4.3.1.24
4.3.1.25
4.3.1.26

G
S
S
S
S
S
S
E
S
S
S
S
S
S
G
G
G

TOTAL
4.3.2
4.3.2.1
4.3.2.2
4.3.2.3
4.3.2.4
4.3.2.5

0.0

LEGAL AND NON-LEGAL REQUIREMENTS

Has the organisation established and maintained a procedure for identifying and assessing the legal and
other S.H.R.E.Q. requirements that are applicable to it and has it been implemented?
Are the persons responsible for compliance with related legislation fully aware of their duties?
Is the premises registered with the COID Commissioner/FEM ? (Registration Number available and proof
of account in good standing)
Is there a current procedure to identify all relevant certificates?
Has the policy in 4.3.2.4 been implemented?
Has permission been granted to be exempted from any part of the legislation and is such permission
available for inspection?

G
G
S
S
S
G

TOTAL
4.3.3
4.3.3.1
4.3.3.2
4.3.3.3
4.3.3.4
4.3.3.9

% Compliance Max Score

0.0

OBJECTIVES AND TARGETS

Is there an effective procedure for objectives and targets?
Has the organisation established and maintained S.H.R.E.Q. objectives?
Have these objectives and targets been considered in line with the legal and other requirements See
section 4.
Are the objectives and targets measurable?
Do the programs include schedules for completion and resources necessary to achieve the S.H.R.E.Q.
Objectives and targets?

13 of 28

G
G
G
G
G

NO

YES

Partial

NA

Actual Score

1
1
1

0
0
0

1
1
1
1
1
1
1
1
1
1
1
1

0
0
0
0
0
0
0
0
0
0
0
0

32

1
1

0
0

1
1
1

0
0
0

1
1
1

0
0
0

1
1

0
0

Co
mm
ent
s

SARMA SHREQ DOCUMENT

Plant:

[PLANT NAME HERE]

Category

4.3.3.10

Are there designated responsibilities and "authority of achievement" of the objectives at different levels in
the organisation and are there descriptions on how the tasks are to be done?

IMPLEMENTATION AND OPERATION

4.4.1
4.4.1.1
4.4.1.2
4.4.1.3

RESOURCES, ROLES, RESPONSIBILITIES, ACCOUNTABILITY AND AUTHORITY

Is there a procedure for identifying relevant appointments?
Is there a list for relevant appointments and have they been made?
Are all appointments competent, as per construction regulations?
TOTAL

4.4.2
4.4.2.1
4.4.2.2

COMPETENCE, TRAINING AND AWARENESS

Is there a Procedure in place detailing training requirements?
Was an assessment conducted to identify the specific training each employee is required to do in order to
enable them to recognize and deal with specific S.H.R.E.Q. hazards that they may be exposed to? MHSA
Sec 7(1)(d), Sec 10

4.4.2.14remove

Can the person demonstrate proper use of their PPE?

G
G
S

G
G
E

G
14 of 28

NA

Actual Score

0
0

0
0
0
0

1
1

0
0

1
1
1
1
1
1
1
1

0
0
0
0
0
0
0
0

1
1

0
0

14

0
0

1
1
1
0.0

DOCUMENTATION & DOCUMENT CONTROL

Are there procedures in place to address the requirements of documentation?

Partial

1
0.0

TOTAL
4.4.4 /4.4.5
4.4.4.1

0.0

1
1
1
3

TOTAL
COMMUNICATION, PARTICIPATION AND CONSULTING
Is there a formal documented communication procedure?
Is the procedure implemented?
Is there a formal structure for handling complaints raised by other effected parties? (noise, dust, vehicles,
spillages)?

YES

4.4.2.12
4.4.2.13remove

4.4.3
4.4.3.1
4.4.3.2
4.4.3.3

S
S
S
S
S
G
G

4.4.2.11

0.0

G
G
G

Have all required employees been trained to use the available fire fighting equipment?
Can persons mentioned in above demonstrate their skills?
Are there sufficient persons trained in first aid / life saving techniques, as per legislation?
Has the training of first aiders been done by an approved organization and is this been verified?
Are all designated first aiders certificates current?
Is there an S.H.R.E.Q. induction programme?
Does a new/transferred employee receive S.H.R.E.Q. induction training?
Is there a Procedure for employees to exercise their right to leave a working place which poses a serious
danger to their health and safety?
Is there a procedure for all employees to undergo a re-induction S.H.R.E.Q. training after extended leave
periods?
Are contractors / temp employees given induction training?
Are employees provided with training in the correct use and limitations of Personal protective equipment?

4.4.2.3
4.4.2.4
4.4.2.5
4.4.2.6
4.4.2.7
4.4.2.8
4.4.2.9
4.4.2.10

NO

TOTAL
4.4

% Compliance Max Score

0
0
0
0

Co
mm
ent
s

SARMA SHREQ DOCUMENT

Plant:

[PLANT NAME HERE]

Category

4.4.4.2

4.4.5.6
4.4.5.7
4.4.5.8

Is the documentation well organised, are obsolete documents removed from circulation and are obsolete
documents that are required to be kept for legal purposes suitably stored and identified?
Is the documentation linked, controlled and traceable?
Are there procedures in place to control documents and records?
Do all relevant supervisors have copies of permits and procedures / instructions?
Does the operation have written S.H.R.E.Q. Observation procedures?
Is there a COP / Guideline / procedure for the safe guarding of machinery and is it implemented?
Is there a COP / Guideline / procedure that covers the requirements for lockout of machinery / equipment
is it implemented?
Is there a current record of lockout / lock-in actions and have these been implemented?
Are the records completed thoroughly?
Is there a written guideline for PPE requirements based on the operations HIRA and is it implemented?

