Asset Accounting Configuration in SAP ERP: A Step-by-Step Guide

by Andrew Okungbowa
Apress. (c) 2016. Copying Prohibited.

Reprinted for Veron L. Augustin, Capgemini US LLC

veron-l.augustin@capgemini.com
Reprinted with permission as a subscription benefit of Skillport,
http://skillport.books24x7.com/

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AssetAccountingConfigurationinSAPERP:AStepbyStepGuide

Appendix A: Useful General Ledger Accounts

This appendix includes some of the important general ledger accounts and their settings that you may find useful when customizing account
determinations.
Table A-1: Real estate and similar rights
Fields
Type/Description

Values

G/L Account

1000

Company Code
Control in chart of accounts

7200

Account Group

Fixed assets accounts

Balance sheet account

Select

Short Text

Land and similar rights.

G/L ACCT Long Text

Control Data

Real estate and similar rights.

Account Currency

GBP

Tax category

(Only input tax allowed)

Recon. Account for acct type

Assets

Line item display

Select

Sort key
Create/bank/interest

018 (Asset number)

Field status group

G007

Table A-2: Accum. Depn real estate and similar rights

Fields
Type/Description

Values

G/L Account

1010

Company Code
Control in chart of accounts

7200

Account Group

Fixed assets accounts

Balance sheet account

Select

Short Text

ADP real estate

Accum. Depn real estate and similar rights

G/L ACCT Long Text

Control Data

Account Currency

GBP

Tax category

(Only input tax allowed)

Recon. Account for acct type

Assets

Line item display

Select

Sort key
Create/bank/interest

018 (Asset number)

Field status group

G007

Table A-3: Plant & Machinery

Fields
Type/Description

Values

G/L Account

2000

Company Code
Control in chart of accounts

7200

Account Group

General G/L accounts

Balance sheet account

Select

Short Text

Plant & Mach.

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G/L ACCT Long Text

Control Data

Plant & Machinery

Account Currency

GBP

Tax category

(Only input tax allowed)

Recon. Account for acct type

Create/bank/interest

Assets

Field status group

G007 (Acct accts (w/o accumulated depreciatn)

Table A-4: Accumulated depreciation-plant

Fields
Type/Description

Values

G/L Account

2010

Company Code
Control in chart of accounts

7200

Account Group

Fixed assets accounts

Balance sheet account

Select

Short Text

ADP-P&M

G/L ACCT Long Text

Control Data

Accumulated depreciation-plant

Account Currency

GBP

Tax category

Leave blank

Recon. Account for acct type

Create/bank/interest

Assets

Field status group

G001 General(with text, allocation)

Table A-5: Machinery and equipment

Fields
Type/Description

Values

G/L Account

11000

Company Code
Control in chart of accounts

7200

Account Group

Fixed assets accounts

Balance sheet account

Select

Short Text

Machinery and equip

G/L ACCT Long Text

Control Data

Machinery and equipment

Account Currency

GBP

Tax category

(Only input tax allowed)

Recon. Account for acct type

Create/bank/interest

Assets

Field status group

G007 (Acct accts (w/o accumulated depreciatn)

Table A-6: Accumulated depreciation machinery and equipment

Fields
Type/Description

Values

G/L Account

11010

Company Code
Control in chart of accounts

7200

Account Group

Fixed assets accounts

Balance sheet account

Select

Short Text

ADP-mach./equipment

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G/L ACCT Long Text

Control Data

Accumulated depreciation-machinery and equipment

Account Currency

GBP

Tax category

Leave blank

Recon. Account for acct type

Create/bank/interest

Assets

Field status group

G001 General(with text, allocation)

Table A-7: Low value assets

Fields
Type/Description

Values

G/L Account

12000

Company Code
Control in chart of accounts

7200

Account Group

Fixed assets accounts

Balance sheet account

Select

Short Text

Low value assets

G/L ACCT Long Text

Control Data

Low value assets

Account Currency

GBP

Tax category

(Only input tax allowed)

Recon. Account for acct type

Create/bank/interest

Assets

Field status group

G007 (Acct accts (w/o accumulated depreciatn)

Table A-8: Depreciation Low value assets

Fields
Type/Description

Values

G/L Account

12010

Company Code
Control in chart of accounts

7200

Account Group

Fixed assets accounts

Balance sheet account

Select

Short Text

Depr. LVA

G/L ACCT Long Text

Control Data

Depreciation-Low value assets

Account Currency

GBP

Tax category

Leave blank

Recon. Account for acct type

Create/bank/interest

Assets

Field status group

G001 General(with text, allocation)

Table A-9: Fixtures and fittings

Fields
Type/Description

Values

G/L Account

21000

Company Code
Control in chart of accounts

7200

Account Group

Fixed assets accounts

Balance sheet account

Select

Short Text

Office equipment

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G/L ACCT Long Text

Control Data

Fixture and fittings

Account Currency

GBP

Tax category

(Only input tax allowed)

Recon. Account for acct type

Create/bank/interest

Assets

Field status group

G007 (Acct accts (w/o accumulated depreciatn)

Table A-10: Accumulated depreciation fixtures and fittings

Fields
Type/Description

Values

G/L Account

21010

Company Code
Control in chart of accounts

7200

Account Group

Fixed assets accounts

Balance sheet account

Select

Short Text

ADP fixts/fittgs
Accumulated depreciation Fixtures and fittings

G/L ACCT Long Text

Control Data

Account Currency

GBP

Tax category

Leave blank

Recon. Account for acct type

Create/bank/interest

Assets

Field status group

G001 General(with text, allocation)

Table A-11: Low value assets (fixtures and fittings)

Fields
Type/Description

Values

G/L Account

22000

Company Code
Control in chart of accounts

7200

Account Group

Fixed assets accounts

Balance sheet account

Select

Short Text

LVA (fixts/fittgs)

G/L ACCT Long Text

Control Data

Low value assets (fixtures and fittings)

Account Currency

GBP

Tax category

(Only input tax allowed)

Recon. Account for acct type

Create/bank/interest

Assets

Field status group

G007 (Acct accts (w/o accumulated depreciatn)

Table A-12: Depreciation LVA office equipment

Fields
Type/Description

Values

G/L Account

22010

Company Code
Control in chart of accounts

7200

Account Group

Fixed assets accounts

Balance sheet account

Select

Short Text

ADP LVA (fixts/fittgs)

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Depreciation LVA office equipment

G/L ACCT Long Text

Control Data

Account Currency

GBP

Tax category

Leave blank

Recon. Account for acct type

Create/bank/interest

Assets

Field status group

G001 General(with text, allocation)

Table A-13: Asset under construction

Fields
Type/Description

Values

G/L Account

32000

Company Code
Control in chart of accounts

7200

Account Group

Fixed assets accounts

Balance sheet account

Select

Short Text

Assets und.constrctn

G/L ACCT Long Text

Control Data

Asset under construction

Account Currency

GBP

Tax category

Only input tax allowed

Recon. Account for acct type

Assets

Line item display

Select

Sort key
Create/bank/interest

018 (Asset under construction)

Field status group

G007 Asset accts (w/o accumulated depreciatn)

Table A-14: Depreciation assets under construction

Fields
Type/Description

Values

G/L Account

32010

Company Code
Control in chart of accounts

7200

Account Group

Fixed assets accounts

Balance sheet account

Select

Short Text

Depreciation - asset
Depreciation assets under construction

G/L ACCT Long Text

Control Data

Account Currency

GBP

Tax category

Leave blank

Recon. Account for acct type

Create/bank/interest

Assets

Field status group

G001 General(with text, allocation)

Table A-15: Depreciation Plant & Mech

Fields
Type/Description

Values

G/L Account

34020

Company Code
Control in chart of accounts
Account Group

7200

Fixed assets accounts

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Balance sheet account

Select

Short Text

Depreciation P&M
Depreciation Plant & Mech.

G/L ACCT Long Text

Control Data

Account Currency

GBP

Tax category

Leave blank

Recon. Account for acct type

Create/bank/interest

Assets

Field status group

G001 General(with text, allocation)

Table A-16: Capitalized formation expenses

Fields
Type/Description

Values

G/L Account

55000

Company Code
Control in chart of accounts

7200

Account Group

General G/L accounts

Balance sheet account

Select

Short Text

Capitalized formation

G/L ACCT Long Text

Control Data

Capitalized formation expenses

Account Currency

GBP

Tax category

(Only input tax allowed)

Sort key
Create/bank/interest

018 (Asset number)

Field status group

G007 Asset accts (w/o accumulated depreciatn)

Table A-17: Trade Payable - domestic

Fields
Type/Description

Values

G/L Account

140000

Company Code
Control in chart of accounts

7200

Account Group

General G/L accounts

Balance sheet account

Select

Short Text

AP-domestic
Trade Payables domestic

G/L ACCT Long Text

Control Data

Account Currency

GBP

Tax category

- (Only input tax allowed)