4.4.5.9

Does the operation have a procedure for persons to undergo medical examinations and is it implemented?

4.4.5.10
4.4.5.11

Is there a COP / Guideline / procedure for a fall protection plan?

Is there a COP / Guideline / procedure on the erection and use of scaffolding and is it implemented?

4.4.5.12
4.4.5.13

Is there a procedure with regard to the inspection & use of ladders and is it implemented?
Is there a COP / Guideline / procedure with connection to the Management & control of vehicles used to
transport Ready-mix products?
Is there a COP / Guideline / procedure available for pumping Ready mix Concrete and is it implemented?

4.4.4.3
4.4.5.1 remove
4.4.5.2
4.4.5.3remove
4.4.5.4
4.4.5.5

4.4.5.14
4.4.5.15
4.4.5.16
4.4.5.17
4.4.5.18
4.4.5.19
4.4.5.20
4.4.5.21
4.4.5.22
4.4.5.23
4.4.5.24
4.4.5.25
4.4.5.26
4.4.5.27
4.4.5.28
4.4.5.29

Is there a COP / Guideline / procedure for all pressure vessels internal examination and hydraulic test
within the [ last 2 years - MHSA Last 3 years - OHSA] ?
Is there a COP / Guideline / procedure for the use of all types of grinders and is it implemented? [Fixed
and portable]
Is there a COP / Guideline / procedure with respect to the storage, use and handling of gas cutting /
welding equipment and is it implemented?
Has a COP / Guideline / procedure for Noise been compiled for this operation and is it implemented?
Is there a COP / Guideline / procedure for Waste Management?
Is there a COP / Guideline / procedure for first aid equipment?
Is there a COP / Guideline / procedure for the provision and management of fire fighting equipment?
Is there a COP / Guideline / procedure for security related matters as indicated in the plants risk
assessment?
Is there a COP / Guideline / procedure for the management of contractors, sub-contractors and service
providers?
Is there a COP / Guideline / procedure for Lifting machinery and lifting equipment?
Is there a COP / Guideline / procedure with respect to Water management?
Is there a COP / Guideline / procedure with respect to electrical and resources?
Is there a COP / Guideline / procedure with respect to dust emissions?
Is there a COP / Guideline / procedure with respect to oil and fuel management?
Is there a COP / Guideline / procedure with respect to signs and notices?
15 of 28

G
G
G
G
G
S
S
S
S
S
S

R
R
S
S
S
E
E
S
S
S
G
S
E
S
E
E
G

% Compliance Max Score

NO

YES

Partial

NA

Actual Score

1
1
1
1
1
1

0
0
0
0
0
0

1
1
1

0
0
0

1
1

0
0

1
1

0
0

1
1
1
1

0
0
0
0

1
1
1
1
1
1

0
0
0
0
0
0

Co
mm
ent
s

SARMA SHREQ DOCUMENT

Plant:

[PLANT NAME HERE]

Category

4.4.5.30
4.4.5.31
4.4.5.32
4.4.5.33
4.4.5.34
4.4.5.35
4.4.5.36
4.4.5.37

Is there a COP / Guideline / procedure with respect to housekeeping?

Is there a COP / Guideline / procedure with respect to emergency preparedness and response?
Is there a COP / Guideline / procedure with respect to performance measurement and monitoring?
Is there a COP / Guideline / procedure with respect to S.H.R.E.Q. non-conformances?
Is there a COP / Guideline / procedure with respect to records and record management?
Is there a COP / Guideline / procedure with respect to Auditing?
Is there a COP / Guideline / procedure with respect to Management Review?
Is there a COP / Guideline / procedure with respect to sampling and testing of freshly mixed concrete?

G
S
G
G
G
G
G

4.4.5.38
4.4.5.39
4.4.5.40
4.4.5.41
4.4.5.42
4.4.5.43

Is there a COP / Guideline / procedure with respect to slump test (SANS 5861-2)?
Is there a COP / Guideline / procedure with respect to making of cubes (SANS 5861-3)?
Is there a COP / Guideline / procedure with respect to curing of cubes (SANS 5861-3)?
Is there a COP / Guideline / procedure with respect to Calibration of Lab equipment?
Is there a COP / Guideline / procedure with respect to testing of cubes (SANS 5863)?
Is there a COP / Guideline / procedure with respect to process control?

Q
Q
Q
Q
Q
Q

TOTAL

0.0

4.4.6

OPERATIONAL CONTROL

4.4.6.1
4.4.6.1.1
4.4.6.1.2
4.4.6.2
4.4.6.2.1
4.4.6.2.2
4.4.6.2.3
4.4.6.3
4.4.6.3.1
4.4.6.3.2
4.4.6.3.3
4.4.6.3.4
4.4.6.3.5
4.4.6.3.6
4.4.6.3.7
4.4.6.3.8

PERMITS
Is there an effective procedure regarding permits?
Has the procedure in 4.4.6.1.1 been implemented?
PPE
Does the organisation comply with the COP for PPE?
Do the employees of the operation wear the correct PPE?
Can the persons wearing the PPE demonstrate the usage thereof?
MOBILE MOTORISED EQUIPMENT
Is there a procedure for mobile motorised equipment?
Has the procedure in 4.4.6.3.1 been implemented?
Is there a system to check the validity of drivers licenses / permits (Pep) / license point system?
Is there a road worthy inspection / maintenance system to check the condition of vehicles that travel on a
public road; including an AARTO trip verification record?
Can the person conducting the inspection / maintenance demonstrate his skills?
Are there systems in place to check pumping operational activities?
Are there systems in place to check cleaning and maintaining pumping trucks?
Can it be demonstrated that the specific persons inspecting the equipment have the necessary skills?

4.4.6.3.9

Where work must be carried out at Loading hoppers / bins [Restricted spaces] is the procedure followed?

4.4.6.3.10

Is Conveyor belt related work done according to specific procedures? (belt splicing, changing idlers,
rollers)
Is the Condition of the mobile machines / equipment in accordance with the legal requirements?
Were the drivers authorized to drive equipment?

4.4.6.3.11
4.4.6.3.12

% Compliance Max Score

16 of 28

NO

YES

Partial

NA

Actual Score

1
1
1
1
1
1
1
1

0
0
0
0
0
0
0
0

1
1
1
1
1
1

0
0
0
0
0
0

46

S
S

1
1

0
0

S
S
S

1
1
1

0
0
0

R
R
R

2
2
2
2

0
0
0
0

2
2
2
2

0
0
0
0

2
1

0
0

R
R
R
R
R
S
S
R
R

Co
mm
ent
s

SARMA SHREQ DOCUMENT

Plant:

[PLANT NAME HERE]

Category

4.4.6.3.13

Can it be demonstrated that the specific persons operating the equipment have the necessary skills?

4.4.6.3.14
4.4.6.3.15
4.4.6.4
4.4.6.4.1
4.4.6.4.2

Were transport vehicles found to be compliant with the plants stated instructions and procedures?
Is the condition of the transport vehicles acceptable?
FIRE EQUIPMENT
Are all relevant fire extinguishers inspected monthly and the findings recorded in a legible register?
Can it be demonstrated that the specific persons inspecting the equipment have the necessary skills?

4.4.6.4.3
4.4.6.5

Is there a legible copy of the service companies SANS 1475 certification?

PLANT
Was the operation in compliance with its procedures / guidelines for the following:
Machinery provided with stop/start and lockout devices?
Are emergency and stop buttons coded RED and acessable?
Is every exposed shaft guarded along its length?
Is every shaft that projects more than a quarter of its diameter guarded?
Is every tail pulley within reach guarded?
Is every head pulley within reach guarded?
Is every take-up pulley within reach guarded?
Are all impact idlers within reach guarded?
Are conveyor rollers / idlers secure from falling?
Is every sprocket within reach guarded?
Is every coupling within reach guarded?
Is every drive belt / chain within reach guarded?
All conveyors provided with tripwires on both sides where accessible
Are all conveyer systems interlocked where applicable?
Is the conveyor structure free of damage?
Is an audible alarm system sounded automatically before start-up of a conveyor comforming to legal
requirements?
Where persons are working on Machinery have they complied to the Operations Lockout procedures?
Are all guards in position and not removed?
Plant Condition and aesthetics.
WATER MANAGEMENT
Is there a water management procedure and implemented?
Is the procedure in 4.4.6.6.1 implemented?
MEDICAL
Is the operation complying with its procedures with respect to medical examinations?
Are there persons working in high dust zones with the required respiratory protection being worn?
Is the dust suppressed at stockpiles, discharge points, loading hoppers ?
Have all employees exposed to noise zones been subjected to audiometric examinations ANNUALLY Reg
11(9) MHSA
Is the audiometrist approved? ( Copy of legible certificate to be provided Reg 225(11)(a) MHSA)
Was the testing done in accordance with SABS 083? ( Copy of legible certificate to be provided.)

4.4.6.5.1
4.4.6.5.2
4.4.6.5.3
4.4.6.5.4
4.4.6.5.5
4.4.6.5.6
4.4.6.5.7
4.4.6.5.8
4.4.6.5.9
4.4.6.5.10
4.4.6.5.11
4.4.6.5.12
4.4.6.5.13
4.4.6.5.14
4.4.6.5.15
4.4.6.5.16
4.4.6.5.17
4.4.6.5.18
4.4.6.5.19
4.4.6.6
4.4.6.6.1
4.4.6.6.1
4.4.6.7
4.4.6.7.1
4.4.6.7.2
4.4.6.7.3
4.4.6.7.4
4.4.6.7.5
4.4.6.7.6

17 of 28

% Compliance Max Score

NO

YES

Partial

NA

Actual Score

R
R

5
5

0
0

1
1

0
0

S
S
S
S
S
S
S
S
S
S
S
S
S
S
S

1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1

0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0

S
G

1
20

0
0

E
E

1
1

0
0

S
S
E

1
1
1
1

0
0
0
0

1
1

0
0

S
S

S
S
S

Co
mm
ent
s

SARMA SHREQ DOCUMENT

Plant:

[PLANT NAME HERE]

Category

4.4.6.7.7

Is there an implemented fatique management program?