Recon. Account for acct type

Customers

Sort key
Create/bank/interest

001 (Posting date)

Field status group

G067 (Reconciliation accounts)

Table A-18: Trade Receivable domestic one-time

Fields
Type/Description

Values

G/L Account

140010

Company Code
Control in chart of accounts

7200

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Account Group

General G/L accounts

Balance sheet account

Select

Short Text

Trade Receivables
Trade receivables domestic one-time

G/L ACCT Long Text

Control Data

Account Currency

GBP

Tax category

+ (Only output tax allowed)

Recon. Account for acct type

Create/bank/interest

Customers

Field status group

G067 (Reconciliation accounts)

Table A-19: Input tax

Fields
Type/Description

Values

G/L Account

154000

Company Code
Control in chart of accounts

7200

Account Group

General G/L accounts

Balance sheet account

Select

Short Text

Input tax

G/L ACCT Long Text

Control Data

Input tax

Account Currency

GBP

Tax category
Create/bank/interest

< (Input Tax Account)

Field status group

G001 General (with text, allocation)

Table A-20: Output tax

Fields
Type/Description

Values

G/L Account

175000

Company Code
Control in chart of accounts

7200

Account Group

General G/L accounts

Balance sheet account

Select

Short Text

Output tax

G/L ACCT Long Text

Control Data

Output tax

Account Currency

GBP

Tax category
Create/bank/interest

> (Output Tax Account)

Field status group

G001 General (with text, allocation)

Table A-21: Asset acquisition clearing not integrated

Fields
Type/Description

Values

G/L Account

199990

Company Code
Control in chart of accounts

7200

Account Group

General G/L accounts

Balance sheet account

Select

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Short Text

Clear asset acquis.

G/L ACCT Long Text

Control Data

Asset acquisition clearing not integrated

Account Currency

GBP

Tax category

- (Only input tax allowed)

Open item management

Select

Line item display

Select

Sort key
Create/bank/interest

001 (Posting date)

Field status group

G008 (Assets area clearing accounts)

Table A-22: Income price variances

Fields
Type/Description

Values

G/L Account

281000

Company Code
Control in chart of accounts

7200

Account Group

General G/L accounts

P&L statement acct

Select

P&L statmt acct type

X (Unappropriated retained earnings from previous yr)

Short Text

Income price varia.

Income price variances

G/L ACCT Long Text

Control Data

Account Currency

GBP

Tax category

- (Only input tax allowed)

Line item display

Select

Sort key
Create/bank/interest

001 (Posting date)

Field status group

G014 (MM adjustment accounts)

Table A-23: Cost-accounting depreciation

Fields
Type/Description

Values

G/L Account

481000

Company Code
Control in chart of accounts

7200

Account Group

General G/L accounts

P&L statement acct

Select

P&L statmt acct type

X (Unappropriated retained earnings from previous yr)

Short Text

Cost-acctg deprec.

G/L ACCT Long Text

Control Data

Cost-accounting depreciation

Account Currency

GBP

Tax category
Create/bank/interest

- (Only input tax allowed)

Field status group

G001 General (with text, allocation)

Table A-24: Loss made on asset retirement w/o revenue

Fields
Type/Description
G/L Account

Values

482000

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Company Code
Control in chart of accounts

7200

Account Group

General G/L accounts

P&L statement acct

Select

P&L statmt acct type

X (Unappropriated retained earnings from previous yr)

Short Text

Loss On Asset

G/L ACCT Long Text

Control Data

Loss made on asset retirement w/o reven.

Account Currency

GBP

Line item display

Select

Sort key
Create/bank/interest

001 (Post date)

Field status group

G008 (Assets area clearing accounts)

Table A-25: Proceed from disposal/sale fixed assets

Fields
Type/Description

Values

G/L Account

820000

Company Code
Control in chart of accounts

7200

Account Group

General G/L accounts

P&L statement acct

Select

P&L statmt acct type

X (Unappropriated retained earnings from previous yr)

Short Text

Proceeds from dispos

G/L ACCT Long Text

Control Data

Proceeds from disposal/sale fixed assets

Account Currency

GBP

Tax category

+ (Only output tax allowed)

Line item display

Select

Sort key
Create/bank/interest
Field status group

001 (Post date)

G052 (Accounts for fixed asset retirement))

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