4.4.6.8

OIL AND FUEL MANAGEMENT

Are the fuel tanks above ground in a bunded area or if below ground have either test wells been fitted and
monitored or has a pressure test been done to determine if there are any leaks?
Is the total area free of oil spillage's?
Are there steel / plastic pans for the dismantling of equipment / parked machinery so as to contain spills?

4.4.6.8.1
4.4.6.8.2
4.4.6.8.3

Partial

NA

Actual Score

1
1

0
0

1
1

0
0

1
1

0
0

1
1

0
0

S
S

1
1

0
0

S
S
S

1
1
1
1

0
0
0
0

1
1

0
0

1
1

0
0

1
1

0
0

E
E
E

4.4.6.9
4.4.6.9.1
4.4.6.9.2
4.4.6.9.3

FALL PROTECTION
Is the fall protection plan in line with the operations working at heights COP and HIRA?
Where work must be done in elevated positions is this done according to the operations procedures and
fall protection plan requirements?
Is the Condition of the scaffolding in accordance with legal requirements? [Note SANS 10085-1:2004]

4.4.6.9.4
4.4.6.9.5

Is the use of the scaffolding in accordance with the procedures?

Can it be demonstrated that the specific persons operating the equipment have the necessary skills?

4.4.6.10
4.4.6.10.1
4.4.6.10.2

4.4.6.11.5

LADDERS, STAIRWAYS, PLATFORMS AND SCAFFOLDING

Is there an effective ladder, stairways and platforms inspection system in place?
Can the persons conducting the ladders, stairway, platforms and scaffolding inspections demonstrate they
have the necessary skills?
Is the condition of ladders, stairways and platforms in line with legislation requirements?
Are ladders, stairways and platforms used in accordance with the procedure?
PRESSURE VESSELS
Is the condition of all pressure vessels in accordance with legal requirements?
Are the drain-off from recievers controlled?
Is there a legible record of quarterly external inspections of pressure vessels?
Have all inspections / tests been done by a person who holds a legitimate certificate issued by an
Approved Inspection Authority and is a legible copy of this certificate available for inspection?
Can it be demonstrated that the specific persons inspecting the equipment have the necessary skills?

4.4.6.11.6
4.4.6.11.7

Is there a check made on all gas cutting equipment at least quarterly and findings recorded?
Can it be demonstrated that the specific persons inspecting the equipment have the necessary skills?

4.4.6.11.8
4.4.6.11.9

Is the equipment stored handled and used in accordance with the operations procedures?
Can it be demonstrated that the specific persons operating the equipment have the necessary skills?

4.4.6.12

Test weights
Is there a procedure regarding test weights?
Has the procedure in 4.4.6.12.1 been implemented?

Is the flammable liquid store in compliance with requirements

S
S
S
S
S
S

S
S

S
S
S

18 of 28

YES

Are fuel and hydraulic tanks filled to below 100mm below the neck?

4.4.6.12.1
4.4.6.12.2

NO

4.4.6.8.4
4.4.6.8.5

4.4.6.10.3
4.4.6.10.4
4.4.6.11
4.4.6.11.1
4.4.6.11.2
4.4.6.11.3
4.4.6.11.4

% Compliance Max Score

Co
mm
ent
s

SARMA SHREQ DOCUMENT

Plant:

[PLANT NAME HERE]

Category

4.4.6.13
4.4.6.13.1
4.4.6.13.2
4.4.6.13.3
4.4.6.14
4.4.6.14.1
4.4.6.14.2remove
4.4.6.14.3remove
4.4.6.14.4
4.4.6.14.5
4.4.6.14.6remove

TOOLS
Are all tools in compliance with the COP?
Is there an inspection by the designated person on tools?
Can it be demonstrated that the specific persons inspecting the equipment have the necessary skills?
SIGNS AND NOTICES
Are all signs and notices in line with the companies COP and survey?
Are dust / HCS zones demarcated and warning signs prohibiting entry without the required respirator as
well as 'No Smoking' zones?
Are there stickers and signage regarding the above at fuelling points?
Has all signage and notices been erected in compliance with the operations guideline for signs and
notices?
Has all legislated signage and notices been erected and are these legible?
Have noise level zones been demarcated with signs / notices prohibiting persons from entering noise
zones without hearing protection

S
S
S
G
E
S
G
G
E

4.4.6.15.4
4.4.6.15.5
4.4.6.15.6

ELECTRICAL
Is this operation compliant with their COP?
Is a legible certificate of compliance (Annexure 1 - Certificate of compliance) issued for all new
installations, by an accredited person?
Is it evident that the inspections of substations / transformer yards is done in accordance with the
operations procedures?
Are all gears marked/labelled permanently identifying the system/equipment it controls?
Are all such premises inspected and the findings recorded?
Can it be demonstrated that the specific persons inspecting the equipment have the necessary skills?

4.4.6.15.7
4.4.6.15.8
4.4.6.15.9
4.4.6.15.10
4.4.6.15.11
4.4.6.15.12
4.4.6.15.13
4.4.6.15.14
4.4.6.15.15
4.4.6.15.16
4.4.6.15.17
4.4.6.15.18
4.4.6.15.19

Do all the switchboards comply with the following criteria:

All switches Identified and permanently labelled?
Is access to the board unobstructed?
Have lockout facilities been provided?
Is the main switch accessible if the board is locked?
All live wires/conductors insulated?
Is there a description of all supply points?
Are earth leakage units tested and results recorded?
Are all three-phase plugs protected with earth leakage?
Are all single-phase plugs protected with earth leakage?
Do electrical fences comply with the following criteria:
Is the installation inspected in accordance with the operations procedures?
Can it be demonstrated that the specific persons inspecting the equipment have the necessary skills?

S
S
S
S
S
S
S
S
S
S
S
S

4.4.6.15.20
4.4.6.15.21

Are all portable electrical hand tools in compliance and inspected?

Can it be demonstrated that the specific persons using the above equipment have the necessary skills?

4.4.6.16

ILLUMINATION

4.4.6.15
4.4.6.15.1
4.4.6.15.2remove
4.4.6.15.3

19 of 28

S
S
S
S
S
S

% Compliance Max Score

NO

YES

Partial

NA

Actual Score

1
1
1

0
0
0

1
1

0
0

1
1

0
0

1
1

0
0

1
1

0
0

1
1
1

0
0
0

1
1
1
1
1
1
1
1
1

0
0
0
0
0
0
0
0
0

1
1

0
0

1
1

0
0

Co
mm
ent
s

SARMA SHREQ DOCUMENT

Plant:

[PLANT NAME HERE]

Category

4.4.6.16.1
4.4.6.16.2
4.4.6.16.3
4.4.6.16.4
4.4.6.17
4.4.6.17.1
4.4.6.17.2
4.4.6.17.3
4.4.6.18
4.4.6.18.1
4.4.6.18.2
4.4.6.18.3
4.4.6.18.4
4.4.6.18.5
4.4.6.18.6
4.4.6.18.7
4.4.6.18.8
4.4.6.18.9
4.4.6.18.10
4.4.6.19
4.4.6.19.1
4.4.6.19.2
4.4.6.20
4.4.6.20.1
4.4.6.21
4.4.6.21.1
4.4.6.21.2
4.4.6.21.3
4.4.6.22
4.4.6.22.1
4.4.6.23
4.4.6.23.1
4.4.6.23.2
4.4.6.23.3

Has sufficient lighting been provided, including Night time in line with the lighting survey and risk
assessment? Reg 9(9)
Were all light units (Incl. emergency ) found effective?
Are window panes safe and not broken?
Is safety glass installed in the areas identified in the risk assessment?
NOISE
Is the plant complying with the COP for noise controls?
Has the plant implemented engineering and administrative controls towards the elimination of Noise levels
leading to hearing loss?
Are there persons working in high noise zones with the required hearing protection being worn?
HOUSEKEEPING
Does the organisation comply with the COP?
Is the perimeter fence area on both sides kept clean & tidy?
Is there a means for the safe disposal of hazardous waste?
Are floors, platforms and walkways free of risk?
Are adequate resources made available for maintenance work to be carried out effectively?
Is spillage managed according to the operations procedures for spillage?
Are all buildings and structures adequately maintained?
Is there a regular inspection programme in place for pre-start-up of plant and machinery?
Is all stacking neat and controlled?
Is there a uniform Colour Code applied to demarcation and other general applications?
HYGIENE FACILITIES
Are clean and hygienic sanitation facilities provided in terms of COP?
Is the use of the facilities in line with the plants guidelines and procedures?
ERGONOMICS
Do the ergonomics comply with the companies survey?
SUBSTANCE, AGENTS AND SOLVENTS
Are the records relating to the location & quantities of substances used / stored up to date?
Were any substances found that were not on the list?
Are data sheets of all substances on site available?
WASTE MANAGEMENT
Is there Waste Permit / Certificate documentation for the disposal sites used?
CONTRACTORS
Does the service provider comply with the COP?
Are the workplaces of the contractors, sub-contractors and service providers inspected to ensure
compliance?
Is the work done by contractors and service providers checked before acceptance by the Company?
TOTAL

4.4.7
4.4.7.1

% Compliance Max Score

20 of 28

YES

Partial

NA

Actual Score

S
S
S

1
1
1

0
0
0

1
1

0
0

G
E
E
S
S
E
G
G
S
G

1
1
1
1
1
1
1
1
1
1

0
0
0
0
0
0
0
0
0
0

S
S

1
1

0
0

S
S
S

1
1
1

0
0
0

1
1

0
0

G
G
0.0

EMERGENCY PREPAREDNESS AND RESPONSE

EMERGENCY PLAN

NO

165

Co
mm
ent
s

SARMA SHREQ DOCUMENT

Plant:

[PLANT NAME HERE]

Category

4.4.7.1.1
4.4.7.1.2

Does the organisation comply with the COP?

Have emergency drills / procedures been carried out at least twice during the last 12 months and are
records available?

4.4.7.2
4.4.7.2.1
4.4.7.2.2
4.4.7.2.3
4.4.7.2.4
4.4.7.3remove
4.4.7.3.1remove

FIRST AID EQUIPMENT

Has a first aid box been provided and is it in compliance with legislation?
Was the first aid box found to comply with the provisions stated in the plants procedures?
Is there a checklist and register set up and maintained?
Can it be demonstrated that the specific persons inspecting the above have the necessary skills?
FIRE EQUIPMENT
Have all the fire appliances and protection systems been placed / positioned / located in accordance with
the risk assessment?

S
S
S
S
S
S
S

TOTAL
4.5.1
4.5.1.1
4.5.1.2

0.0

PERFORMANCE MEASUREMENT & MONITORING

Is the performance in line with the organisations COP?
Are the employers assessments for the past 3 years with COID Commissioner available?

G
S

TOTAL
4.5.2
4.5.2.1
4.5.2.2
4.5.2.3
4.5.2.4
4.5.2.5
4.5.2.6
4.5.2.7
4.5.2.8
4.5.2.9
4.5.2.10
4.5.2.11
4.5.2.12
4.5.2.13

% Compliance Max Score

G
S
S
G
S
S
G
S
S
G
G
G

G
G
G
G
G
G
G

4.5.2.13.1
4.5.2.13.2
4.5.2.13.3
4.5.2.13.4
4.5.2.13.5
4.5.2.13.6
4.5.2.13.7
21 of 28

YES

Partial

NA

Actual Score

1
1

0
0

1
1
1
1

0
0
0
0

1
1
0.0

ACCIDENTS / NON CONFORMANCES / SPECIAL RECOGNITION

Does the organisation comply with the COP?
Where injuries are involved have these all been reported in terms of COID and other authorities such as
DoL
Have all occupational diseases been reported? - Schedule 2 COID Act.
Have all S.H.R.E.Q. NON-CONFORMANCES been reported?
Is the register of injuries up to date and available? Recognized record, incl Annexure 1 summary
Does the register include occupational diseases?
Have all S.H.R.E.Q. incidents been investigated within 7 working days of occurring?
Has the above included occupational diseases all been investigated within 7 days of occurring?
Does the employer conduct every investigation in co-operation with the health and safety representative
responsible for the working place in which the investigation takes place?
Were there any changes required to existing S.H.R.E.Q. procedures
Was definite action taken to rectify the matter? Close the loop)
Have all non-conformance related reports been signed by relevant designated persons?
NON CONFORMANCES - MINUS 5 per entry

NO

0
0
0

1
1

0
0

1
1
1
1
1
1
1

0
0
0
0
0
0
0

1
1
1
Max
Penalty
-5
-5
-5
-5
-5
-5
-5

0
0
0

0
0
0
0
0
0
0

Co
mm
ent
s

SARMA SHREQ DOCUMENT

Plant:

[PLANT NAME HERE]

Category

4.5.2.13.8
4.5.2.13.9
4.5.2.13.10
4.5.2.13.11
4.5.2.13.12
4.5.2.13.13
4.5.2.13.14
4.5.2.13.15
4.5.2.14

G
G
G
G
G
G
G
G

G
G
G
G
TOTAL

0.0

RECORDS & RECORDS MANAGEMENT

Does the organisation comply with the COP?
Is a list of all records available complete with appropriate archive periods?
Are records clearly legible, identifiable and legitimate?
Have all out of date been removed from circulation?

G
G
G
G

TOTAL
4.5.4
4.5.4.1
4.5.4.2
4.5.4.3
4.5.4.4
4.5.4.5

G
G
G
G
G

TOTAL
4.6
4.6.1

MANAGEMENT REVIEWS
Does the organisation comply with the COP?

4.7
4.7.1
4.7.1.1
4.7.1.2

SANS 878: 2004 SPECIFICATIONS EDITION 4

BASIS OF PURCHASE [Q]
Is the concrete supplied in cubic meters?
Is documented proof available of a yield check done in accordance with SANS 61250 within the last 6
months?
22 of 28

Q
Q

137

Partial

NA

Actual Score

0
0
0
0
0
0
0
0

0
0
0
0
0

0
0
0
0
0

1
1

0
0

1
1

0
0

0.0

0.0

TOTAL

YES

1
1
5
1
0.0

AUDITING
Does the organisation comply with the COP?
Have the premises been audited within the last six months either in part or in whole by S.H.R.E.Q. audit
team/s (Internal / External)?
Were levels of Management and Employee Representatives involved in these audits and is proof
available for examination?
Was the follow-up system effective?
Are there any matters that are still outstanding for longer than TWO YEARS?

NO

-5
-5
-5
-5
-5
-5
-5
-5
Max
Allowed
50
50
50
50

OBSERVED SPECIAL RECOGNITIONS - plus 50

4.5.2.14.1
4.5.2.14.2
4.5.2.14.3
4.5.2.14.4

4.5.3
4.5.3.1
4.5.3.2
4.5.3.3
4.5.3.4

% Compliance Max Score

1
5

0
0

Co
mm
ent
s

SARMA SHREQ DOCUMENT

Plant:

[PLANT NAME HERE]

Category

4.7.1.3
4.7.1.4

Is the total mass of the batch readily available and documented?

Is the yield result of a batch at least 98% of the theoretical yield of the mix design [Calculated using RD's
and actual batched masses]?

4.7.2
4.7.2.1

CONTRACT [Q]
Is proof available that the company has in-house technical expertise consisting of at least a relevant
tertiary qualification or Concrete Technology qualification?
4.7.2.2
Are quotations made which reflect the requirements of the customers written specifications?
4.7.2.3
Are customers requirements [specifications] retained on file?
4.7.2.4
Does the concrete supplied meet with the customers requirements in terms of their specifications?
4.7.3
MATERIALS [Q]
4.7.3.1
Is cement purchased from a supplier holding the SABS mark? [List type and sources]
4.7.3.2 check markin Do extenders used comply with the requirements of SABS 1491/1/2 or 3? [List type and sources]
Can it be shown that aggregates comply with SANS 1083 or have a satisfactory use in concrete? [List
4.7.3.3
type, sizes and sources]
4.7.3.4
Is documentation available to prove that admixtures comply with the requirements of SANS 878 Section
6? [Chemical mixtures - 2004 version]
Is non-recycled water [1] potable [drinkable out of the mains] or [2] is proof available that water is suitable
4.7.3.5
for use in concrete[compliance with Fulton section]?
4.7.3.6
If recycled water is used is it tested to give at least 85% of the strength of a comparative mix made with
potable water?
4.7.3.7
If other materials are used do they have a satisfactory history of use in concrete? [List type and sources]
4.7.4
4.7.4.1
4.7.4.2
4.7.4.3
4.7.4.4
4.7.4.5
4.7.4.6
4.7.4.7
4.7.4.8
4.7.4.9
4.7.4.10
4.7.4.11
4.7.4.12
4.7.5
4.7.5.1
4.7.5.2
4.7.5.3
4.7.5.4
4.7.5.5
4.7.5.6

MEANS & ACCURACY OF MEASURING MATERIALS [Q]

Are cementitious materials batched by mass?
Are they batched separately to other materials?
Are they batched to an accuracy within 2%?
Are aggregates measured cumulatively by mass?
Are at least daily moistures taken of all sands used in production?
Can the person conducting moisture test demonstrate the necessary skills?
Is the most recent moisture content used in the batching system?
Is the adjustment made to both sand and water?
Are aggregates batched to be within 2% or 50kg? [which ever is the greater]
Are admixtures batched to be within 2% or 50ml? [which ever is the greater]
Is the actual total water batched within 2% of the theoretical?
Is the internal of the drum free of build-up and are the blades in working order?
PLANT & EQUIPMENT [Q]
Are different cementitious silos clearly marked?
Are silos weather proof?
Is the design / layout such that there is no intermingling of different cementitious materials?
Are aggregate bays/ overhead / stockpile bins clearly identified?
Is there no evidence of contamination / overflowing / intermingling?
Is the aggregate and cement measuring equipment calibrated by an external agency over the working
range at least 6 monthly intervals? [list agency and verified with legible certificates]
23 of 28

% Compliance Max Score

NO

YES

Partial

NA

Actual Score

5
5

0
0

Q
Q
Q

1
1
2

0
0
0

Q
Q

10
2
5

0
0
0

Q
Q
Q
Q
Q
Q
Q
Q
Q
Q
Q
Q

3
1
5
3
3
10
3
3
3
3
3
5

0
0
0
0
0
0
0
0
0
0
0
0

Q
Q
Q
Q
Q

2
2
5
2
5
5

0
0
0
0
0
0

Q
Q
Q
Q
Q

Co
mm
ent
s

SARMA SHREQ DOCUMENT

Plant:

[PLANT NAME HERE]

Category

4.7.5.7
4.7.5.8

4.7.5.9

4.7.5.10
4.7.5.11
4.7.5.12
4.7.5.13
4.7.5.14
4.7.5.15
4.7.5.16
4.7.5.17
4.7.5.18
4.7.6
4.7.6.1
4.7.6.2
4.7.6.3
4.7.6.4
4.7.6.5
4.7.7
4.7.7.1
4.7.7.2
4.7.7.2.1
4.7.7.2.2
4.7.7.2.3
4.7.7.2.4
4.7.7.2.5
4.7.7.2.6
4.7.7.2.7
4.7.7.2.8
4.7.7.2.9
4.7.7.2.10
4.7.7.2.11
4.7.7.2.12
4.7.7.2.13
4.7.7.3
4.7.7.4
4.7.7.5

Is the aggregate and cement measuring equipment verified with a dedicated set of measuring weights at
least monthly?
Is admixture measuring equipment verified with a standard set of measuring weights / standard volumetric
equipment or calibrated by an external agency over the full working range at least six monthly intervals
and verified with legible certificates?
Is water measuring equipment verified with a standard set of measuring weights / standard volumetric
equipment or calibrated by an external agency over the full working range [if by mass] and minimum of
100 lit [if by volume] at least six monthly intervals and verified with legible certificates?
Are visual measuring indicating devices clearly marked?
Are they easily visible to the operator?
Are weigh hoppers capable of receiving the rated load?
Are the weigh hoppers free of any material leakage?
Do the weigh hoppers discharge fully?
Are liquid admixture dispensers in a satisfactory condition?
Can mixers discharge with minimal spillage?
Do the mixers have undamaged and correctly functioning discharge chutes?
Are the mixer drums able to rotate at a minimum of 12 rev / minute under full load?
PRODUCTION & DELIVERY [Q]
Is there an adequate procedure for visual inspection prior to leaving the plant in evidence?
Is the concrete fully mixed?
Is the slump correct?
Can records of materials measured for each batch be identified with a corresponding delivery note?
Is additional water and/or other substances added to the concrete recorded?
DELIVERY NOTES [Q]
Does each delivery have its own delivery note?
Does the delivery note contain the following information:
Name or number of the delivering plant?
Serial number of the delivery note?
Date?
Truck number?
Name of Purchaser?
Delivery address?
Concrete strength, slump?
Aggregate size?
Quantity in m3?
Time of loading at plant?
Time of arrival at site?
Time of discharge?
Place to record added water and/or any other substance on site?
Receivers acceptance of delivery?
Can the raw materials used for any concrete delivery be traceable to the source?
Are such records kept for at least 12 months?
24 of 28

% Compliance Max Score

NO

YES

Partial

NA

Actual Score

Q
Q
Q
Q
Q
Q
Q
Q
Q

5
2
1
3
3
2
1
10
6

0
0
0
0
0
0
0
0
0

Q
Q
Q
Q
Q

2
2
2
5
5

0
0
0
0
0

Q
Q
Q
Q
Q
Q
Q
Q
Q
Q
Q
Q
Q
Q
Q
Q

1
2
1
1
1
1
1
1
1
1
1
1
1
1
4
2

0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0

Q
Q

Co
mm
ent
s

SARMA SHREQ DOCUMENT

Plant:

[PLANT NAME HERE]

Category

% Compliance Max Score

NO

YES

Partial

NA

Actual Score

4.7.7.6
4.7.8
4.7.8.1
4.7.8.2
4.7.8.3
4.7.8.4
4.7.8.5
4.7.8.6
4.7.8.7
4.7.8.8
4.7.8.9
4.7.8.10
4.7.8.11
4.7.8.12
4.7.8.13
4.7.8.14

Are all delivery notes legible and correctly completed by all parties?
SAMPLING & TESTING READY-MIX CONCRETE [Q]
Does the plant have access to a laboratory capable to carry out the following tests:
Slump testing in range?
Can the person conducting the Slump Test demonstrate the necessary skills?
Cube manufacture and curing?
Cube compression strength and testing?
Can the person conducting the compression test demonstrate the necessary skills?
Is the slump cone in accordance with method SANS 5862-1?
Are dimensions of cube moulds in accordance with method SANS 5860?
Are cubes made and cured in accordance with method SANS 5861-3?
Can the person making the Cube demonstrate the necessary skills?
Does the compression test machine have a valid calibration certificates? less than 1 year old]
Loading rate?
Force applied?
Can the swivel head move?

Q
Q
Q
Q
Q
Q
Q
Q
Q
Q
Q
Q
Q
Q

5
10
5
5
10
3
3
3
10
5
5
5
3

0
0
0
0
0
0
0
0
0
0
0
0
0

4.7.8.16
4.7.8.17
4.7.8.18
4.7.8.19

Is the loading rate within specifications?

Is at least 1 set of cubes sampled and tested for every at least 100 m3 of concrete delivered?
Is a statistical method of analysis of test results used for QC purposes?
Is there documented evidence showing that mix designs are controlled?
Is an analysis carried out to confirm the following:
No individual result is more than 3 MPa below specified?
The mean of 30 results should equal or exceed the characteristic strength by at least 1.64 x the current
SD
Specification to Auditor - if SD is 3.0 or below - allocate bonus points under section 4.5.2.14

Q
Q
Q
Q

3
5
10
5

0
0
0
0

5
5

0
0

4.7.8.20
4.7.8.21
4.7.8.22

TOTAL

Q
0.0

25 of 28

318

Co
mm
ent
s

Southern Africa Readymix Association

(SARMA)
SARMA S.H.R.E.Q. Audit Survey
S.H.R.E.Q. = Safety, Health, Roads, Environment and Quality
(Version 3 - July 2013)
In an endeavour to improve our system and be of better service to members, please complete this survey and
return to our office on office@sarma.co.za. All information will be treated as confidential.

Plant Name:

[PLANT NAME HERE]

Audit Date:

[2014/00/00]

Audited by:

END OF ACTIONS
Please complete the following questions
Yes
1
2
3

Was the auditor timeous?

Was the auditor approachable and friendly?
Was the auditor well prepared ?
If no please state where preparation could have been better.

Was the auditor knowledgeable on the audit process ?

Did the auditor explain the audit methodology correctly and did you understand what his concerns were (if any)
Please specify:

Do you feel that any of the concerns raised were unreasonable or harshly applied?
Please specify:

What would you like to happen differently on the audit?

What would you like to change on the audit document?

Is there any other comments, requests or suggestions that you would like to make?

10

On a scale of 1 10 please rate the SARMA audit

1 lowest 10 - highest

No

Report Summary of Non-conformances

recorded for this audit.
For :
Ref No. -

[PLANT NAME HERE]

Action required to be taken

Dated:
Responsible
Person

[2014/00/00]
Action By
(MMM-YY)